Consortiwm Awdurdodau Lleol Cymru
Consortium Local Authorities Wales
SPECIFICATION FOR
SERVICING OF
FIRE ALARM MAINTENANCE
Maintenance Module 42 March 2011 issue
This document has been compiled by the
Engineering Project Group
in association with
Marald Engineering Consultants
Fire Alarm Maintenance Servicing. : Page 1 of 4
INDEX
42.01.0
GENERAL
42.02.0
ASSET REGISTER
42.03.0
MAINTENANCE REPORTS
42.04.0
MANUFACTURER’S REQUIREMENTS
42.05.0
PROGRAMMING OF WORKS
42.06.0
PERMIT TO WORK CERTIFICATION
42.07.0
ACCESS
42.08.0
MINOR REPAIRS
42.09.0
EMERGENCY CALL OUTS
Fire Alarm Maintenance Servicing. : Page 2 of 4
42.01.0
GENERAL
42.01.01
The Contractor shall be deemed to have read the CLAW document entitled
‘General Conditions and Preliminaries Applying to the Whole of the
Maintenance Works’ and shall ensure his full compliance with the
aforementioned document.
42.01.02
The Contractor shall be deemed to have allowed against each item or in his
rates for the cost of complying with all the requirements of the Preliminaries.
42.01.03
All the items contained in the Preliminaries shall apply to the whole of the
Works. The headings of the clauses in this Specification shall not effect the
interpretation thereof.
42.01.04
The Contractor may be required to prepare a detailed breakdown of his pricing
of the Preliminary items before the Contract is signed.
42.02.0
ASSET REGISTER
42.02.01
The Contractor shall ensure that all the asset registers attached to this
specification shall be verified during the first month of the contract period and
any discrepancies made known, in writing, to the Contract Administrator.
42.02.02
At the commencement of the Contract period, a set of services drawings may
be issued to the Contractor who shall ensure that, during each maintenance
service element, the respective drawing shall be marked up by him to indicate
the actual installed services. At the completion of each element the markedup drawings shall be returned to the Contract Administrator.
42.03.0
MAINTENANCE REPORTS
42.03.01
The Contractor shall ensure that, following all inspection visits, conditional
reports shall be submitted to the Contract Administrator in electronic format,
including all specialist reports and test equipment printouts.
42.03.02
In addition the Contractor shall ensure that a Site Logbook be maintained on
site with the Site Manager containing duplicate copies of all the reports
information submitted to the Contract Administrator.
42.03.03
The Site Logbook shall also contain a copy of the Site Risk Assessment,
Method Statement and COSHH for the Contractors operatives and all
specialist sub-contractors.
42.04.0
MANUFACTURER’S REQUIREMENTS
42.04.01
Where manufacturer’s instructions exceed the requirements of this document
they shall be adhered to in their entirety.
Fire Alarm Maintenance Servicing. : Page 3 of 4
42.05.0
PROGRAMMING OF WORKS
42.05.01
The Contractor shall within 5 working days of award of the contract / order
submit and agree a full annual programme for all works covering each
element of the maintenance works with the Contract Administrator.
42.05.02
The Contractor shall ensure that all the dates contained within the programme
have been agreed with the building manager and that the equipment will be
made accessible for service on the agreed dates.
40.05.03
Any abortive visits or excessive waiting time experienced by the Contractor
shall be charged for and be the responsibility of the building manager.
42.06.0
PERMIT TO WORK CERTIFICATION
42.06.01
If it is deemed necessary by the Contract Administrator for the need for a
permit to be issued before any work is undertaken on the system, the
Contractor shall ensure his compliance with the permit to work system as
employed by the Contract Administrator.
42.07.0
ACCESS
42.07.01
The Contractor shall ensure that he undertakes a risk assessment and provides
a method statement for his means of access to allow for inspection and testing.
42.07.02
All works shall be carried out in strict accordance with the requirements of “The
Work at Height Regulations 2005”.
42.07.03
The Contractor shall ensure that all personnel employed upon this contract are
suitable trained and experienced and competent to work at height.
42.08.0
MINOR REPAIRS
42.08.01
The Contractor shall, during testing, carry out minor repairs such as
replacement of fuses, rewiring plugs, etc to achieve a pass status and make
appliances safe.
42.09.0
EMERGENCY CALL OUTS
42.09.01
The Contractor shall be required to provide a 24 hour breakdown service 365
days per annum and shall submit in his tender the details of additional
charges when such calls take place outside normal working hours (defined as
8.00 am – 4.40 pm Monday to Friday).
Fire Alarm Maintenance Servicing. : Page 4 of 4
Fire Alarm System Sheet 1 of 4
Note: All tests on equipment and trigger devices must be recorded in the log book. Due to the variety and complexity of fire alarms and
associated systems the following table only denotes the minimum maintenance to be carried out. The system should be evaluated to determine
whether the services of a Specialist are required
Item
No.
1
Item
Manual Call Points
Frequency
Weekly
Action
Visually inspect; ensure that all remain
conspicuous and unobstructed
Manually activate a MCP to ensure the
system is active.
2
Completion of test
3
General
Weekly
Reset all plant interlocks after test.
3 monthly Examine system log book and take any
necessary action.
Test operation of alarm and indicating
equipment for each zone.
Ensure warning and information notices are
displayed and legible.
Ensure that at least 10 spare call point glasses
are available.
4
Control Panel
3 monthly Clean exterior of Control panel.
Ensure legends and labels are in place and
legible.
Clean and test lamps.
Visually inspect interior for ingress of moisture
or deterioration.
Test ancillary functions including mains failure
and fault alarms.
Notes
A different MCP should be activated on each
occasion and the device should be noted in the
logbook.
The building occupier should be made aware of
the test so as not to cause undue alarm.
Fire Alarm System Sheet 2 of 4
Item
No.
5
Item
System Wiring
Frequency
Action
3 monthly Examine cables, containment and fixings
Examine flexible cables for wear, fraying braid
and brittle insulation.
Examine colour coding of cables; ensure cores
are correctly connected.
Examine for loose terminals
6
Batteries
3 monthly Test batteries for e.m.f. and specific gravity of
electrolyte; top up as necessary.
Renew as necessary.
Ensure battery connections are clean and tight.
Clean and grease terminals as necessary.
7
Chargers
3 monthly Examine meters.
Test output.
8
Heat and Smoke Detectors
3 monthly Visually inspect for damage or other conditions,
such as coats of paint, likely to interfere with
correct operation.
9
Sounders
3 monthly Test operation of all sounders.
Visually inspect for damage or deterioration.
Ensure positioning is still suitable.
10 Ancillary Functions
3 monthly Test operation of door release mechanisms.
Test operation of autodial or other link systems.
Test electrical initiation system of fixed fire
fighting installations
Notes
Fire Alarm System Sheet 3 of 4
Item
No.
Item
Frequency
Action
11 General
Annually
As action 3 and
Check complete installation at main control
point.
12 Control Panel
Annually
As action 4 and
Examine insulation of terminal wiring and
ensure connections are sound.
13 Manual Call Points
Annually
As action 1 and
Examine fixings; tighten as necessary.
Examine insulation of terminal wiring and ensure
14 Heat Detectors
Annually
As action 8 and
Test 2% of detectors for correct operation by
application of heatsource.
Examine fixings; tighten as necessary.
Examine insulation of terminal wiring and ensure
connections are sound
15 Smoke Detectors
Annually
As action 8 and
Clean all detectors.
All detectors shall be checked in accordance
with manufacturers' recommendations
for correct operation, sensitivity and stability;
replace faulty detectors.
Examine fixings; tighten as necessary.
Examine insulation of terminal wiring and ensure
connections are sound
Notes
Fire Alarm System Sheet 4 of 4
Item
No.
Item
Frequency
Action
16 Sounders
Annually
As action 9 and
Carry out audibility test.
Visually inspect for damage or deterioration.
Ensure positioning is still suitable.
Examine fixings; tighten as necessary.
Examine insulation of terminal wiring and ensure
connections are sound
17 Ancillary Functions
Annually
As action 10 and
Examine fixings; tighten as necessary.
Examine insulation of terminal wiring and ensure
connections are sound
Test electrical initiation system of fixed fire
fighting installations
18
System test
3 yearly
Test in accordance with the relevant
regulations and rectify any defects
Notes
B.S. 5839 (current edition) must be followed.
VESDA Smoke Detection System Servicing Sheet 1 of 2
In order to maintain VESDA systems in optimum condition, the Client should ensure that maintenance of the system is undertaken by the
manufacturer of the system or their accredited agent.
The frequencies of the following service items are the minimum and should be adapted to reflect local conditions
Item
No.
1
Item
Power supply
2a Pipework
Frequency
Action
Notes
Monthly Check supply voltage
Check output voltage
Check battery state
Check correct operation of the fault relays
6 Monthly Inform the supervising authority and isolate all
VESDA addresses prior to testing
Without disturbing the pipe network inspect
each pipe run to it's full length for any obvious
breaks
Examine all pipe joints to ensure these are firmly
secured
Ensure end caps are set firmly in place
If capillary sampling is used, ensure that the
capillaries have not become loose
Conduct simple smoke test
If the system fails to respond it may be
necessary to clean the pipes
2b Pipework
6 Monthly Check the raw air flow
Record separate results for each pipe and
compare with previous records
3
Filter
6 Monthly Check condition of filter, ensure saturation is no
greater than 60%.
Ensure that a label is fitted to the filter stating
date of fitting and recommended service date.
4
Pipework
Annually Carry out pipe integrity test in accordance with
the manufacturer's instructions
Record results in log book
VESDA Smoke Detection System Servicing Sheet 2 of 2
Item
No.
Item
Frequency
Action
Notes
5
Sampling points
2 yearly Clean all sampling points in accordance with
the manufacturer's instructions
Record results in log book
6
Pipe network
2 yearly Flush the whole pipe network in accordance with
the manufacturer's instructions
Record results in log book