Request for Proposal OFF CAMPUS RENEWABLE ENERGY PROJECT DEVELOPMENT Stanford University RFP ISSUED 24 OCTOBER 2014 PRE‐PROPOSAL MEETING 5 NOVEMBER 2014 PROPOSALS DUE 17 NOVEMBER 2014 Stanford University | Off Campus Renewable Energy Project Development Table of Contents 1.0
2.0
3.0
ProjectInformation............................................................................................................................1‐1
1.1
Introduction...........................................................................................................................................1‐1
1.2
Background............................................................................................................................................1‐2
1.3
Goals..........................................................................................................................................................1‐3
1.3.1
EnergyandFullCapacityDeliverabilityStatus....................................................1‐3
1.3.2
Cost.........................................................................................................................................1‐3
1.3.3
EnvironmentalImpact....................................................................................................1‐3
1.4
PreferredDevelopmentPartnerAttributes..............................................................................1‐3
1.5
DevelopmentProcess.........................................................................................................................1‐4
1.6
ProjectSchedule...................................................................................................................................1‐4
RFPProcedureandTechnicalData..............................................................................................2‐1
2.1
Schedule...................................................................................................................................................2‐1
2.2
Pre‐ProposalMeetingandSiteVisits...........................................................................................2‐1
2.3
QuestionsandAnswers.....................................................................................................................2‐1
2.4
SubmittalRequirement.....................................................................................................................2‐2
2.5
ProposalOwnership...........................................................................................................................2‐2
2.6
BindingProposals................................................................................................................................2‐2
2.7
TechnicalInformation........................................................................................................................2‐3
2.7.1
EligibleEquipment...........................................................................................................2‐3
2.7.2
EligibleLocations..............................................................................................................2‐3
2.7.3
EligibleRespondents.......................................................................................................2‐3
2.7.4
TransmissionandInterconnection...........................................................................2‐3
2.8
ContractStructure,Cost,andPricing....................................................................................2‐32‐4
2.8.1
CostDataRequired...........................................................................................................2‐4
2.8.2
ContractStructures..........................................................................................................2‐4
2.8.3
Ownership............................................................................................................................2‐4
BidSubmissionInstructions...........................................................................................................3‐1
3.1
CoverLetter............................................................................................................................................3‐1
3.2
ExecutiveSummary............................................................................................................................3‐1
3.3
RespondentInformation...................................................................................................................3‐1
3.4
TechnicalProposalForms................................................................................................................3‐2
3.5
RespondentQualificationsandExperience..............................................................................3‐2
3.6
RespondentFinancialInformation...............................................................................................3‐3
3.7
ProjectOrganizationandKeyPersonnel...................................................................................3‐3
3.8
TechnicalInformation........................................................................................................................3‐3
3.8.1
TechnicalInformationfortheFacility......................................................................3‐4
3.8.2
SiteCharacteristicsandDemonstratedSiteControl..........................................3‐4
3.8.3
TransmissionInterconnectionInformation..........................................................3‐5
Table of Contents i
Stanford University | Off Campus Renewable Energy Project Development 4.0
3.8.4
EnergyDeliverabilityandScheduling...............................................................3‐63‐5
3.8.5
ResourceSupply................................................................................................................3‐6
3.8.6
AssuranceofGeneratingEquipmentSupply.........................................................3‐7
3.9
EnvironmentalPermitting...............................................................................................................3‐7
3.10 ProjectSchedule...................................................................................................................................3‐8
3.11 OperationsandMaintenancePlan................................................................................................3‐8
3.12 PricingandContractStructure................................................................................................3‐93‐8
3.12.1 CostInformation...............................................................................................................3‐9
3.12.2 ProposedContractStructure.......................................................................................3‐9
3.12.3 ProjectFinancingPlanandPartners.........................................................................3‐9
3.12.4 IncentivesAssumptions.................................................................................................3‐9
3.13 InterestinActingAsStanford’sESP.............................................................................................3‐9
3.14 OtherInformation(Optional).......................................................................................................3‐10
EvaluationProcedure........................................................................................................................4‐1
4.1
TechnicalEvaluation..........................................................................................................................4‐1
4.2
EconomicEvaluation..........................................................................................................................4‐1
4.3
OtherConsiderations.........................................................................................................................4‐2
AttachmentA:CampusLoadProfile
Table of Contents ii
Stanford University | Off Campus Renewable Energy Project Development Disclaimer TheinformationcontainedinthisRequestforProposals(RFP)hasbeenpreparedsolelytoassist
prospectiveRespondentsinmakingthedecisionofwhetherornottosubmitaproposal.Stanford
University(Stanford)doesnotpurportthisinformationtobeall‐inclusiveortocontainallofthe
informationthataprospectiveRespondentmayneedtoconsiderinordertosubmitaproposal.
NeitherStanfordnoritsemployees,officers,noritsconsultantswillmake,orwillbedeemedto
havemade,anycurrentorfuturerepresentation,promiseorwarranty,expressorimplied,astothe
accuracy,reliability,orcompletenessoftheinformationcontainedherein,orinanydocumentor
informationmadeavailabletoaRespondent,whetherornottheaforementionedpartiesknowor
shouldhaveknownofanyerrorsoromissions,orwereresponsibleforitsinclusionin,oromission
from,thisdocument.
Stanfordreservestherighttomodify,suspend,change,orsupplementthisRFP.NopartofthisRFP
andnopartofanysubsequentcorrespondencebyStanford,itsemployees,officers,orits
consultantsshallbetakenasprovidinglegal,financial,orotheradvice,norasestablishinga
contractorcontractualobligation.Contractualobligationwouldariseonlyifandwhendefinitive
agreementshavebeenapprovedandexecutedbytheappropriatepartieshavingtheauthorityto
enterintoandapprovesuchagreements.
AllrecipientsofthisRFPareresponsibleforallcostsincurredbythemwhenevaluatingand
respondingtothisdocument,andanynegotiationcostsincurredbytherecipientthereafter.
Stanfordmay,initssolediscretionandwithoutlimitation,refusetoacceptanyandallproposals
andtoevaluateproposalsandproceedinthemanneritdeemsappropriatewhichmayinclude
deviationfromitsexpectedevaluationprocess,thewaiverofanyrequirements,andtherequestfor
additionalinformation.RejectedRespondentswillhavenoclaimwhatsoeveragainstStanfordnor
itsemployees,officers,noritsconsultants.
Disclaimer i
Stanford University | Off Campus Renewable Energy Project Development 1.0 Project Information 1.1 INTRODUCTION OnApril1,2015StanfordUniversity(Stanford)isconvertingfromgasfiredcogenerationtogrid
powerplusanewelectricallypoweredheatrecoveryplantformeetingtheuniversity’senergy
needs.Since2011,StanfordhasreceivedelectricityfromCalifornia’sDirectAccesselectricity
marketandwillincreaseitssourcingofgridpowerfromacurrent5percentto100percenton
April1,2015whenthecogenerationunitisdecommissioned.Theuniversityisinterestedin
procuringasignificantamountofitselectricityneedsfromoff‐campusrenewableenergysources.
Inconjunctionwiththisplanningeffort,StanfordisevaluatingoptionsforElectricServiceProvider
(ESP)servicesforschedulingandsupplyingpowertoStanford.
StanfordisissuingthisRequestforProposal(RFP)tointerestedcompanieswiththeintentof
selectingpartnerswhocanprovideanywherefrom33to100percentofStanford’snetenergy
consumption(95to285millionkWhperyear)throughoff‐campusgenerationofrenewable
energy.Inaddition,Stanfordisinterestedinpartnerswhocanprovideadditionalrenewable
energyasStanford’sloadincreasesovertime.Thepartner(s)arerequiredtodevelop,design,build,
finance,own,operate,andpotentiallytransfertheprojectstoStanford.Thepartnerwouldneedto
supplythepowertoStanford’schosenESP(yettobeselected);howeverrespondentstothisRFP
mayalsoproposetobeStanford’sESP.Thekeyfeaturesofthisproposalare:
 ProjectSites–Projectlocationsarenotrestricted,exceptthatthepowermustmeetCalifornia
RPSPortfolioContentCategory1requirements.
 FullCapacityDeliverabilityStatus–TheprojectshouldhaveFullCapacityDeliverabilityStatus
byitscommercialoperationdate,andshouldmaintainsuchstatusthroughouttheagreement
term.
 TechnologyOptionsandEligibility–RespondentsmayproposeanyCaliforniaRPSeligible
technology,neworexistingprojects,withaminimum20MWACcapacity.Stanfordmayselect
multipleprojectsinordertoachievetheirdesiredrenewableenergygoals.
 CoordinationwithESP–Itisexpectedthatthewinningrespondent(s)tothisRFPwill
coordinatewithStanford’sESPtofacilitatetheschedulingofenergyandthetransferof
RenewableEnergyCredits(RECs)andResourceAdequacy(RA)derivedfromtheassetto
Stanfordduringthetermofthecontract.
 Schedule–Allprojectsmusthaveachievedcommercialoperationbeforetheendof2016.
However,StanfordcanacceptdeliveryasearlyasApril1,2015.Inordertomeetthisschedule
anddemonstrateprojectviability,projectsshouldprovideevidenceofsitecontrolandprogress
oninterconnectionwork.
 ProjectAgreementsandOwnership‐Allproposalsataminimumshouldoffera25yearnon‐
escalatingPPA.Otherfinancialstructuresarealsoofinterest.Stanfordisinterestedinproposals
reflectingthefollowingiftheypresentareductionintheuniversity’slong‐termelectricitycosts:
● PrepaymentbyStanfordofupto25percentoftheproject’srevenue
● Costtotransferownershiptotheuniversitypriortotheendoftheplant’samortizationperiod
● Costtotransferownershipattheendoftheplant’samortizationperiod(25years)
Project Information 1‐1
Stanford University | Off Campus Renewable Energy Project Development ● PPAtermslongerthan25years,oroptionalPPAtermextensionsbeyondtheinitial25year
term,iftheprojectisexpectedtocontinuegeneratingelectricitybeyondthattime ● ForprojectsonleasedlandwithabuyoutbyStanfordattheendofterm,leaseextensions(if
possible)toenabletheuniversitytocontinueprojectoperationbeyondtheendofthePPA
term
MoreinformationonthegeneralgoalsoftheRFPandtheprojectarelistedinthissection.
Subsequentsectionscoverthefollowingareas:
 Section2:RFPProcedureandTechnicalData
 Section3:BidSubmissionInstructions
 Section4:EvaluationProcedure
Inaddition,theAppendicescontainadditionaltechnicalinformationthatmaybehelpfulinbid
development.
1.2 BACKGROUND StanfordUniversityisservedbyadistrictenergysystemthatprovidesheating(steam)andcooling
(chilledwater)servicestobothitsacademiccampusandhospitalfacilities,alongwitha60kV
substationand4kV/12kVhighvoltagedistributionsystemservingpowertothemaincampusonly
(hospitalpowerisprovidedbytheCityofPaloAlto).Stanfordcurrentlyhas480kWofon‐sitePV
powergenerationinseveralinstallationsacrossthecampusandisconsideringinstallationof
another5MW.
Theuniversityhasdevelopedalongtermenergyandclimateplanthatbalancesenergyefficiency
investmentinnewbuildings,existingbuildings,andanewenergysupplysystemknownasthe
StanfordEnergySystemInnovations(SESI)program.AsasuccessortotheexistingCardinal
Cogenerationplant,SESIprovidesfortheinstallationofanelectricallypoweredheatingandcooling
plantfeaturingheatrecoveryfromthecampuscoolingsystemwithbothhotandcoldwater
thermalenergystorage.UnderSESI,theuniversitywillceaseon‐sitepowercogenerationonApril
1,2015andmovetogridpurchasesunderDirectAccesstopowertheheatingandcoolingplantand
meetcampuselectricalloads.EnhancementstotheSESIprogramnowunderconsiderationinclude
theinstallationofadditionalon‐sitesolarPV;installationofaGroundSourceHeatExchange(GSHE)
systemtoaugmentthecoreSESIheatrecoveryprocess;andinstallationofahighvoltage
transmissionlineconnectingtheCityofPaloAlto,Stanford,andSLAC1.
Atthetimeofconversiontothenewelectricallypoweredheatrecoverycentralenergyfacilityin
2015,totalcampuselectricaldemandisexpectedtogrowtojustunder285millionKWhperyear.
Peakdemandisnotexpectedtochangeduetoaneconomicdispatchingandelectricaldemand
managementprocessincorporatedintothenewenergyfacility.Thissystemwillbeusedto
optimizethetotalcampuselectricalprofilewithrespecttobothtime‐of‐usegridelectricityprices
andpeakdemandcharges.
Forthissolicitation,itisanticipatedthatoneormorepowerpurchaseagreementsmaybesigned.
TheminimumcontractualtermsandconditionsStanfordwillconsiderarethosecontainedinthe
PG&ERAM.However,Stanfordwillassignextravaluetoresponsesthatoffermorefavorableterms
1
SLAC National Accelerator Laboratory is operated by Stanford for the US Department of Energy Project Information 1‐2
Stanford University | Off Campus Renewable Energy Project Development andconditions.RespondentsareencouragedtodetailanydeviationsfromtheRAMthatwould
providegreaterbenefittoStanford.
1.3 GOALS Themaingoalsforthissolicitationincludethefollowing:
1.3.1 Energy and Full Capacity Deliverability Status Stanfordisconsideringarenewableenergypurchaseranginginsizefrom33to100percentofits
annualelectricityconsumption.ArepresentativecampusloadprofileisprovidedatAttachmentA.
RespondentsmaybundlemultipleprojectstogethertoassistStanfordinachievingthedesired
energyvolumes.
AllprojectssubmittedinresponsetothisRFPmusteitheralreadyhaveobtainedFullCapacity
DeliverabilityStatusor,withreasonablecertainty,anticipateachievingFullCapacityDeliverability
Statuspriortoachievingcommercialoperationbytheendof2016.EachprojectbidintothisRFP
musthaveaminimumsizeof20MWAC.
1.3.2 Cost Stanfordisinterestedinproposalsthatprovidethelowestlifecyclecost.Lifecyclecostwill
considerguaranteedequipmentperformancefactors,estimatedannualproduction,proposedcost
($/MWh),avoidedcost,Stanford’seconomicfactors,andcontractstructure.Costfordelivered
energyshouldincludethevalueofallenvironmentalandresourceadequacyattributes.
Stanfordhasdevelopedadetailedcampusenergymodelthatoptimizesdispatchofitscampus
energyassetsagainstexpecteddemandandcostsforpower.Stanforddesiresthatrenewable
energybecosteffectivewhentakingintoaccountcurrentgridenergypurchases,directaccess
customercharges,utilitydistributionrates,RECs,andtime‐of‐usevalue.Allbidsreceivedwillbe
evaluatedinStanford’seconomicmodel;projectsthatprovidethegreatestvaluetoStanfordatthe
lowestcostwillbegivenpreferenceintheevaluationprocess.
Respondentsarerequiredtospecifyapowerprice($/MWh)foreachyearofthe25‐yeartermof
thePPA.IfrespondentisalsoproposingtoserveasStanford’sESPpleaseprovidethiscost
separatelyanddonotincludethecostoftheseservicesinthePPAprice.
AdditionalinformationabouttherequestedpricingstructureisincludedinSection2.8ofthisRFP.
1.3.3 Environmental Impact Stanfordispursuingthisprojectaspartofitscommitmenttosustainability.Developmentofnew
facilitieswouldneedtodemonstratethatenvironmentalimpactsareminimizedtotheextent
practical.
1.4 PREFERRED DEVELOPMENT PARTNER ATTRIBUTES Itisexpectedthatthedeveloperwouldbetheleadindesign,financing,construction,andoperation
ofthefacilities,withguidancefromStanfordonkeyissuesofimportancetotheUniversity.
Attributesthatarestronglypreferredinthedevelopmentpartnerincludethefollowing:
Project Information 1‐3
Stanford University | Off Campus Renewable Energy Project Development  Acommitmenttothefulldevelopmentprocess,includingworkingwithStanfordduringdesign,
permitting,construction,andoperation
 FlexibilityindevelopmentofcontractstructuresthatmaytakeadvantageofStanford’scapital
(e.g.apre‐paymentcomponenttothecontract)
 Abilitytomaximizeapplicablegrantsandtaxincentives
 Astrongtrackrecordofsimilarprojects,includingworkwithtax‐exemptentities
 Adedicatedteamincludingseniorcorporateofficersspecificallycommittedtothesuccessofthis
project,alocalprojectoffice,andmainpointofcontactthatwouldbeengagedwithStanford
throughouttheprocess.
 AdemonstratedabilitytoworkcloselywithStanford’sESPortoserveasStanford’sESP
1.5 DEVELOPMENT PROCESS Afterselectionofthewinningbidder(s)inresponsetothisRFP,Stanfordplanstoquicklynegotiate
termsofaPPA.ProposedPPAstructureswouldbediscussed,withStanfordengaginglegal,tax,and
capitalpartnersasnecessarytorefinepreferredstructurestothesatisfactionofboththeuniversity
andpartner.StanfordwouldthenpresentrecommendedPPAstoitsBoardforfinalapproval.
Development‐termandoperational‐termlettersofcreditwillberequiredbythedeveloperas
termsinthePPA,tominimizetheriskoftheprojectbeingcanceledduetodirectionfrom
leadership,economics,permittingissues,orforotherreasons.
1.6 PROJECT SCHEDULE Proposedmajorprojectdevelopmentmilestonesareshownbelow.Alltimingispreliminaryonly
andmaychangeduringthedevelopmentprocess.Allprojectsmusthaveachievedcommercial
operationbeforetheendof2016.StanfordcanacceptpowerasearlyasApril1,2015.
1
BoardApprovalofShortList
December2014
2
SelectionofDevelopmentPartner(s)
December2014–January2015
3
NegotiationofProjectAgreements
December2014–February2015
4
FinancialCloseandConstructionStart(ifnew)
2015
5
DeliveryofPower
Beforetheendof2016;deliveries
maybeginasearlyasApril1,
2015
Project Information 1‐4
Stanford University | Off Campus Renewable Energy Project Development 2.0 RFP Procedure and Technical Data ProposalsarerequestedforrenewableelectricityassetforthinthisRFP.Allproposalsshallbe
preparedandsubmittedinaccordancewiththeinstructions,thetechnicalspecifications,andthe
technicalproposalforms.Thissectionprovidesinformationonprocedures,technicaldata,and
pricing.
2.1 SCHEDULE StanfordhasestablishedthefollowingschedulefortheRFP,butreservestherighttoamendthe
proposedscheduleatanytime.
IssuanceofRFP
October24,2014
Pre‐ProposalConference
November5,2014
FinalDeadlineforQuestionstobeSubmitted
November11,2014
ProposalDueDate
November17,2014
RFPEvaluationPeriod
Nov18‐Dec82014
IssueRFPResults/Short‐List
December15,2014
StartNegotiationswithShort‐ListedRespondents
December2014
2.2 PRE‐PROPOSAL MEETING AND SITE VISITS Apre‐proposalmeetingwillbeheldbywebinaronNovember5,2014.Anydeveloperwishingto
attendmustpre‐registerandwillthenbegiventhewebinardetails.Pre‐registrationsmustbe
madebynoononNovember4,2014throughcontactwith:
ElsaBaez
AssistanttotheExecutiveDirector‐SEM
327BonairSiding
Stanford,CA94305
650.721.6530
elsab@bonair.stanford.edu
ThePre‐ProposalMeetingwillbeginat8:00amPSTandisexpectedtolastuntilapproximately
10:00amPST.
Questionstobeaddressedduringthepre‐proposalmeetingshouldbesubmittedtothecontact
personprovidedforinSection2.3by5:00PacificTimeonNovember3,2014.Additionalquestions
willbetakenduringtheWebinarandmaybesubmittedupuntilthequestiondeadlineprovidedfor
inthetimelineinSection2.1
2.3 QUESTIONS AND ANSWERS Allinquiries,questions,orothercommunicationspertainingtotherequirementssetforthinthe
RFPmustbesentviaelectronicmailtothee‐mailaddressbelow.Anyverbalguidanceshallbe
considerednon‐binding.Writtenanswerstoquestionswillbeprovidedafterthewebinar.The
deadlineforsubmittalofquestionsisprovidedintheSection2.1.Questionssubmittedafterthis
datearenotguaranteedtobeanswered.
RFP Procedure and Technical Data 2‐1
Stanford University | Off Campus Renewable Energy Project Development SendinquirestoAndrewKyleatakyle@energyedgeconsulting.com.Allquestionsshouldhavethe
followinginthesubjectline:“StanfordOffCampusRenewableRFP.”
Responsestoquestionswillbeansweredduringthepre‐proposalmeetingandreleasedin
documentformtoallinterestedpartiesafterthepre‐proposalmeeting.
2.4 SUBMITTAL REQUIREMENT Three(3)originalcopiesalongwithanelectroniccopyoftheBidder’sproposalshouldbedelivered
totheaddressbelowby2:00pmonNovember17,2014:
ElsaBaez
Sustainability&EnergyManagementDepartment
327BonairSiding
Stanford,CA94305
Theproposalshallbesubmittedinasealedpackagewiththefollowinginformationshownonthe
package:

Biddernameandaddress

“StanfordOff‐CampusRenewableEnergyProjectProposal”clearlylabeled
Eachbiddershalldesignatearepresentativewhowillbegranteddeposit‐onlyaccesstoaBox
websiteforpurposesofuploadinganelectroniccopyoftheirsubmittalbythedeadlineinaddition
toprovidingthehardcopiesandaphysicalelectroniccopyviaUSBkeytothephysicaladdress
above.Contactinformationforthisindividualincludingemailaddressmustbeprovidedtothe
personlistedabovenolaterthanNovember17,2014sothatStanfordmaygrantaccesstotheBox
websitetothespecifiedindividualintimetomeetthesubmittaldeadline.Theelectronic
submissionshouldcontainasingleAdobepdffileoftheproposalandExcelworksheetscontaining
theTechnicalProposalForm.Ifbiddingmultipleprojectswithinonesubmission,separate
TechnicalProposalFormsarerequired.
ElectronicproposalsshallincludetheBiddernameinthefilename.
Proposalsreceivedlaterthanthisdateandtimemayberejected.Aproposalmaybewithdrawnby
thefirmsubmittingtheproposalatanytimepriortotheclosingdateandtimeforreceiptof
proposals.
2.5 PROPOSAL OWNERSHIP AllproposalssubmittedbelongtoStanfordandwillnotbereturned.Stanfordwillusereasonable
effortstoprotectproprietaryandconfidentialinformation,butStanfordreservestherightto
releasesuchinformationtoitsagentsorconsultantstohelpevaluatetheproposals.
2.6 BINDING PROPOSALS Proposalsmustbesubmittedinthelegalnameoftherespondentwhowouldbeboundbyany
agreementwithStanford.Proposalsmustbesignedbyanauthorizedrepresentativeofthe
company.
RFP Procedure and Technical Data 2‐2
Stanford University | Off Campus Renewable Energy Project Development 2.7 TECHNICAL INFORMATION Thissectionsummarizesavailablebackgroundanddesigninformationthatmaybeusefulto
respondentsinpreparingtheirbids.
2.7.1 Eligible Equipment ProposalsareopentoanyCaliforniaRPSeligiblerenewableenergytechnologies(PortfolioContent
Category1.)Technologiesmustbecommerciallyproven,withrespondentsdemonstrating
commercialtrackrecord.Referencestostatecertificationsandeligibility(suchasSB1approved
equipmentforsolarPV)areencouraged.
2.7.2 Eligible Locations Therearenorestrictionsonthelocationfortheproject,butanyelectricitydeliveredmustmeet
CaliforniaRPSPortfolioContentCategory1requirementsandtheprojectmustmaintainfull
capacitydeliverabilitystatusthroughoutthetermoftheagreement.
2.7.3 Eligible Respondents RespondentstothisRFPmustdemonstratethefollowing:
 Eligiblerenewableresource:ShowCECregistrationasRPSeligibleortimelineforobtaining
approval
 Interconnection:SystemImpactStudy,PhaseIstudy,orpassedtheFastTrackscreensor
supplementalreview
 SiteControl:Attestto100percentsitecontrolthrough(a)directownership,(b)lease,or(c)an
optiontoleaseorpurchasethatmaybeexerciseduponcontractexecution
 DevelopmentExperience:Attestthatonememberofthedevelopmentteamhas(a)completed
atleastoneprojectofsimilartechnologyandcapacityor(b)begunconstructionofatleastone
othersimilarproject
2.7.4 Transmission and Interconnection ProjectsmustshowpointofinterconnectionintotheCAISO.Respondentsareonlyrequiredto
deliverpowertothePointofInterconnection(POI).Ifrespondentdesirestodeliverenergyto
Stanford’sofftakepointthedeliverypointis“DLAP_PGAE‐APND.”Ifrespondentisproposingthe
latterpleaseprovideadditionaldetailsastohowrespondentproposesdoingsoandatwhatcostto
Stanford.
Respondentwillberesponsibleforprovidingitsownschedulingservicesandallcostsassociated
withensuringtheenergyisscheduledthroughitsSchedulingCoordinatortoStanford’sESP.
2.8 CONTRACT STRUCTURE, COST, AND PRICING Stanfordhasidentifiedavarietyofprojectoptionsandconfigurationsthatrespondentsmay
provide.
RFP Procedure and Technical Data 2‐3
Stanford University | Off Campus Renewable Energy Project Development 2.8.1 Cost Data Required Stanfordisrequestingpriceproposalsthatoutlinethepriceofenergy($/MWh)foreachyearofthe
contractatthepointofdelivery.Thetimeframethatthefirmpricesaregoodforshouldbe
specified,alongwiththemetricsusedforadjustmentsafterthepricingwindowhasexpired.Firm
pricesmustbevalidforatleast180daysfromthedateofbidsubmission.
IfrespondentisproposingtobeStanford’sESPandSCpleaseprovidethecostassociatedwiththese
servicesseparately.
2.8.2 Contract Structures Stanfordiswillingtoconsideranycontractstructuresproposedbythebiddertominimizetotallife
cyclecosttoStanford,howeverataminimuma25yearnon‐escalatingPPAwithproject
buyoutfor$1attheendofyear25isrequiredtobesubmitted.Contractstructuresmay
includeapowerpurchaseagreement(PPA),pre‐paidPPAupto25percentofthetermcontract
value,andearlybuyoutoptions,thoughbidderisnotconstrainedtojusttheseoptions.Stanfordis
interestedinadeptstructuresthatminimizethenetcostofprojectpowerdeliveriesoveritsfulllife
cycle,andmaybeinterestedintakingownershipoftheprojectsometimeduringthetermofthe
contract.Therespondentshouldbeclearintheirresponsetothefinancingandownership
structureoftheproject,alongwithanyalternativesbeingproposed.WhiletheTechnicalProposal
FormgivesoptionsforPPA,prepaidPPA,andownershiptransferoptions,respondentsarefreeto
defineotherfinanceoptions.
Inadditiontotheaboverequiredcontractstructure,Stanfordisrequesting,butnotrequiring,
proposalsforeachofthefollowing:

A25yearPPAwithanearlybuyoutoption(buyoutdatedefinedbyrespondent)anda
projectbuyoutfor$1attheendofyear25;

A25yearPPAwithapre‐paymentof25percentofthetotaltermcostandaprojectbuyout
for$1attheendofyear25;

A25yearPPAwithanearlybuyoutoption(buyoutdatedefinedbyrespondent),apre‐
paymentof25percentofthetotaltermcost,andaprojectbuyoutfor$1attheendofyear
25.
ResponsesshouldusethePG&ERAMastheminimumstandardforPPAtermsandconditions.
Stanfordwillassignadditionalvaluetoresponsesthatproposecontractualtermsmorebeneficial
thanthosecontainedintheRAM.Respondentsproposingenhancedcontracttermsshouldoutline
theconceptualmodificationsbeingproposedandhowthiswillbenefitStanford.
2.8.3 Ownership Stanfordisatax‐exemptinstitutionundersection501(c)(3)oftheInternalRevenueCode,and
thereforeisseekingadevelopmentpartnerthatcantakeadvantageofavailablegrants,taxand
depreciationincentivestominimizeprojectcost.
RFP Procedure and Technical Data 2‐4
Stanford University | Off Campus Renewable Energy Project Development 3.0 Bid Submission Instructions ThefollowingsectionincludesthebidrequirementsthatapplytothisRFP.
AllproposalsmustcomplywiththerequirementsinthisSection.Thefollowinginformationmust
beprovidedbytheRespondentineachproposalwithoutexception
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
CoverLetter
ExecutiveSummary
RespondentInformation
TechnicalProposalForm(seebidform)
RespondentQualificationsandExperience
RespondentFinancialInformation
ProjectOrganizationandKeyPersonnel
TechnicalInformation
EnvironmentalPermitting
ProjectSchedule(seebidform)
OperationsandMaintenancePlan
PricingandContractStructure(seebidform)
InterestinActingasStanford’sESP
OtherInformation(Optional)
Proposalsshouldbeconciseandclearlyorganizedinthesectionsoutlinedabove.Sectiontitles
shouldmatchthoselistedhere.Appendicesshouldbeincludedasnecessary.Proposalsthatare
notpreparedandsubmittedinaccordancewiththeseinstructionsmaybeconsiderednon‐
compliantandberejected.
3.1 COVER LETTER Eachrespondentshouldincludeacoverlettersignedbyanindividualauthorizedtoexecute
agreementsonbehalfoftherespondent.Thecoverlettershouldincludethefollowingstatements:
“(Respondent)herebyacknowledgesreceiptofStanfordUniversity’sOffCampusRenewableEnergy
RFPandagreestoabidebyalltermsandconditionsoutlinedintheRFP.Allstatementsmadein
thisproposalaretruetothebestoftheRespondent’sbelief.Ifselectedasawinningbidderby
Stanford,theRespondentwillworkdiligentlytonegotiateingoodfaithtowardexecutingproject
agreements.Thisproposalisvalidforaperiodof(listnumber,minimum180)days.”
3.2 EXECUTIVE SUMMARY Completeanexecutivesummarywhichhighlightsthekeyaspectsofthebid.Informationthat
shouldbeprovidedincludesthedevelopmentsite,technologyproposedtobeused,projectsize,
proposedcontractualstructures,proposedpricing,interestinbeinganESP,andwhythe
respondentshouldbeselectedbyStanfordasthepreferreddevelopmentpartner.
3.3 RESPONDENT INFORMATION Providethefollowinginformationinthissection:
 LegalnameandaddressofRFPrespondent.
Bid Submission Instructions 3‐1
Stanford University | Off Campus Renewable Energy Project Development  LegalformofRFPrespondent(partnership,corporation,jointventure,etc.).Ifthelegalentityisa
jointventureorpartnership,pleaseidentifythemember/ownerofthejointventureor
partnershipandthepercentownershipandprovideallinformationrequiredunderthissection
foreachmember/owner.IfRFPrespondentisawhollyownedsubsidiaryofaparentcompany,
identifytheparentcompany.Provideorgchart.
 Name,title,address,telephonenumber,andemailaddressofpersontocontactconcerningthe
proposal.
 Asummarydescriptionofentitythatwillprovidewarranteesandguaranteessupporting
respondent’sproposal.
3.4 TECHNICAL PROPOSAL FORMS TherespondentmustcompleteallapplicableportionsoftheTechnicalProposalForm.Thisform
mustbesubmittedelectronicallyasaMicrosoftExcelfile.Tobeconsideredresponsive,the
applicableportionsoftheTechnicalProposalFormmustbecompletedintheirentiretyandin
accordancewiththecorrespondinginstructions.Ifmultipleprojectsarebeingbundledtogetherin
aresponse,adifferentformshouldbecompletedforeachproject.
Itemsinorangeshadedboxesmustbefilledinbythebidder.Itemsingreenboxesareforthe
biddertoselectfromadropdownmenu.Itemsingreyreferenceothercellsorcontainformulasfor
calculation.
Themajoraspectsofthetechnicalproposalformsareasfollows:
 Overview:Informationshouldbeprovidedforthebidderandparentcompany,facility,output,
andcommercialoperationdate.
 EnergyProductionProfile:Respondentsmustprovidetheexpectedhourlyenergyproduction
foratypicalmeteorologicalyear,excludingdegradationovertime.
 PPAPricingandCommittedEnergy:Thisformincludesyear‐by‐yearenergyandpricing
informationatthepointofinterconnectionordeliveryfortheentire25yearterm.Thisform
mustbecompletedforthebasecasesimplePPAstructureataminimum.Otherpricing
structuresareoptional.Additionalinformationonthecontentexpectedtobeincludedfor
pricingisoutlinedinSection3.12.
 MilestoneSchedule
 InterconnectionInformation
 ESPDesignation:IftherespondentisproposingtoprovideESPservicestoStanfordplease
providetheinformationrequestedinthisform.
3.5 RESPONDENT QUALIFICATIONS AND EXPERIENCE TheRFPrespondentshalldescribeprojectswheretheRFPrespondenthasprovidedsimilar
servicestothosebeingrequestedbyStanford.Therespondentshouldidentifytheroleandscopeof
workthattherespondentperformedoneachproject,alongwithapproximateassociatedcontract
value.IncludethreeprojectreferencesthatStanfordcancontacttoprovidefeedbackonproject
performance.Thesameinformationshouldbeprovidedformajorsubcontractorsproposedforthis
project.
Thissectionshouldoutlinetherespondent’sspecificexperience(ifany)inthefollowingareas:
Bid Submission Instructions 3‐2
Stanford University | Off Campus Renewable Energy Project Development  Workingwithcollegesanduniversities
 Developmentandexecutionofnovelcontractstructures,suchaspre‐paidPPAs
 Examplesofprojectsthathavebeencompletedandincommercialoperationsimilartothose
beingproposed
 Examplesofcompletedinterconnectionandenvironmentalpermittingprocessesforsimilar
projectsthathaveachievedcommercialoperation
 ExamplesofexperiencesuccessfullyprovidingESPservice(ifthisoptionisincludedinbid)
3.6 RESPONDENT FINANCIAL INFORMATION Inorderfortherespondenttoprovidesoundproofoffinancialcapabilitytocarryoutitsproposal,
thefollowinginformationshouldbeincludedifavailable.Ifunavailable,therespondentshould
providesimilarinformationwhichdemonstratesitsfinancialcapabilitytocarryoutitsproposal.
 Currentbondratings
 Currentratingagencyinformation
 Legalcounterparty’s(and/orparentcompany’s)annualreportforthelastthreeyears
 Auditedfinancialstatementsandfootnotesfromthepastthreeyears
Ifanyoftheaboveinformationisavailableontheinternet,websitelinksarepreferredtopaperor
electroniccopies.
Stanfordwillrequiredevelopmentperiodsecurityanddeliverytermsecurityasspecifiedinthe
PG&ERAMPPA.Respondentsshouldverifyintheirresponsethatsecurityobligationsofthislevel
canbemet.
Allliabilityforthevalidityandcollectionoftaxcredits,accelerateddepreciation,orothervalueto
bederivedbytherespondentisthesoleresponsibilityoftherespondentandfailuretocollectthat
valueduetodisallowanceoftaxcredits,expirationsoftaxcredits,accelerateddepreciation,or
otherreasons,willnotaffecttheamountsStanfordisotherwiseobligatedtopayunderthe
agreementnorreduceinanywaytheobligationsofthedeveloperasspecifiedunderthePPA.
3.7 PROJECT ORGANIZATION AND KEY PERSONNEL DescribetheprojectorganizationoftheRFPrespondent,subcontractorsandprojectpartners,
includingidentificationandresponsibilitiesofallkeypersonnel.Highlighttheinvolvement
expectedfromeachofthepersonnelthatwouldbeworkingonthisassignment.Listtherelevant
experienceofthespecificindividualsproposedfortheprojectteamandincluderesumesasan
appendix.Fortheprojectsoutlinedintheexperiencesection(Section3.5),identifyinamatrix
tablewhichmembersoftheproposedprojectteamworkedontheseprojects.
3.8 TECHNICAL INFORMATION ProposalsshouldhaveenoughtechnicalinformationsothatStanfordcanunderstandtheapproach,
equipmentused,configurations,andhowtheyrelatetothecostandperformanceinformationthat
wasdeveloped.
TheRespondentmustprovidethefollowinginformationdescribingthegeneratingfacility:
Bid Submission Instructions 3‐3
Stanford University | Off Campus Renewable Energy Project Development 
TechnicalInformation

SiteCharacteristicsandControl

ResourceSupply

FacilityOperations
3.8.1 Technical Information for the Facility TheRespondentmustincludeadescriptionofthegeneratingfacilityformingthebasisofthe
proposal.Thisincludesinformationrelatedtothetypeofplant,configuration,generallayout
diagrams,preliminarysiteplanshowingsiteboundariesandplantlayout,diagramofgenerating
equipment,resourcetype(forexample,geothermal,wind),nameplatecapacityrating(MWAC),net
plantcapacity(MWAC),annualnetoutput(MWh),projectedcapacityfactor,in‐servicedate,and
themajorequipmentproviders.Estimatesshouldclearlyaddressanticipateddegradationratesfor
the25yeartermifapplicable.
Iftheproposalisbasedonanexistinggeneratingfacility,theRespondentmustprovidehistorical
dataforthelast3yearsorfromwhenthegeneratingfacilitywasbuilt.Existinggenerationfacility
submittalsinthe8760portionoftheTechnicalProposalFormshouldreflectmostrecent12
monthsofplantgeneration.Existinggenerationfacilityinformationmustalsoincludethenet
outputrating(MW),capacityfactor,andscheduledoutagerate.Respondentsmustalsoprovidea
basic(non‐confidential)descriptionofanyexistingorproposedenergy,RECandRAsales
arrangementsinvolvingthegeneratingfacilityandhowtheyrelatetothisProposal.
IftheProposalforsaleofrenewableenergyisfromanewgeneratingfacilitythatisyettobebuilt,
Respondentmustdescribeanyfeasibilitystudiesperformedforthegeneratingfacility.Respondent
mustalsodescribethelevelofengineeringcompletedforthegeneratingfacilityandtheplanfor
equipmentprocurementandconstruction.Ifcompanieshavebeenidentifiedforanyofthese
services,pleaseidentifythosecompanies.Anestimatedhourlyproductionprofilemustbe
providedshowingtheexpectedenergydeliveriesacrossanormalmeteorologicalyear.Thedata
andevaluationsprovidedmustsupporttheproposedlevelofgenerationandtheprojectedcapacity
factor.
Outlineanywarranteesorguaranteesofferedfromtheproject.
3.8.2 Site Characteristics and Demonstrated Site Control TheRespondentmust:

Providealegaldescriptionofthegeneratingfacilitysiteand,bothastreetmapandthe
appropriatesectionofaUSGS(orequivalent)mapshowingthelocationofthegenerating
facility.

ProvideanaerialphotoorGoogleEarthimageoftheprojectsiteshowingprojectfacilities,if
existing,orlayoutofproposedfacilities.

Provideadescriptionofthelease/ownershiparrangementinplace,thenumberofacresat
thesite,siteaccessroadsand,asapplicable,waterrightsortheplanforsecuringwater
rights,thewastedisposalplan,andthetransmission,watersupply,fuelsupply(as
applicable),orotherinfrastructureadditionsrequiredoutsideofthesiteboundariesforthe
Bid Submission Instructions 3‐4
Stanford University | Off Campus Renewable Energy Project Development Proposaltobeimplemented.Themapshouldshowalllandparcels,withparcelsowned,
leasedoroptionedbytheRespondentclearlymarked.Forleases,confirmthatthelease
costforthefirst25yearsisincludedinthePPApriceswithnoballoonorendoflease
payments.Respondentsshoulddefinethedesiredplanfortransferofownershipor
decommissioningattheendoftheprojectlife.

Discloseanylandliabilitiesorlimitationswhethertheybeliens,environmentalrestrictions,
easements,accessrightstoothers,mineralrightsownedbyothers,historicorcultural
restrictions,orotheritemsthatmayimpacttheabilityoftheprojecttobeexecutedas
planned.

Identifyanymitigationrequirementsalreadydefinedandestimatedcost
3.8.3 Transmission Interconnection Information StanfordwillconsidergeneratingfacilitiesthatmeetCaliforniaRPSPortfolioContentCategory1
requirementsandareabletodeliverpowertotheCaliforniaISO.Ifrespondentisproposinga
projectlocatedoutsideofCalifornia,respondentshoulddemonstratethearrangementsithasin
placetoensurethat1)compliancewithRPSCategory1requirementswillbemaintainedforthe
termofthecontract;and2)fullcapacitydeliverabilitystatuswillbemaintainedforthetermofthe
contract.
Respondentswhoareproposingaprojectcurrentlyunderdevelopmentmustdemonstrateaspart
oftheirRFPbidresponsethattheproposalbidintotheRFPisinthegenerationinterconnection
queueforanyandallrelevantTransmissionProvider(s)necessarytotransmittheenergytoa
CAISOsysteminterfacepoint,hasrequestedInterconnectionServiceundertherelevant
TransmissionProvider(s)’OpenAccessTransmissionTariff(s)andthatactivitiesassociatedwith
thisrequestareinprogressorcomplete(includinganynecessaryInterconnectionFeasibility
Studies,SystemImpactStudies,orFacilitiesStudies).
Respondentsmustsubmitthefollowingdocumentation:
1. Asummaryofthecurrentstatusofthegenerator’sapplicationforinterconnectionwiththe
applicableTransmissionProviders.
2. AnystudycompletedbytheapplicableTransmissionProvider(s),includingbutnotlimited
totheInterconnectionFeasibilityStudy,SystemImpactStudy,and/orFacilitiesStudyin
whichtheestimatedcostofanyrequiredtransmissionsystemupgrades,additionsand/or
modificationsareidentified.
3. Specifytheinterconnectionpointfortheexistingorproposedgeneratingfacilityasbeing
studiedbytheapplicabletransmissionprovider(s).
4. Atimelinedefiningthemajormilestonestobecompletedforallinterconnectionwork
Provide,ifpossible,thehistoricalbasiscostforthelasttwoyearsfromeachproposedasset’s
deliverynodetotheDLAP_PGAE‐APND.Ifrespondenthasaforecastoffuturebasiscostsplease
provideitaswell.Providingthisinformationisnotrequiredandisnotarequesttoincludethe
transmissionbasiscostintheprojectprice.
Bid Submission Instructions 3‐5
Stanford University | Off Campus Renewable Energy Project Development 3.8.4 Energy Deliverability and Scheduling Thesuccessfulrespondents(s)willberesponsiblefordeliveringenergytotheinterconnection
pointwiththeapplicabletransmissionsystemwithintheCAISOgrid.Stanfordwillberesponsible
foranycongestioncostsincurredindeliveringthepowertoStanford’sapplicableloadaggregation
point.StanfordwillacceptproposalsforprojectsanywherethatcandeliverintoCAISO,however
considerationwillbegivenforexpectedcongestioncostsoverthetermofthesupplyagreement.
Thesuccessfulrespondent(s)willdeliverdocumentationtoStanford’sESPshowingthatStanford
hastitletoallrenewableenergycreditsassociatedbytheprojectasnecessarytoenableStanfordto
utilizetheRECstomeetitsRenewablePortfolioStandardobligationsanddocumentanyvoluntary
renewablepurchases.
Respondent’sSCwillberesponsibleforschedulingtheenergyandtransferringresourceadequacy
capacity,andrenewableenergycreditsproducedbytheprojecttoStanford’sESP/SC.Alternatively,
ifthesuccessfulrespondent(s)wouldliketoutilizeStanford’sESP/SCforschedulingservicesthe
successfulrespondent(s)willmakearrangementsdirectlywiththisentity.AllSCcostsassociated
withschedulingenergyandtransferringresourceadequacycapacityandrenewableenergycredits
toStanford’sESP/SCwillbethesoleresponsibilityofthesuccessfulrespondent(s).
StanfordexpectstocontractwithathirdpartyforprovisionofESPandschedulingservices.
StanfordwillconsiderproposalsfromrespondentsinterestedinprovidingESPandSCservicesto
Stanfordinconjunctionwithaproposedrenewableproject,howeverStanfordreservestherightto
selectrenewableprojectsanddeclineassociatedESPandSCservicesproposals.Seesection3.13
fordetailrequirementsforprovisionofESPandSCservices.
3.8.5 Resource Supply TheRespondentmustprovidesufficientinformationontherenewableresourcesupplytoprovide
assurancethatthegeneratingfacilitywillbeabletomeetitsprojectedproductionestimatesforthe
durationofthegeneratingfacilitylife.Inparticular,pleaseprovideevidenceofregistrationwith
CECaseligiblerenewableresource,ortimeframeforobtainingthisdocumentation.
Inaddition,thefollowinginformationisrequestedforthedifferenttechnologies:
3.8.5.1 Geothermal 
Providesummaryofallcollectedgeothermaldatafortheproposedgeneratingfacilitysite.

Characterizethegeothermalresourcequality,quantityandprojectedproductionlevels.

Provideagraphortablethatillustratestheannualandmonthlyprojectionofgeothermal
resources.

Describeanyotherexistinggeothermalfacilitiesintheresourceareaandcharacterizetheir
productionandtheiranticipatedimpact,ifany,onthegeneratingfacility.
3.8.5.2 Biomass 
Describethebiomassfuelmakeupanditssource.
Bid Submission Instructions 3‐6
Stanford University | Off Campus Renewable Energy Project Development 
Providearesourceassessmentofavailablebiomassfuelforthegeneratingfacilityandits
proximitytothegeneratingfacility.Theresourceassessmentshouldidentifylong‐termfuel
priceriskandavailabilityriskissues.

Identifycompetingresourceend‐uses.

Provideaplanforobtainingthebiomassfuel,includingatransportationplan.

Identifyanycontractsorlettersofintenttoacquireandtransportthebiomassfuel.
3.8.5.3 Solar 
Describethesourcesofinsolationdata,eitheronsite,satellite,oranearbystation.Ifusinga
nearbystation,statetheexactdistancefromthatstation.

Identifythenumberofyearsofsolardata,andtheaccuracyofthedata.

PVSYSTmodelreportsand8760productionprofilefortypicalmeteorologicalyear(TMY)
3.8.5.4 Wind 
Provideasummaryofallcollectedwinddatafrommetstationsonsite.

Indicatewherethedatawascollected,whatequipmentwasused,anditsproximitytothe
generatingfacilitysite.

Provideeitheratleastoneyearofwindresourcedata,awindresourceassessmentreport
fromaqualifiedmeteorologist,orboth.

Comparethelong‐termwindspeedsintheareatothecollectedresourcedataatthe
generatingfacilitysite.

Confirmationofwindturbineavailability
Allresourcesmustprovidean8760energyproductionprofileforatypicalmeteorologicalyearin
theaccompanyingtechnicalproposalform.
3.8.6 Assurance of Generating Equipment Supply Respondentshoulddemonstratethatrespondenthasaccessto,orhascompletedsourcingof,the
necessarymajorequipmenttocompleteengineeringandconstructionofthefacilitycontemplated
intheproposaltomeetthestatedCommercialOperationDate.
3.9 ENVIRONMENTAL PERMITTING TheRespondentshould:

Includeadescriptionofhowthegeneratingfacilitycompliesorwillcomplywithall
applicableenvironmentallawsandregulations.

Foranyexistingornewgeneratingfacilities,provideadetailedlistofallapplicablestate,
localandfederalpermitsfortheconstructionandoperationofthefacilityand,providea
Bid Submission Instructions 3‐7
Stanford University | Off Campus Renewable Energy Project Development detailedpathschedulecontainingclearandconcisetaskdescriptionsandanticipated
timelinesforsecuringthosepermitsandapprovals.

Importantmilestonesanddecisionpointsintheschedulealongwithanexplanationofhow
permittingactivitieswillbecoordinatedwithintheoverallconstructionanddevelopment
schedule.

Providecopiesofanypermitsalreadysuccessfullysecured,includingtheirassociated
applicationsandsupportingdocuments,studiesandreports.

Describeanycoordinationeffortswithlocal,stateandfederalagencieswithrespecttoany
environmentalissues.

Describeanyexistingon‐siteenvironmentalissuesofconcernsuchassitecontamination,
presenceorlackofwastedisposalarea,stateorfederallyprotectedplantandwildlife
speciesandspeciesofconcernpresentorpotentiallypresent,sensitivehabitatsor
ecologicallysensitiveareas,wetlanddelineations,andanyotherknownenvironmental
issuespotentiallyhavinganegativeimpactontheabilitytocompletethedevelopmentof
thegeneratingfacilityormeetthelong‐termobligationsofaPPA.

Describethelandusesadjacenttoandinproximityofthegeneratingfacilitysite.Describe
currentorplannedeffortstobuildlocalcommunitysupport.

Provideanyairqualitymodelingresults,andestimatedairemissionratesidentifiedor
expectedtobeincludedinanairpermitprocess.Forwindprojectsincludeairspaceand
radarclearance.
3.10 PROJECT SCHEDULE Therespondentshoulddescribetheprojectschedule,andprovideadetailedscheduleinMSProject
(orequivalent)outliningtheexpectedtimelinefordevelopmentandconstructionoftheproject.
Includemajormilestonessuchaspermitting,financing,engineeringdesign,procurement,
construction,interconnection,commissioning,acceptancetesting,commercialonlinedate.
RespondentshallprovideStanfordwithadatebywhichrespondentwouldneedacontract
executedwithStanfordinordertoensurecommercialoperationnolaterthanDecember31,
2016.
3.11 OPERATIONS AND MAINTENANCE PLAN Provideanoverviewfortheproceduresthatarerequiredtooperateandmaintaintheequipment
installedateachofthelocations.Itisexpectedthattheoperationsandmaintenanceplanwould
includeataminimumthefollowingsections:
 Staffingplan
 On‐sitefacilities
 Preventivemaintenanceschedule
 Performancetesting,monitoring,andreporting
 Approachtounscheduledmaintenance
Bid Submission Instructions 3‐8
Stanford University | Off Campus Renewable Energy Project Development  Sparepartsinventorymanagement
 Warrantyandinsurancemanagement
3.12 PRICING AND CONTRACT STRUCTURE Inthissection,thebiddershouldprovidenarrativedetailsregardingtheprojectandcontract
structurethatshouldbeconsideredbyStanfordinitsbidevaluation.
3.12.1 Cost Information RespondentmayproposemultiplepricingoptionsforStanfordtoconsiderasprovidedforinthe
TechnicalProposalform.However,respondentmustsubmita25yearnon‐escalatingPPA
withaprojectbuyoutfor$1attheendofyear25includingallenvironmentalandresource
adequacyattributes.IndicativeestimatesforenergypriceattheStanfordtakeoffpointmayalso
beprovided,butarenotnecessary;respondentsshouldspecifythepointofdeliveryforthe
responseandincludethisintheTechnicalProposalForm.Seesection2.7.4formoredetail.The
pricesshallbeprovidedinnominalUSDollars.
Indicateinthissectioniftherespondentcanproviderenewableenergybeyondthebaseamounts
definedintheresponseandTechnicalProposalForm,howmuchcanbeprovided,andthepricefor
thisexcessenergy.
3.12.2 Proposed Contract Structure Thissectionshouldoutlinetheproposedcontractstructuredesiredbytherespondent.The
technicalproposalformallowspriceinputsinfourpotentialcontractstructures:PPA,PPAwith
transfer,prepaidPPA,andprepaidPPAwithtransfer.Onlythefirstpricingstructureisrequired;
alternatestructuresareoptional.Pricingstructureswithouttransfershouldassumeatermof25
years.Ifproposingearlybuyoutstructure,pleaseclearlystatetheFairMarketValuation(FMV)
method.Thetransfercostshouldincludeallland,improvements,easements,landaccessrights,
transmissionaccessrights,andeverythingelserequiredtoallowtheprojecttocontinueoperating
underthesameconditions.Ifproposingaprepaystructure,pleaseassumea25percentprepaid
structure.
3.12.3 Project Financing Plan and Partners Presentacompletefinancingplanthatcoversthetotalprojectcostsofthefacilitybeingproposed
including,amongotherthings,developmentcosts,constructionfinancing,andlong‐termfinancing.
Providesupportingdocumentationtoshowfinancialcapabilitytoconstructthefacility.
3.12.4 Incentives Assumptions Biddershallidentifyallincentivesandtax‐relatedbenefitsthatwereassumedindevelopingthe
pricingfortheproposedprojects.Provideasummaryoftheprocesstorealizethoseincentivesand
benefitsandtheriskfactorsthatcouldpreventrealizationofthoseincentivesandbenefits.Itis
Stanford’sintentthatbidderwilltakeallriskassociatedwiththefailureofbiddertorealizeany
incentivesortax‐relatedbenefitsassociatedwiththeproject(s).
3.13 INTEREST IN ACTING AS STANFORD’S ESP RespondentsexpressinginterestinservingasStanford’sESPshouldprovideinformationtoenable
evaluationofabilitytoactasanESP(suchasexperienceandfinancialsupport).NoteCalifornia
Bid Submission Instructions 3‐9
Stanford University | Off Campus Renewable Energy Project Development PublicUtilityCodesection394definesESP(allESP'smustregisterwithCPUC)andsetsforth
requirements.2AdditionalformsforestablishinganESPareavailableonPG&E’sDirectAccess
website.3
IfrespondentisproposingtoprovideESPservicespleasedemonstratethattherespondent’sESP
hasa1)proventrackrecordservinglarge,complexendusecustomers,2)experiencemanaging
renewableresourceoutput,and3)astrongrelationshipwithaproven,reliableandexperienced
SchedulingCoordinator.
PleaseindicateyourinterestinservingasStanford’sESP/SCandprovidethefollowingadditional
detailsifapplicable:

ESPCertificationNumber

YearsofexperienceasanESP

Averageannualloadserved
● LargeCommercial/Industrial
● SmallC&I
● Residential

Additionalexperiencewithanentityofsimilarsize/complexitytoStanfordUniversity
● AdditionalexperiencewithhandlingandincorporatingrenewablePPApurchasesmade
directlybytheendusecustomerintoafullESPservice

DetailsregardingexperienceasanSCorwithSCservices
3.14 OTHER INFORMATION (OPTIONAL) ListanyotherinformationthatthebidderfeelsStanfordshouldtakeintoaccountwhenevaluating
thequalityofthisresponse.
2
3
http://www.leginfo.ca.gov/cgi‐bin/displaycode?section=puc&group=00001‐01000&file=394‐396.5 http://www.pge.com/en/b2b/retailenergysuppliers/espresourcecenter/index.page Bid Submission Instructions 3‐10
Stanford University | Off Campus Renewable Energy Project Development 4.0 Evaluation Procedure Theproceduresandcriteriatobeusedintheevaluationofproposalsaredescribedinthissection.
Theseproceduresandcriteriawillbeusedtodeterminewhetherproposalsareresponsive;to
evaluateandscoresubmittalsfromtechnical,economic,andotherviewpoints;andtodevelopa
potentialshort‐listfornegotiations.
Thefirststepwillbeareviewofthesubmitteddocumentationandformattoassurethatall
informationrequestedhasbeenprovided.Stanfordreservestherighttodisqualifyanyresponse
foranyreason.AtStanford’sdiscretion,requestsmaybemadeofrespondentstoprovideoredit
missingorclearlyerroneousinformation.
Projectsthataredeemedtohaveprovidedthenecessaryinformationwithintheallottedtimeframe
willbeevaluatedontechnical,economic,andothercriteria.Highlightsforthemainitemsthatwill
beevaluatedbyStanfordareoutlinedbelow.
4.1 TECHNICAL EVALUATION Inthetechnicalevaluation,theabilityofthecompanytoperformthedevelopmentworkand
executetheprojectwillbeconsidered,alongwiththetechnicaldetailsoftheproposeddesign.The
mainareasthatmaybeconsideredinevaluatingthecompanyincludethefollowing:
 Companydevelopmentandoperationsexperience
 Qualityofsubcontractorsandteammembers
 Experienceofkeypersonnel
 Financialstrengthoftherespondent
 ReadinessofteamandstafftoengagewithStanfordonprojectwork
Evaluationofthetechnicalaspectsofthebidwillfocusonthefollowingareas:
 Leveloftechnicaldetailprovided
 Reasonablenessofestimatedoutput
 Feasibilityandprovenexperienceofchosentechnology
 Environmentalimpact
 DetailandreasonablenessofO&Mplan
 Warrantiesandperformanceguarantees
 Detailandreasonablenessofprojectscheduleanddevelopmentplan
 Feasibilityoftransmissionpathwayanddeliverability
4.2 ECONOMIC EVALUATION TheeconomicevaluationportionforthisRFPwillbeananalysisofthenetimpacttoStanford’s
totalenergycosts.Stanfordwilltakeintoaccountpricingandpointofdeliveryinthemodels
establishedbytheevaluationteam.
Evaluation Procedure 4‐1
Stanford University | Off Campus Renewable Energy Project Development Qualitativecriteriawillalsobeusedinevaluatingtheeconomicportionoftherespondent’sbid.
Itemsthatwillbeconsideredinclude:
 Levelofdetailprovidedandtransparencyinthepricingandprojectfinancialstructure
 Levelofdevelopmentofpricingplanandpartnershipagreements
 Reasonableandequitableproposedpricingadjustmentmechanisms
 Experienceinuseoftheidentifiedstructures
4.3 OTHER CONSIDERATIONS ThereareadditionalitemsthatStanfordwouldtakeintoaccountwhendetermininganappropriate
partnerfordevelopment.Thisincludes,butisnotlimitedto,thefollowingitems:
 FlexibilityinbeingapartnertoStanford,includingthewillingnesstobealong‐termpartnerand
abilitytoadaptdesignsandcontractstructuresasnecessary
 EducationalandresearchbenefitstoStanford
 ExperienceandcreativityindevelopinginstallationssuitabletoStanfordandsurrounding
communities
 Othercommunitybenefits
Afterreviewofallbidsandcompletionofevaluations,Stanfordmayselectashort‐listofbiddersto
presenttheirqualificationsandansweradditionalquestionsinperson.Informationfromthese
interviewswillbeusedtoselectthewinningbidder(s).Followingselection,itisexpectedthatthe
winningbidder(s)andStanfordwouldenterintonegotiationsfordefinitiveprojectagreements.
Evaluation Procedure 4‐2
Stanford University | Off Campus Renewable Energy Project Development Attachment A Campus Load Profile StanfordProjectedHourlyLoadProfileinMW
45.00
40.00
35.00
30.00
25.00
20.00
15.00
10.00
5.00
1
226
451
676
901
1126
1351
1576
1801
2026
2251
2476
2701
2926
3151
3376
3601
3826
4051
4276
4501
4726
4951
5176
5401
5626
5851
6076
6301
6526
6751
6976
7201
7426
7651
7876
8101
8326
8551
‐
Attachment A