H-GAC 2015 Disaster Debris Workshop Series
June 23, 2015
Workshop 4: Advanced Technology in Disaster Debris Management
LOCATION:
H-GAC CONFERENCE ROOM A
3555 TIMMONS LANE
HOUSTON, TX
TIME:
8:30 A.M. TO 12:30 P.M.
REFRESHMENTS WILL BE
PROVIDED.
AGENDA
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Introductions and Purpose
How Did We Get Here?
Automated Debris Management System
Break
Federal Requirements for ADMS
Case Studies of Debris Technology Innovation
Emerging Technologies in Debris Management
Activity: Expectations vs. Reality
Adjourn
Part 1: Introductions and Purpose
WELCOME
• Introductions
• Name
• Agency
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PURPOSE
• Discuss how technology became critical to
debris management
• Discuss the recent advancements in debris
management technology
• Discuss the benefits and potential pitfalls of
debris management technology
• Generate interactive discussion and questions
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EXPECTATIONS VS REALITY
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EXPECTATIONS VS REALITY
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Why the Change?
Moore’s Law
Changes in the industry
Reduced costs
Increased Federal audits
Federal incentives to
more quickly complete
debris removal
operations
• Better information to
make quicker decisions
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Part 2: How Did We Get Here?
HURRICANE HISTORY
• Hurricane Hugo and Andrew
• Two most costly cleanups
• Inadequate FEMA response
• Significant resources made available
• Numerous cases of fraud reported
• Prompted debris monitoring requirement
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HURRICANE HISTORY
• 2004 & 2005 Hurricane Seasons
• 8 storms in rapid succession
• 7 major hurricanes (category 3 or higher)
• Widespread, repetitive damage
• Increased documentation requirements
• Implementation of FEMA 325
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HURRICANE HISTORY
Storm Name
Date
Category
Hugo
9/21/1989
4
McClellanville, SC
$10 billion
Andrew
8/24/1992
5
Homestead, FL
$26.5 billion
Charley
8/13/2004
4
Port Charlotte, FL
$16.3 billion
Frances
9/5/2004
2
Stuart, FL
$8.9 billion
Ivan
9/16/2004
3
Gulf Shores, AL
$14.2 billion
Jeanne
9/25/2004
3
Stuart, FL
$6.9 billion
Dennis
7/10/2005
3
Navarre Beach, FL
$2.23 billion
Katrina
8/25/2005
3
Buras, LA
$108 billion
Rita
9/24/2005
3
Sabine Pass, TX
$12 billion
Wilma
10/24/2005
3
Cape Romano, FL
$21 billion
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US Landfall
Approx. Cost
FEMA PUBLICATIONS
• FEMA 325 – Debris Guide
• FEMA 327 – Monitoring
Guide
• FEMA 9500 series
• FEMA Disaster Specific
Guidance
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AUDITS AND DEOBLIGATIONS
OIG Activities
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2012 report on FEMA findings and auditing guidance
Questioned the use of 10% ($640M) of public funds
Found 4.3% ($300M) could have been better used
Auditing program results evidenced by return of
over $4.7 billion since beginning of 2010
AUDITS AND DEOBLIGATIONS
Lifecycle Audit Program
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Deployment audits
Capacity audits
Field early warning audits
Closeout/completion audits
DOCUMENTATION
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Overly burdensome documentation
Increased requirements
Production and efficiency decreased
Audits conducted 10 years after the event
Storage and replication of documentation
IMPACTS OF HURRICANE SANDY
• Sandy Recovery
Improvement Act
• Alternative
procedures
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Part 3: Automated Debris Management System
AUTOMATED DEBRIS MANAGEMENT SYSTEM
(ADMS)
Several Vendors begin
development
Pre2008
First used during a
USACE debris project
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2008
USACE releases ADMS
specifications for ACI
SATOC work
2009
FEMA 327 released,
recognizing electronic
tickets
2010
ADMS used on USACE
mission for Joplin, MO
Tornado
2011
2012
ADMS used on several
FEMA projects in
Hurricane Isaac
Advanced ADMS
systems introduced
for FEMA Severe
Winter Storm projects
2013
2014
USACE updates ACI
ADMS specification for
2014 ACI contracts
USACE awards
new ACI
contracts,
several new
ADMS vendors
2015
USACE validation of
ADMS system against
new specification
ADMS – INITIAL CHALLENGES
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Logistics
Cost
System performance
Reliability
Complexity
Device integrated
features
ADMS – FIELD DESIGN REQUIREMENTS
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USACE ACI ADMS compliant
Performs as fast as paper-based
Minimal user input
Reliable and resilient
Device integrated features
Reasonable cost (FEMA 327)
ADMS – COMMON PLATFORMS
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IOS (iPhone)
Window Mobile
Android
Thermal Printers
TRUCK CERTIFICATION – PRE ADMS
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TRUCK CERTIFICATION - ADMS
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RIGHT OF WAY (ROW) COLLECTION
Begin
Collection
• Scan truck
number
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Document
Pickup
• GPS at each
pile –
“waypoint”
• Take photo
• Accept or
retake
Complete
Collection
• Verify truck
• Select
debris type
• GPS at end
point
• Scan ticket
• Review
• E-sign
Truck leaves
for DMS
• Truck and
truck cert is
given to
driver
ROW COLLECTION
• Track 1 or more
vehicles
• Minimal data entry
• E-signed ticket
• Track each pick up
location
• Data transferred by
cell
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KEY BENEFITS
• Real-time data
• Elimination of data
entry and manual input
errors
• Data and supporting
photos automatically
uploaded
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ROW DISPOSAL
Get Collection
Information
•Pre
download
ticket via
cell
•Truck arrives
•Ticket bar
code scanned
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Verify
•Truck info
•Side photo
•Debris type
Document Load
•Assess and
determine
load
•Take photo
Complete
Disposal
•Review
•E-sign ticket
•Print ticket
copies
Truck Empties
Load/Final
•Place ticket
receipt in
pouch
•Return truck
cert to driver
ROW DISPOSAL
• Only debris type and
load call are entered
manually
• 15-30 seconds per
truck
• Load photos
• Cubic yards empty or
percent full
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KEY BENEFITS
• Real-time
information and
project metrics
• Ability to make rapid
adjustments
• Transparency in field
operations
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ADMS REPORTING CAPABILITIES
Real Time Monitor Locator
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ADMS REPORTING CAPABILITIES
Current Truck/Crew Locations and Statistics
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ADMS REPORTING CAPABILITIES
First and Second Pass Collections
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ADMS REPORTING CAPABILITIES
Pass Completion Status
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ADMS REPORTING CAPABILITIES
Disposal Site Locations and Statistics
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ADMS REPORTING CAPABILITIES
Debris Management Zone Statistics
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ADMS REPORTING CAPABILITIES
ROW Ticket Locations
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ADMS REPORTING CAPABILITIES
Unit Rate Ticket with Photos
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ADMS REPORTING CAPABILITIES
Damage Report and Tracking Tool
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ADMS REPORTING CAPABILITIES
Missed Debris Pile Tool
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ADMS REPORTING CAPABILITIES
Road Ownership/Responsibility Map
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ADMS REPORTING CAPABILITIES
Hazardous Tree Removal In-Progress Audit Report
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ADMS REPORTING CAPABILITIES
GIS Analysis of DMS Location Based on Driver Time
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ADMS REPORTING CAPABILITIES
City Boundaries and Road Centerline Data to
Determine Applicant
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BREAK
Part 4: Federal Requirements for ADMS
US ARMY CORPS OF ENGINEERS (USACE)
SPECIFICATION REQUIREMENTS - HANDOUT
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Load Ticket
Database
Manual Entries
Direct Haul Route
Daily Reports
Ticket/Tower
Applications
7. Truck Certification
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USACE SPECIFICATION REQUIREMENTS HANDOUT
9. Disposal Site
Management
Application
10.Field Administrative
Application
11.Data Consolidation
Application
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USACE SPECIFICATION REQUIREMENTS HANDOUT
11.Data Consolidation
Application
(continued)
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Part 5: Case Studies of Debris Technology Innovation
TECHNOLOGY IMPACTS – CASE #1
• Problem: Hazardous tree removal requires extensive
expense and manpower to produce required
documentation.
• QC Checks performed days after
• Photos missing or mismatched
• Improper allocation to applicant
• Tail work following end of field work
• Invoice processing delays
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TECHNOLOGY IMPACTS – CASE #1
• Solution: Automate data collection and photo
association combined with in-process quality
control (QC)
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In-process photo review/feedback
Geospatial processing and reporting
Efficient design = productivity
Elimination of tail work
Elimination of invoicing error through real-time
validation reporting
TECHNOLOGY IMPACTS – CASE #1
• Results:
• Elimination of tail work reduced post field work
labor costs by 43%.
• On average, monitoring labor cost were 48% lower
for a hazard removal using advanced ADMS.
• Contractor productivity exceeded that of a
comparable paper based project when a single
monitor was assigned.
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TECHNOLOGY IMPACTS – CASE #2
• Problem: Large area debris projects suffered
communication and coordination resulting in:
• Longer periods of field operations
• Reduced efficiency of the debris removal
contractors
• Poor coordination of debris removal in communities
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TECHNOLOGY IMPACTS – CASE #2
• Solution: A common operating picture portal with
views showing real-time field operations:
• Geospatially based web services
• Perspective based views (layers)
• Communication and coordination training
• Public information and outreach
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TECHNOLOGY IMPACTS – CASE #2
• Results:
• 15% increase in ROW cubic yards collected per
monitor/hour
• Enhanced public information and coordination
• 10% reduction in project administrative costs when
pass tracking and reporting is required
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TECHNOLOGY IMPACTS – CASE #3
• Problem: Large metro area traffic impacts debris
removal productivity:
• Haulers not meeting productivity goals
• Excessive idle time for debris monitors
• Higher fuel costs for haulers
• Unable to meet agreed schedule
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TECHNOLOGY IMPACTS – CASE #3
• Solution: GIS Transportation Analysis of DMS site
locations
• Road network combined with traffic analysis to
determine DMS coverage
• Debris concentration analysis using Census data to
locate DMS closer
• 20 minute one-way standard to achieve require
productivity
• Traffic avoidance in routing to DMS
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TECHNOLOGY IMPACTS – CASE #3
• Results:
• 30% higher hauler
productivity when one
way drive time is 20
minutes or less
• Less idle time for debris
monitors
• Known traffic effects on
productivity enables
more accurate
scheduling
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Part 6: Emerging Technologies in Debris Management
EMERGING DEBRIS TECHNOLOGIES
• Unmanned Aircraft Vehicle (UAV)
• Document pre-disaster
conditions
• Damage assessments
• Debris volume assessments
• Debris management site
operations/progression
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EMERGING DEBRIS TECHNOLOGIES
• UAV - Concerns
• Public perception of
“drones”
• Weather conditions
• Reliability
• Liability
• Accidents and injuries
• FAA regulations
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EMERGING DEBRIS TECHNOLOGIES
• WebEOC
• Common operating system
• Customizable boards
• One stop shop
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EMERGING DEBRIS TECHNOLOGIES
• Database Systems
• Call center data
• Staffing information
• Resources – force account,
regional and mutual aid
• DMS and disposal site
information
• Build boards for debris
management
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LiDAR APPLICATIONS
• LiDAR
• Remote sensing technology
• Illuminates target with a laser
• Analyzes the reflected light
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LiDAR APPLICATIONS
• Visualization
• Post Katrina
• Used to identify
failed levees
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LiDAR APPLICATIONS
• Elevation
• 3-D models
• Identify staging areas
• Displacement of soil
• Debris blockages
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LiDAR APPLICATIONS
• Building Features
• Quick inventory of
structures
• Assess damage
• Secure facilities to
ensure safety
• Overlay with flood
zone maps
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LiDAR APPLICATIONS
• Utilities
• Identify downed
power lines
• Reduce number of
crews in dangerous
conditions
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LiDAR APPLICATIONS
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NEW FORECASTING MODELS
• The National Hurricane
Center (NHC) will issue
potential Storm Surge
Maps for the coastal
United States
• Maps will usually be
issued at the same time
as the initial hurricane
watch
• Map is subject to change
every 6 hours with each
new NHC full advisory
package.
NEW FORECASTING MODELS
• The NHC will develop a Graphical Tropical Weather Outlook
(GTWO) to accompany the existing text product
• The GTWO will indicate the formation and path of potential
of individual disturbances during the next 5 days
• Paths will be color coded based on likelihood of
development
Previous version
New version
COMMUNICATION TOOLS
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Part 7: Activity
ACTIVITY: EXPECTATION VS REALITY
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TECHNOLOGY - MISFIRE
• Google Wallet
• Credit card company fees
• Mobile phone providers blocked the service
• $300 million in production
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TECHNOLOGY - INNOVATION
• Navigation systems
• Automotive
• Sports and recreation
• Wearable technology
• Marine
• Action cameras
• Aviation
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ACTIVITY
• What are some of the technology misfires you
have experienced?
• Antiquated/outdated technology
• Gaps in technology capabilities
• Technical support
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ACTIVITY
• Have you been able to modify existing systems
to use in a new way?
• Existing databases
• WebEOC boards
• SharePoint
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ACTIVITY
• What technology do you need to help you with
debris management?
• UAVs
• Pre-developed databases
• Communication technology
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Part 8: Adjourn
QUESTIONS?
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ADJOURN
Thank you!
Simon Carlyle
Tetra Tech
Senior Project Manager, Post Disaster Programs
Mobile +1 (407) 803-2525
simon.carlyle@tetratech.com
Caryn Selph
Tetra Tech
Senior Emergency Management Consultant
Mobile +1 (407) 271-0744
caryn.selph@tetratech.com
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