Version 1.0 / August 2016
CIC Guidelines
Detailed Design
Stage 5 of 8
Client Approval: Of previous stage, design documentation, updated programme and cost plan. List matters from previous stage to be
addressed in current stage.
Documentation: From previous stage that forms the basis of the ongoing design.
N/A
Other
Builder
Fire Protection
Fire Engineering
Plumbing and Drainage
Electrical
Mechanical
Civil
Structural
Quantity Surveyor
Designer/LBP
Architect
Topographical Surveyor
Townplanning/Traffic
Approvals and Inputs
Project Manager
Two clicks:
Deliverable required and
party(ies) responsible.
Client
One click:
Party(ies) required to input,
assist, and coordinate.
Required
Detailed Design
Deliverables
CIC Guidelines
Report
Coordinate
Health and Safety
Health and Safety at Work – Design (HSD): Update report to reasonably address Health and Safety issues during use, maintenance,
construction, demolition or disposal. Include Subcontractor design.
Health and Safety at Work – Construction (HSW): Update report to reasonably address Health and Safety issues during construction.
Health and Safety at Work: Workshop and Coordinate H&S report with team.
Existing Conditions/Materials: Report existing risks, finalise assessment and actions.
Existing Conditions/Materials: Verify and advise risks closed out.
Other: (specify)
Report
Report
Coordinate
Report
Report
Other:
(Specify)
General
Comply: Proactively with H&S Plan, Project Execution Plan, BIM Management Plan, and others as required.
Quality Assurance: Update project-specific QA plan. Undertake work in accordance with.
Attend: To correspondence and at meetings.
Resources: Align internal resources with programme requirements, update design programme if required.
Documentation Register: Prepare and progressively update.
Value Management: Integrate VM items in design stage.
Waste Management: Document cleaning, refuse and recycling provisions with Client.
Seismic Design: Document requirements for all elements across relevant disciplines.
Construction methodology: Confirm assumed construction methodology governing design.
Buildability: Highlight significant or unusual buildability.
Builders Work: Coordinate with design team and incorporate.
Drawn/modelled documentation: Finalise and issue progressively to others as agreed/required.
Coordinate: Lead Coordination with other disciplines.
Integrate design: Coordinate with other disciplines.
Specifications and schedules: Finalise Full Trade, including Provisional and General, Warranties, etc.
Contractor/subcontractor design: Prepare performance specifications required.
Warranties: Finalise schedule.
Client Report: Content and timing per PEP H&S, programme, progress, cost, risk, non-conformances, etc.
Collate: Design information from all disciplines and issue at agreed milestones.
Other: (specify)
Coordinate
Report
Minute/Note
Report
Schedule
Report
Coordinate
Coordinate/
Draw
Report
Report
Coordinate
Draw
Coordinate
Coordinate
Spec
Spec/Report
Report
Report
Coordinate
Other:
(Specify)
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BIM Execution Plan (BEP): Prepare for construction phase in consultation with sub trades.
BIM meetings: Chair.
Coordination: Manage and confirm in accordance with BEP.
Coordinate/integrate: Input to models with team.
Contractor BIM: Finalise and document requirements to meet Client BIM outcomes.
BIM outputs: Confirm alignment with selected BIM uses from BEP, including procurement documents.
Modelling: Model detailed design systems and elements, in accordance with BEP.
Other: (specify)
N/A
Other
Builder
Fire Protection
Fire Engineering
Plumbing and Drainage
Electrical
Mechanical
Civil
Structural
Quantity Surveyor
Designer/LBP
Architect
Topographical Surveyor
Townplanning/Traffic
Project Manager
Client
BIM: Develop and agree strategies and objectives.
Required
Detailed Design
Deliverables
CIC Guidelines
Report
Minute/Note
Coordinate
Coordinate
Report
Report
Draw
Other:
(Specify)
Environmentally Sustainable Design (ESD)
ESD: Incorporate into design.
Performance modelling: Update, if required, based on development design outputs.
Other: (specify)
Coordinate
Report
Other:
(Specify)
Compliance
Heritage: Document agreed design and receive approvals.
Resource Consent Processing: Answer queries arising from application, provide further information if requested.
Resource Consent: Receive, review and distribute consent including conditions.
Compliance: Integrate and progressively check design against resource consent including conditions.
Compliance: Integrate and progressively check design with NZBC and relevant standards and Codes of Practice.
Pre-Application: Arrange/attend pre-application meeting.
Producer statements etc.: Agree requirements. Obtain pre-construction producer statements.
Inspection of specific design: Specify inspection requirements.
Report
Coordinate
Report
Coordinate
Coordinate
Report
Report
Report
H1 Energy efficiency: Demonstrate/calculate compliance pathway for design.
Coordinate/
Report
Building Consent Application: Prepare and lodge with Territorial Authority.
Building Consent Forms including Checklist: Prepare.
Materials/Products: Collate technical statements for all.
Materials: Collate evidence for alternative solutions.
QA process: Agree inspection and reporting QA process for large/complex/reclad projects.
Coordination statements: Arrange between various designers and design reviewers.
Building Consent Processing: Answer queries arising from application, provide further information if requested.
Other: (specify)
Coordinate
Coordinate
Coordinate
Coordinate
Coordinate
Coordinate
Coordinate
Other:
(Specify)
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Health and Safety: Monitor H&S plan/register incorporating both HSD and HSAW matters.
Brief: Monitor design for compliance with objectives, scope and constraints. Identify and mitigate scope creep.
Project Programme: Update high level design, procurement and delivery and milestones. Review progress.
Design Programme: Develop and align with the overall project programme. Include dates and scope of all deliverables.
Project Execution Plan: Implement plan, track performance of team.
Team: Identify scope of work to be undertaken by Design Build.
Novation: Manage novation of consultants, prepare agreements.
Review Design Build Team/subcontractors: Review scope, insurance requirements, producer statement authorship, BIM capability, etc.
Peer Reviews and Producer Statements: Track inputs and align with programme.
Commissioning: Identify and report all commissioning requirements and activities including need for independent commissioning.
Commissioning: Consider and prepare schedule of items.
Insurances: Review and agree required project insurances (PI, PL, construction, etc.)
Consultant Payments: Review and certify claims.
Survey: Identify/commission – topographical, civil, geotechnical, existing building drawings, hazards, as built, hydrological, heritage, etc.
Environmentally Sustainable Design (ESD): Monitor the inclusion of ESD items into the design.
ESD Application: Assemble all information and prepare application. Duplicate of ESD section of document.
ESD Certification: Receive (design) Certification and distribute.
PCG/Client Meetings: Facilitate, chair, minute, note, attend.
Design Meetings: Facilitate, chair, minute, note, attend.
Stakeholders and User Groups: Coordinate design changes arising and mitigate effects on programme and scope.
Tenants: Coordinate final design with base build. Consider sectional completion for early handover.
Tenant furniture and equipment: Integrate including interfaces with base build. Coordinate design changes arising and mitigate effects on
programmer and scope.
Risk: Update schedule. Apply risk/opportunities management principles.
Budget / Cost Planning: Manage the cost consultant to provide estimates/reports.
Value Management: Facilitate, establish timing, chair, issue notes, minute, attend.
Building Consents: Consult, facilitate, chair, issue notes, minute, attend.
Checklist for Building Code Compliance: Record who is providing what.
Building Consent Pre-Application: Meeting to finalise consenting requirements and processes, issue notes, minute.
Resource and Building Consents: Assemble documents and make application.
Resource and Building Consents: Manage responses to queries arising.
Contractor Procurement: Prepare procurement documentation.
Form of construction contract: Consider and discuss forms of contract.
Special Conditions of Contract: Discuss and agree with Client, incorporate into procurement documentation.
Insurances, Bonds, Liquidated Damages: Discuss and agree with dlient, incorporate into procurement documentation.
N/A
Other
Builder
Fire Protection
Fire Engineering
Plumbing and Drainage
Electrical
Mechanical
Civil
Structural
Quantity Surveyor
Designer/LBP
Architect
Topographical Surveyor
Townplanning/Traffic
Project Manager
Client
Management
Required
Detailed Design
Deliverables
CIC Guidelines
Report
Report
Report
Report
Report
Coordinate
Coordinate
Coordinate
Coordinate
Coordinate
Coordinate
Report
Certify
Coordinate/
Draw
Report
Coordinate
Coordinate
Minute/Note
Minute/Note
Coordinate
Coordinate
Coordinate
Schedule
Coordinate
Minute/Note
Minute/Note
Coordinate
Minute/Note
Coordinate
Coordinate
Report
Report
Report
Report
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Nominated/ subcontractors and suppliers: Review and agree required with Client.
Elements not covered: In this stage. Recommend provisional and prime cost sums, Client supply items, contingency to capture.
Receive Client approval. Include in tender.
Approve Design: For progress to next stage, with list of matters to be addressed in next stage.
Provide deliverables: From this stage for commencement of next stage.
Other: (specify)
N/A
Other
Builder
Fire Protection
Fire Engineering
Plumbing and Drainage
Electrical
Mechanical
Civil
Structural
Quantity Surveyor
Designer/LBP
Architect
Topographical Surveyor
Townplanning/Traffic
Project Manager
Client
Management (continued)
Required
Detailed Design
Deliverables
CIC Guidelines
Report
Report
Report
Coordinate
Other:
(Specify)
Design
Site Information: Additional information obtained (if required).
Design: Finalise set out plans, floor and RCP plans, sections, elevations, fittings and fixtures locations, enlarged plans and sections,
construction types and systems, drawn schedules.
Schedules: Document fittings, fixtures, hardware selections, internal and external finishes.
Design Details: Typical and critical construction details, to scale.
Structure: Integrate in design.
Building Services: Integrate in design
Vertical Transportation: Document in design.
Facade: Detail façade type in consultation with specialist (if required); select glazing and cladding, confirm against requirements of authorities.
Thermal Envelope: Detail thermal envelope, consider compliance with Code requirements.
Fire: Integrate in design fire protection and egress requirements, and requirements of NZ Fire Service.
Fire and Egress: Integrate from acceptable solution or specific design.
Accessibility and facilities for people with disabilities: Detail design of requirements, resolve compliance matters, demonstrate.
Building Maintenance: Detail in design, Coordinate with structure.
Floor Areas/Schedule of accommodation: Schedule/update based on current drawings/model.
Materials: Detail finishes schedule(s), incorporate supplier details.
Fixtures and Fittings: Document final selections, schedule.
Presentation: Finalise materials/samples board(s).
Presentation: Prepare graphics to standard agreed.
Presentation: Prepare model(s).
Other: (specify)
Coordinate
Draw
Schedule
Draw
Coordinate
Coordinate
Draw
Draw
Coordinate
Draw
Coordinate
Report
Coordinate
Schedule
Schedule
Schedule
Draw
Draw
Draw
Other:
(Specify)
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Feasibility: Update the project feasibility/viability business case.
Cost Plan: Update cost plan. Review against budget. Finalise provisional items, contingency and exclusions.
Cost estimate: Prepare firm estimate of cost.
Elements not covered: List and recommend inclusion as provisional or prime cost sums. Recommend contingency. Finalise and incorporate.
Confirm Client supply items.
Coordinate: Cost matters, including alternatives, with other disciplines.
Other: (specify)
N/A
Other
Builder
Fire Protection
Fire Engineering
Plumbing and Drainage
Electrical
Mechanical
Civil
Structural
Quantity Surveyor
Designer/LBP
Architect
Topographical Surveyor
Townplanning/Traffic
Project Manager
Client
Cost
Required
Detailed Design
Deliverables
CIC Guidelines
Report
Report
Report
Report
Coordinate
Other:
(Specify)
Structural/Geotechnical
Brief: Document importance levels, seismic requirements, special loads, geotechnical issues, etc.
Existing Structure: Finalise including seismic and remedial action. Integrate into design.
Geotechnical: Review foundation, retaining wall, drainage design.
Geotechnical: Finalise basement drainage design.
Structural Design: Complete for all structural elements, including connection details.
Serviceability Criteria: Define building movements/deflections, vibration.
Loads: Document floor loads, high/special load areas, design loads for proprietary design elements.
Proprietary Design: Finalise elements of non-specific code and/or proprietary design.
Drawings: Document layout and size all primary and secondary members in plan section and elevation, cross referenced. Connections detail
for all elements, or reference standard industry details (e.g. HERA details) or specifying forces for proprietary systems.
Report: Design features explaining structural systems, load paths, design standards, key design parameters and assumptions.
Erection/construction: Finalise methodology governing design (where appropriate), build-ability of primary structure, unusual temporary
stability or sequencing.
Specification: Trades including performance specification for proprietary design elements, method statements for critical processes, loads
for proprietary non-structural elements, deliverables from Contractor (e.g. producer statements, shop drawings, and testing requirements),
durability/coating requirements where not addressed other disciplines, tolerances where different from industry standards.
Other: (specify)
Report
Report
Coordinate
Report
Draw
Report
Report
Report
Draw
Report
Draw/Spec
Spec
Other:
(Specify)
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Functional services brief: Document performance targets against design criteria.
Load: Finalise calculations and develop elemental assessments.
Interface matrix: Document finalised interface matrix.
Interface requirements: Document interface with existing buildings and equipment.
Zones: Finalise zoning plans for all services.
Design: Completed layout drawings defining requirements for services, including plans, elevations, and sections, Coordinated reflected
ceiling plans.
Diagrams: Finalised single line and schematic diagrams showing connections to all equipment (ducts, pipes, cables, breakers sized).
Utilities/Connections: Document utility connections/installations and liaise with local authorities.
Equipment: Finalise sizing generic selection and schedules.
Materials and Equipment: Prepare final schedule(s).
Distribution: Detail sizes for services distribution and containment networks (ducts, cables, pipes, cable trays) including mounting access
and maintenance.
Intake/discharge: Detail with respect to location of system and equipment.
Standby power: Finalise and document.
Emergency lighting: Finalise.
Earthing and surge protection: Document specific lightning protection requirements.
Incorporate requirements: Of the fire, acoustic, or other relevant report.
Other: (specify)
N/A
Other
Builder
Fire Protection
Fire Engineering
Plumbing and Drainage
Electrical
Mechanical
Civil
Structural
Quantity Surveyor
Designer/LBP
Architect
Topographical Surveyor
Townplanning/Traffic
Project Manager
Note: Activities in this section may apply to all services disciplines
Client
Building Services
Required
Detailed Design
Deliverables
CIC Guidelines
Report
Report
Schedule
Report
Draw
Draw
Draw
Report/Draw
Schedule
Schedule
Draw,
Schedule
Coordinate
Report/Draw
Draw/Spec
Draw/Spec
Coordinate
Other:
(Specify)
7 of 8
Fire Report: Prepare, develop fire engineering design report.
Interface requirements: With existing buildings and equipment, and with other disciplines.
Calculations: Develop design modelling to test agreed concept, including radiation at boundaries, structural behaviour, smoke generation,
escape times, etc., to demonstrate compliance.
Smoke and Extract: Document extract strategy and Coordinate with mechanical.
Building Services: Coordinate with the final services design.
Drawings: Defining and justifying fire engineering requirements including calculations, plans and sections.
Design Details: Input into initial typical and critical construction details.
Coordinate documentation: Mark up other disciplines' drawings showing fire ratings, egress routes and widths, special items, major plant
and connections.
Detailed check: Of other discipline documentation to confirm that fire engineering features have been correctly and fully incorporated.
Structural behaviour in fire: Finalise applied fire proofing of structure in conjunction with architect and structural engineer.
N/A
Other
Builder
Fire Protection
Fire Engineering
Plumbing and Drainage
Electrical
Mechanical
Civil
Structural
Quantity Surveyor
Designer/LBP
Architect
Topographical Surveyor
Townplanning/Traffic
Project Manager
Report
Draw/Spec
Report
Rep
Report
Draw
Coordinate
Draw
Coordinate
Coordinate
New Zealand Fire Service: Verify safety provisions under the NZBC clause C3.3.9 included in design team documentation.
Minute/
Notate/Report
New Zealand Fire Service: Finalise evacuation scheme. Liaise and verify with design team as to requirements.
Minute/
Notate/Report
Other: (specify)
Client
Fire
Required
Detailed Design
Deliverables
CIC Guidelines
Other:
(Specify)
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