DP-2015-077
To:
Mayor and Members of Council
From:
Development Approval & Planning Policy Department
Meeting:
2015-10-06
Subject: Alteration Request for Designated Property at 18388 Heart Lake Road
RECOMMENDATIONS
That Report DP-2015-077 regarding Alteration Request for Designated Property at
18388 Heart Lake Road, be received; and
That Council consent to the proposed alteration to the designated heritage property at
18388 Heart Lake Road as shown on Schedule B of DP-2015-077, with the conditions
that any exterior wall-mounted equipment be located on the garage and that the
necessary building permit be obtained.
EXECUTIVE SUMMARY

The property at 18388 Heart Lake Road was designated under section 29 of the
Ontario Heritage Act (the OHA) by means of By-Law 00-130.

Known as the Tramble-Westfall Schoolhouse, the property entails a c.1893 oneroom schoolhouse formerly known as Caledon S.S. No.9 (The Maples).

The owners are proposing to install solar panels on the rear of the schoolhouse
roof and the adjacent garage roof.

Pursuant to section 33 of the OHA, alterations to a designated heritage property
require the consent of Council after consultation with its municipal heritage
committee.
 Heritage Caledon has reviewed the matter, and recommends that Council
consent to the alteration as proposed with the conditions that any exterior wallmounted equipment be located on the garage and that the necessary building
permit be obtained.
DISCUSSION
Purpose (background)
On July 22, 2015, the Town received a request from the owners to alter the designated
heritage property at 18388 Heart Lake Road, known as the Tramble-Westfall
Schoolhouse (Schedule A). This property was designated under section 29 of the OHA
by means of By-law 00-130. Its key heritage attribute is the c.1893 schoolhouse for
former Caledon Township School Section No. 9, originally known as ‘The Maples’.
Page 1 of 3
DP-2015-077
The proposed alteration pertains to the installation of rooftop solar panels on the
schoolhouse and the adjacent modern garage, and associated wall-mounted electrical
equipment.
Both the schoolhouse and the modern garage have hip roofs; the proposal is to install
the panels on the rear, west-facing sections of the roofs, which are not visible from the
public realm (Schedule B). A building permit is required for installation of roof-top solar
panels.
Pursuant to section 33 of the OHA, alterations to a designated heritage property require
the consent of Council after consultation with Heritage Caledon. Council’s approval of
proposed alterations to a designated property is intended to ensure that alterations are
not detrimental to the property’s identified heritage attributes.
Heritage Caledon’s alteration review subcommittee reviewed the formal proposal
(Schedule B) and undertook a site visit with the property owners to assess potential
impacts of the proposed alteration on the designated property on August 13, 2015. The
recommendations of the alteration review subcommittee in support of the proposed
alteration to the Tramble-Westfall Schoolhouse were endorsed by the full Committee on
September 14, 2015 (HC-2015-024).
Heritage Caledon supports the proposed alteration to the Tramble-Westfall Schoolhouse
for the following reasons:

The installation of the solar panels is considered a reversible alteration, and will
not impact the hip roof configuration of the schoolhouse;

The proposed placement of the solar panels will not be visible from the public
realm due to the hip roof configuration of the schoolhouse and garage, and the
heavy coniferous screening of the rear of the property; and,

The owners propose to install all wall-mounted electrical metering equipment
associated with the solar panels on the garage, not the schoolhouse.
In light of the above, Heritage Caledon recommends that Council consent to the
alteration request on the conditions that the exterior wall-mounted equipment be located
on the garage and that the necessary building permit be obtained:
The OHA requires Council to provide its decision within ninety (90) days of the notice of
receipt of the application to alter the property. As notice of receipt of the application was
given on July 22, 2015, Council’s decision on the matter at this meeting date meets the
OHA’s ninety (90) day response period. Council may consent to the application as
proposed, consent with conditions, or refuse the application. If Council consents to the
application with conditions or refuses the application, the property owners may, within
thirty (30) days of receiving notice of Council’s decision, apply for a hearing before the
Review Board.
Financial Implications
All costs associated with this application, including the building permit, will be borne by
the property owners.
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DP-2015-077
Applicable Legislation and Requirements
Ontario Heritage Act, R.S.O. 1990, c.O.18.
COMMUNITY BASED STRATEGIC PLAN
Strategic Objective Goal 4: Value and Promote Culture, Heritage and The Arts.
Strategic Objective 4A- Preserve and Promote our Cultural Heritage, Agricultural and
Natural Heritage Landscapes, Built Heritage and Archaeological Resources.
NEXT STEPS
Should Council consent to the alteration request, the Heritage Resource Office will
undertake the following:
1. Provide notice of Council’s decision to the owner of the property, the Ontario
Heritage Trust and Building Services staff.
ATTACHMENTS
Schedule A:
Schedule B:
Location Map
Alteration Proposal
Prepared by: Pamela Vega
Approver (L1): Sally Drummond
Approver (L2): Haiqing Xu
Approver (L3): Patricia De Sario
Approver (L4): Carey deGorter
Approver (L5): Doug Barnes
Page 3 of 3
Schedule "A" to Development Approval & Planning Policy Report DP-2015-077
Page 1 of 1
Subject
Property
LOCATION MAP
18388 Heart Lake Road
Pt Lot 15 Con 2 EHS CAL
Date: September, 2015
File No.: DP-2015-077
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 1 of 11
MicroFIT Solar System Proposal
Project No.: OH2458:
This proposal is prepared for:
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Prepared by:
EthoSolar Inc.
12-494 Veterans Dr.
Barrie, ON L4N 9J5
(Invoices, receipts and other correspondences will be delivered via email)
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1
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 2 of 11
MicroFIT Solar System Proposal
ABOUT ETHOSOLAR
Established in 2009, EthoSolar is a leading solar solution provider in the residential and
commercial markets. With hundreds of systems installed, we are dedicated to making
each investment in clean, renewable energy as profitable and seamless as possible.
WHY CHOOSE ETHOSOLAR?
EthoSolar’s mission within the renewable industry is not just to provide a solution but to BE the solution. We understand that
this is about a long-term relationship with our clients as well as our business partners. We are committed to building on these
relationships in order to provide reliable, innovative and competitive solutions every time.
INTEGRITY. QUALITY. VALUE.
These provide the boundaries for our relationships and form the foundation for the social contract we observe with each client.
Integrity means you can depend on us to be transparent, deliver on our word, and even own up to our own shortcomings.
Integrity means that a service call at year 10 will be as friendly and courteous as a sales call in the beginning.
Quality means we don’t select our product suppliers on price. Quality means that you won’t discover today’s good deal to be
tomorrow’s headache.
Value. Products and services that outperform what they promise.
2
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 3 of 11
MicroFIT Solar System Proposal
ESTIMATED REVENUE AND FINANCIAL BREAKDOWN
The amount of Project Receivables depends on a number of factors. Without limitation the factors include; weather conditions,
amount of sunshine, solar equipment performance, and the occurrence and non occurrence of events or circumstances which
may affect or impair the amount of electricity generated by the Solar Equipment during any given period. Yearly Revenues are
estimated below.
Yearly Revenue Comparison
Year
Purchase
Bank finance
0
$-18,200
0
1
&4.574
&5;2
2
&4.557
&595
3
&4.539
&577
4
&4.4;;
&559
5
&4.4:3
&53;
6
&4.486
&524
7
&4.468
&4:6
8
&4.44:
&488
9
&4.432
&46:
10
&4.3;4
&452
11
&4.397
&435
12
&4.379
&3;7
13
&4.35;
&399
14
&4.343
&37;
15
&4.326
&364
16
&4.2:8
&4.2:8
17
&4.28:
&4.28:
18
&4.272
&4.272
19
&4.254
&4.254
20
&4.237
&4.237
Total Revenue
&65.893
&36.463
Net profit
&47.693
&36.463
Lease
0
&3;8
ESTIMATED
MONTHLY REVENUE
&65.893
20 YEAR ESTIMATED
GROSS REVENUE
&47.693
20 YEAR NET REVENUE
&4.574
YEARLY ESTIMATED
GROSS REVENUE
ESTIMATED
PAYBACK
90;
YEARS
3209'
GROSS RETURN
*The data herein is based on historical and commonly available data assuming an uninterrupted 20 years of solar energy production in accordance with
Ontario Feed-in-Tariff program. Actual earnings will vary based on geographical location of the project, equipment, project cost, financing terms, interest rates,
weather and several other factors.
3
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 4 of 11
MicroFIT Solar System Proposal
PV SYSTEM DESIGN, EQUIPMENT & WARRANTY INFORMATION
(SCHEDULE A)
EQUIPMENT & WARRANTY INFORMATION
SYSTEM DESIGN & MODULE LAYOUT INFORMATION
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25 year linear performance warranty.
12 year on materials and workmanship warranty.
Guaranteed to produce 80%+ at year 25
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Installation: 1 year workmanship warranty
As a purchase or bank finance customer, I agree to the indicated location
for the proposed solar PV panel layout and inverter/electrical equipment.
Final layout for generating maximum energy production to be based on
actual site conditions at the time of installation, and may differ less than
15% from proposed configuration shown in this contract. Any revisions to
panel placement will be documented and communicated to me, in the event
an engineer determines structural upgrades or additional electrical work is
required for your project to proceed, Ethosolar may incur additional costs
and the proposal will be adjusted accordingly and agreed upon by both
parties.
As a lease customer, I agree to the indicated location for the proposed
solar PV panel layout and inverter/electrical equipment. Final layout for
generating maximum energy production to be based on actual site
conditions at the time of installation, and may differ from proposed
configuration shown in this proposal.
I authorize Ethosolar Inc to act as my appointed agent to develop and
construct our roof mount PV solar system at:
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EthoSolar Inc, on my behalf, will prepare and submit all required
documents to the Independent Electricity System Operator (IESO) for the
micro-FIT application; to my Local Distribution Company (LDC) and Electrical
Safety Authority (ESA) for project connection; and to my municipal building
*above picture is a typical equipment setup on the exterior of the building
department for building permit application.
Customer Name
Customer Signature
Date Signed
Signed At
4
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 5 of 11
MicroFIT Solar System Proposal
PURCHASE SOLAR PROPOSAL
If you wish to purchase your system, your cash price is set out below:
PAYMENT SCHEDULE
Initial
Deposit
IESO Approval
Notice
Equipment
Delivery
ESA
Inspection
Total
Price
Payment
&3.722022
&7.682022
&32.;42022
&542022
&3:.422022
HST
&2022
&2022
&2022
&4.588022
&4.588022
Total
&3.722022
&7.682022
&32.;42022
&4.8:8022
&42.788022
PV SYSTEM PRICING & COMPONENTS INCLUDED IN CONTRACT: Equipment listed under PV System Design, Equipment &Warranty
Information (Schedule A), Meter Base and Disconnects, AC and DC Wire and Conduit, Installation of all components to make grid
connection ESA Permit and Inspection Fees, Building Permit Application and Building Permit Fees, Structural Engineering Site Review
& Commitment to General Review, Note: Structural Roof Upgrades, if required, are NOT included in this contract. Ethosolar will cover
up to $1,500 Hydro Connection Fee - additional costs will be applied to Final Invoice, Inverter monitoring hardware and online
monitoring portal (Fronius, Solar Edge, Enphase) – included and connected with wireless internet available, or router location within
reasonable distance from inverter (same building, no major obstructions) when wired LAN connection required.
SCOPE OF SUPPLY
•
EthoSolar will assist in all microFIT application processes. EthoSolar cannot guarantee a microFIT application approval notice from the Independent Electricity
System Operator (IESO).
•
It is the Purchaser’s responsibility to ensure the installation complies with any applicable building codes and by-laws for their region. EthoSolar or affiliate
will provide support for all permits and inspections.
•
EthoSolar will accept $ 1,500 and a signed copy of this Contract as a Notice to Proceed.
•
The system will be ready for delivery within 4 to 7 weeks from date of receipt of 30%.
•
EthoSolar will provide all necessary site assessments for installation of PV System.
•
Purchase price includes delivery of PV System to the site location listed in this proposal, and also includes up to 4 hours layover on the site for unloading.
•
Site will be prepared by Purchaser to allow for proper access for PV Solar System delivery. Any additional equipment or labour needed for inaccessible
installation sites will be covered by Purchaser.
•
Purchase price includes equipment rental for installation of PV System.
•
Purchase price includes either (a) or (b):
a.
Single gang meter base – Up to 50m of electrical wire with trenching including backfilling. If wire and trenching exceeds the 50m,
an additional charge will apply.
b.
Dual gang meter base – If electrical wire, trenching and backfilling is required to reach the meter base, an additional charge will apply.
•
Electrical hook up to the grid is completed by Purchaser’s LDC (Local Distribution Company) and cost for this is set by each individual LDC and is not
included in purchase price unless specified separately. Should upgrades be required by LDC to the grid, those costs will be added to the Purchaser’s final
invoice.
•
Monitoring is supplied by the inverter manufacturer free of charge. This does NOT include the internet connection between the inverter(s) and the
Purchaser’s internet router. For options on how to connect the PV System to the internet, please call EthoSolar. An additional charge will apply unless
otherwise specified.
5
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 6 of 11
MicroFIT Solar System Proposal
TERMS AND CONDITIONS
I.
Type, Quantity and Prices of Components
1. The type and quantities of the required components for the proposed PV System have been identified on page 2 of this Contract.
II. Labeling
1. The product labels and Trade Marks of each PV solar panel shall state the manufacturers’ name, each module’s serial number, indicate the nominal
output as well as current and voltage characteristics at standard test conditions (STC) of the type of module concerned, and bear a clear warning
against hazardous behaviour. Further, each module shall have a label showing the UL mark or equivalent, and will comply with all labeling requirement
set forth in UL 1703.
2. The Purchaser shall not, without the prior written consent of EthoSolar, alter or make any addition to the labeling or packaging of the products
displaying the Trade Marks, and shall not alter, deface, or remove in any manner any reference to the Trade Marks, any reference to EthoSolar or any
other name attached or affixed to the products or their packaging or labelling.
III. Title and Risk of Loss/Insurance
1. Risks of loss or damage, as well as any additional costs due to events occurring after the time of delivery shall pass to the Purchaser on delivery in
accordance with FOB Incoterms 2000.
a.
FOB EthoSolar’s warehouse – Insurance is covered through EthoSolar insurance during transport;
b.
FOB Supplier’s premises – Insurance is covered through Supplier’s insurance during transport.
2. Title to the products shall be transferred at the moment the risk is transferred per FOB Incoterms 2000. EthoSolar assigns to the Purchaser all its rights
against the carrier of the products, especially rights to give instructions and to take delivery of and to claim in relation to the products.
IV. Installation
1. This contract applies only to the work and materials that are stated within it. Any additional work done will be an extra charge to the Contract.
2. If additional work is required, it will be invoiced as “Time & Materials”. The EthoSolar installation labour rate is $75.00 per hour. The EthoSolar machine
rate is $120.00 per hour including the operator. If excavation is required in frost or if there is the presence of large stones, shale, flat rock, bedrock, wet
or saturated soils or any other obstruction an extra charge may apply unless these conditions are noted in this Contract.
3. Building sites that are not level can incur extra costs due to delayed installation, lost time, additional materials required, and/or may be considered
unsafe for the aerial lift equipment. For these reasons it is required that the Purchaser provides and ensures a level and safe building site prior to the
arrival of the installation crew. If the site is not level, the Purchaser is required to consult with EthoSolar before construction begins in order to avoid
additional costs. EthoSolar can advise the best course of action to minimize extra costs. Unless otherwise noted, any site excavation or finish grading is
not included in this Contract.
4. All workmanship is guaranteed for one year from date of completion. The warranty information for components is identified on page 3 of this Contract.
5. Building permit fees and possible associated costs are included in the aforementioned fees including, site specific engineering, general review
commitments and engineer site visits. Any required roof upgrades as indicated by the structural engineer are the responsibility of the Purchaser and are
not included in this scope of work unless otherwise agreed in writing by EthoSolar. Construction cannot begin without a building permit or a signed
waiver. Failure to get the necessary permits will delay the start of the project.
6. Estimates will be returned to the Purchaser as quickly as possible. Time of installation will depend on how quickly the Purchaser replies to a proposed
quote from EthoSolar. Once the Purchaser returns this completed Contract with the deposit, EthoSolar will position the project into the EthoSolar work
schedule and the Contract price will be locked in.
7. Insurance for the PV system equipment and liability is covered by EthoSolar during construction. It is advisable that the homeowner notify their
insurance company of the installation and request their policy include the addition of the solar generating equipment prior to connection by the utility.
EthoSolar’s insurance will expire after construction is complete and the system is connected to the grid.
8. Estimated time of installation may vary due to weather conditions, added work load at each site or machinery breakdown.
9. EthoSolar, their affiliates, employees, sub-contractors or trades do not assume or imply any responsibility or liability for damages to underground
services. It is the responsibility of EthoSolar to obtain any and all service locates prior to any ground work commencing or confirm that a locate is not
required.
V. Terms of Payment
The payment shall be made by cash, cheque or money wire transfer. These are the only acceptable methods of payment. The following terms of payment are:
1. Ethosolar Inc. requires a $ 1,500 deposit cheque and a signed copy of this Contract to apply for an IESO micro-FIT contract and an LDC Offer to Connect.
2. Upon receipt of the Application Approval Notice from the IESO, a 30% down payment of the contract price or &7.682022 will be required to order the
solar components and mounting hardware. Scheduling for installation will be based on project delivery time. If Purchaser cancels the order,
EthoSolar reserves the right to retain up to the full deposit depending on the stage of installation.
6
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 7 of 11
MicroFIT Solar System Proposal
3. When the project is delivered and is mechanically installed on the Purchaser’s site, although not electrically tied to the grid, an additional 60% of
the Contract or &32.;42022 is due.
4. Once all electrical components and metering are completed to the satisfaction of the local ESA inspector the final payment of the remaining 10% less
the initial $1,500 deposit or &542022 will be due within 21 days. (HST for the total project to be added to this final payment).
** Overdue accounts will be charged 2% interest per month or 24% per annum starting 30 days from invoice date.
** If the total due is not received within 90 days of invoice date, EthoSolar reserves the right to enter onto the property and reclaim part or all of the PV System
and its components to settle the outstanding account.
** EthoSolar offers a money-back guarantee for Purchaser that is not granted a microFIT contract by the IESO provided that installation has not yet begun and
system can be re-sold. In the case that installation has already begun, EthoSolar will refund to the Purchaser their deposit minus time and material.
** All invoices from EthoSolar will be submitted to the email of the Purchaser identified on the cover page of this document.
VI. Documents
EthoSolar may accept a signed copy of this Contract by the Purchaser as an acceptance and Notice to Proceed (NTP) document.
By signing this Agreement, You agree that You have read and accepted all the Terms and Conditions of this Agreement and authorize EthoSolar to proceed with
Engineering, Procurement and Construction of the Solar PV as described in this Agreement. You acknowledge that certain obligations exist between You and
EthoSolar as reflected in the Terms and Conditions of this Agreement. You further agree to the indicated location and roof planes shown on PV System Design,
Equipment & Warranty Information (Schedule A) for the proposed solar PV array layout.
Customer Name
Customer Signature
Date Signed
Signed At
7
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
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Ethosolar
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 9 of 11
Ethosolar
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 10 of 11
Ethosolar
Schedule "B" to Development Approval & Planning Policy Report DP-2015-077
Page 11 of 11
MicroFIT Solar System Checklist
MicroFIT Customer Checklist for Cash or Finance
For all project types:
Valid Email Address (Please Print)
Pg. 4 PV SYSTEM DESIGN, EQUIPMENT & WARRANTY INFORMATION (SCHEDULE A) is signed
Copy of Hydro Bill (full page showing account number, customer’s name, Service address not mailing address)
Copy of ONE of the following listed below: Property Tax Bill, MPAC Statement, Deed, Land Transfer/Mortgage Document
Date of Birth for all applicants on title of property:
Date of Birth for Applicant #1
Date of Birth for Applicant #2
Signed declaration for all applicants on title of property:
Signed declaration for Applicant #1
Signed declaration for Applicant #2
Clear pictures of :
Roof condition
Picture of underneath if it’s metal roof
Utility meter (please take a note of where the meter is)
Pole number if meter is on a pole
Lease projects:
Signed lease agreement
Purchase projects:
Signed purchase proposal
$1500 deposit cheque
Copy of void cheque or P.A.D. Form
Financed projects:
Signed purchase proposal
Pages 1 and 2 of the loan application (full page, clean and clear)
Proof of income for each applicant as listed below:
Paystub no greater than 60 days old OR 2 Years Notices of Assessments if self-employed or retired
Copy of void cheque or P.A.D. Form
1