Documentation Requirements
LIVING BUILDING CHALLENGE 2.1
SM
RENOVATION, LANDSCAPE + INFRASTUCTURE, AND BUILDING TYPOLOGIES
April 2015
Documentation Requirements
TM
LIVING BUILDING CHALLENGE 2.1
RENOVATION, LANDSCAPE + INFRASTRUCTURE, AND BUILDING TYPOLOGIES
April 2015
HOW PROVIDED INFORMATION WILL BE USED
This packet was compiled to provide a complete documentation requirements reference
guide for teams pursuing project certification under Living Building Challenge version 2.1.
As the administrator of the Living Building Challenge, the International Living Future Institute
(ILFI) will request specific information from various members of the project team (Team) to
determine compliance with Living Building Challenge Imperatives. This data will be shared in
a limited capacity with the project’s assigned Auditor, a third party who is responsible for
performing document review and onsite verification once the twelve-month performance
period is complete. When on site, the Auditor may look for additional complementary
information to support the project team’s claims in the written documentation. Therefore,
additional records may be required for further proof of compliance.
ILFI and the Auditor will treat with confidentiality any/all project drawings, project manuals,
and construction documents submitted by members of a Team. ILFI may use and retain other
non-sensitive project documentation as deemed necessary to further the educational mission
of the organization, and may share information contained within the documentation with
members of the Living Building Challenge Community (Community) or the general public.
ILFI retains the right to use and/or publish essays written by the Team, and will attribute the
content to the members of the Team as directed.
By submitting photographs and/or 3D renderings of the project, the Team grants ILFI royaltyfree use of these image(s) in promotional material, such as web-based, printed, and other
presentation formats, to support the Living Building Challenge or one of its auxiliary
programs. ILFI will use the image(s) in a manner consistent with a Creative Commons
“Attribution-No Derivative Works 3.0 United States” license.
The Team will be expected to share documentation information about the project’s
performance on the publicly-accessible ILFI website Case Study Database once the project is
through Audit. Additional feedback may be added to the project’s case study after
Certification through coordination with ILFI.
ILFI has an ongoing goal to reduce the amount of documentation needed to demonstrate
compliance with the Living Building Challenge Imperatives. Over time, items may be deleted
or slightly modified to reflect this effort. Teams may elect to submit information using either
the most current guidelines at the time of project registration or any subsequent releases.
TYPES OF DOCUMENTATION
CASE STUDY DOCUMENTS
The Case Study requirements (for Imperative 20, Inspiration and Education) have been pulled
out of this document into a separate Case Study Questionnaire. Case Study information for
the Imperatives being audited must be submitted as part of the Audit documentation, even if
Imperative 20 is not part of the current LBC Audit.
BASIC DOCUMENTATION
All projects require all Basic Documentation, unless noted otherwise.
ADDITIONAL DOCUMENTATION
Projects that use exceptions or compliance paths that are not standard for all projects require
Additional Documentation. Documentation Summary tables indicate which Exceptions
require which piece of Additional Documentation. Specifics of the requirements by Exception
are described under the documentation type.
GENERAL
All documentation requirements must be digitally transmitted from the Team to ILFI for
review. The Team should contact ILFI at least one month in advance of their planned
submittal date to initiate the certification process.
The Team should review and update the project information that was provided at time of
registration and include the following:
PROJECT INFORMATION SYNOPSIS (1 PAGE)
Project Typology (Renovation, Landscape + Infrastructure, or Building)
Living Transect (L1-L6)
Project Area (specify square meters or square feet)
Gross Building Area (specify square meters or square feet)
Building Footprint (specify square meters or square feet)
Project Floor Area Ratio (FAR)
Start date of twelve-month performance period
GENERAL DOCUMENTATION
In addition, the following general information should be submitted:
1. A complete Construction Document set in PDF format
2. An annotated site plan with the Project Area clearly noted
1
3. An electronic copy of the Project Manual (specifications)
4. At least ten digital color 3D renderings or photographs of project
5. Brief description (150-500 words) explaining the rationale for Transect selected and
confirmation from ILFI Staff, if applicable.
6. Copies of Dialogue posts or other formal correspondence with ILFI that substantiates
decisions that are not expressly in alignment with the stated Imperative requirements.
Such correspondence, if relevant to a specific Imperative should be referenced in, or
accompany, the documentation provided within that Imperative.
LETTERS FROM TEAM MEMBERS
Letters from individual Team members are required to document the Team’s statement of
TM
compliance with the requirements of the Living Building Challenge and to affirm the Team’s
intent to meet individual Imperatives. The statement of compliance with the listed
Imperatives may be combined into one letter from each of the following Team members,
printed on each company’s respective official stationery (sample letters are located in Project
Team Resources).
Owner:
I-01 Limits to Growth
I-02 Urban Agriculture –noting long-term commitment
I-15 Conservation + Reuse
I-17 Democracy + Social Justice – noting public access to all externally focused
elements in perpetuity,
I-18 Rights to Nature – noting absence of noxious emissions and unrestricted
public access to waterways in perpetuity
1
The Project Area must be applied consistently to all Imperatives. The annotated site plan must be
clearly labeled and identify, at a minimum: site boundaries; distances to adjacent sensitive habitats (if
applicable); building footprint(s); placement of any outbuildings and infrastructure; location and size of
agricultural area and related infrastructure; and access to waterways (if applicable).
2.1 Living Building Challenge
Documentation Requirements p. 2
I-20 Inspiration + Education
Architect of Record:
I-11 Red List
I-13 Responsible Industry
I-14 Appropriate Sourcing
I-15 Conservation + Reuse
I-17 Democracy + Social Justice – noting ADA compliance
Engineer(s) of Record:
May be multiple parties, depending on the structure of the Team
I-05 Net Zero Water
I-06 Ecological Water Flow
I-07 Net Zero Energy
I-09 Healthy Air
General Contractor:
I-11 Red List
I-13 Responsible Industry
I-14 Appropriate Sourcing
I-15 Conservation + Reuse
REQUIRED NARRATIVES
Documentation requirements for some Imperatives include essays or narratives. All page
count descriptions noted are recommendations meant to convey the amount of information
expected. Teams may submit longer narratives if necessary to clearly communicate the
Team’s intent, but teams are encouraged to be succinct and focus on compliance issues.
The Auditor will use this information to assist with the assessment of the project. In some
cases, no additional information will be required to review each Imperative. In others, specific
additional data has been requested. These are organized by Petal on the following pages.
2.1 Living Building Challenge
Documentation Requirements p. 3
SITE
IMPERATIVE 01: LIMITS TO GROWTH
Typology: All
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I01-1
Aerial Photo
Image taken no later than December 31, 2007, showing the site and its adjacent
properties to a minimum distance of 1,000 feet beyond the project property line.
Image must show land use on all sides of property. The image must identify any
wetlands, primary dunes, old-growth forest, virgin prairie or prime farmland and the
distance of separation from the proposed development. Acceptable images include
aerial photos or satellite imagery with a date stamp or similar classification.
If a project team is unable to produce photographic evidence of site conditions prior
to the I-01 Limits to Growth cutoff date (i.e., December 31, 2007), acceptable
alternative documentation must be cleared with the Institute prior to submittal.
Potential acceptable alternatives include third-party written documentation such as
county records (written descriptions and images) or newspaper articles.
Existing Buildings: Projects in existing buildings operational prior to December 31,
2007 must provide a photo showing that the project building was complete and
operational prior to December 31, 2007
I01-2
Flood Map
FEMA-issued Flood Map documenting the location of the flood zone. For projects outside the United States or in instances where a FEMA-issued Flood map does not exist,
a zoning diagram or letter from the Authority Having Jurisdiction may be submitted.
I01-3
Landscape Plan
A detailed landscape plan that confirms native and/or naturalized plant species.
I01-4
Landscape Narrative
A narrative explanation of plans for ongoing plant community restoration.
2.1 Living Building Challenge
I01-c
Technical Docs
I01-d
Context Docs
I01-e
Calculations
I01-b
Conservation Docs
EXCEPTION
NUMBER
TITLE
NA
Brownfield
I01-E1
Greenfield Protecting Virgin Land
I01-E2
Greenfield Developed before 12/31/07
I01-E3
Greenfield Surrounded by Development
I01-E4
Greenfield in Developing Area
I01-E5 - E8
Varies
I01-E9 - E10 Farming & Working Ports or Docks
I01-E11-12
Floodplain Exceptions
I01-E13*
Educational Landscapes
*New since publication of May 2013 Site Petal Handbook
I-01 Documentation Summary Table
I01-a
Brownfield
ADDITIONAL DOCUMENTATION
x
x
x
x
x
x
x
x
x
x
x
Documentation Requirements p. 4
I01-a
Brownfields
Documentation demonstrating US EPA designation as a Brownfield, or a State,
Province, County or jurisdictional equivalent.
I01-b
Conservation Documentation
A letter from an acceptable third party, or copies of ecological, environmental or civil
reports as necessary to demonstrate that the site complies with the requirements.
I01-E1, E5, E6, E7 & E8 (sensitive ecological habitats): Copies of conservation program
literature must be included in the submission.
I01-E4: Documentation that predominant societal land-use pressures require the allowance of partial development as a condition to preserve the majority of the property as
a conservation area.
I01-c
Technical Documentation
Documentation of economic activity supporting the required use.
I01-E3: Aerial photo showing that at least 75% of the project site was surrounded by
properties developed prior to December 31, 2007, or documentation of project site’s
designation for increased density under a Growth Management Act ratified before
Dec. 31, 2007.
I01-E9 & E10: Documentation must include at least one document from each of the following two categories:
Official documents: business license, registration, or official correspondence that
shows both the project address and evidence that the project is registered as a
working farm or port.
Contracts or receipts: documents showing the purchase of inputs to or sale of outputs from the farm or port.
I01-E13: Documentation verifying the educational purpose of the program and the
need to maintain the landscape in a certain state.
I01-d
Context Documentation
I01-E11: Historic map or photo showing pre-1945 development of the project site.
I01-E12: Evidence of L5/L6 verification, such as context information or confirmation
from ILFI.
I01-e
Calculations
I01-E3: Calculations to clearly demonstrate compliance, if not clear from aerial photo.
IMPERATIVE 02: URBAN AGRICULTURE
Typology: Building
BASIC DOCUMENTATION
I02-1
Agriculture Narrative
A one-to-three page narrative written by the landscape architect or other appropriate
consultant describing the methods of agriculture used to meet this Imperative (crops
planted, livestock raised, etc), their intended use, and a long-term support and harvest
plan. The narrative should demonstrate:
The project’s climate can support the proposed species as a harvestable source,
Access to the infrastructure necessary for the type(s) of ‘farming’
A clear plan of use for the harvest
2.1 Living Building Challenge
Documentation Requirements p. 5
I02-2 Photographs
Representative photographs and/or diagrams showing use patterns throughout the
year.
I02-3 Area Calculation
A calculation of the area of each type of agriculture used to fulfill this Imperative, and
how the team determined the appropriate area required for the species, with
supporting photos/diagrams as necessary.
I02-b
Non-edible
Plant List
TITLE
Sensitive Ecological Habitats
Non-edibles
x
EXCEPTION
NUMBER
I02-E1
I02-E2
I-02 Documentation Summary Table
x I02-a
Exception
Narrative
ADDITIONAL DOCUMENTATION
I02-a Exception Narrative
A narrative describing compliance with Exception requirements.
I02-b Non-edible Plant List
A list of all non-edible plants within the poly-culture mix, including an explanation of
their function and rationalization for the amount of area devoted to non-edibles.
IMPERATIVE 03: HABITAT EXCHANGE
Typology: All
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I03-1
Offset Terms
An official letter or document from the Land Trust stating the terms of the offset.
I03-2 Receipt
A receipt from the authorized Land Trust for the Habitat Exchange donation.
I03-3 Land Trust Records
Records indicating that the selected Land Trust meets the Challenge definition of Authorized Land Trust.
I03-c
Summary
Analysis
Exception
Number
Title
I03-E1
Conservation and Parks Organizations
I03-E2
Single-Family Residences
I03-E3*
Small Non-profits
I03-E4*
Local Land Trusts
*New since publication of May 2013 Site Petal Handbook
I03-b
Volunteer
Hour Records
I-03 Documentation Summary Table
I03-a
Technical
Docs
ADDITIONAL DOCUMENTATION
x
x
x
x
x
x
I03-a Technical Documentation
Contracts, maps, legal or economic documents that show Exception requirements were met.
I03-E1, E3 & E4: Documents showing project organization meets Exception
requirements
2.1 Living Building Challenge
Documentation Requirements p. 6
I03-b Volunteer Hour Records
Official records documenting volunteer hours spent during project design, construction or
occupancy, including the volunteers’ names and the dates and hours worked, provided by the
Land Trust in at least one of the following formats:
Volunteer log books
Board rosters, meeting minutes or other printed/digital matter that verifies time
period of participation
A signed letter from Land Trust staff
I03-E2: Records documenting a minimum of 100 volunteer hours spent by the Owner
or their immediate family. Basic Documentation is not required for this Exception.
I03-E3: Records documenting volunteer hours by non-profit staff, board members and
direct recipients of services (e.g. clients or students). Basic Documentation is not
required for this exception.
I03-c Summary Analysis
A comparison of Approved Land Trust requirements and proposed land trust qualifications
demonstrating Exception requirements have been met.
IMPERATIVE 04: CAR FREE LIVING
Typology: Building
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I04-1
Calculations
Calculations that show the Project Area FAR before and after the project meet the
requirements.
I04-2 Car Free Living Narrative
A brief narrative explaining how the project’s potential to encourage car free living
was evaluated. Include a description of the methodology used for any occupancy type
calculations, if relevant.
ADDITIONAL DOCUMENTATION
None at time of Issue
2.1 Living Building Challenge
Documentation Requirements p. 7
WATER
IMPERATIVE 05: NET ZERO WATER
Typology: All
BASIC DOCUMENTATION
I05-1
Water Narrative
A one-to-three page narrative written by the consulting engineers describing the
annual water balance, contributing system(s) and major components, their function
and location, as well as the water treatment method(s). The narrative must document
that onsite supply sources are not compromised as a result of it being tapped to serve
the new project (i.e. by aquifer recharge or evapotranspiration). Include a description
of the design tool(s) and calculation method(s) (e.g. data source, software, etc.).
I05-2 Photographs
Photographs of the systems, particularly portions that will be hidden from view at time
of audit due to completion of construction.
I05-3 Water Bills
Water bills for a continuous twelve-month period, beginning with the designated start
date of the occupancy phase. If the project is not connected to a Utility and therefore
has no water bills, the project Owner must write and sign a letter substantiating that
this is the case. This statement may be included in the Owner’s General Letter.
I05-4 Completed Water Supply and Use Table
Total actual water use from monthly readings throughout the 12-month occupancy
period from meter(s) or other onsite tracking systems that clearly record the amount
of water used from each supply source.
Water Supply and Use Table
2.1 Living Building Challenge
Documentation Requirements p. 8
x
x
None
x
x
I05-c
Appeal Docs
TITLE
Municipal Potable Water Supply
Initial Water Purchase
Chlorine Disinfection
Municipal Water for Fire Protection
I05-b
Technical
Docs
EXCEPTION
NUMBER
I05-E1
I05-E2
I05-E3
I05-E4
I-05 Documentation Summary Table
I05-a
Exception
Narrative
ADDITIONAL DOCUMENTATION
x
x
I05-a Exception Narrative
A narrative documenting compliance with Exception requirements
I05-E1: A narrative describing their alternative design approach
I05-b Technical Documents
I05-E1: A water balance calculation demonstrating that the site has adequate carrying
capacity to meet the water needs of the project
I05-E3: Evidence of 0.5 micron carbon block filter or equivalent
I05-E4: Design documents showing that municipal water is only for fire protection
system
I05-c Appeal Documents
Documentation of the appeal process, including what was submitted and the official
response.
I05-E1 & E3: A copy of the appeal(s) filed with the appropriate agency (or agencies)
IMPERATIVE 06: ECOLOGICAL WATER FLOW
Typology: Landscape + Infrastructure, Building
BASIC DOCUMENTATION
I06-1
Water Flow Narrative
A one-to-three page narrative written by the consulting engineers describing the
stormwater, greywater and blackwater treatment and management system(s) and
major components, their function and location. For any stormwater leaving the project
site, an engineering analysis of the predevelopment hydrology of the site (taking into
account historic features such as slopes, soil types, and vegetation) and a description
of the tools and methodologies used to determine historical flow patterns.
I06-2 Photographs
Photographs of the systems, particularly portions that will be hidden from view at time
of audit due to completion of construction.
I06-3 Calculations
Water balance calculations clearly indicating the monthly and annual inputs and
outputs on the site, including climatic elements like rainfall or groundwater quantities.
Sources of data and design assumptions must be recorded.
2.1 Living Building Challenge
Documentation Requirements p. 9
EXCEPTION
NUMBER
TITLE
I06-E1
Transects L5 & L6 Municipal Connection
I06-E2
Fire System Flushing
I06-E3
Municipal Overflow Connections
I06-E4*
Municipal Sewer Connection
*New since publication of May 2013 Water Petal Handbook.
I06-c
Code Appeal
Docs
I-06 Documentation Summary Table
I06-a
Compliance
Statement
I06-b
Meter
Readings/
Calculations
ADDITIONAL DOCUMENTATION
x
x
x
x
x
x
I06-a Compliance Statement
I06-E1: the Dialogue ruling stating that a conditional exception for stormwater runoff
from a project was granted
I06-E4: Statement from the municipal organization confirming that water is treated
without chemicals to tertiary levels; that the project is not exacerbating an overtaxed
combined system; and that it is not separated from the plant by a municipal lift station
I06-b Meter Readings / Calculations
I06-E2: meter readings or other documentation showing that the sanitary sewer
connection is only used for periodic fire system flushing
I06-E3: meter readings or other documentation showing the connection was not used
during the 12-month Performance Period
I06-E4: documentation showing there is a balance of sewer output and water input
from the municipal plant; pumping energy is included in project energy data and
watershed data showing the distance from the project to the municipal plant.
I06-c Code Appeal Documentation
I06-E3: documentation of the appeal filed with, and rejected by, the local municipality.
2.1 Living Building Challenge
Documentation Requirements p. 10
ENERGY
IMPERATIVE 07: NET ZERO ENERGY
Typology: All
BASIC DOCUMENTATION
I07-1
Energy Narrative
A one-to-three page narrative, written by the consulting engineers, describing the
renewable energy system(s) and major components, including system function and
location.
I07-2 Photographs
Photographs of the systems, particularly portions that will be hidden from view at time
of audit due to completion of construction.
I07-3 Energy Bills
Utility bills for a continuous 12-month period, beginning with the designated start date
of the performance period. If the project is not connected to a Utility and therefore
has no energy bills, the project owner must write and sign a letter substantiating that
this is the case. This statement may be included in the Owner’s General Letter.
I07-4 Completed Energy Production and Demand Table
Completed Energy Usage Table with monthly data from the 12-month performance
period, from meter(s), other onsite tracking systems or web-link to online mechanism
that clearly records energy produced and consumed (e.g., total energy generated;
total energy use by system [heating, cooling, lighting, fans + pumps, plug loads +
equipment, vertical transportation, domestic hot water]; simulated/designed demand
if available). If a project installs a fireplace or woodstove under Exception I07-E4, the
team must demonstrate that all heating requirements can be made without needing to
use the combustion source.
Energy Production and Demand Table
2.1 Living Building Challenge
Documentation Requirements p. 11
x
I07-d
Photographs
I07-c
Technical
Docs
TITLE
Pre-existing Infrastructure
PV Array Ownership
Natural Gas in Commercial Kitchens
Bunsen Burners (Specialized
I07-E4
Combustion)
I07-E5
Ornamental Fireplaces
I07-E6
Emergency Fire Systems
I07-E7
Periodic Cultural Festivals
I07-E8
Sub-metering in Existing Buildings
Tenant Improvements in Exist. HighI07-E9
rises*
rd
I07-SJ1
Shared/3 Party Arrangements
I07-SJ2
Campus Setting
I07-SJ3
District Energy System
I07-SJ4
Rural Projects
*New since November 2013 Energy Petal Handbook
I07-b
Metering
Data
EXCEPTION
NUMBER
I07-E1
I07-E2
I07-E3
I-07 Documentation Summary Table
I07-a
Exception
Narrative
ADDITIONAL DOCUMENTATION
x
x
x
None
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
I07-a Exception Narratives
A one-page narrative explaining compliance with Exception requirements.
I07-E1: Narrative signed by the owner confirming their approach and that the system
was planned, designed and installed specifically to service the project.
I07-E4: Narrative submitted to the Dialogue describing why this Exception is needed,
as well as the Dialogue response.
I07-E5: Narrative describing the fireplace with regard to the requirements of
Exception I07-E5 and I-19 Beauty + Spirit. Note: the fireplace should also be addressed
in the I-19-1 Owner Narrative.
I07-E6: Narrative explaining the need for backup power, particularly in the context of
the project’s size and function, and illustrating that every effort has been made to
reduce the size of the system and prevent its use.
I07-E7: Narrative describing the festival importance, requirements and how use of
Exception will be limited to festival events.
I07-E8: Narrative describing an alternative solution for how the project will meet the
intent of this Imperative to sufficiently provide a feedback loop on predicted vs. actual
energy end uses.
I07-E9: Narrative describing the existing building systems, the implemented efficiency
improvements, and why reduction measures were required rather than installation of
renewables.
2.1 Living Building Challenge
Documentation Requirements p. 12
I07-b Metering Data
I07-E1: Historical records that inventory the amount of energy produced by the
existing PV array and used by the campus prior to the addition of the LBC project.
I07-E7 & E8: Metering data showing combustion use meets Exception requirements.
I07-E9: Metering data from the 12-month Performance Period and the year prior
showing overall reduction equal to 105% of LBC project’s energy over during the
Performance Period.
SJ1 & SJ2: Sub-metering data showing the energy required for the LBC project is
covered by the system and attributed to only the LBC project.
SJ3: Documentation that the kWhs (BTUs) being sent back to the DES are equal to the
building’s demand during the 12-month performance period.
I07-c Technical Documents
I07-E2: Agreement showing a minimum 15-year lease of the energy system by the
project owner.
I07-E9: Documents, such as correspondence, lease agreement and/or financial records
showing the upgrades were the result of the project.
SJ1: Documentation of the project’s financial relationship to the development of the
renewable system, such as:
Proof of purchase and maintenance agreements
Third-party agreements to acquire the equipment and manage ongoing
maintenance.
SJ4: Documentation showing that the financial contribution increased the local PV
array sufficiently to address the annual energy requirements of the project.
I07-d Photographs
I07-E1: photographs of the existing system
I07-E9: photographs of systems before and after improvements.
2.1 Living Building Challenge
Documentation Requirements p. 13
HEALTH
IMPERATIVE 08: CIVILIZED ENVIRONMENT
Typology: Renovation, Building
Eligible for Preliminary Audit
BASIC DOCUMENTATION
Relevant Construction Drawings
Dimensioned construction documents such as plans, window schedules, and/or
elevations clearly showing compliance with the requirements of this Imperative.
EXCEPTION
NUMBER
I08-E1
I08-E2
TITLE
Special Use Areas
Existing Buildings
I-08 Documentation Summary Table
I08-b
Exception
Narrative
ADDITIONAL DOCUMENTATION
I08-a
Supplemental
Drawings
I08-1
x
x
I08-a Supplemental Drawings or Diagrams
Additional partial floor plans, building sections or diagrams as necessary to
demonstrate compliance with Exception requirements.
I08-E2: Drawings showing compliance with further window distance requirement.
I08-b Exception Narrative
A one-page narrative explaining compliance with Exception requirements.
I08-E1: Narrative describing special use areas and why access to daylight and fresh air
is a concern
IMPERATIVE 09: HEALTHY AIR
Typology: Renovation, Building
BASIC DOCUMENTATION
I09-1
Healthy Air Narrative
One-page narrative of ventilation approach(es) for kitchens, bathrooms, copy rooms,
janitorial closets and chemical spaces (as applicable) that also outlines the approach
to dirt track-in systems for the project with supporting floor plans as needed.
I09-2 Testing Results
Results from air quality tests at pre-occupancy and at least nine months after
occupancy measuring Respirable Suspended Particulates (RSP), Total Volatile Organic
Compounds and Carbon Dioxide (CO2). CO2 levels may not exceed those stated in
ASHRAE-62.
I09-3 Equipment Performance Verification
Verification of performance for permanently installed equipment used to monitor
levels of carbon dioxide (CO2), temperature and humidity.
2.1 Living Building Challenge
Documentation Requirements p. 14
TITLE
Residential Cleaning
x
I09-b
Product List
EXCEPTION
NUMBER
I09-E1
I-09 Documentation Summary Table
I09-a
Exception
Narrative
ADDITIONAL DOCUMENTATION
x
I09-a Exception Narrative
A brief explanation of how the project meets Exception requirements.
109-b Product List
A list of products relevant to Exception requirements.
IMPERATIVE 10: BIOPHILIA
Typology: Landscape + Infrastructure, Building
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I10-1
Biophilia Narrative
Two-page illustrated narrative written by the architect describing the biophilic design
elements within the project. The narrative should reference photographs and specific
construction documents for the location of the elements in the project.
ADDITIONAL DOCUMENTATION
None at time of issue
2.1 Living Building Challenge
Documentation Requirements p. 15
MATERIALS
IMPERATIVE 11: RED LIST
Typology: All
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I11-1
Materials Tracking Table
The Materials Tracking Table must be completed and provided in sortable Excel
format.
I11-2
Supporting Data
Acceptable documentation must include one of the following for each product in the
building, confirming no Red List chemicals are present (see Acceptable
Documentation under Clarifications in the current 2.1 Materials Petal Handbook):
Living Building Challenge Compliant or Red List Free Declare ID number
Complete Material Safety Data Sheet (MSDS)
Complete manufacturer-supplied ingredient list
x
x
EXCEPTION
NUMBER
TITLE
I11-E1
General Red List
I11-E2-4
Varies
I11-E5
Red List and Code
N/A
HDPE and LDPE
I11-E7-E13
Varies
I11-E14
HCFCs in TIs
I11-E15
Proprietary >1%
I11-E16
Unintentional Trace Amounts
I11-E17-E19
Varies
x
I11-E20
Small Electrical Components
x
I11-E21*
Glass-mat Gypsum Sheathing
x
N/A
Miscellaneous Hardware
I11-E23*
PVC Wire in Residential Projects
x
I11-E24*
HFRs in Non-PVC Wiring (NonResidential Projects)
x
I11-c
Manufacturer
Letter
I11-b
Advocacy Letter
I-11 Documentation Summary Table
I11-a
Due Diligence
Documentation
ADDITIONAL DOCUMENTATION
None
x
x
See Clarifications
x
x
x
x
x
None
See Clarifications
*New since publication of May 2013 Materials Petal Handbook
2.1 Living Building Challenge
Documentation Requirements p. 16
I11-a
Due Diligence Documentation
Documents demonstrating genuine effort to exclude Red List products.
Communications should include requests to the parties supplying, and/or requiring the
non-compliant material, as well as the response from those parties.
I11-E5: Communications with the Authority Having Jurisdiction (AHJ) regarding a variance for the project must include an official statement of the policy, the request for a
variance and the official response from the AHJ.
I11-b
Advocacy Letter
A letter to the entity providing or requiring Red List products, advocating for the
elimination of Red List materials.
Advocacy is required for all non-compliant products that are part of a Living Building
Challenge project, including those already acknowledged in the Standard and
Dialogue as established exceptions. Sample letter templates are posted online under
the Materials Petal in the Dialogue (from Footnote 42 of the Standard).
I11-E5: Two letters are required:
Advocacy, after the final decision has been issued, to the AHJ that requires
Red List products be used, requesting the policy be changed.
Advocacy is also required to the manufacturer providing the code required but
non-compliant material, requesting a Red List compliant alternative.
I11-E15: Advocacy is not required when the proprietary amount is less than 1%. If the
amount is greater than 1%, advocacy for transparency and participation in Declare is
required.
I11-c
Manufacturer Letter
I11-E15: Letter confirming there are no Red List ingredients in the product.
If more than 1% of ingredients are withheld, the letter must also state the percentage
of ingredients that are proprietary. MSDS or ingredients list are still required as basic
product documentation.
IMPERATIVE 12: EMBODIED CARBON FOOTPRINT
Typology: All
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I12-1
Calculator Results
The input for and results from a carbon calculator showing tCO2e for the project
I12-2
Carbon Offset Receipts
A receipt from a carbon offset program as proof-of-purchase
EXCEPTION
NUMBER
I12-E1*
I-12 Documentation Summary Table
I12-a
Exception
Narrative
ADDITIONAL DOCUMENTATION
TITLE
Renovation Offset Reduction
x
*New since publication of May 2013 Materials Petal Handbook
2.1 Living Building Challenge
Documentation Requirements p. 17
I12-a Exception Narrative
A one-page narrative describing how the project meets the Exception requirements.
I12-E1: Description of the calculation methodology and carbon reduction percentage
based upon calculator used and extent of work for the project.
IMPERATIVE 13: RESPONSIBLE INDUSTRY
Typology: All
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I13-1
Receipts and COC documentation
Receipts referencing FSC-certified wood acquisition and the Chain-of-custody (COC)
numbers, as well as receipts from the seller/broker of all salvaged wood
procurements.
I13-2
Advocacy Letters
Copies of letters written to the national trade associations and ASTM International requesting third-party standards for the metals, stone and rock industries.
TITLE
I13-E1
Zone Jumping
I13-E2
Existing Buildings & Salvaged Wood
I13-E3
Invasive Species
x
x
I13-E4*
Underwater Salvaged Wood
x
x
I13-E5*
Pending FSC Certification
I13-E6*
Intentional Harvest
I13-d Photographs
EXCEPTION
NUMBER
I13-c
Advocacy Letter
I
13-b
Technical Docs.
I-13 Documentation Summary Table
I13-a
Exception
Narrative
ADDITIONAL DOCUMENTATION
See Clarifications
x
x
x
x
x
x
*New since publication of May 2013 Materials Petal Handbook
I13-a
Exception Narrative
One-to-two page illustrated narrative with photos.
I13-E3: A narrative explaining how harvest practices met the extraction standards of
the Forest Stewardship Council and ensured effective collection to limit the spread of
the invasive species. Topics should include, at minimum, site inventory, economic
benefit to community, worker training and impact on local ecology.
I13-E4: A narrative addressing indigenous people’s rights
I13-E6: Narrative must document both how tree removal was required for construction
or part of a reforestation/restoration program, and the milling process to create finish
goods (from Footnote 49 of the Standard)
I13-b
Technical Documents
I13-E1: Due diligence documents demonstrating genuine effort to source FSC
Mixed/FSC-100% products and the need to jump a Zone. Communications documents
must include requests to the parties that could not supply compliant material, as well
as the response from those parties. Typically at least three suppliers are expected.
2.1 Living Building Challenge
Documentation Requirements p. 18
I13-E3: A statement that the species is considered to be invasive or overpopulated in a
particular region. This statement must be by a named authoritative body that has
made an official assessment, has demonstrated expertise and does not have a direct
commercial interest or other conflict of interest.
I13-E4: Permitting and ownership documentation
I13-E5: Documents showing FSC Certification Audit was completed before project
wood was processed.
I13-c
Advocacy Letter
I13-E4: Letter advocating the salvage operation certify under the Rainforest Alliance
Underwater Salvaged Standard,
I13-d
Photographs
I13-E2: Photographs documenting the wood as “in situ” or salvaged.
I13-E3: Photographs of the invasive species forest, trees, and wood products,
supporting the Exception narrative.
I13-E6: A few photographs of before, during and after harvest
IMPERATIVE 14: APPROPRIATE SOURCING
Typology: All
Eligible for Preliminary Audit
BASIC DOCUMENTATION
Materials Tracking Table must be completed and provided in sortable Excel format (see I11-1
Materials Tracking Table).
I14-1
Project Team Roster
Roster including the name of each organization or individual participant on the Team,
role, office location, and proximity to the project site (in kilometers).
I14-2
Supporting Documentation
Documents stating manufacturer location and source location information, as required
for each tracked product. Acceptable options include:
Declare ID
Manufacturer documentation (cutsheet, letter or other document that states
the location information)
2.1 Living Building Challenge
Documentation Requirements p. 19
x
TITLE
I14-E10
Red List & FSC Compliance
I14-E11
Proprietary Claims
I14-E12
Match Existing
x
I14-E13
Function
x
I14-E14
Preferred Processes
x
I14-E15
Declare
I14-d Declare ID
x
EXCEPTION
NUMBER
I14-c Narrative
And/Or Photos
I14-b Advocacy
Letter
I-14 Documentation Summary Table
I14-a Due
Diligence Docs.
ADDITIONAL DOCUMENTATION
x
x
x
x
x
I14-a
Due Diligence Documentation
Documents demonstrating that the team made every effort to source a compliant
product within the allowed Zone before taking a Zone Jump exception. This may be in
the form of communications with manufacturers or suppliers and/or research into
alternatives. Typically at least three manufacturers must be contacted in order to
demonstrate sufficient effort to find compliant products.
I14-b
Advocacy Letter
Advocacy to manufactures in the originally allowed Zone, that were not selected for
the project, requesting they bring their non-compliant, or non-preferred products into
compliance with the higher standard of the selected product. All advocacy letters
must address:
Why the non-preferable product was not selected for the project
The preference for regional products
I14-c
Narrative and/or Photos
Additional explanation by the team, as required, for certain Exceptions.
I14-E12: Labeled photographs of both existing and new products are required
I14-E14: Explain the preference for the particular product compared to others in its
class that are available in the allowed Zone
I14-d
Declare ID
I14-E15: A Declare ID number is needed if a Zone Jump was taken in order to use a
Declare product.
IMPERATIVE 15: CONSERVATION + REUSE
Typology: All
BASIC DOCUMENTATION
I15-1
Conservation Management Plan
Completed Conservation Management Plan
I15-2
Receipts
Copies of receipts, recycling percentage reports and addresses for all tipping fees,
recyclers, and building materials salvage services.
2.1 Living Building Challenge
Documentation Requirements p. 20
I15-3
Diversion Table
Completed construction waste diversion table showing percentages of waste diverted
(by weight) in each category (metals; paper + cardboard; soil + biomass; rigid foam,
carpet + insulation; and all others). The table must be based on tangible data that
correlates to receipts provided.
I15-4
Photographs
Photographs of specific designated area on site for separated or comingled
construction waste.
I15-5
Pre-Building Audit Report (when applicable)
A copy of the pre-building audit report for projects using sites with existing
infrastructure.
I15-E1
Hazardous Materials
I15-E2
Municipality Limitations
I15-E3*
Surplus to Project Team
I15-a
x
x
I15-c
Photographs
TITLE
I15-b
Advocacy Letter
EXCEPTION
NUMBER
I-15 Documentation Summary Table
I15-a
Exception
Narrative
ADDITIONAL DOCUMENTATION
x
x
x
Exception Narrative
A brief narrative describing how project met Exception requirements.
I15-E3: Narrative substantiating claims of weight and how the materials will be reused.
I15-b
Advocacy Letter
I15-E2: Letters to the AHJ advocating that public systems be put in place to collect all
listed construction materials.
I15-c
Photographs
Photographs documenting materials as needed for Exception compliance
I15-E3: Photographs of surplus materials
2.1 Living Building Challenge
Documentation Requirements p. 21
EQUITY
IMPERATIVE 16: HUMAN SCALE + HUMANE PLACES
Typology: Landscape + Infrastructure, Building
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I16-1
Human Scale Narrative
One-page illustrated narrative describing how the project has addressed the human
scale and promotes culture and interaction among people and the community.
I16-2
Drawings
Dimensioned drawings showing compliance the requirements of this Imperative.
I16-E1*
Human Scale and Code Requirements
I16-E2*
Surface Parking in Campus Settings
x
I16-E3*
Rural Gathering Places
x
I16-d
Advocacy Letter
TITLE
I16-c
Variance
Documents
EXCEPTION
NUMBER
I16-b
Official Documents
I-16 Documentation Summary Table
I16-a
Exception
Narrative
ADDITIONAL DOCUMENTATION
x
x
x
*See Imperative 15 in the 3.0 Equity Petal Handbook for more information
I16-a
Exception Narrative
A two-to-three page narrative describing the project’s need for the Exception, the
approach to and implementation of the alternative solution, compliance with
Exception intent, and how the scale and ecological impact of the infrastructure in
question has been reduced as much as possible.
I16-b
Official Documents
An official statement of the policy or code that conflicts with Imperative requirements.
I16-c
Variance Documents
The request for a variance and the official AHJ response to that request.
I16-d
Advocacy Letter
A copy of the communication sent to the AHJ or other mandating authority
requesting a change to their policy or code.
IMPERATIVE 17: DEMOCRACY + SOCIAL JUSTICE
Typology: Landscape + Infrastructure, Building
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I17-1
Narrative
One-page illustrated narrative describing how the project benefits the public and is
publically accessible.
I17-2
ADA Statement
Signed Statement from team affirming compliance with ADA requirements.
2.1 Living Building Challenge
Documentation Requirements p. 22
Photographs (Transects L3-L6 only)
Photographs of accessible street furniture
I-17 Documentation Summary Table
I17-b
ADA/ABA
Documents
ADDITIONAL DOCUMENTATION
I17-a
Exception
Narrative
I17-3
EXCEPTION
NUMBER
TITLE
I17-E1*
Restricted Access
I17-E2*
ADA/ABA Exceptions
x
I17-E3*
ADA/ABA International Equivalence
x
x
*See Imperative 16 in the 3.0 Equity Petal Handbook for more information
I17-a Exception Narrative
A one- to two-page narrative explaining how Exception requirements were met.
I17-b ADA/ABA Documents
An excerpt of the applicable sections of ADA/ABA code and, as applicable:
• A description of the project’s compliance with ADA/ABA exemptions;
• An in-depth analysis demonstrating the ADA/ABA equivalence of local code.
IMPERATIVE 18: RIGHTS TO NATURE
Typology: Landscape + Infrastructure, Building
BASIC DOCUMENTATION
Sun Shading Calculations
Calculation(s) or 3D diagram(s) demonstrating compliance with maximum shading
allowances of adjacent properties.
Title
I18-E1*
Restricted Access
I18-c
Waterway
Access
Exception
Number
I-18 Documentation Summary Table
I18-b
Emissions
Protections
ADDITIONAL DOCUMENTATION
I18-a
Exception
Narrative
I18-1
x
When Applicable
x
x
*See Imperative 16 in the 3.0 Equity Petal Handbook for more information
I18-a
Exception Narrative
A one- to two-page narrative explaining how Exception requirements were met.
118-b
Emissions Protections
If the project type contains uses that may result in questionable emissions that could
compromise adjacent properties from using natural ventilation (manufacturing,
laboratories, hospitals etc.), a system description, narrative or emission air testing
results that demonstrates measures taken to address this issue.
I18-c
Waterway Access
Documents showing access to adjacent waterways and/or compliant access path for
project boundaries more than 60 meters long.
2.1 Living Building Challenge
Documentation Requirements p. 23
BEAUTY + INSPIRATION
IMPERATIVE 19: BEAUTY + SPIRIT
Typology: All
BASIC DOCUMENTATION
I19-1
Beauty Narrative
A two-to-four page narrative written by the project designer and/or owner that
describes how the project meets the intent of the Imperative. The essay must be
accompanied by photographs, diagrams and drawings that illustrate major ideas.
I19-2
Survey + Results
Survey and results from project occupants/users. Survey must describe the intent of
this Imperative and inquire of respondents whether they think the project has
succeeded. Survey respondents must represent a randomized sampling of 10% of
project occupants. Surveys may be administered online or in person. For single-family
residences, testimonies from the home’s occupants, visitors or family members may be
used.
ADDITIONAL DOCUMENTATION
None at time of issue
IMPERATIVE 20: INSPIRATION + EDUCATION
Typology: All
Eligible for Preliminary Audit
BASIC DOCUMENTATION
I20-1
Case Study Questionnaire
All Projects: The Team must complete an ILFI case study questionnaire, to be posted
for public viewing on the ILFI website. All Imperatives submitted for a particular Audit
(NZEB, Preliminary or Final) must be completed in the Case Study at the time of Audit.
I20-2 Open House
Single Family Residential Projects: At least one “open house” to educate the public
about the project and its achievements. This “open house” shall be publicized to the
community at large. Subsequent events are encouraged, but not required.
All Other Projects: At least one annual “open day” to educate the public about the
project and its achievements. This “open day” shall be publicized to the community at
large.
I20-3 Web Site
Single Family Residential: Educational web site (URL to be provided at submission)
that shares information about the design, construction, and operation of the house.
Performance metrics are encouraged to be included.
All Other Projects: Educational web site (URL to be provided at submission) that
shares information about the design, construction, and operation of the project.
Performance metrics are encouraged to be included.
I20-4 Owner’s Manual
Non-Residential and Multifamily Residential Projects: A copy of the Operations and
Maintenance Manual.
Single Family Residential: A simplified Owner’s Manual that explains the systems in
the house and other unique features to assist future owners/occupants. No
interpretive signage or detailed O&M manual is necessary.
2.1 Living Building Challenge
Documentation Requirements p. 24
I20-5 Brochure
Non-Residential and Multifamily Residential Projects Only: A simple brochure
describing the design, environmental features, and how occupants can help maintain
and operate the project.
I20-6 Signage
Non-Residential and Multifamily Residential Projects Only: Interpretive signage that
teaches visitors and occupants about the project.
I20-7 OPTIONAL Video
An educational video describing the project’s environmental features
ADDITIONAL DOCUMENTATION
None at time of issue
2.1 Living Building Challenge
Documentation Requirements p. 25