EXHIBITOR PROSPECTUS
INTERMAG
2003
INTERNATIONAL MAGNETICS CONFERENCE
BOSTON, MASSACHUSETTS
MARCH 28- APRIL 3, 2003
www.intermagconference.com
✩
EXHIBIT
DAYS & HOURS
MONDAY, MARCH 31
Plenary Sessions
Move In
2 pm - 6 pm
TUESDAY, APRIL 1
Show Hours
12 pm - 5 pm
Posters
8 am - 12 pm
1 pm - 5 pm
WEDNESDAY, APRIL 2
Show Hours
12 pm - 5 pm
Posters
8 am - 12 pm
1 pm - 5 pm
THURSDAY, APRIL 3
Show Hours
12 pm - 5 pm
Posters
8 am - 12 pm
1 pm - 5 pm
Move Out
5:15 pm - 7 pm
INVITATION TO EXH
THE AUDIENCE
The 1500 professionals in attendance of the Intermag Conference are primarily scientists, engineers and managers representing a diverse range of disciplines related to the physics and engineering applications of magnetism and magnetic material. Principal areas of interest cover both theory and applications, and include magnetic recording, magnetic thin films, magnetic computation, magnetism in the biological sciences, and microwave
magnetics to name but a few.
EXHIBITOR DIRECTORY
Exhibitors shall display only its own products or services for which it is the duly authorized representative and
shall cause all such products/services exhibited by it to be listed in the Exhibitor Directory. The Exhibitor shall
represent in advance that all products or services displayed will be suitable to the market. Intermag 2003 shall
supply the exhibitor with the service kit, a uniform company name sign, two conference registrations for the
oral and poster sessions, 1 copy of the conference digest, as well as list the products and company information
in the exhibitor directory. Intermag 2003 shall not be responsible for errors or omissions in the show directory
and reserves the right to edit all submitted content. All submissions must be 50 words or less and must be submitted by February 1, 2003.
PAST EXHIBITORS
Advance Film Technology, AJA International, ALDITECH, American Superconductor Corporation, Ansoft
Corporation, Ansys, Inc., Balzers Process System, Ceramic Magnetics, CMS Technologies, Inc.,
Commonwetlth Scientific Corp., CVC, Dae Bo Magnetics, Dexter Magnetic Materials, Diamonex, Digital
Instruments, Digital Measurements, DMS, a Division of ADE Technoligies, Dong Yang Precision Eng. Co., Ltd.,
Dr. Brockhauss Messtechnik GmBH, F. W. Bell, GMW Associates, Hankwang Corp., Honeywell, Inc.,
Hysitron, Inc., Innovative Instrumentation, International Magnaproducts, Ion Tech, J&J Vacuum-Tech Pacific,
Ltd., Joo Won Ind., Jooyang Industrial Corp., Kagaku Gitjutsu-Sha, Kurt J. Lesker Company, LAFOUDA
Solutions, Lakeshore Cryotronics, LDJ Magnetics, Inc., Magnet-Physik, Magnetic Instrumentation, Magnetic
Solutions, MKS Instruments, MMR Technologies, Nano Instruments, Neocera, Inc., Nordiko, Oxford
Instruments, Pacific µetals Co., Ltd., Park Scientific Instruments Advanced Corp. (PSIA Corp.), Phase Metrics
Korea, Co., Ltd., Plasma Therm, Princeton Measurements, Pure Tech, Quantum Design, Redcliffe Magtronics,
Sany Special Steel Co., SHB Instruments, Sierra Applied Sciences, Shinhan Scientific Co., Vector Fields,
Veeco Instruments, Walker Scientific
BOOTH FEES AND WHAT IT INCLUDES
• Standard backwall 8'0" drape and draped sidewalls 36" high
• 44"x7" identification sign with company name and booth number
• Carpeted ballroom
• A comprehensive Exhibitor Service Kit containing all necessary forms and information regarding booth furnishings, electrical and utility service, and shipping
FOR MORE
INFORMATION
• 24-hour security in the exhibit hall from move-in through tear-down
• A hyperlink to your company website from the Intermag 2000 website
• Daily cleaning and maintenance of the aisles and common exhibit areas
Wendy Acevedo Arthur
Account Executive
2025 M Street, NW
Suite 800
Washington DC 20036
(202) 367-2358
Facsimile (202) 331-0111
intermag@courtesyassoc.org
• A listing of company name, booth location, and products or services in the on-site Exhbition Directory
• An Exhibitor Service Desk staffed throughout set-up and dismantle to handle your needs
• Complimentary morning and afternoon refreshments
• Complimentary admission to the Oral and Poster Sessions for up to 2 booth personnel and 1 copy
of the Conference Digest
HIBIT
EXHIBITOR GUIDELINES
✩
FLOOR PLAN
INTERMAG
2003
RAMP
The following guidelines governing the exhibits under the auspices of Intermag 2003 are part of the application for exhibit space
and constitute a contract between the Exhibitor and Intermag
2003. Booth space assignments are made in the order applications
are received with payment.
REST
ROOM
HARVARD ROOM
ENTRANCE
BRANDEIS ROOM
A complete Exhibitor Service Kit will be sent to each
Exhibitor approximately 60 days prior to the Exhibition.
Furniture rentals, fixtures, and labor will be available from the
official decorator. Electrical Service Forms are included in the
Exhibitor Service Kit. NO shipements are to be sent directly
to the meeting location. Directions for shipping will also be
included in the Exhibitor Service Kit.
PANTRY/BAR
NORTHEASTERN ROOM
SHOW AS OF 7/24/02
Official Decorator
1
2
MEN
3
4
5
6
WOMEN
7
8
9
10
TELEPHONES
11
12
13
14
SERVICE
DESK
17
HOTEL
STORAGE
15
16
18
19
20
21
22
23
24
25
60 - 4'x8' POSTERBOARDS
26
29
HOTEL
STORAGE
27
28
HOTEL
STORAGE
30
In order to avoid unnecessary payment of duties and taxes, we
strongly recommend the use of a customs broker to facilitate the
movement of goods back and forth across the border. Through
the assistance of Mendelssohn, we have been granted the most
favorable Canada Customs Recognition for this event. For this
reason, as well as the expertise of Mendelssohn, using them will
provide minimal exposure to payment of duties and taxes.
HOTEL
STORAGE
Intermag 2003 has appointed Mendelssohn Customs and
Logistics as our official provider of custom brokerage and
logisitics services for the Conference and Exhibition. All of
their required materials will be included in the Exhibitor
Service Kit. Mendelssohn will contact each individual
exhibitor approximately 6 weeks prior to the exhibition.
FA
Customs and Shipping
IEEE INTERMAG CONFERENCE
The Total Show by Freeman Decorating Services
1515 Washington Street
Braintree, Mass 02184
(781) 348-1200 Fax: (781) 380-0771
www.freemanco.com
Offical Customs Broker:
HOTEL
STORAGE
HOTEL
STORAGE
Attn: Paul Wong
Mendelssohn Custom Brokers
69 Yonge Street, Suite 400
Toronto, Ontario
CANADA M5E 1K3
Tel: (416) 863-9339 Toll Free: 1-800-665-4628
Fax: (416) 863-5149
FH
FH
TELEPHONES
Exhibitor Badges
The badges will be included in a packet that will be given onsite to all exhibitors. The badges will allow admittance to the
meetings, but they will not include entrance to the Conference
Dinner. Tickets for the dinner will be available for purchase.
Security
A security guard will be furnished by Intermag 2003 to be on
duty in the exhibit hall. However, the safekeeping of the
Exhibitor’s property shall remain the responsibility of the
Exhibitor.
IEEE INTERMAG CONFERENCE
SCALE IN FEET
0
10
20
30
ALL BOOTHS ARE 8'Dx10'W
EXCEPT AS NOTED
40
MARCH 31 - APRIL 1, 2003
MARRIOTT - COPLEY PLACE - THIRD FLOOR UNIVERSITY HALL
BOSTON, MA
A P P L I C AT I O N /C O N T R A C T F O R E X H I B I T S PA C E
PLEASE TYPE OR PRINT
FIRM NAME (exactly as it will appear in the Intermag 2003 Program Book, all Intermag 2003 publications, & booth sign)
ADDRESS
CITY
STATE
TELEPHONE
FAX
CONTACT PERSON
TITLE
EMAIL
WEB ADDRESS
BOOTH NUMBER PREFERENCE(S):
FIRST CHOICE
ZIP
SECOND CHOICE
THIRD CHOICE
PLEASE WRITE A BRIEF PRODUCT DESCRIPTION (exactly as to appear in the Exhibition Directory):
PAYMENT
Each 8x10' booth space will cost US$1,700.00. A deposit of one-half of the total cost for requested exhibit space must accompany
the Application/Contract to Exhibit. Applications not accompanied by appropriate deposit will be delayed in processing and
space assignment. Balance of fees are due no later than February 28, 2002. All checks should be made payable to Intermag 2003.”
CANCELLATIONS
Must be in writing and must be received by December 27, 2002. Payments will be refunded, less $250.00 management fee, to be
paid after the Conference. Any cancellations received in this office after December 27, 2002 can not be refunded.
We would like to reserve booth space for the Intermag 2003 Conference Exhibition, March 31st – April 3rd, 2003, Boston, Mass.
We agree to abide by the Official Rules, Terms, and Conditions governing exhibits set forth in the Exhibitor Prospectus which is
made a part of this application, and to all conditions under which exhibit space in the Marriott Copley Place Hotel is leased to
the Intermag 2003 Conference.
SIGNATURE
TITLE
DATE
FOR INTERMAG 2003 USE ONLY
MAIL PAYMENT TO:
Accepted by: ___________________________
Date: ____________
Booth #: _____________
Date Deposit Received: __________________
Check #:_________
Amount Paid: _________
Date Final Payment Received: ____________
Check #:_________
Total Paid:____________
INTERMAG
2003
c/o Courtesy Associates
2025 M Street, NW, Suite 800
Washington, DC 20036
INTERMAG
I N T E R N AT I O N A L M A G N E T I C S C O N F E R E N C E • B O S T O N , M A S S A C H U S E T T S
M A R C H 28 - A P R I L 3, 20 03
2003
GENERAL CHAIRMAN
Dr. V. R. Ramanan
ABB Inc.
Raleigh, NC, USA
vr.v.ramanan@us.abb.com
PROGRAM CHAIRS
Dr. Michael Alex
ReadRite Corp.
Fremont, CA, USA
michael.alex@readrite.com
Dr. Laura Henderson Lewis
Brookhaven National Laboratory
Upton, NY, USA
lhlewis@bnl.gov
Dr. Massimo Pasquale
IEN Galileo Ferraris
Torino, Italy
pasquale@ien.it
Dear Prospective Exhibitor:
We are pleased to invite you and your company to join the 2003 Intermag Exposition.
This year’s trade show will be held in Boston, Massachusetts at the Boston Marriott
Copley Place. As always, we expect 1500 attendees from a broad spectrum of disciplines
in the field of magnetics.
Historically the conference brings together scientists, engineers, and managers from all
around the world, working in various fields ranging from magnetic recording to magnetism in the biological sciences. These technical professionals and decision-makers
come to share, learn, and bring back to their organizations key information about the
latest developments in their particular field of interest.
TREASURER
Dr. Doug Lavers
University of Toronto
Toronto, ON, Canada
lavers@ecf.utoronto.ca
LOCAL CHAIR
Dr. Robert O’Handley
Massachusetts Institute of Technology
Cambridge, MA, USA
bobohand@mit.edu
PUBLICATIONS CHAIR
Dr. Caroline Ross
Massachusetts Institute of Technology
Cambridge, MA, USA
caross@mit.edu
PRINTING & PUBLICITY CHAIR
Dr. Can Korman
The George Washington University
Washington, DC, USA
korman@seas.gwu.edu
The exhibition will be held in the University Hall of the Boston Marriott Copley Place.
The show guarantees regular traffic by sharing space with the daily Poster Sessions, conference breaks and evening Bierstube. All networking functions are held daily within
the exposition area to ensure constant traffic at a steady flow. In addition, the trade show
limits its floor plan to 30 booths to guarantee a quality captured audience to the
exhibitors who take advantage of this opportunity.
With the limited space available and a tremendous prospective exhibitor list we advise
you to reserve your booth space early. We look forward to a successful exhibition at
Intermag 2003 and look forward to your participation.
Sincerely,
INDUSTRIAL SUPPORT
Dr. Takao Suzuki
Toyota Technological Institute
Nagoya, Japan
tsuzuki@toyota-ti.ac.jp
CONFERENCE & EXHIBITS COORDINATOR
Courtesy Associates
2025 M Street, NW – 8th Floor
Washington, DC 20036 USA
Telephone: (202) 973-8676
Fax: (202) 973-8722
intermag@courtesyassoc.com
V. R. Ramanan
General Chairman
www.intermagconference.com
Sponsored by the
Magnetics Society
of the IEEE
OFFICIAL RULES, TERMS AND CONDITIONS
AGREEMENT
PHOTOGRAPHY–VIDEO–RECORDING
The Exhibitor agrees to comply with the Application, the Rules and Conditions of the Exhibit, Prospectus,
Exhibitor Service Kit, IAEM Guidelines for Display Rule and Regulations, the Master Floor Plan and such conditions as the Intermag 2003, Freeman, and the Marriott Copley Place may impose at any time (hereinafter
referred to as the Official Rules, Terms, and Conditions). Any violation by the Exhibitor of the Official Rules
and Conditions herein may, in its sole determination, constitute a termination of the Agreement and forfeiture of any monies paid on account. Upon due notice of such termination, the Intermag 2003 shall have the
right to take possession of the Exhibitor’s space, remove all persons and properties and hold the exhibitor
accountable for all liability, expenses and damages arising from Exhibitor’s breach/violation of the Official
Rules, Terms and Conditions.
In addition, Intermag 2003 may, in its sole determination, refuse to consider the Exhibitor for participation
in future shows if the Exhibitor violates or fails to abide by all rules and conditions set forth herein.
No exhibit, performance or event presented at the show shall be photographed, videotaped, broadcast or
recorded for commercial use, sale or distribution of any kind.
Exhibitors shall not photograph or video tape the exhibit or product of another exhibitor without the prior
written consent of Intermag 2003 and the exhibitor involved.
Intermag 2003 reserves the right to photograph and/or video tape any exhibit at the show for use in REP’s,
future promotional materials and otherwise as determined by Intermag 2003.
MUSIC, PHOTOGRAPHS AND OTHER COPYRIGHTED MATERIAL
Intermag 2003 cannot guarantee that a supplier exhibiting similar or related products will not be located in
nearby or adjoining booths. The Intermag 2003 retains the right, in its sole determination, to refuse or deny
any application submitted, in which case any deposit shall be refunded. An application will be considered
approved when executed by the Exhibitor, countersigned by the Intermag 2003 and final payment is received
on or before February 25, 2003. Intermag 2003 reserves the right to reconfigure booth space as necessary.
Each Exhibitor is solely responsible for obtaining all necessary licenses and permits to use music, photographs
or other copyrighted material in the exhibitor’s booth or display. No Exhibitor will be permitted to play, broadcast or have performed any music or use any other copyrighted material, such as photographs or other artistic
works without first presenting to Intermag 2003 proof satisfactory that the exhibitor has, or does not need, a
license to use such music or copyrighted material.
Intermag 2003 reserves the right to remove from the exhibit all or any part of any booth or display which
incorporates music, photographs or other copyrighted material and for which the exhibitor fails to produce the
proof that the Exhibitor holds all required licenses.
The Exhibitor shall remain liable for and shall indemnify and hold harmless Intermag 2003, its members,
officers, directors, employees, agents, and assigns from and against any and all claims, losses, damages, injuries,
awards, fines, government charges, and liability of any kind—together with all costs, expenses and reasonable
attorney’s fees in connection with its display or presence at Intermag 2003 arising from or out of any violation
or infringement (or claimed violation or infringement) by Exhibitor, Exhibitor’s agents or employees, or any
patent, copyright or trade secret rights or privileges.
SUBLETTING SPACE
FIRE CODE REGULATIONS
LICENSE
It is understood that this agreement is a license, not a lease, and that no leasehold or tenancy is intended
to be or shall be created as a result of this Agreement.
SPACE ASSIGNMENTS
Exhibitors shall not assign, sublet, share or apportion the whole or any part of the space allotted, or have representatives, products, equipment, signs or printed materials from other than its own firm in the said exhibit
space without the prior written consent of the Intermag 2003. If such consent is given, the Exhibitor shall be
liable for and shall assume full responsibility for the conduct, negligence, errors, acts and omissions of the
assignee or sublicensee and all its representatives.
DISPLAY DESIGN
The IAEM Guidelines for Display Rules and Regulations have been adopted as the official regulations for display
construction. A copy of the Guidelines will be made available to the Exhibitors upon request to Intermag 2003.
Request for variance from the Guidelines must be submitted to Intermag 2003 for consideration by February 1,
2003. Exhibitors are not allowed to obstruct the view, occasion injury or adversely affect the displays of other
exhibitors. The general appearance of the show must take precedence over that of any individual exhibit and
Intermag 2003 may, in its sole determination, require rearrangement, at the Exhibitor’s expense, of any display
in violation of the Guidelines. No banners or signs may be hung from the ceiling of the exhibit hall or displayed in
the registration and exhibit hall foyers.
PROHIBITED DISPLAYS
The items set forth herein, including but not limited to, animals, reptiles, birds, rodents, fish or insects, and
helium balloons, may not be used as part of any exhibit. Cold air balloons are permitted with the written consent of Intermag 2003.
INSTALLATION AND DISMANTLING
Displays must be completely assembled by 6:00pm on Sunday, April 9, 2003, and properly staffed at least 15
minutes prior to and for the duration of the show hours. Displays may not be dismantled prior to 7:00pm on
Tuesday, April 11,2003.
Any space not claimed and occupied by 6:00pm on Sunday, April 9, 2003, will be forfeited by Exhibitor and
may be used, resold or reassigned by Intermag 2003 without obligation on the part of Intermag 2003 for any
refund whatsoever. However, if the freight has arrived, Intermag 2003 reserves the right to engage any necessary labor to get the booth fully set-up by the time the show opens with all charges allocated to the Exhibitor.
OFFICIAL SERVICE CONTRACTOR
Freeman is the official service contractor and must be used for material handling, rigging, electrical, plumbing, vacuuming, custom cleaning, and other services that the facility or applicable labor agreements require
Freeman to perform unless the facility performs any of the services on an exclusive basis. All mechanical
equipment used for the Event including but not limited to forklifts, cranes, pallet jacks, genielifts and scaffolding, must be exclusively provided by Freeman.
EXHIBITOR-APPOINTED CONTRACTORS
Exhibitor-appointed contractors must conform to these Official Rules, Terms, and Conditions. Exhibitorappointed contractors are required to advise Intermag 2003 of their intent to service Exhibitor at least 60 days
prior to Intermag 2003 and send a certificate of insurance naming Intermag 2003 as additional insured directly
to Intermag 2003 by February 4, 2003.
EXHIBITOR CONDUCT
All Exhibitors and their representatives shall conduct themselves in a manner consistent with standards of
decency and good taste. Intermag 2003 reserves the right to regulate and/or restrict exhibits to a reasonable
noise level and to suitable methods of operation and display of materials.
Exhibitors and their representatives shall not enter into another Exhibitor’s space without permission or said
space when unattended. Attendants, models and other employees must confine their activities to the contracted exhibit space.
EXHIBITOR DIRECTORY
Exhibitors shall display only its own products or services for which it is the duly authorized representative and
shall cause all such products/services exhibited by it to be listed in the Exhibitor Directory. The Exhibitor shall
represent in advance that all products or services displayed will be suitable to the market. Intermag 2003 shall
supply the exhibitor with the service kit, a uniform company name sign, two conference registrations for the
oral and poster sessions, 1 copy of the conference digest, as well as list the products and company information
in the exhibitor directory. Intermag 2003 shall not be responsible for errors or omissions in the show directory
and reserves the right to edit all submitted content. All submissions must be 50 words or less and must be submitted by February 1, 2003.
LABOR
The Exhibitor agrees to comply with all union regulations and to abide by all agreements between Intermag
2003, Freeman, and the Marriott Copley Place or any of its agents and to abide by all Official Rules, Terms
and Conditions.
COMPLIANCE WITH LAWS AND RULES
Exhibitors must comply with all existing or amended Federal, state, city and other local and
jurisdictional laws, regulations and rules that might be in force before and during the exhibition and conference period.
ADVERTISING
Exhibitors shall not distribute or permit to be distributed any advertising matter, literature, souvenir items or
promotional materials in or about the exhibit or meeting areas except within the confines of the Exhibitor’s
own contracted space.
All displays must be designed and built to meet applicable fire, safety, and building codes. The use
or storage of any flammable liquids, gases or other materials is strictly prohibited. Displays must not block the
view of, or impede access to, fire alarm boxes, fire hose cabinets, fire extinguishers, or other safety equipment.
DAMAGES
The exhibitor is responsible for al damage to any property caused by Exhibitor personnel.
LIABILITY AND INSURANCE
Intermag 2003 shall not be held liable to the Exhibitor for, and is thereby released from liability for, any damage, loss, harm or injury to the person or property of the Exhibitor or any of its officers, agents, employees, or
other representatives or assigns, and any claims for such damage, loss, harm or injury are hereby expressly
waived by the Exhibitor, its officers, agents, employees, or other representatives or assigns, whenever such
claims result from theft, fire, water, accident, rain, wind, snow, labor strikes, or any other cause.
The Exhibitor shall indemnify, defend, and hold harmless Intermag 2003, Freeman and the Marriott Copley
Place, and their members, officers, directors, employees, agents, and assigns from and against, any and all
claims, demands, losses, actions, causes of actions, damages, injuries, awards, fines, government charges, and
liability of any kind—together with all costs, expenses and reasonable attorney’s fees, for injury to and death
of persons, damage to or any loss of property which are caused by, arise from or grow out of the exhibitor, or
any of their officers, agents, employees or other representatives or assigns. It shall solely be the Exhibitor’s
responsibility to obtain adequate insurance to participate in this event.
EVENT SCHEDULING
Exhibitor-sponsored social functions conflicting with the timing of official Intermag 2003 events listed in the
Advance Program are strictly prohibited. Non-compliance with this policy will result in the loss of the opportunity to participate in the future shows in Intermag 2003’s sole determination.
FOOD & BEVERAGE SERVICE
Exhibitors must request written permission from Intermag 2003 before serving any food and beverage in their
contracted exhibit space. No alcoholic beverages are to be served within an exhibit space. Food and/or beverage items served within an Exhibitor’s contracted space must be provided by the Marriott Copley Place.
Preparation of food within the contracted exhibit space is prohibited and service may not take place during
installation and dismantling.
DISRUPTION OF SHOW
If, because of fire, war, labor strikes, picketing, exhibit facility construction or renovation project, government
regulation, public catastrophe, bomb threats, act of God or the public enemy or other cause beyond the control of Intermag 2003, the Show or any part of thereof is prevented from being held, is canceled in whole or in
part by Intermag 2003, or the exhibit space becomes unavailable, Intermag 2003 shall not be liable to the
Exhibitor.
SALE OR TRANSFER OF EXHIBITOR’S BUSINESS
In the event of the sale or transfer of a substantial portion of the assets of Exhibitor’s business, or in the event
of a substantial change in management of the Exhibitor, Intermag 2003 may, in its sole determination, terminate this Agreement.
BANKRUPTCY
In the event Exhibitor files for bankruptcy or is declared bankrupt Intermag 2003 may, in its sole determination, terminate this Agreement.
CLOSING OF EXHIBIT
If Exhibitor or one of its subsidiaries or affiliates is on strike, resulting in picketing or a similar type of demonstration in or near the Marriott Copley Place, Intermag 2003 reserves the right to terminate this Agreement
immediately, close the exhibit and remove the Exhibitor’s property from the Exhibit Space without liability
of any kind or nature to Exhibitor.
AMERICANS WITH DISABILITIES ACT
The Marriott Copley Place shall be responsible for compliance with all accessibility requirements and labor
accommodation requirements under the federal Americans with Disabilities Act (“ADA”). The Exhibitor
agrees to comply with any provisions of the ADA which are applicable to the Exhibitor and its Exhibit.
CANCELLATION
Failure to comply with the final payment deadline will result in cancellation of this Agreement. Cancellations
must be received in writing on or before December 31, 2002. Payments will be refunded less $250.00 management fee. No refunds will be made after December 31, 2002. All such sums that are retained or are owing
shall be deemed liquidated damages. Not withstanding, Intermag 2003 shall have the right to pursue any other
legal remedy granted by law in the event the Exhibitor defaults or fails to exhibit pursuant to the Official
Rules, Terms, and Conditions.
GOVERNING LAW
This Agreement shall be governed, construed and enforced by the laws of the District of Columbia as if it is
an agreement made and to be performed entirely within the District of Columbia.