Supporting your PPE and procurement needs
Goods and Services Guide
CONTENTS
A. Personal Protective Equipment (PPE)……………………………………………………………………................ 1
B.
Safety Boots……………………………………………………………………………………………………….……. 2
C.
Safety Glasses………………………………………………………………………………………………………….. 2
D.
Safety Clothing –coveralls, pants, parkas, vests.…………………………………………………………………… 3
E.
Hard Hats ……………………………………………………………………………………………………………….. 3
F.
Personal and Suncor provided work tools………………………………………………………………………….... 3
G.
Commissioning and Start Up (C&SU) consumables…………………………………………………………………3
H.
Purchasing PPE, tools and other equipment – onsite vending Machines………………..………………………. 3
I.
Fort Hills Warehouse ………………………………………………………………………………...………………... 3
J.
Procurement Process …………………………………………………………………………………………………. 3
K.
Hiring Independent Contractors (formerly PSAs) …………………………………………………………………...3
L.
Key Contacts ………...…………………………………………………………………………………………………. 3
M.
Safety and Security ………………………………………………………………………………………………..…... 4
N.
Code of Conduct ………..…………………………………………………………………………………….……….. 4
The most updated version of this document is online at forthills.suncor.com
A. Personal protective equipment (PPE)
1. Suncor has regionalized its Oil Sands Personal Protective Equipment (PPE) Standard. The PPE
Standard and the supporting Safety Eye Wear Approval Procedure apply to all Suncor sites in the Wood
Buffalo Region (i.e. Oil Sands, InSitu, Major Projects, Fort Hills and pipelines). This information is also on
the Suncor Public Documents Page -> EH&S -> Oil Sands.
2. The following information is for Commissioning and Start Up (C&SU) and Fort Hills Operations teams who
require PPE:
a. body protection (e.g. flame resistant coveralls, safety harness, life jackets) – provided by Suncor,
so please speak to your leader about your requirements
b. eye and face protection (glasses/goggles) – purchased through onsite vending machine
c. foot protection (safety boots) – you must bring your own CSA and Suncor approved boots to site
d. hand protection (gloves) – purchased through onsite vending machines
e. head protection (hard hats) – provided by Suncor
f. hearing protection (ear plugs/ear muffs) - purchased through onsite vending machines
g. respiratory protection (respirators/face masks/cartridge filters) - provided by Suncor
3. If you are a new hire, your leader will order the required PPE for you.
a. Exception – you are responsible for bringing your own safety boots to site.
b. Your PPE will be available for pick-up on your start date. Details in sections C, D and E below.
The current version of this document can be accessed on
forthills.suncor.com Printed documents are uncontrolled.
UP ATED June 20, 2016
 Page 1 of 5
Supporting your PPE and procurement needs
Goods and Services Guide
4. If you are a leader with a new hire, you must complete the PPE order form for your new hire. You must
email the completed form to RFOSCM@suncor.com at least seven days prior to the new hire’s start date
to ensure the PPE is available.
5. If you are an existing Fort Hills team member and require new or replacement PPE, you can use your
Suncor ID card to purchase some of these items through the PPE vending machines at site. A map of the
locations of the PPE vending machines is online. You can also request PPE by emailing
RFOSCM@suncor.com
6. Information on where to pick-up your PPE at Fort Hills is provided in this document.
B. Safety boots
1.
2.
Fort Hills team members must bring their own safety boots to site.
Safety boots must be Canadian Safety Association (CSA) and Suncor approved. Ensure your safety
boots are:
a. at least six inches from the heel to the top of boot;
b. laced up;
c. have no exposed toe cap;
d. has pronounced and distinct heel; and
e. made with soles that are Vibram, Thermoplastic, Polyerethane etc. (ie. rated for cold
temperatures).
3. Please refer to Suncor’s PPE standard.
4. If you damage your boots at site and a new pair is required please inform your leader and contact SCM
RFOSCM@suncor.com to order a replacement pair.(Site approved boots)
5. For your safety and comfort, there may be other personal and/or work items you will need to bring to site.
Check with your onboarding liaison prior to leaving home.
a. If you are staying at a Fort Hills designated lodge, review the list of personal items you may be
required to bring from home Suncor Travel Policies and Procedures – Fort Hills available on
sunlink.suncor.com
C. Safety glasses
1. Standard safety eyewear is provided by Suncor and available through on site vending machines
2. Cost for prescription safety eyewear is available through Suncor’s Health and Wellness program.
a. Complete a request form and send via email healthwellness@suncor.com or fax 780-791-8380.
b. An email will be sent to you and your leader to confirm that you are eligible for this program - a job
order number will also be included in the email.
c. Print this email and provide it to an optometrist who participates in the Occupational Vision Care
(OVC) program. The optometrist will issue your prescription safety glasses.
D. Safety clothing – coveralls, pants, winter parkas, safety vests
1. All safety clothing is provided by Suncor. With the exception of winter parkas, no name tags will appear
on safety clothing.
2. If this is your first visit on site, a set of safety clothing will be provided to you by your leader.
3. If you are an existing FH employee and require additional safety clothing please contact
FortHillsCoveralls@suncor.com.
4. Do not wash your own safety clothing at home or in the lodge.
a. To have your safety clothing cleaned, drop it off in the appropriate cleaning bins - 14 unit dry
building lower bench. The bins are marked “C&SU” or “Maintenance” – make sure you drop it off
in the appropriate bin.
b. Clean coveralls can be picked up in the same location. This will be managed by the coverall
coordinator at FortHillsCoveralls@suncor.com.
The current version of this document can be accessed on
forthills.suncor.com Printed documents are uncontrolled.
UP ATED June 20, 2016
 Page 2 of 5
Supporting your PPE and procurement needs
Goods and Services Guide
c.
Winter parkas and other safety clothing are cleaned once a year (i.e. cleaned in the spring to
prepare for the fall). Ad hoc cleaning requirements will follow the same process in place for
coveralls.
d. All Suncor safety clothing have a fire retardant coating and require a special cleaning process,
which is managed by Suncor – cleaning these items at home/lodge will affect this coating and
may impact your safety at site.
E. Hard hats
1. Suncor provides blue hard hats with Fort Hills logo to all Fort Hills team members – these are the only
hard hats acceptable at site. Leaders will remove hard hats not approved by Fort Hills.
2. New or replacement Fort Hills hard hats can be picked up at on site vending.
F. Personal and Suncor provided work tools
1. Suncor provides all work tools required for your specific role. These tools are available at your work
location.
2. If you require additional work tools, talk to your leader.
3. You can also bring your personal trade specific tools – Suncor is not responsible for the damage or loss
of any personal tools brought to site.
4. If you are carrying any personal work tools on Suncor flights, be aware that these tools are only allowed in
checked baggage, except those powered by lithium-ion batteries. Tools with lithium-ion batteries must be
declared when checking in. These tools must be carried on board and will form part of your carry-on
allowance. Where possible, please arrange with your leader to transport your tools separately or store
your tools at site between shifts. Details on baggage allowance and weight restrictions on Suncor flights
are on sunlink.suncor.com/flights/baggage.
G. Purchasing PPE, tools, and other equipment – onsite vending machines
1. Vending machines are located at the Mine Operation Complex and mobile tool cribs are available for you
to purchase small items such as PPE (ear plugs, gloves), tools (screwdrivers etc), and other equipment. If
there are items missing contact RHO email
2. Currently the PPE vending machines are located on the lower bench in the Mine Operations Shop in the
Mine Operations Complex. A map of the locations of the PPE vending machines is online. Additional PPE
vending machines are also available on the upper bench in the SCM Cold Storage Yard (West side of the
building). A map of the locations of the additional PPE vending machines is also online.
3. You will need to swipe your Suncor ID badge to purchase these items. The cost of these items will be
charged to your leaders cost control centre. You will not be required to complete an expense report for
these purchases.
The current version of this document can be accessed on
forthills.suncor.com Printed documents are uncontrolled.
UP ATED June 20, 2016
 Page 3 of 5
Supporting your PPE and procurement needs
Goods and Services Guide
H. Procurement process
Fort Hills teams should understand and follow the Suncor procurement process to ensure they receive their
goods and services in a timely manner. This process also ensures SCM can support you in getting the most
cost-effective goods and services. Please review the Suncor procurement process below:
Procurement
Options
WO
When to use
Contact
For any material or service requirement
RFOSCM@suncor.com
Cost Distributed
PO
Shopping Cart
SCM will initiate cost distributed PO’s for
high volume Vendors and items
For any material or service requirement
directly related to your cost centre
RFOSCM@suncor.com
Ariba Catalogue
I.
QRG Create Shopping Cart
How to use an Ariba Catalogue
Commissioning and Start Up (C&SU) consumables
Consumables such as studs, nuts, gaskets, hoses etc. that are required by the Commissioning and CSU
teams ae available at the Warehouse #1 in the Cold Storage Complex. A map of this location is available
online. Please check in with the Material Management team at the MM-CMT-01 office complex. This is a
temporary location for these items. As the project nears completion we will work with Fort Hills leadership to
find a more convenient and permanent storage site for these items.
J. Hiring Independent Contractors (formerly PSAs)
Leaders who need to hire independent contractors must contact their HR business partner, who will steward
the approval with FHO leadership and contact SCM with a list of contractor positions approved to hire.
Leaders should not contact their SCM representative until HR has received approval for contractors to hire.
K. Fort Hills main warehouse, cold storage and chemical storage availability – opening
Sept. 30
These facilities will receive all on-site materials and issue material through the work order processes. We will
provide additional information once they are available.
The current version of this document can be accessed on
forthills.suncor.com Printed documents are uncontrolled.
UP ATED June 20, 2016
 Page 4 of 5
Supporting your PPE and procurement needs
Goods and Services Guide
L.
Key Contacts - Supply Chain Management (SCM)
If you need
PPE:
 work boots, safety vests,
glasses, gloves, hard hat
etc.
Procedure
Please check vending machines
first. If the item is not available
on site please enter your
requirement into your areas PPE
Work Order.

Coveralls, vests, jackets,
pants
Materials, Tools and
Consumables
Contact
RFOSCM@suncor.com
FortHillsCoveralls@suncor.com
Please check vending machines,
tool cribs and the warehouse
first. If items are not available on
site then enter your requirement
into your area’s Work Order.
RFOSCM@suncor.com
M. Safety and security
1. Our priority is to ensure the safety, security and comfort of Fort Hills team members.
a. You must wear your PPE in all Suncor operating and construction areas, support areas such as
warehouses, labs and all maintenance shops, maintenance and material storage yards,
hazardous yards and pipeline right of way.
b. Security officers may perform routine random searches of workers at site, including coveralls, tool
boxes and personal bags. Searches include hand searches and/or sniffer dogs. Additional
information is online at the Core > Tools and Resources > Alcohol and Drug Policy.
N. Code of Conduct
1. Sound and ethical business practices are fundamental to our business. Each employee and contractor is
responsible for ensuring Suncor conducts business in a safe, fair, respectful and lawful manner
2. All Suncor employees, contract staff and directors must familiarize themselves annually with Suncor’s
Standards of Business Conduct Code.
a. Within your first month at Fort Hills and once every following calendar year, read the booklet The
Way We Do Business and affirm compliance.
b. The booklet and affirmation can be completed online at the Core > About Suncor > Suncor at a
glance > Standards of business conduct.
The current version of this document can be accessed on
forthills.suncor.com Printed documents are uncontrolled.
UP ATED June 20, 2016
 Page 5 of 5