Performance Secrets of Winning Companies Dial in Information: Toll free: (866) 237-3252 Toll: (719) 457-1018 Passcode: 347276 © SF Research all rights reserved Our Goal Is Clear We work with recognized thought leaders that share our vision of productivity improvement, all while creating a better place for people to work. successfactors.com/research/thought-leaders 435 Years of Research successfactors.com/research/thought-leaders Performance and Talent Management Are Pivotal to Drive Financial Performance Shareholder Growth Financial Profit Performance Return Company Strategy and Market Position Alignment Enabler Explains 15% Requirement Explains 85% EXECUTION = PERFORMANCE Motivation x Talent / Competencies Recruiting (Buy) x Organizational Ability Learning (Build) Bob Paladino ¾Lead Drs. Kaplan & Norton at the Balanced Scorecard Collaborative in affiliation with Harvard Business School; led winning programs for Balanced Scorecard Hall of Fame Award and APQC’s Best Practice Award ¾Dual MBA (Finance & Management) from The Wharton Graduate School of Business Quoted and published extensively in leading journals Author: Five Key Principles of CPM Five Key Principles of Corporate Performance Management – A #1 Best Seller Award Winning Executive Shares Leading Edge Research and Case Studies Bob Paladino, CPA, MBA Bob Paladino, Managing Partner Bob Paladino & Associates, LLC 2543 Washington Road – Suite 910 Pittsburgh, PA 15241 O:412-833-9317, F: 412-220-2454 Email: bobpaladino@paladinoassociates.com Visit our website www.paladinoassociates.com Bob Bob Paladino Paladino & & Associates, Associates, LLC LLC Bob Paladino & Associates, LLC The Firm – A Snapshot Consulting and Training Representative Functions Service Partners (including all sub functions) Services ¾ AICPA ¾ Strategic Planning ¾ CFO Magazine ¾ Planning & Budgeting ¾ Financial Executive International (FEI) ¾ Balanced Scorecard ¾ American Productivity & Quality Center ¾ Benchmarking ¾ American Strategic Management Institute ¾ Process Improvement ¾ Strategic Finance Magazine ¾ Six Sigma Green Belt ¾ ¾ Knowledge Management ¾ Human Resources ¾ Finance ¾ Accounting ¾ Audit ¾ Supply Chain Management ¾ Strategic Planning Business Finance Magazine ¾ Environmental, Health and Safety ¾ Better Management Inc. ¾ Information Technology ¾ The Conference Board ¾ Sales & Marketing ¾ Harvard Business School (HBS) Press ¾ Legal & Regulatory ¾ Motorola University - Six Sigma Representative Clients, Group Study Partners: Air Products, American Express, Anheuser Busch, Bank of America, BC Hydro, Baltimore Gas & Electric (BGE), Bonneville Power Administration (BPA), Booz Allen & Hamilton, Canadian Customs and Revenue Agency (CCRA), Chrysler, Consolidated Edison, Constellation Nuclear, Coors, Crown Castle International (CCI), Excelon, Federal Reserve Bank, First Energy, Ford, GE Capital, Gillette, Johnson & Johnson, Houston Chronicle, Intercomp Technologies, Power Authority (NYPA), PricewaterhouseCoopers (PwC), Proctor & Gamble (P&G), Progress Energy, Royal Canadian Mounted Police (RCMP), RR Donnelly Publishing, Sara Lee, Saturn, Seagram’s, Sharp Electronics, Simon & Schuster, Sprint, Texas Utilities (TXU), Tennessee Valley Authority (TVA), TRW, U.S. Army, Wind River, Verizon, Viacom, and Xerox. 7 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Starting a New Executive Role…. In 2001, CEO Crown Castle International invited me to establish a Global Performance Office to direct global CPM efforts…. I had many questions: ¾ What are best practices for this new function? ¾ How did winning companies organize themselves? ¾ What are their core competencies? ¾ How did they achieve frame-breaking results? ¾ Many more questions……. so it was time to study the winners “Only the fool learns from his own mistakes, the wise man learns from the mistakes of others.” - Otto von Bismarck 8 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC ...Against a Challenging Landscape…. ¾ The Telecom meltdown had begun, Crown customers were starting to consolidate and capital markets were contracting. ¾ Booz Allen Hamilton - reported “European and North American CEOs topped the list of involuntary exits.” ¾ Fortune - “If making the Fortune 100 best lists is an enormous accomplishment, consider how tough it is to repeat the feat every single year. Just 22 companies have appeared on our list every year since its 1998 inception.” The turnover is staggering. ¾ Kaplan & Norton – “9 out of 10 Companies Fail to Implement Their Business Strategies” ¾ HR Magazine – “Executives are expected to demonstrate results faster than ever before; CEO, CFO, COO, and CIO turnover has accelerated rapidly in the past few years” 9 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC …Posed the Question….. “What do Malcolm Baldrige Quality Award, Global Balanced Scorecard Hall of Fame Award, Sterling Award, Deming Award, Fortune 100 Best Company Award and APQC Award winning enterprises all have in common?” “Man’s mind, stretched to a new idea, never goes back to its original dimensions” – Oliver Wendell Holmes 10 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC ...Commenced Research on Winning Organizations…. Participated with executives and leaders from dozens of leading organizations that included Balanced Scorecard Hall of Fame, Baldrige, Sterling, Fortune, and APQC Best Practice Partner Award winners; research projects and clients included: ¾ Commercial Performance Management Consortia Best Practice Project ¾ Government Performance Management Consortia Best Practice Study Project ¾ Kaplan and Norton’s Office of Strategic Management Study (OSM) Group ¾ Customer Relationship Management (CRM) Consortia Best Practice Study Project ¾ Knowledge Management (KM) Consortia Best Practice Study Project ¾ Best Practice Sharing Consortia Study Project ¾ Numerous high performing companies and divisions 11 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC …. Gained Exposure to Top Leadership Thinking… National Malcolm Baldrige Quality Award winners who have out performed their peers in many performance categories including Medrad, Boeing, Bronson Methodist, Motorola, and City of Coral Springs Florida (Sterling State Award). American Quality & Productivity Center (APQC) Best Practice Partner Award winners including Hilton Hotels, TVA, Bank of America, Jet Blue, Saturn, American Red Cross, Florida Department of Health, and LL Bean. Global Balanced Scorecard Hall of Fame Award winners including U.S. Army, Crown Castle International, Canon, Ricoh, Royal Canadian Mounted Police (RCMP), Serono, Tennessee Valley Authority (TVA), and KeyCorp. High Performing Enterprises including Marriott, Raytheon, Siemens, Sprint Nextel, Anheuser Busch, First Energy, Hearst Publications, LB Foster, Bonneville Power Administration (BPA), Federal Reserve Bank, and M7 Aerospace. Book Royalties Will be Shared to Fund Tower of Voices Flight 93 Memorial 12 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC …. Learned “5 Key Principle” Organizations Demonstrate Consistent Winning Earning Multiple Awards. Enterprise (alphabetical order) Balanced Scorecard Global Hall of Fame Award (Kaplan & Norton) APQC Best Practice Award U.S. President Malcolm Baldrige National Quality Award Governor Sterling Quality Award Deming Award Fortune 100 Best Companies to Work For Award American Red Cross 2 times Bronson Methodist Hospital 3 times City of Coral Springs Crown Castle International 2 times Florida Dept of Health Hearst Publications (Houston Chronicle) KeyCorp LB Foster Company Medrad Raytheon 2 times Ricoh Serono International Forbes Award Sprint Nextel Tennessee Valley Authority “I'm against a homogenized society, because I want the cream to rise.” 13 © Copyright 2007 Bob Paladino & Associates, LLC - Robert Frost Bob Paladino & Associates, LLC Award Winning Case Organizations Royalties Will be Shared to Fund Flight 93 Memorial 14 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC A Great Deal of Interest in Leadership: #1 of 1,621 “Management & Leadership” Titles Royalties Will be Shared to Fund Flight 93 Memorial 15 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC “Five Key Principles” Containing Over 30 Best Practices Provides the Framework to Accelerate Performance 16 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Agenda – Two HR Case Studies Crown Castle International Hearst Newspapers Company Profile Review CCI BSC Program HR’s Critical BSC Role Learn How the BSC Integrates Company Profile Review HR Strategy Map, From Traditional to Strategic HR with Best Practices and Knowledge Management Case: Implementing workflow Learn how HR BSC Links to Six Sigma Projects 17 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Crown Castle International Used the Balanced Scorecard to Drive Significant Value Across Four Perspectives • Stock price increased from $1 to $30 on the NYSE, beating all market indexes • Improved cash flow by over $500 Million in one year • Increased customer satisfaction by over 25% • Reduced order to cash cycle time by over 75% • Knowledge management (KM) provided global library of best practices • Six Sigma black and green belt programs brought in over $300 million in cash 18 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC CCIC Strategy Map – Four Major Themes Financial Perspective Maximize Shareholder Value Grow Organic Revenue Increase BBEs Increase Pipeline Optimize Capital Expanding Recurring Revenue Margins Increase Recurring Revenue Reduce Operating Costs Expand Revenue (Adjacencies) Increase Installation Margin Reduce A/R, Unbilled and WIP Expand Revenue Around Assets Customer Perspective Meet Time Commitments Customer Relationship Price Quality Internal Perspective -Operational Excellence Reduce Negative Tower Margin Accelerate Application to Rent Cycle Time Preserve Land Leases on Strategic Towers Manage Projects Timely, Accurately & Profitably Increase Understanding of Assets Update Drive Test Data Resolve NOTAMs Timely Reconcile Rent Rolls Learning & Growth Perspective- Emulate Fortune’s 100 Best Companies Improve Employee Satisfaction Align Organization with Strategy Improve Global Knowledge Management 19 Implement World Class PM System Improve Alignment of Applications to Processes © Copyright 2007 Bob Paladino & Associates, LLC Promote Career Development Bob Paladino & Associates, LLC Cascading BSC 5 Levels Deep; Aligning Employee Talents Global Balanced Scorcecard Report Heirarchy Level 1 CCIC Corporate & Board Board & Corporate Level 2 Country Level Level 3 Area Level Level 4 District Level Level 5 Position CCA CCUSA CCUK Great Lakes Carolina District District District District District District District District District District District District District District District District District District District District District District District District South Central West Northeast Florida North District District District District Midlands District District District Southeast District District Southwest District District Telecom NOE Personnel Personnel 20 © Copyright 2007 Bob Paladino & Associates, LLC Personnel Bob Paladino & Associates, LLC Improving Human Capital Through COE 21 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Scorecard Links with Benchmarking, Annual Incentive Plan, Recognition Plan and Job Descriptions – Let’s Review One by One 22 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Scorecard Links with Benchmarking, Annual Incentive Plan, Recognition Plan and Job Descriptions – Let’s Review One by One 23 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Benchmarked “District” and “Area” Teams Finish with Olympic Gold, Silver and Bronze Positions in the Monthly Race 24 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC The Gold, Silver, Bronze District Race Has Increased Focus and Performance Recognition Top 3 Districts Balanced Scorecard Measure Financial Gold S1.0 EBITDA $ S1.1 EBITDA $ Per Employee S1.2 % Tower Gross Margin S3.0 % Service Gross Margin S4.0 % Rental A/R > 90 days S4.1 % Service A/R > 90 days Tower Operations Cost as % of Tower S6.0 Revenue Service Operations Cost as % of Service S6.1 Revenue S6.2 G&A as % of Total Revenue Silver Bronze Greensboro Pittsburgh Eastern Tennessee Greensboro Philadelphia DC Baltimore South Alabama Greensboro Eastern Tennessee North Alabama Bay Area Western Tennessee Greenville Central California Arizona/San Diego South Central Texas Southwest Rocky Mts Arizona/San Diego South Alabama Greensboro Eastern Tennessee North Alabama South Florida Bay Area East Georgia Western Tennessee East Florida Locations for illustration purposes only 25 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Teams Win BSC Olympic Gold, Silver and Bronze Winners GSA are Linked to Human Capital’s New Crowning Achievement Nomination Program • Crowning Achievement Nomination Form • Dinner or lunch ceremonies • American Express, Crown Castle Store • Traveling Trophy • Olympic Certificate • Signal Story with pictures 26 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Crowning Achievement Nomination Nominate an Entire District Western Kentucky Team 27 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Quarterly/Annual Recognition Nomination Nominate Individual Ashley C. in Customer Service Name of Nominee Ashley C Nominee’s Title Sales Manager Area/Department Gulf Stream Nomination Category Supervisor’s Name Timothy F Supervisor’s Title VP Sales Description of Achievement Leadership Financial Performance Operational Excellence Customer Service Nominated By: Shannon C In the GSA 2Q customer satisfaction survey, Ashley C was specifically recognized as a Crown Castle employee who continually provided outstanding service. She was noted as responsive, professional and a good problem solver. Below are a few comments contained in the survey: • Ashley C is my account rep and no matter what our issue is she gets back to me immediately and we put a plan in place to resolve the issue in a timely manner. • Ashley C & J Williams are ALWAYS very helpful • Ashley C is very good at problem solving and giving her clients what they need. Her personality shines and she has exceptional people skills. • It is always a pleasure to work with Ashley C and the entire licensing staff in the Charlotte, NC office. • Ashley C and Brian P are great reps of Crown • get more people like Ashley C!!!!! • Excellent response from Ashley C and Jad D • Ashley is always very professional and really Jane on the spot when I have questions or issues with other areas within Crown that I need help with. • Ashley is great As the above customer comments reflect, Ashley’s demeanor and outlook directly contributed to the GSA customer outlook which translated into the outstanding ratings received on the customer satisfaction survey. Specifically, the C01.0-Relationship and C04.0-Accuracy measures where above 5 ratings were achieved: 5.04 & 5.08 respectively. Title: Performance Manager Area/Functional Department Approval: Date: Committee’s Comments and Approval: 28 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Scorecard Links with Benchmarking, Annual Incentive Plan, Recognition Plan and Job Descriptions 29 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Scorecard Links with Benchmarking, Annual Incentive Plan, Recognition Plan and Job Descriptions – Let’s Review One by One 30 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Case Position Objective Matrix to Assign Accountability for Bonuses 31 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Revisiting Four Types of Targets Which Impact Bonuses 1. Top-down targets ¾ 2. Benchmark targets ¾ 3. Targets are set to match competitive, best-in-class, or market-driven performance levels. These targets are typically for measures that follow from the business strategy, such as price position, market share or industry leadership. Rate of improvement targets ¾ 4. Targets are established or directly derived from goals set at the top of the organization or at the shareholder level. These types of measures are typically financial. Targets are derived from a desired rate of improvement and might be calculated by computing annual performance necessary to reach an identified performance level. Target setting for measures of quality, time or service levels can generally be derived in this manner. Experiential targets ¾ Certain measures will be new to an organization and a sufficient base of experience does not exist to establish targets. In this case, measures are tracked and discussed as part of the management process until sufficient experience is gained to establish targets. 32 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Annual Bonus Calculation Worksheet Described (numbers are illustrative) 1. Bonus range multiplier .5x to 1.5x of Base Salary 2. Performance Zone, Company BSC Financial Result Multiplier 3. Individual Non Financial BSC Measure Performance Multipliers 4. Multiplication results from sections 1-3 33 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC CCIlink , Crown’s KM System to Help Employees Capture and Reuse Intellectual Property (IP) 34 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Recognizing People, Crown in the Press 35 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC CCIlink , Employees Reuse “Gems” 9 9 9 9 Links to Functional Departments, New Products and Services (WBB) 9 National Sales Contact. Click on it and it opens an email. Active MLA & Related Documents (i.e. Abstract and Lic.Templates) Master Service or Construction Agreements (if applicable) Other Critical Documents (if applicable) 36 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Agenda – Two HR Case Studies Hearst Newspapers Crown Castle International Company Profile Review CCI BSC Program HR’s Critical BSC Role Traditional to Strategic HR Learn How the BSC Integrates workflow with Best Practices and Knowledge Management Company Profile Review HR Strategy Map, From Case: Implementing Learn how HR BSC Links to Six Sigma Projects 37 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Human Resources Strategy Map (v1.4) Adding Value to Houston Chronicle as a Strategic Partner Perspectives Build & Strengthen Relationships Secure the Base C1-Provide efficient, effective high quality service: Internal Customers/ Constituents C1.1-Senior Level Partner C1.2-Employee Level C1.3-Government Agencies C1.4-Shared Services C1.5-Hearst Production Center C2-Provide strategic role and leadership skills to help functions build revenue and readership F2-Partner to generate six sigma program revenue and savings I5-Identify high performing staff and deliver skills training they require to succeed I1-Improve efficiency and effectiveness of internal HR processes Automate High Priority HR Processes: I1.1-Compensation I1.2-Recruitment I1.3-Health & Safety I1.4-Employee Relations I1.5-Training & Dev. I1.6-Security I1.7-Environmental I1.8-Contract Administration I1.9-Legal Services I1.10-Emp. Communications I1.11-Parking Services I1.12-Janitorial Services I1.13-Risk Mgmt. I8-Facilitate Cross Functional Problem Solving Teams I4-Align Compensation/Rewar ds with skills we need to succeed I7-Build Problem Solving [Six Sigma] Organizational Competency I3-Provide Organizational Design Services I2-Provide Services that Enrich Work/Life Balance and Increase Retention HR People and Innovation P1-Develop future HR leadership Grow the Business C3-Provide Business Improvement Services F1-Demonstrate our value through efficient service delivery HR Financial Internal HR Processes Theme 3 Theme 2 Theme 1 P2-Cross Train HR Professionals to Become Business Advisors 38 © Copyright 2007 Bob Paladino & Associates, LLC I6-Partner with Functions to Identify Issues for Resolution P3-Demonstrate HR knowledge of business issues& Paladino Bob Associates, LLC Note: Objective owners and candidate measures could change once objective descriptions are developed Theme 1 - Secure the Base Theme 1 Objectives I1- Improve efficiency and Objective Description Objective Owner HR must move from a effectiveness of internal HR transactional focus to a strategic processes. focus, automating work processes Candidate Measures a. Cycle time for each process b. Cycle time for internal customer defined process that throughout the division to Automate HR Processes: might span multiple HR encourage all staff to recognize processes (e.g., job posting to I1.1 Compensation and embrace their role in actively I1.2 Recruitment rolling out initiatives that position filled, or first day, or streamline processes, encourage first pay check) I1.3 Health & Safety growth and development in I1.4 Employee Relations become internal consultants and I1.6 Security business partners to the I1.7 Environmental c. staffers across divisions and I1.5 Training & Dev. Quality of new hires (6 mo review) d. % of processes using electronic workflow with Six organization. Sigma principles I1.8 Contract Admin. e. I1.9 Legal Services % of processes e-enabled for employee self service I1.10 Emp. Communications f. Cost / transaction I1.11 Parking Services g. Productivity measures such as I1.12 Janitorial Services #outputs/ FTE (vs I1.13 Risk Management benchmarks) I2-Provide Services that Enrich Work/Life Balance and Increase Retention Targets HR must ensure that all Retention Rate (hi potential and hi interaction with staff members performing employees) leaves a positive, professional Culture survey of employees impression by 100% # of people been able to re-recruit engagement in service. 39 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Initiatives Manual HR Change of Status Process Process Boundary Budget System Calendar Initiator Payroll System Paper Change of Status Process 1st & 2nd Approvers Performance Review System HR Approver Org Chart System Filing 40 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Automated HR Change of Status Process Budget System Process Boundary XML Initiator Payroll System Electronic Change of Status Process Performance Review System 1st & 2nd Approvers ODBC Org Chart System Web Directory HTTP Jet/ ODBC LDAP Import Active Directory HR Approver Filing 41 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Human Resources Strategy Map (v1.4) Adding Value to Houston Chronicle as a Strategic Partner Perspectives Build & Strengthen Relationships Secure the Base C1-Provide efficient, effective high quality service: Internal Customers/ Constituents C1.1-Senior Level Partner C1.2-Employee Level C1.3-Government Agencies C1.4-Shared Services C1.5-Hearst Production Center C2-Provide strategic role and leadership skills to help functions build revenue and readership F2-Partner to generate six sigma program revenue and savings I5-Identify high performing staff and deliver skills training they require to succeed I1-Improve efficiency and effectiveness of internal HR processes Automate High Priority HR Processes: I1.1-Compensation I1.2-Recruitment I1.3-Health & Safety I1.4-Employee Relations I1.5-Training & Dev. I1.6-Security I1.7-Environmental I1.8-Contract Administration I1.9-Legal Services I1.10-Emp. Communications I1.11-Parking Services I1.12-Janitorial Services I1.13-Risk Mgmt. I8-Facilitate Cross Functional Problem Solving Teams I4-Align Compensation/Rewar ds with skills we need to succeed I7-Build Problem Solving [Six Sigma] Organizational Competency I3-Provide Organizational Design Services I2-Provide Services that Enrich Work/Life Balance and Increase Retention HR People and Innovation P1-Develop future HR leadership Grow the Business C3-Provide Business Improvement Services F1-Demonstrate our value through efficient service delivery HR Financial Internal HR Processes Theme 3 Theme 2 Theme 1 P2-Cross Train HR Professionals to Become Business Advisors 42 © Copyright 2007 Bob Paladino & Associates, LLC I6-Partner with Functions to Identify Issues for Resolution P3-Demonstrate HR knowledge of business issues& Paladino Bob Associates, LLC Direct Marketing Team Charter 43 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Direct Marketing Revenue $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 $8,184,525 55.05 % Increase $5,278,732 Year 1 Year 2 Yr 1 vs Yr 2 44 © Copyright 2007 Bob Paladino & Associates, LLC Bob Paladino & Associates, LLC Thank you! 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