Further Particulars for the Post of
Chaplaincy Administrator
Caroline Pashley
Human Resources Administrator
Human Resources Department
Direct line: 0113 283 7130
E-mail: recruitment@leedstrinity.ac.uk
July 2016
Dear Applicant
Thank you for enquiring about the post of Chaplaincy Administrator.
I have pleasure in enclosing the following:
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Job description
Person specification
University Vision, Mission and Values
An application form
If you would like to apply for this post, please complete the application form and return it to me by
12.00 noon on 11th August 2016 with a covering letter indicating how your skills, knowledge and
experience meet the requirements of the post. The application form must be completed in full, as
this will be used for the purposes of shortlisting. CVs and edited versions of the application form
will not be accepted.
Please take particular care when completing the application form as the information you
provide will be subject to a verification process.
Interviews for this post are expected to take place on 24th August 2016.
Please note that references for shortlisted candidates may be taken up before interview unless a
candidate explicitly requests on the application form that this is not done. At all events, you should
nominate at least two referees from whom we could obtain references before interview.
Thank you for showing an interest in this post. I look forward to receiving your application.
Yours sincerely
Caroline Pashley
Human Resources Administrator
Enc.
Leeds Trinity University has an Equality and Diversity Policy. We welcome applications from all
parts of the community.
Leeds Trinity University is a successful University community which offers a high quality learning
experience to its students. Applications are invited for the following post:
CHAPLAINCY ADMINISTRATOR
Starting salary in the range £20,989 to £22,249 per annum
The postholder will support the University Chaplaincy team and student volunteers to ensure the
effective and efficient operation of the University Chaplaincy. This will involve routine clerical and
administrative duties associated with the day-to-day operation of the Chaplaincy including
organising and promoting events and the production of the Chaplaincy newsletter
An important element of the role will be to contribute to raising awareness of pastoral care
provision within the University and establishing an informal bridge between the University
community and pastoral care services available via the Chaplaincy.
Applicants should have proven administrative experience, a knowledge and understanding of the
Roman Catholic Faith and the Roman Catholic Church and the ability to prepare the Chapel and
associated facilities for worship.
Excellent communication, organisational and IT skills, to include familiarity with Microsoft Office, are
all essential requirements of this position. Hours of work will be 35 hours per week by arrangement
with the Coordinating Lay Chaplain.
CLOSING DATE FOR APPLICATIONS: 12.00 noon on 11th August 2016
Interviews for this post are expected to take place on Wednesday 24th August 2016
Further details and an application pack are available from:
http://www.leedstrinity.ac.uk/jobs
Alternatively please contact the Human Resources Department, tel. 0113 283 7130 or email
recruitment@leedstrinity.ac.uk
Leeds Trinity University has an Equality and Diversity Policy. We welcome applications
from all parts of the community.
Leeds Trinity University – Vision, Mission and Values
Our Vision is to be
Renowned for developing socially impactful, highly employable individuals through
pioneering, research-led learning and teaching.
Our Mission is
Guided by our Catholic identity and faith foundation. We provide an exceptional
educational experience in a diverse community. We are committed to the promotion
of dignity, respect, social justice and equality in order to deliver positive social and
economic impacts.
Our Values of dignity, respect, social justice and equality are lived out and
evidenced by:
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striving for excellence in all that we do;
being a compassionate, respectful and inclusive community that embraces
diversity;
acting with integrity and transparency;
encouraging dialogue and collaboration.
LEEDS TRINITY UNIVERSITY
JOB DESCRIPTION
JOB TITLE:
Chaplaincy Administrator
GRADE:
Grade 5 (points 16 -18)
HOURS OF WORK:
35 hours per week. Out of hours work may be required on occasion,
in consultation with the Coordinating Lay Chaplain.
RESPONSIBLE TO:
Coordinating Lay Chaplain
INTERNAL CONTACTS:
Staff and students of the University.
EXTERNAL CONTACTS:
Visitors to the University Chapel and Chaplaincy and more generally,
when required, other who have dealings with the University.
PURPOSE OF POST:
To support the University Chaplaincy team and student volunteers
(as appropriate) to ensure the effective and efficient operation of the
University Chaplaincy.
GENERAL DUTIES AND RESPONSIBILITIES:
1.
The Administrative Role
1.1
To carry out routine clerical and administrative duties associated with the day-to-day
operation of the Chaplaincy including (but not restricted to):
• Organising and promoting events
• Updating, maintaining and editing the Chaplaincy website and intranet site
• Communicating with staff and students via social media
• The production of the Chaplaincy newsletter
• Dealing appropriately with monies collected as part of the Chaplaincy activities
(Sunday collections; outing/trip deposits) and maintaining accurate records of
monies deposited with the Finance Office
• To maintain stocks and order supplies for the chaplaincy team and Sacristy in a
timely manner
• To prepare agendas and papers and take notes at regular Chaplaincy Team
Meetings
• To undertake risk assessments for Chaplaincy led events (religious and nonreligious, on and off campus) as required.
1.2
To deal with routine operational matters in the absence of the Coordinating Lay Chaplain to
ensure the effective operation of the Chaplaincy.
1.3
To assist members of the Chaplaincy team with the organisation and promotion of secular
and spiritual Chaplaincy events for Staff and Students.
1.4
To assist the Coordinating Lay Chaplain in organising pilgrimages, religious and nonreligious events both home and abroad.
1.5
To liaise with the Diocese of Leeds, local Catholic parishes, local Church leaders, other
Chaplaincies, the Students’ Union, other religious and other groups within the University as
required.
1.6
To represent the Chaplaincy at internal and external events and on University committees
as directed by the Coordinating Lay Chaplain.
1.7
To work with the Marketing and Events teams to promote Chaplaincy services, lectures
and events across the campus in a timely manner, raising the profile and engaging with
staff and students.
1.8
To contribute ideas, time and effort to fostering the Catholic identity of the University.
1.9
To organise provisions for weekly and monthly events such as the “Tea on the Landing”
1.10
To keep proper Health and Safety records for Chaplaincy events including risk
assessments.
2.
The Sacristan/ Liturgical Role
2.1
To maintain the Sacristy in clean and tidy order, and to prepare the Chapel and associated
facilities for worship as required. To clear away liturgical items after services, and to
maintain the Chaplaincy and the Multi-Faith Prayer Space in clean and tidy order.
2.2
To provide administrative support in the creation of liturgical services or prayer
opportunities as required
2.3
To ensure that the Chaplaincy and the Multi-Faith Prayer Space is kept well stocked with
appropriate materials. To buy, arrange and keep the Chapel flowers fresh and appropriate.
3.
The Pastoral Role
3.1
To raise awareness of pastoral care provision within the University and establish an
informal bridge between the University community and pastoral care services available via
the Chaplaincy.
3.2
To provide a listening ear and safe space to staff and students who wish to talk, and to
share the concerns of Staff and Students, showing sensitivity to those who may need help
and initiating appropriate action by involving relevant others where necessary. To respect
and maintain confidentiality at all times as appropriate.
4.
Other
4.1
To apply the University’s Equality and Diversity Policy in the postholder’s area of
responsibility and in his/her general conduct.
4.2
To carry out other duties, commensurate with the grade of the post, as directed by the
Coordinating Lay Chaplain.
This job description is current on the date indicated below. It is liable to variation by the ViceChancellor in order to reflect or anticipate University developments or changes in the post.
July 2016
LEEDS TRINITY UNIVERSITY
PERSON SPECIFICATION
JOB TITLE:
Chaplaincy Administrator
DEPARTMENT:
Chaplaincy
DATE:
July 2016
ESSENTIAL
CHARACTERISTIC
SKILLS, KNOWLEDGE
& EXPERIENCE:
DESIRABLE
CHARACTERISTIC
Assessed by:
Application Form(A)
Interview (I)
Selection Test (S)
References (R)
• Good general education
• Appropriate clerical qualifications.
A
• Proven relevant administrative
experience.
•
Relevant experience in the
education sector.
A, I
• Knowledge and understanding of the
Roman Catholic Faith and how the
Roman Catholic Church works.
•
Web skills to include updating
and maintaining web pages.
A, I
• Experience of using social
media or a willingness to learn
A, I
• Ability to prepare the Chapel and
associated facilities for worship.
A, I
• Well-developed IT skills to include
familiarity with Microsoft Office (Word,
Excel, Powerpoint).
A, I, S
• Good administrative and secretarial
skills.
A, I
ESSENTIAL
CHARACTERISTIC
ATTITUDES &
ATTRIBUTES:
DESIRABLE
CHARACTERISTIC
• Good customer care skills.
Assessed by:
Application Form(A)
Interview (I)
Selection Test (S)
References (R)
I
• Good organisational skills.
I
• Excellent interpersonal and
communication skills, both verbal and
written.
A, I
• Good listening skills.
I
• The ability to exercise initiative.
I
• The ability to get people involved.
I
• Creativity and the ability to put ideas
into action.
I
• Ability to work to deadlines.
I
• The ability to work as part of a team
• Approachability.
• Ability to exercise tact.
• Discretion and confidentiality.
• Sense of humour.
I
I
I
I
I
ESSENTIAL
CHARACTERISTIC
DESIRABLE
CHARACTERISTIC
• Trustworthiness.
Assessed by:
Application Form(A)
Interview (I)
Selection Test (S)
References (R)
I, R
• Reliability.
I, R
• Conscientiousness.
I, R
• Motivation and enthusiasm for the
role.
I
• Professional and flexible approach to
work.
I
• Willingness to commit to the
University’s vision, mission and
values.
I