BCCL/PUR/LAN RENTAL/E TENDER 120/12 -13/ Dated 16.05
22 .0
BHARAT COKING COAL LIMITED
( A Subsidiary of Coal India Limited )
Materials Management Department
Commercial Block L-III , Koyla Bhawan : Koyla Nagar
Dhanbad : 826005(Fax No- 0326-2230183)
Format for uploading Tender/corrigendum on www.tenders.gov.in website
Organization Name
Organization Type
Ministry :
Bharat Coking Coal Limited
Public Sector Undertakings
Ministry of Coal
Tender Title* Supply,Installation, Commissioning and maintenance of
Networking Equipment,Network Management
Software,Proxy Server and all related Hardware and
Software for setting up of LAN on rental basis for a period of 72 months
Tender Ref. No.*
Product Category *
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20
Dated:16.05.2013
Computer Hardware
Sub Category * Computer Hardware
Tender Value ( In Rupees only) * Rs.
1,77,30,569.00 EMD : Rs.
3,54,612.00
Document Cost* : Rs.
5,000.00
Tender Type (mark
√
)*
Type of Bidding (mark
√
1. Auction 2.Buy 3.Empanelment 4. Sell 5.Service Contract
√
)* 1. Single Bid 2. Two Bid
√
3. Three Bid 4. Four Bid
6.Work Contract
Location *
First Announcement Date *
Publication Date on Portal
Last Date of Document Collection*
24-06-2013
Up to: 3:00 PM
Last Date of Submission *
Opening Date *
BCCL DHANBAD (JHARKHAND)
16-05-2013
24-06-2013
25-06-2013
Up to: 3:00 PM
At :3:30 PM
Work Description * Supply,Installation, Commissioning and maintenance of Networking
Equipment,Network Management Software,Proxy Server and all
Per-Qualification
Pre Bid Meet Date
Tender Document#
Corrigendum Document #
Bid Document #
Tech. Document# related Hardware and Software for setting up of LAN on rental basis for a period of 72 months
Not Applicable
NOTICE INVITING A
DVERTISING
E TENDER (DOMESTIC)
Not Applicable
Not Applicable
Not Applicable
PUBLIC SECTOR Sector
State
Sl.
No
Product Category
JHARKHAND
Mark Sl. No Product Category Mark
1 Abrasives
2 Access Control System
39 Land/Building
40
Machineries/ Mechanical
Equipment

3 Adhesives
4 Agricultural/ Forestry
5 Air Compressor
6 Air-Conditioner
7
Architecture/Interior
Design
8 Audio-Visual Equipment
9 Aviation
41
45
Mechanical Equipment
42 Medical Equipments/Waste
43 Metal Fabrication
44 Metals
Mining
10 Bearings
11 Cable/ Wire
12 Cargo / Containers
13 Castings / Foundries
14 Ceramics
15 Chemicals/Minerals
16 Civil Works
17 Coal
18 Computer Data Processing
19 Computer Hardware
20 Computer Manpower
21 Computer Software/Web Site
22 Consultancy
23 Documentary film, Video film
24 Electrical Work/ Equipment
25 Electronics Equipment
26 Entertainment/Musical Instruments
27 Explosive
28 Fire & Safety
29 Food Products
30 Furniture/ Fixture
31
32
33
34
Government Stock/Security
Health & Medicines
Hotel/ Catering
Housekeeping/ Cleaning
√
46 Miscellaneous
47 Network /Communication Equipments
48
49
50
51
52
53
54
55
Non-Explosive
Oil/Gas/Lubricants
Packaging
Paints / Enamels
Pesticide
Pipe / Fittings
Power/Energy Projects/Products
Publishing/Printing
56 Pumps/Motors
57 Railways
58 Raw Material / Ore / Alloys
59 Refractories
60 Residential Properties
61 Sanitary Work
62
63
64
65
66
Scrap/Disposables
Security System / Service
Shipping/ Transportation/ Vehicle
Sports Goods/Equipments
Stationery
67 Support/Maintenance Service
68 Survey
69 Textile
70 Timber
71 Uniforms/Curtains/Clothes
72 UPS
35 Industrial/Medical GAS
36 Information Technology/Telecom
37 Instrumentation
73
74
75
Warehouse
Water Equipments/ Meter/ Drilling/ Boring
Weighing/Measuring System
38 Iron/Steel Materials 76 Welding Equipments/Service
Note: * Indicates Mandatory Fields.
# indicated that the file name should be given. It should match with the file name sent by email.
This is to confirm that the softcopy of tender document has been forwarded to EDP dept through email edp@bccl.gov.in
Signature of Tendering Authority
Distributed to:
1. GM(System),BCCL
2. Tech. Cell MM, BCCL

( ( U N D E R J U R I S D I C T I I O N O F D H A N B A D / / J H A R K H A N D C O U R T O N L Y ) )
B h a a r r a t t C o k i i n g C o a l l L i i m i i t t e d
(A Subsidiary of Coal India Limited)
(A GOVT. OF INDIA UNDERTAKING)
Township,
DHANBAD-826005 (Jharkhand)
OFFICE OF THE GENERAL MANAGER (MM)
2230183
N O T I I C E I I N V I I T I I N G T E N D E R ( ( D O M E S T I I C ) ) T H R O U G H E T E N D E R I I N G P R O C E S S O N L Y
E-Tender No.
BCCL/PUR/312201/12 14/20 Dated:16.05.2013
I The bid is invited from all bidders including an Individual, a Proprietorship Firm, a Partnership Firm, a
Company or a consortium of companies / (a) original manufacturer or authorised Indian supplier of the networking devices covered in the bill of materials and having experience in supply, installation, commissioning and maintenance of LAN/WAN/campus networking Projects. ts bid for all parts of the job along with their installation and maintenance for a period of 72 months as per the scope of supply,technical specification attached at Annexure “A”, dder submits a bid for a part of the job, the bid shall be considered as non-responsive bid
II
Bidders shall be considered proven who will fulfill “Eligibility criteria” specified at
Annexure- I.
DETAILS OF TENDER : a) MODE OF TENDER b) TYPE OF TENDER
ON LINE BIDDING SYSTEM
Pl. visit website www.itietendering.com/CIL
TWO BID c) ESTIMATED VALUE OF TENDER -INR 1,77,30,569.00
(approx.)
5000/-
3,54,612.00
d) TENDER FEE -INR e) EARNEST MONEY DEPOSIT -INR f) DUE DATE & TIME OF SUBMISSION OF REQUIRED
DOCUMENTS LINE AT BCCL, DHANBAD g) DUE DATE & TIME OF ON- LINE BIDDING BY
BIDDERS h) DUE DATE & TIME OF OPENING OFF-LINE
REQUIRED DOCUMENTS i) DUE DATE & TIME OF OPENING OF PART-I OFFER
ON-LINE , i.e. TQECHNO – COMMERCIAL BID j) DUE DATE AND TIME OF OPENING OF PRICE BID
24.06.2013
24.06.2013
24.06.2013
25.06.2013
k) INTEGRITY PACT :
BY BCCL
APPLICABLE

NOTE: The bidders who have not submitted the required tender fee/exemption documents for tender fee off line as mentioned under clause III G(i) will not be considered for opening of their online techno-commercial bids . Further, if the bidder fails to submit the other required documents off line as mentioned under clause –G , their price bid may not be considered for opening .
III INSTRUCTIONS TO BIDDERS : The requirements for submission of the Bids On-line are indicated in the Annexure-B for the information of compliance of the bidders
A All entries in the quotation should be entered at on-line submission form without any ambiguity.
B Tender cannot be accessed on-line after the DUE DATE and TIME of submission stipulated above.
C Any order resulting from this enquiry shall be governed by the terms and conditions in order & enquiry.
D Where counter terms and conditions have been offered by the supplier, the purchase shall not be governed by them unless specific acceptance has been given in writing in the order by the purchaser. No deviations to the terms & conditions are allowed.
E The Company has the right to cancel the enquiry or extend the due date of receipt of offer and/or opening of tender without assigning any reason thereof.
F BCCL reserves the right to vary the quantity of the above items
G METHODOLOGY OF SUBMISSION OF TENDER:
The bidders must submit their offer i.e. PART – I and PART – II through ON LINE bidding up to the scheduled time and date.
The PART – I will contain all Techno-Commercial terms and conditions except PRICE.
The PART-II : will contain only PRICE BID .
In addition to the ON-LINE submission of the offer, the following documents as indicated below must be submitted in sealed cover addressed to GENERAL MANAGER(MM), BHARAT
COKING COAL LIMITED, KOYLA BHAWAN, KOYLA NAGAR, Post- B.C.C.L. Township,
DHANBAD-826005 (JHARKHAND), INDIA super scribed with the name and address of the tenderer, te nder number & date and time of opening of tender, on or before the due date and time of submission of Required Documents (For Off line Bidding) as indicated above:
(i) Tender fee or exemption certificate duly self attested-Refer Clause-H
(ii) EMD or exemption certificate duly Notary attested. Refer Clause-15 of Commercial
Terms
(iii) Integrity Pact duly signed and stamped indicating the name and designation / capacity of the signatory .
–Refer Clause-1 of Commercial Terms, if applicable
(iv) Authorization of principal manufacturer to quote against the referred tender. (if offer is submitted by a firm exclusively authorized by the manufacturer)
(v) Copy of exemption certificate towards Sales Tax duly self attested, if applicable.
(vi) Copy of exemption certificate towards Excise Duty duly self attested, If applicable
(vii) Copy of complete set of NSIC registration certificate / Copy of complete set of DGS&D registration certificate clearly highlighting the list of tendered items duly self-attested and Notarized as per NIT clause no. 26
(vii) Copies of work experience duly notarized received by the bidders as detailed under eligibility criteria at Annexure-I.
(viii) Copy of agency agreement and commission payable in case of Indian agent involvement in the tender, if applicable (Clause-24).

(ix) Non-Banned or de-listed supplier declaration, as per clause 28 of NIT.
(x) Other documents required as per NIT to be submitted by the bidder, if any.
(xi) All the documents, as per Eligibility Criteria/Technical Specification of NIT.
(xii) List of Documents submitted by the bidder must be enclosed on the letterhead of the bidder, giving the reference of the tender no. & date and due date of opening.
(xiii) The bidder will have to give an undertaking online that if the information/declaration/scanned documents furnished in support of the same in respect of eligibility criteria is found to be wrong or misleading at any stage,they will be liable to be punitive action.
H TENDER FEE : The bidders are required to submit the tender fee for the amount specified in the advertisement in the form of account payee Demand Draft / Banker Cheque in favour of BHARAT
COKING COAL LIMITED payable at DHANBAD (JHARKHAND).
Government (State / Central) / Public sector Undertakings are exempted from paying tender fee. Ancillary units of BCCL for tendered items are also exempted from paying tender fee for the tendered items. Firms registered with NSIC for tendered items is also exempted from depositing tender fee.
In case such tenderer claims exemption for payment of tender fee, they should submit self certified copy of documents proving entitlement for exemption from payment of tender fee.
IV COMMERCIAL TERMS AND CONDITIONS: Bidders are requested to read carefully following terms and conditions.
It is essential for the bidder to un-conditionally accept all the terms and conditions indicated below :
TERMS AND CONDITIONS BIDDER TO
AGREE
1
INTEGRITY PACT:
BCCL HAS SIGNED M.O.U WITH M/S. TRANSPARENCY INTERNATIONAL INDIA
FOR IMPLEMENTATION OF INTEGRITY PACT FOR ALL PURCHASES.THE
INTEGRITY PACT DOCUMENT TO BE SIGNED BY THE BIDDERS IS ENCLOSED.
THIS INTEGRITY PACT IS DEEMED TO HAVE BEEN SIGNED BY BCCL
AUTHORITIES AND A COPY MAY BE DOWNLOADED BY THE TENDERER FOR
THEIR RECORD. SUBMISSION OF INTEGRITY PACT DOCUMENT DULY SIGNED,
STAMPED AND ACCEPTED IS MANDATORY FOR THIS TENDER. THEREFORE,
THE TENDERERS ARE ADVISED TO SUBMIT THE INTEGRITY PACT DOCUMENT
DULY SIGNED, STAMPED AND ACCEPTED MENTIONING THE TENDER NO.
AND
DATE.
IN CASE THIS IS NOT SUBMITTED ALONGWITH THE TENDER, THE TENDER MAY
BE CONSIDERED AS UNRESPONSIVE AND MAY NOT BE CONSIDERED FURTHER
FOR EVALUATION.
Name of Independent External Monitor is mentioned as under :
1.
Justice Ashok Kumar Chakraborty (Retd),
BB-69, Sector I Salt Lake,
Kolkata – 700 064
APPLICABLE

2 PRICE : Price Bid shall be submitted through Enterprise Procurement System
(EPS) through Internet. For the bidders from India, price quoted should be FIRM
& on FOR DESTINATION basis,for delivery up to the locations as shall be indicated by GM(System)BCCL.
The prices should be quoted in the specified format available online .
The price bids of techno-commercially qualified tenderers shall only be considered for evaluation.
The offer should indicate rate as per relevant column given in the price bid format.
Safe arrival of materials up to destination shall be the responsibility of the supplier.
3 VALIDITY OF THE OFFER : The validity of the offer should be for a period of 180 days from the date of tender opening.
4
Tenderers are required to furnish the following details/information in the
PROFORMA given below, which must be duly filled in and bear signature to be enclosed in TRIPLICATE along with techno-commercial bid Part-I for transferring the Money to the supplier’s account through Electronic Mode including Electronic Fund Transfer (EFT) & Electronic Clearance System (ECS) while making payment by BCCL:-PROFORMA ( originally signed by the firm and banker) to be submitted in Triplicate ALONGWITH OFFLINE
OFFER(Refer format at Appendix-III).
1 VENDOR/SUPPLIER/CONTRACTOR/CUSTOMER’S
NAME & ADDRESS:
(With Telephone No. & Fax No.)
2 PARTICULARS OF BANK ACCOUNT:
A.
BANK NAME:
B.
BRANCH NAME:
(Including RTGS Code)
ADDRESS:
C.
9-DIGIT CODE NUMBER OF THE BANK &
BRANCH (Appearing on MICR Cheque issued on the Bank) Or 5-DIGIT Code Number of SBI
D.
ACCOUNT TYPE:
(S.B. Account/Current Account Or Cash Credit with
Code 10/11/13)
E.
LEDGER NO./LEDGER FOLIO NUMBER :
F.
ACCOUNT NUMBER (CORE BANKING) &
STYLE OF ACCOUNT
(As appearing on the Cheque Book)

3. Date of Effect: I hereby declare that the particulars given above are correct and complete. If the transaction is delayed or not effected at all for reasons of incomplete or incorrect information, I would not hold the user institution responsible. I have read the option invitation letter and agree to discharge responsibility expected of me as a participant under the scheme. Any bank charges levied by the bank of such e-transfer shall be borne by us.
Date:
(…………………………)
Signature of the Customer
Vendor/Supplier/Contractor
Certified that the particulars furnished above are correct as per our records.
(…………………………)
Signature of the Authorized
Officials from the Bank
5 DELIVERY REQUIREMENT-(Refer clause no.12 of Annexure-I-A)
Delivery of the ordered items as per technical specification given in the work order shall be completed within 8 weeks from the 10 th
day of the date of work order. The bidder shall have to confirm this in their offer.
The materials are to be delivered at user locations located within 60
KMs radius of Dhanbad and at BCCL-Kolkata Office. Location-wise allocation of the ordered quantity shall be indicated in the firm order .
If the order is placed on the assurance of earlier delivery offered in preference to the lowest acceptable offer, in case of failure, the successful bidder will be liable to pay the difference between the lowest acceptable offer and the price at which the order is placed on the successful bidder.
6 Unless otherwise specified in this NIT, the Purchase order, if placed, shall be subject to the
General terms and conditions given separately as Annexure-‘”D”
7
)Also refer clause no.14 of
Annexure-I-A : The bidders will confirm their acceptance of the following Liquidated Damage
Clause:
In the event of failure to deliver the equipment/stores within the stipulated date/period to effect supply in accordance with the terms and conditions and the specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order,
Bharat Coking Coal Ltd., shall be entitled at its option either to enforce the following: a) To recover from the successful bidder as agreed liquidated damages, a sum of 0.5%(Half
Percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which the delivery of such stores may be in

8
9 arrears limited to 10% (Ten Percent ) and where felt necessary by BCCL it may be increased up to 15 %.. b) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and expenses of the defaulting supplier and also/or c) To purchase elsewhere after notice to the successful tenderer on the account and at the risk of the defaulting supplier, the equipment/stores not supplied or others of similar description without canceling the supply order in respect of the consignment not yet due for supply/or d) To extend the period of delivery with or without liquidated damages as may be considered fit and proper. The liquidated damages if imposed, shall not be more than the agreed liquidated damages except in case of force majeure condition. e) Whenever under this contract any sum of money is recoverable from and payable by the supplier, Bharat Coking Coal Ltd., shall be entitled to recover such sum by appropriating in part or in whole by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other contract, should this sum be not sufficient to recover the full amount recoverable. The successful tenderer shall pay to Bharat Coking Coal Ltd., the balance amount on demand of the remaining balance. The supplier shall not be entitled for any gain on any such purchase. f) To forfeit the security deposit fully or in part.
- If the execution of the Contract / Supply Order is delayed beyond the period stipulated in the Contract / Supply Order as a result of hostilities, declaration of embargo or blockade or flood, acts of nature or any other contingency beyond the supplier’s control due to act of God, then BCCL may allow such additional time by extending the delivery period as is considered justified by the circumstances of the case and its decision shall be final. In case additional time is granted by BCCL for execution of the Contract / Supply Order, the Contract / Supply Order shall be read and understood as if it had contained from its inception the delivery date as extended. a) The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter, duly certified by the local chamber of commerce, or statutory authorities, the beginning and end of the causes of the delay, within 15 days of the occurrence and cession of such force majeure conditions. In the event of delay lasting out of force majeure, BCCL will reserve the right to cancel the contract, and provisions governing termination of contract as stated in the bid documents will apply. b) For delay arising out of Force majeure, the bidder will not claim the extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither BCCL nor the bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions did actually exist. c) If any of the force majeure conditions exist in the place of operation of bidder even in the time of submission of bid, he will categorically specify them in his bid, and state whether they have been taken in to consideration in their quotation.
- The price charged for the Stores / Equipment supplied against the order, if placed, shall in no event exceed the lowest price at which the bidder shall sell or offer to sell the Stores / Equipment of identical description to its any other customer during the pendency of the Contract /
Supply Order. If the successful tenderer at any time during the pendency of the
Contract / Supply Order sells or offers to sell such stores to any customer, at a price lower than the price stipulated in the Contract / Supply Order placed by
BCCL, the successful tenderer shall forthwith notify to BCCL such reduction in sale price of stores / equipment supplied after such reduction coming into force shall stand correspondingly reduced.

10
–(as per clause no.5 & 15 of Annexure-
I-A).
11 PERFORMANCE BANK GUARANTEE (PBG) The successful bidder shall submit Performance Bank Guarantee for 10% of the total value of the order for satisfactory performance of the contract on non-judicial stamp paper from a Scheduled Bank in the prescribed format given in enclosed Appendix-1. The Bank Guarantee shall be submitted along with first bill after installation and commissioning of materials and shall be valid for the contract period plus two months from the date of successful installation and commissioning of the supplied material. The Bank Guarantee shall be released after expiry of the contract period on completion of the supplier’s performance obligations under the contract, including any warranty
/ guarantee / maintenance obligations. The PBG will be en-cashed and the proceeds shall be utilised by the purchaser as compensation for any loss resulting from the supplier’s failure to complete its obligations under the contract. For this purpose, the purchaser shall notify the supplier in writing of its invocation of its right to receive such compensation within 7 days indicating the contractual obligation(s) for which the supplier is in default.
Other Details As per Clause No 16 of Annexure-I-A
12 The original Bank Guarantee should be sent to the beneficiary directly by the issuing bank under registered post with A.D
However in exceptional cases, where the Bank Guarantee is handed over to the customer for any genuine reasons, the issuing bank should immediately send by Registered Post with A.D an unstamped duplicate copy of the BG directly to the beneficiary with a covering letter requesting them to compare with the original received from supplier and confirm that it is in order. The A.D card should be kept with the loan papers of the relevant BG.
13
: The value of Earnest money to be deposited by the tenderer shall be @2% of the value of the estimated cost of tendered for or Rs. 10,00,000/-
(Ten Lakh), whichever is lower. EMD shall be in the form of Demand Draft in favour of
BHARAT COKING COAL LTD. payable at Dhanbad and MUST accompany the quotation, i.e., the PART-I of the bid. For the unsuccessful tenderer, the Earnest money shall be refunded after finalization of tender. The EMD shall be forfeited if the tenderer withdraws their offer before finalization of the tender or fails to submit the order acceptance within 15 days from the date of order.
For successful bidders, the EMD shall be refunded after receipt of acceptance of the order along with the Security Deposit from the bidder.
EMD amount shall be Rs 3,54,612.00(Rupees Three Lakhs
Fifty Four Thousand Six hundred and twelve only)
Tenders submitted without EMD (Except for the firms which are specifically exempted from EMD in the tender documents) are liable for rejection without any further correspondence.
The foreign Remittances directly in the A/c of Bharat Coking Coal Limited ,
Bank Account No.
10976597794 of State Bank of India, Dhanbad Branch,
Bank More, Dhanbad-826001 (Jharkhand State) (Branch Code 00066) having the SWIFT facility bearing SWIFT Code – SBININBB388 are also acceptable towards Earnest Money Deposit subject to submission of documentary evidence for such Foreign Remittances along with the offer i.e. the PART-I of the Bid.
Tenders submitted without EMD (Except for the firms which are specifically

exempted from EMD in the tender documents) are liable for rejection without any further correspondence.
14
: The successful tenderers will be required to deposit as security money 10% of the value of the contract (including Taxes, duties, and other charges to the
FOR Destination prices in case of orders in INR and in case of IMPORT Order by adding the estimated amount of freight, Insurance, Port Insurance and Custom Duties etc. as applicable) without having any ceiling in the form of Bank Draft /Bank Guarantee within 15 days from the date of order. The validity of B.G. will be for a period of three months beyond the expiry of delivery period. If the successful tenderer fails to deposit the security deposit within 15(fifteen) days from the date of order, the same shall be recorded as unsatisfactory performance for future dealings apart from taking any other penal action as may be deemed fit by BCCL . For successful tenderers, the Security Money shall be Refunded within 30 days of satisfactory execution of contract.For unsatisfactory execution of contract and/or failure of execution of contract, the security money shall be forfeited.
For procurement value less than Rs. 1, 00,000.00 (Rs. One Lakh only), EMD/Security Deposit shall not be required.
15 EXEMPTION FROM EMD/SECURITY DEPOSIT :
"If any State /Central Government Organization / PSU and valid DGS&D/NSIC registered (for the tendered items )firm can produce documentary evidence issued by Government authorities for according exemption towards submission of EMD
/SD, they may be considered for exemption form submission of EMD / Security deposit. Ancillary unit of BCCL for tendered items are also exempted from depositing EMD/SD."
In case of NSIC/DGS&D registered bidders, for availing exemption from submission of EMD/SD all the items quoted by the bidders, have to be covered by registration with NSIC/DGS&D. In other words, if any of the quoted items is not covered by NSIC/DGS&D registration, the bidder has to submit EMD / SD.
"Similarly, ancillary unit of BCCL shall be exempted from EMD/SD for the items for which they are declared as ancillary unit of BCCL. If any of the quoted items is not covered in the ancillary certificate, the bidder has to submit EMD/SD."
16
1.item wise unit rates quoted in relevant column of price bid are to be inclusive of all taxes, duties etc but excusive of service tax and shall remain firm during the entire period of contract.
2.Service Tax, if applicable, shall be reimbursed by BCCL against submission of Original
Challan as proof of payment and self declaration that the same has been actually paid and not claimed anywhere else.
3.The present applicable rate of service tax is to be indicated/confirmed alongwith offline offer.
Education cess and Higher education cess to be shown separately for complying
with CENVAT credit rules
.
CENVAT
Coal has become the excisable commodity with effect from March 2011.
(1)BCCL is entitled to avail cenvat credit on account of excise duty for indigenous products and counterveiling duty and special additional duty for imported products,hence set off is allowed against above as per central excise duty act for determining the tenders status ie L-1
Bidder.In order to get CENVAT credit, the following information must be contained in the

invoice issued by the supplier for Revenue and Capital goods:
Name and address of the assessee
Serial number of the invoice(should not be hand written) ,
Central excise duty Registration number(assessee and consignee)
Address of the concerned central excise division
Range and commissionerate(assessee and consignee),
Name and address of the consignee,
Description and classification of the goods,
Classification of the goods,
Time and date of removal,
Mode of the transport and vehicle registration number,
Rate of duty,
Quantity and value of goods and
Duty payable thereon
Education cess and Higher education cess to be shown separately for complying with CENVAT credit rules
Five copies of invoice are to be submitted among those original copy being marked as original for buyer,duplicate copy as duplicate for transporter .
(2)Invoice issued by input service providers should contain following information for availing CENVAT credit on input service.
Serial number of the invoice(should not be hand written) ,
Name, address and registration no. of person providing taxable services,
Name and address of the person receiving taxable services,
Description, classification and value of taxable services provided or to be provided
and
Service tax payable thereon
Education cess and Higher education cess to be shown separately for complying with CENVAT credit rules
(3)Consignor/service providers should show excise/service tax element separately in their offer and invoice should be raised as per CENVAT credit rules as stated earlier.
(4)CENVAT credit is also available on the counterveiling duty,on special additional duty of customs and education and higher educational cess etc. for which bidders are required to confirmin their offer that they will submit a copy of bill of Entry alongwith their bills in case of import.
(5)All bidders including Ist Stage and 2 nd
stage dealers shall be required to submit cenvatable invoice for exciseable goods unless the bidder is exempted from doing so as per relevant provision of excise notification.Firm claiming exemption from submission of cenvatable invoice shall submit documentary evidence to this effect.
The supplier shall be entirely responsible for all taxes, stamp duties and other such levies imposed outside the Purchaser’s country, including all Bank Charges.
The Purchaser shall bear all taxes, duties etc. within the contractual delivery period on submission of documentary evidence, levied by the Government or any other agency in the Purchaser’s country- including all Bank Charges in case of imports.
17 PAST SUPPLY DETAILS : The bidders shall essentially submit authenticated copies (signed and stamped by the bidder) of work experience duly notarized received by the bidders as detailed under eligibility criteria at Annexure-I.
along with other documents to be submitted off-line. Failure to submit the documents shall render a tender liable for rejection.
The tender items wise details of WOK EXPERIENCE are also to be uploaded in
AGREE

18 the format given in the on-line bid document.
:As per annexure-I-A clause no. 20
The inspection shall be carried out by GM (Systems), BCCL or his authorised representative after receipt of the ordered supplies at respective consignee end. BCCL shall have the right to inspect and/or to test the material to ensure their conformity with the contract and in case any inspected/tested goods fail to perform to the specifications, the inspecting authority may reject them and the supplier shall either replace the rejected goods or make alteration necessary to meet the specifications free of cost.
19 Ancillary units of BCCL shall be extended the benefits, as per the prevailing policies of the
Company.
20 B.
SPECIAL CONDITIONS :
Any document (except printed leaflets and catalogues) submitted by the bidders along with their bids MUST bear the seal and signature of the bidder. No such unauthenticated documents shall be entertained/accepted unless they are properly authenticated (signed and duly stamped) by the bidder.
21 In case of offer for imported items on FOR Destination basis a certificate along with their offer of their Auditor certifying that they have paid Custom Duty as per prevailing Custom rates and refund if any shall be passed on to the buyer.
22 The bidders are requested to please note the following while submitting their offers;
“OFFERS WHICH DO NOT MEET TENDER REQUIREMENTS EITHER
TECHNICALLY OR COMMERCIALLY ARE LIABLE FOR REJECTION.
CLARIFICATIONS MAY NOT BE SOUGHT FROM TENDERERS AFTER THE
TENDERS (PART-I) ARE OPENED”
BCCL RESERVES THE RIGHT TO ACCEPT OR REJECT ANY TENDER EITHER IN
WHOLE OR IN PART WITHOUT ASSIGNING ANY REASONS WHATSOEVER.
23 Distribution of Order:
For non R/C items other than explosives.
L-1 Tenderer shall be booked up to their offered capacity to supply within the specified delivery period. For balance requirement, the L-1 price (landed) shall be counter offered to L-2 Tenderer and after their acceptance L-2 Tenderer shall be booked for their offered capacity. Similar process of counter offering L-
1 rate to L-3 Tenderer, L-4 Tenderer and so on and placement of order for their offered quantity subject to their matching L-1 rate will continue till the full requirement is covered for supply within the specified delivery period.
24 Foreign principals involving Indian agents should submit the following:
• Foreign Principal’s pro forma invoice or any other authentic documents indicating the commission payable to the Indian Agent, nature of after sales service to be rendered by the Indian Agent and the precise relationship between the principal and agent and their mutual interest may be indicated.

• Copy of the agency agreement, if any, with the foreign principal stating the precise relationship between them and their mutual interest in the business.
• In case the items to be ordered fall under the restricted list of current export import policy of Govt. of India, the enlistment of the Indian Agent with
Director General of Supplies & Disposal, New Delhi under compulsory
Registration Scheme of Ministry of Finance should be provided.
25 C O N S I I G N E E P A R T I I C U L A R S ( ( R e f f e r c l l a u s e n o .
.
1 1 o f f A n n e x u r e I I A ) )
General Manager (Systems), Bharat Coking Coal Limited, Koyla Bhavan, Koyla
Nagar, Dhanbad (Jharkhand) 826005.
26 Submission of certificates etc.: The self attested copies of documents like valid DGS&D/NSIC Registration certificate and any other documents issued by independent statutory bodies of Govt. of India etc.
shall be necessarily attested by the Notary Public and duly stamped.
27 Submission of Bank Guarantee : T he original Bank Guarantee should be sent to the beneficiary directly by the issuing Bank under Registered Post (A.D.).
However, in exceptional cases, where the Bank Guarantee is handed over to the customer for any genuine reasons, the issuing branch should immediately send by
Registered Post (A.D.) an unstamped duplicate copy of the guarantee directly to the beneficiary with a covering letter requesting them to compare with the original received from supplier and confirm that it is in order. The A.D. card should be kept with the loan papers of the relevant guarantee.
28
BANNED OR DELISTED SUPPLIERS: The bidders would confirm that they have not been banned or de-listed by any government or quasi-government or
PSU’s. If a bidder has been banned by any government or quasi-government or
PSU’s,this fact must be clearly stated and it may not necessarily be a cause for disqualifying him. A declaration to this effect shall be submitted by the tenderer offline. If this confirmation is not given alongwith the offline offer, the bid will be rejected as non-responsive.
29
: As per provision of Micro, Small and Medium Enterprises
Development Act, 2006, The vendors should confirm their Registration Number along with the name of their Registering Authority. They should also attach a duly selfcertified copy (certified by the Chief Executive of the Enterprise) of the valid registration certificate with each invoice against each dispatch of all purchase orders.
30 SUB-CONTRACT : Sub-Contract will not be allowed in part or in whole under any circumstances.
31 RIGHT OF ACCEPTANCE : The purchaser does not bind himself to accept the lowest or any other tender and reserves the right of accepting the whole or any part of the tender or portion of the quantity offered. BCCL reserves the right to reject or accept any tender either in whole or in part without assigning any reason whatsoever.

32 RIGHT TO INFORMATION ACT : Any document/information submitted by the bidder can be made public at appropriate stage, as per Right to information Act.
2005.
33
Unless otherwise specified in the NIT, the
Purchase order, if placed, shall be subject to the General Terms and Conditions of
Supply of Stores given with NIT as ANNEXURE –D. In case there is a conflict in any particular term of the NIT with the General Terms, the terms of the NIT will prevail.
34 JURISDICTION : Any dispute arising out of this enquiry shall come under the sole jurisdiction of the Dhanbad/Jharkhand High Court, (INDIA).
35 The bidder will have to give an undertaking online that if the information/declaration/scanned documents furnished in support of the same in respect of eligibility criteria is found to be wrong or misleading at any stage,they will be liable to be punitive action.
36 Acceptance of NIT terms : Acceptance/confirmation of NIT terms in OnLine Bid
37 Acceptance of all NIT Technical & Commercial Terms without any reservation whatsoever . submission will supersede the terms and condition offered by the bidder if any along with offline documents.
CHIEF MANAGER(MM)
For Bharat Coking Coal Ltd
Enclosures:
Annexure-I & Annexure-I-A :Eligibility Criteria and Special terms and conditions
Annexure-A:
TECHNICAL SPECIFICATIONS
Annexure-B: Requirements for Vendors
Annexure-C: Specimen format of price bid ( available online)
Annexure-D: General Terms & Conditions.
Annexure-E: Integrity Pact
Appendix- I : Format of Performance Bank Guarantee
Appendix-II: Format of Bank Guarantee for Security Deposit
Appendix-III:Format for Bank Details for Electronic Payment to be submitted offline
Appendix-IV:Format of Affidavit on Non-judicial stamp paper in support of authenticity of credentials to be submitted offline.
S1.1, S1.2,: S1.3 & S2.1:Schematic Diagrams
Annexure-A1(available on line):Compliance of technical specifications contained in
Annexure-A to be filled in
Annexure-A2(available on line) : Compliance of commercial terms/conditions to be filled in
Annexure-A3 (available on line):Checklist for commercial terms/conditions to be filled in
Annexure-A4(available on line):Compliance of eligibility criteria and special terms and conditions contained in Annexure-I & Annexure-I-A to be filled in

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
ANNEXURE – I
ELIGIBILITY CRITERIA
1: . Eligible Bidders
The invitation of bid is open to all bidders including an Individual, a Proprietorship Firm, a
Partnership Firm, a Company or a consortium of companies / firms.
“Consortium” shall mean one or more company/ companies (to be called as member or members) join/s with other company/ companies of complementing skills to undertake the scope of work.
In case of consortium, members of the consortium shall submit, in original, a valid consortium agreement among themselves on Stamp Paper duly notarised and signed by the Authorized Signatories of the companies under consortium, dated prior to the date of submission of this bid mentioning reference of this tender.
The consortium agreement shall clearly identify the ‘Lead partner’ and outline the roles & responsibilities of each member of the consortium with respect to the ‘scope of work’ of this tender. However, the Lead partner should be responsible for the whole project throughout the period of contract. In case of a consortium the BID is to be submitted in the name of the “Lead partner” only.
The bidder or any member of the consortium, should either be original manufacturer or authorised Indian supplier of the networking devices covered in the bill of materials and having experience in supply, installation, commissioning and maintenance of
LAN/WAN/campus networking Projects.
The bidder or any member of the consortium, must satisfy the eligibility criteria as stipulated in Clause 2 below
The bidder should offer its bid for all parts of the job along with their installation and maintenance for a period of 72 months. However, if the bidder or the Lead partner (in case of consortium) submits a bid for a part of the job, the bid shall be considered as nonresponsive bid and would not be considered for evaluation.
2. Eligibility Criteria:
2.1 Work Experience : The Bidder or any member of the consortium must have in their name, as a prime contractor experience of having successfully completed similar works during last 7 (seven) years ending last day of a month previous to the one in which tenders are invited (i.e. eligibility period) should be either of the following:-
Three similar completed works each costing not less than an amount equal to 40% of the estimated total cost,
OR
Two similar completed works each costing not less than an amount equal to 50% of the estimated total cost,
OR
One similar completed works each costing not less than an amount equal to 80% of the estimated total cost.

For evaluating the eligibility criteria as above, value of only that portion of the work which is completed on or before last day of the month previous to one in which the bids are invited and which is relevant to the jobs for which the bid is submitted shall only be considered.
For being eligible on this count, the bidder or the Lead partner (in case of consortium) is required to submit a certificate from respective customer to indicate that the bidder has successfully supplied, installed, commissioned and maintained the system.
While considering the value of completed works, the full value of completed works will be considered whether or not the commencement is within the said 7 (seven) years or not.
The cost of completed works shall be given a weight age to bring them at current price level by adding 5% for each completed year (total no. of days divided by 365) after the end date of experience (date of completion of work) till one year before the last day of the month previous to one in which tender has been invited.
NOTE : The definition of Similar work shall be as follows:
Supply, installation, commissioning and maintenance of LAN / WAN / Campus networking Projects, related hardware / software on rental and/or outright purchase basis at Coal India Limited or any of its subsidiaries or any other PSU /
Govt / Quasi-Govt establishment in India.
In respect of the above eligibility criteria, the bidder or any member of the consortium, who satisfies the eligibility criteria as per clause 2 above, required to furnish the following information, in the formats given below, duly supported by self attested copies of the supply / work orders / agreements and a certificate from respective customer to indicate that the bidder or any member of the consortium has successfully supplied, installed, commissioned and maintained the system with respect to each qualifying experience (similar work).
Details of qualifying experience (similar work) of the Bidder or of any member of the consortium:
Sl.No.
1
2
3
Name of the PSU / Govt
/ Quasi-Govt organisation for whom work done
Work
Order /
Contract
No. &
Date
Start
Date
End
Date
Value of completed work as on last day of the month previous to the one in which bid applications are invited
Supporting
Documents submitted ?
Yes/No
Yes/No
Yes/No
2.2 Financial Turnover:
Average annual financial turnover of the bidder or of any member of the consortium, who satisfies the eligibility criteria as per clause 2 above, during the last 3 (three) years ending 31 st
March of the previous financial year, should be at least 30% of the estimated cost of the tender for which the bid is submitted. Statement, supported by the
Audited documents, in this regard should be submitted (The Previous Financial
Year shall be computed with respect to the date of publication of NIT).

If any bidder or any member of the consortium, who satisfies the eligibility criteria as per clause 2 above, does not furnish the turnover value for any financial year out of the last 3 financial years, the turnover for that financial year shall be taken as ‘Zero’ and the average annual financial turnover shall be calculated accordingly.
Financial turnover shall be given an adjustment to bring them at current price level by adding 5% in the financial turnover for the 2 nd weight age will be given in the turnover for the 1 st
year and 10% for the 3 rd
year.
year. No
In respect of the above eligibility criteria the bidder or any member of the consortium, who satisfies the eligibility criteria as per clause 2 above, are required to furnish the following information: i.
Annual financial turnover of each of the last 3 years ending 31 st
March of the previous financial year, supported by the Audited documents . ii.
Name of the Chartered Accountant issuing the turnover certificate. iii.
Membership Number of the Chartered Accountant. iv.
Date of issue of financial turnover certificate by Chartered Accountant.
2.3. Certification :
The bidder must have ISO 9001:2000 (or higher) certification
2.4. Legal Status of the Bidder:
The bidder or all member of consortium should have to submit certified copy of legal and valid document indicating their legal status of the bidder(s) for this tender.
2.5. Affidavit on Non-judicial stamp paper in support of authenticity of credentials: The bidder shall have to submit an affidavit on Non-Judicial Stamp Paper in support of authenticity of credentials as per the format provided as the corresponding
Annexure to the tender document.
2.6. Affidavit on Non-judicial stamp paper clearly specifying that: The bidder
(specify name) will maintain all active and passive components of networking (LAN), items of Hardware, Software and other devices which would be supplied, installed and commissioned by the bidder during the entire period of contract i.e. 72 months and will post adequate number of technical personnel at site to provide on-site support in respect of all active and passive components of networking (LAN), items of Hardware, Software and other devices supplied, installed and commissioned by the bidder.
2.7. Certificate in respect of IPV6 compliance: The bidder must submit a declaration, in the form of certificate from the respective OEMs, under OEM’s seal and signature , for each active and passive components of networking, all other hardware and/or software offered by the bidder, which clearly states that the make and model of the offered network items / hardware items / software items are IPV6 complaint.
2.8. Originality Certificate : The bidder must submit a declaration, under its seal and signature, in respect of all the networking devices included in the Bill of Materials and offered by the bidder clearly stating that :

(a) A ll offered networking devices and their components / parts / assemblies / sub-assemblies / software etc which shall be supplied to BCCL shall be original and new from the respective OEMs of the items and that no refurbished / duplicate / second hand components / parts / assemblies / subassemblies / software shall be supplied.
(b) All the offered software and other items, which require licenses, will be supplied with requisite number of user licenses, as may be necessary and applicable , with duly authorised license certificate in the name of Bharat
Coking Coal Limited from the respective OEM and also that these software and other items, shall be sourced from the original manufacturer / developer of the software product or their authorised agencies. The bidder shall provide all necessary updates and/or patches as and when released by the respective
OEM of the software and other products during the entire period of contact i.e. 72 months, at no additional cost.
2.9 Declaration from OEM:
a) The bidder must submit, along with its bid, a declaration from the respective
OEM on OEM’s letter head signed by the OEM’s authorised signatory, in respect of all the networking devices included in the Bill of Materials and offered by the bidder, that
Quote :
M/s ______________________ ( name of the OEM ), declare that our products offered by the M/s ________________________ (name of the bidder/ Lead partner) to M/s Bharat Coking Coal Limited against tender no. ____________ dated __________ which is due for opening on date ______, is neither out of our production line nor would be out of our production line at least for one year from the date of this declaration and that availability of necessary supply of spare parts / components and technical support required for maintenance of these devices are not likely to be discontinued for five to six years from the date of this declaration.
Unquote .
2.10 All bidders shall provide a statement that the Bidder (including all members of a joint venture company or consortium) is not associated, nor has been associated in the past, directly or indirectly with the consultant or any other entity that has prepared the design, specifications and other documents for the Project.
2.11 One Bid per Bidder: Each bidder is eligible for submitting one Bid, in the same legal
capacity (company or consortium) in which they have participated in the tender.
E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
ANNEXURE – I-A
SPECIAL TERMS & CONDITIONS

1.
Period of Contract : The period of Rental Contract for the Job is Six years (72 months) from successful installation and commissioning of all the equipment and devices specified in the Bill of Materials. The successful bidder is required to complete all activities related with supplies of all the equipment and devices specified in the Bill of Materials within 8 (eight) weeks from the
10 th
day of the date of issue of work order and the installation and commissioning work inclusive of configuration of the networks must be completed within maximum 16 (Sixteen) weeks from the 10 th
day of the date of issue of the work order.The period of contract (i.e. Rental period) for comprehensive on-site maintenance will start only after successful completion of all the activities related with supplies, installation, commissioning work inclusive of configuration of the networks and acceptance of the same by BCCL. The deemed date of start of the 72 months rental period shall be notified jointly by the General Manager (Systems), BCCL and the successful bidder.
2. Scope of Work:
2.1 To set-up and establish strong, robust and reliable 1000 MBPS Local Area Networks, as per specifications given in the tender document and the items mentioned in the Bill of Materials.
2.2 The successful bidder has to establish and set-up the estimated 435 number of LAN points at three different locations namely (a) Location-1: Koyla Bhavan Complex, (b) Location-2: Civil
Engineering office campus, and (c) Location-3: Central Hospital Dhanbad. Schematic diagram for the proposed network (LAN) at all the three locations is provided in the tender document as Annexure to the tender document. (Annexure-S1.1 to Annexure –
S1.3). Distances shown in the schematic diagrams / layouts are approximate.
The total estimated number of LAN points may, however, increase during the 72 months rental period to the extent technically feasible within the limitations of the installed port capacity and network layout, and the successful bidder will have to establish the additional LAN points, around 80 in number, at no additional cost or arrange for shifting of the existing LAN points as per requirement of BCCL.
2.3 The successful bidder will be required to visit and inspect all locations / sites and prepare location wise LAN diagram / layout before commencement of actual work and obtain clearance / approval of the same from the General Manager (Systems), BCCL or his authorized representative.
2.4 The successful bidder will supply all items specified in the Bill of Materials which is part of the tender document as Annexure-A, and carry out their installation including all cabling work i.e. cable laying / pulling / trenching (wherever necessary) / providing conduits, clamping and fixing of cables, I/O ports, racks and switches, providing a location wise LAN diagram / layout before commencement of actual work for necessary clearance / approval of the same by the
General Manager (Systems) BCCL or his authorized representative, providing detailed network diagrams for all the three locations after completion of installation, commissioning, configuring all network devices, Proxy Server with required software and UPSs including batteries.
2.5 The successful bidder will carry out comprehensive maintenance of all network components,
Network Management Software, Proxy Server with required software and UPSs including batteries during seventy two months rental period at all the three locations.
2.6 Location-1 : Koyla Bhavan Complex comprises of three buildings; (a) Administrative Block with 8 floors including basement, (b) Commercial Block with five floors including basement, and (c) EDP Block with 4 floors. The estimated number of LAN points for these locations are
204, 97 and 91 respectively.

Each block / building at this location should have one L3 switch connected to each other through ‘Multi Mode Fiber Optic Cable’. The FOC laying for connecting the L3 switches provided in the three blocks may involve indoor/outdoor cabling work and the same has to be done by the successful bidder as per standard practice through suitable conduits and/or GI pipes and through underground cable trench wherever necessary. The L3 switch at EDP Block will serve as a core switch and will be directly connected to the existing Server(s) / UTM as shown in the proposed schematic diagram for the LAN provided in the tender document as Annexure
S1.2.
All floors of these blocks should have at least one 24 port managed L2 switch and one or more
L2 un-managed switch of same number of ports (Annexure S1.1). All managed L2 switches should be connected to the L3 switch of respective block through CAT6 cable. However, if needed, Fiber Optic Cable should be used with all necessary attachments/accessories like media converter, Fiber patch panel etc. The L3 switch of each block is not to be uplinked from each individual Managed L2 switches, but to be connected in such a manner so that redundancy in the connectivity of the whole Block is ensured. The proposed schematic layout of each floor is provided in the tender document as Annexure S1.3.
All wall mounted racks, with switches and other necessary components, should be located at a convenient place of each floor. All cables (CAT6 / FOC) should be drawn in a structured manner through good quality, ‘ ISI marked and certified’ PVC conduit / pipe , clamped rigidly on the wall, with no obstruction to the pedestrian movement. Cabling through all bends should be made through good quality PVC-bends and not through flexible pipe. All racks should be cleanly dressed.
A suitable Network Management software, licensed in the name of BCCL, for 500 devicess to be supplied, commissioned, configured and maintained at Location-1(c) for monitoring, diagnosing and managing all segments of the network or LAN, installed at BCCL-HQ,
Koyla Bhawan & at the Civil Office and also to be configured with the existing MPLS-
VPN WAN and 10 MBPS internet leased line of BSNL at BCCL Koyla Bhawan.
2.7 Location-2 : Civil Engineering office campus is at an approximate distance of 2 KM from
Location-1 i.e. Koyla Bhawan. The estimated number of LAN points for this location is 8.
Location-1(c) i.e. EDP Block is to be connected to the Location-2 i.e. the Civil Engineering office campus, using Single Mode Fiber optic cable. The FOC laying for connecting L3 switch at Location L-1(c) to L2 switch at Location-(2) may involve indoor/outdoor cabling work and the same has to be done by the successful bidder as per standard practice through suitable conduits and/or GI pipes and through underground cable trench wherever necessary. The underground FOC should be passed through ISI marked and certified good quality, HDPE tube
/ 40 PVC conduit, and laid at suitable depth in an underground trench to avoid damage to the cable. Digging of trench, cable pulling, laying and covering the cable trench is to be done by the successful bidder. Depth of trench should be minimum 24 inch and will be filled-up and rammed or cemented wherever required.
Digging should not damage any existing water pipe lines, electrical / telephone cables etc.
2.8 Location-3 : Central Hospital Dhanbad is at a distance of about 4 KM by road from Location-
1 i.e. Koyla Bhawan. The estimated number of LAN points for this location is 35 spread over two floors of the hospital building. Location-3 i.e. the Central Hospital campus is being connected with Location-1(c) i.e. EDP Block at Koyla Bhavan by BCCL using existing BSNL router at Location-1 and a BSNL router with 2 MBPS LL circuit being installed by BSNL at
Location-3 i.e. Central Hospital for providing MPLS-VPN link. The successful bidder has to provide link with the BSNL router at Central Hospital and ensure that the LAN nodes at
Location-3 i.e. CHD are getting connected to the Location-1(c)
The successful bidder supply, install, commission, configuring all network components,
Network Management Software, Proxy Server with Windows-2003 or latest NOS and all licensed software required to run the proxy server, and UPSs including batteries, as mentioned

in the BOM for establishing 1000 MBPS LAN at this location. Schematic diagram of the proposed LAN for this location is provided in the tender document as Annexure-S2.1. The offered proxy server should support at least 100 users and will be a part of the LAN.
One Managed L3 switch (24 port as per given specification) and four Managed L2 switches (16 port as per given specification) are to be installed at suitable places as per the layout shown in
Annexure-S2.1
.
The LAN at Location-3 will established mostly using CAT6 cable. However, the LAN points which cannot be connected using CAT6 cable due to the limitation of the distance/length will be connected using FOC and other required accessories such as media converters, Fiber patch panels etc. of renowned make by the successful bidder. All cables (both
CAT6 & FOC) should be drawn in a structured manner through good quality, ISI marked and certified PVC conduit/ pipe, clamped rigidly in the wall without any obstruction to the pedestrian movement. Cabling through all bends should be made through good quality PVCbends and not through flexible pipe. All racks should be suitably mounted on the wall and cleanly dressed.
2.9
The successful bidder will provide, at all the three locations, Comprehensive Maintenance
Services which is inclusive of repairs and replacement of defective parts (including batteries of supplied UPSs), monitoring and managing the whole network to keep in proper working order and also updating of all software devices and licenses through ATS and/or similar such arrangement.
2.10 All managed switches are to be configured for loop-back-redundancy, to be maintained through the full network path in the LANs at all the three locations.
2.11 The successful bidder must ensure that the Central Server at the Main Data Centre at
Location-1(c) is accessible from LAN points of all the three locations covered in this tender.
2.12
All the network switches are to be powered through one or more UPS(s) with minimum 30 minutes backup. Successful bidder will have to provide the required number of UPS of suitable capacity, install them at suitable locations including required electrical cabling and providing electrical power points with switches, wherever necessary, for this purpose. Maintenance of such power conditioning equipments supplied and installed by the successful bidder will also be the responsibility of the successful bidder.
2.13 The successful bidder will provide adequate number of experienced and qualified resident service personnel to (be posted at Location-1) throughout the 72 months rental period and will maintain sufficient quantity of spares, tools and accessories required for repair / replacement / relocation / maintenance of and configuration to ensure optimum speed and performance of the active and passive components of the LAN at all the three locations to achieve guaranteed availability. The resident service personnel posted at Location-1 will also be responsible for the work to be carried out at Location-2 and Location-3.
3. Scope of Supply:
3.1
The successful bidder will supply all items specified in the Bill of Materials, confirming to the technical specifications (Tables TS-1 to TS-16), given in the tender document as
Annexures. The technical specifications, given in these tables, are the minimum requirement. Supply of all material and labour required for cabling work will also be the responsibility of the successful bidder.
3.2
Successful bidder will have to provide the required number of UPS of suitable capacity, install them at suitable locations including required electrical cabling and providing electrical power points with switches, wherever necessary, for this purpose.
3.3 The successful bidder will have to supply items which are not appearing in the BOM but are considered essential for successful implementation and commissioning of the LAN at all the three locations at his own cost unless the same are not categorically quoted / specified in its

offer (techno-commercial and price bid) against this tender. The cost of all such item(s), which have not been quoted by the successful bidder in the techno-commercial and price bid, but are required for successful completion of the project, must be supplied by the bidder at no extra cost and will not be considered as an excuse for untimely completion of installation and commissioning.
3 .
4 The successful bidder will supply Installation & Operation Manual along with necessary driver software with required licenses for all the supplied devices on CD/DVD.
3.5 The successful bidder must provide Software Licenses and original software CDs for the respective OEMs for the following:
A. Network Management Software,
B. Proxy Server Software and
C. Operating System, required to install the Proxy server software.
3.6
All items of HW/SW must be IPv6 compliant with backward compatibility. The successful bidder must submit a certificate to this effect from the respective OEMs.
3.7
The successful bidder shall be responsible for timely supply of all the installation material / accessories/ consumables, necessary for installation and commissioning of the LAN at all the three locations.
3.8
The successful bidder shall provide all patches and updates of Firmware during the entire contract period.
3.9
The bidder must not bid / supply any equipment that is likely to be declared end-of-sale during the full contract / rental period. In case of such happening, such devices should be replaced with a similar or higher model of supplied make, by the bidder, without sacrificing the performance of the network.
4. Scope of Maintenance :
The successful bidder or his authorized service provider is required to carry-out
Comprehensive M aintenance Services, which include repairs/replacement of defective parts
(including batteries of supplied UPSs), relocation of the existing LAN points, monitoring and managing the LAN at all the three locations (Clause 2.2), updating all software devices and licenses through ATS and/or similar such facility. The Scope of Maintenance work will be as under: a) Providing all labour, all spare parts, all patches and upgrades of the firmware and software items and their inspection and supervision services. b) Monitor health and availability of the LAN at all the three locations and carry-out preventive/breakdown maintenance the LAN to achieve guaranteed availability as per Clause–5 given below. c) The periodicity of preventive maintenance shall be decided jointly by the successful bidder and the General Manager (System) BCCL or his authorized representative.
However, it should not be less than once in a month and shall be carried out during normal working days. d) All spare parts and components of the LAN and UPS including batteries, required for repair/maintenance of LAN equipment/devices, shall be supplied and installed at site by the successful bidder during the period of contract at no additional cost. e) All software which includes firmware, active & passive network components, operating system pack, other utilities, Network Management Software, anti-virus total security pack, drivers etc., supplied by the successful bidder, to be activated, registered and updated at all installed locations by the supplier. f) For all hardware & software, maintenance services and software up-gradation shall be provided by the supplier during the entire rental period.

g) h)
Arrange for relocation of the existing LAN point(s) if technically feasible taking in to consideration the installed port capacity and update the existing network diagram/layout accordingly. However, approval of the General Manager (Systems)
BCCL would be necessary.
Arrange for additional LAN points, if technically feasible taking into consideration the installed port capacity, and considered necessary/essential by BCCL over and above the existing number of installed LAN points. However, approval of the
General Manager (Systems) BCCL would be necessary.
5.
GUARANTEED AVAILABILITY & PENALTY CLAUSE:
The successful bidder shall guarantee that all active & passive network components, other equipments and software, supplied pursuant to this contract and installed and maintained by the successful bidder, shall be available for use of BCCL and shall meet the performance criteria in accordance with the terms & conditions of the guaranteed availability as outlined below.
Normally the network should be available during the period 06:00 am to 10:00 pm on all days in a month. However, there shall not be any restriction if the same is used beyond above mentioned period and for the same no additional charges would be payable. The successful bidder will ensure minimum 99% availability / uptime for all the installed Local
Area Networks on monthly basis computed separately for the five groups of LAN points defined below:
L1(A) … LAN points installed in Administrative Block at Koyla Bhavan i.e.
Location-1(a).
L1(B) … LAN points installed in Commercial Block at Koyla Bhavan i.e. Location-
1(b).
L1(C) … LAN points installed in EDP Block at Koyla Bhavan i.e. Location-1(c).
L2 … LAN points installed in Civil Office Complex at Koyla Nagar
L3 … LAN points installed in Central Hospital Dhanbad
Availability of LAN points for on-line operations shall be computed separately for the above mentioned five groups of LAN points. Guaranteed availability for each group of LAN points shall not be less than 99% calculated on monthly average basis, and in no case shall fall below
95%. For availability below 99%, penalty will be imposed as follows:
(a) In case the monthly availability for the individual group of LAN points falls below
99%, but is 95% or more, rental charges for that particular month will be calculated pro-rata basis for the respective individual group of LAN points.
(b) In case the monthly availability for the individual group of LAN points falls below
95%, rental charges for that particular month will not be payable for the respective individual group of LAN points.
(c) If for reasons, other than faulty mai ns power supply, the monthly availability falls below 99% continuously for a period of two months or more for the individual group of LAN points, the penalty will be double for the respective individual group of
LAN points.
(d) No bonus or additional sum shall be payable to the vendor if the monthly availability is more than the guaranteed availability as mentioned above.

Non-availability of network to the end-users on account of failure of mains power supply continuously for more than 2 hours shall not be considered during computation of monthly availability. If a PC or a printer, attached to the LAN point, is not getting connected to the server due to faulty Ethernet port of the PC, or due to failure of MPLS link, and/or faulty mains power supply, the respective LAN point shall not be considered under breakdown.
The LAN point shall be considered under breakdown if the equipment attached to it is not getting connected to the server due to faulty wall-outlet or faulty patch-cord, or faulty/damaged cable or defective / faulty port(s) on the Ethernet switch(s) supplied and maintained by the successful bidder, or due to reasons such as clash in IP address, malfunctioning of supplied proxy server and power conditioning equipment.
For assessing the availability of LAN point(s) for use the following criteria shall be applied.
If a reported breakdown of a LAN point(s) is not rectified on the same day the LAN point(s) shall be considered under breakdown from that day till the breakdown LAN point becomes re-usable.
If a breakdown/defective switch is not repaired/rectified/replaced on the same day all
LAN points served through the switch shall be considered under breakdown from that day till all the points served from the faulty/defective switch become available for use.
If cable breaks/failures are not rectified on the same day all LAN points served from the cable link shall be considered under breakdown till the cable break / failure gets rectified and all the affected LAN points become operational.
General Manager (Systems) or his Authorized representative shall be the certifying authority for the purpose of ascertaining of the total number of LAN points to be considered as under breakdown during a month for the groups of LAN points installed at Location-1(a), 1(b), 1(c) at Koyla Bhavan Complex, and Location-2 i.e. Civil Engineering Office Complex.
Chief of Medical Services, Central Hospital Dhanbad or his authorized representative shall be the certifying authority for the purpose of ascertaining the total number of LAN points to be considered as under breakdown during a month for the groups of LAN points installed at
Location-3 i.e. Central Hospital Dhanbad.
The computation of average monthly availability for a group of LAN points for a given month and the applicable amount of penalty will be done using the following formulae.
( N g
x D ) – TBP R ( 99 – A g
)
A g
= ----------------------- x 100, R g
= --------- x N g
and P g
= ----------------- x
R g
( N g
x D ) N 99
Where …. A g
= Average monthly percent availability for a group of LAN points.
N g
= Total No. of LAN points in the group for the month.
D = No. of days in the month.
TBP = Sum total of number of LAN points not available for use on daily basis
in the group during the month.
R = Rate of Monthly Rental Charge as specified is the Work order
R g
= Monthly Rent applicable for the group of LAN points
N = Total No. of LAN points in all groups i.e. sum of N g
for all group of LAN points

Total Penalty applicable for the month will be a sum total of the penalty calculated separately for each groups of LAN points as described above.
Thus, Total Penalty = P
1a
+ P
1b
+ P
1c
+ P
2
+ P
3
Where …. P
1a
+ P
1b
+ P
1c
+ P
2
+ P
3
are the values of P g calculated separately for each individual group of LAN points described above.
Thus,
For example:
Monthly charge payable = Monthly rental – Total penalty
In a month of June for the group of LAN points in Location-1(A) i.e. Administrative Block at
Koyla Bhavan, D = 30, N g
= 204, TBP = 74 considering that 2, 5, 1, 9, 3, 1, 4, 12 and 1 LAN points are considered under break-down on 2 nd
, 4 th
, 6 th
, 8 th
to 12 th
, 13 th
, 19 th
, 23 rd
, 25 th
and 29 th day of June respectively and N = 435 i.e. total no. of installed nodes for the month of June is
435 considering all locations, then
(204 x 30) – 74 R (99 – 98.79)
A
1a
= -------------------- x 100 = 98.79 and R
1a
= ------- x 204 and P
1a
= ---------------- x R
1a
(204 x 30) 435 99
Thus the penalty applicable for group of LAN points at Location-1(a) as above is P
1a
. Similarly, penalty would be computed separately for each group of LAN points and a sum total of individual values of penalty for the month will be the total applicable Penalty for that month.
6. PRICES: Prices shall be quoted as per Price-Bid format given in the Annexure-C to the tender document and shall remain FIRM during the contract period. However, rental payment shall be governed as per the clause 5 above.
Quoted Prices for each item may have two components :
(a) One Time Charges (OTC) , if quoted, should not be more than 3 month’s quoted monthly rental charge. OTC shall be payable if the supply, installation and commissioning work, awarded to the successful bidder is completed within the stipulated time period. The decision of the General Manager (Systems) will be final in this regard and shall be binding on the successful bidder.
(b) Monthly Rental Charge including comprehensive maintenance services which is inclusive of repairs and replacement of defective parts (including batteries of supplied
UPSs), monitoring and managing the LAN at all the locations to keep in proper working order and also updating of all software devices and licenses through ATS and/or similar such facility. The quoted monthly rental charge should be inclusive of all applicable taxes and duties but exclusive of service tax applicable. Rate of Service Tax, if applicable, shall be mentioned separately and shall be reimbursed as per the existing rules against submission of original challan as proof of having deposited the claimed amount of service tax and a declaration stating that the same has not been claimed anywhere else.
(c) There will be no other financial liabilities on the part of BCCL for above maintenance services.
7. PAYMENT TERMS : a) OTC, if applicable, shall be payable only if the successful bidder completes the awarded supply, installation and commissioning work satisfactorily within the stipulated time period and submission of certificate to this effect issued by the General

Manager (Systems), BCCL or his authorised representative. b) Monthly Rental Charges shall be payable, after adjusting penalty if any, on quarterly basis against the bills / invoices raised quarterly at the beginning of each quarter which will be paid within 30 (thirty) days on receipt and acceptance of the same except the quarterly charges bill for the last quarter. c) The bills for the first quarterly char ges shall be raised on successful installation, and commissioning of all the items supplied within the stipulated completion period and shall be paid within 30 days on receipt of the same. Penalty charges, if any, during a quarter will be recovered from the bill of the next quarter. d) Bill for the last quarter will be raised on completion of the last quarter and shall be paid after dedu ct i ng all outstanding penalty charges, if any, and current penalty charges for the last quarter.
8. MODE OF PAYMENT : The payment will be made through Electronic System for which the bidder(s) are requested to submit the Bank Details in the prescribed format duly endorsed by the concerned bank, the format for which is enclosed as Appendix-III to the tender document. The Bank Details format is to be submitted in duplicate with original signature
(i.e. no photo-copy) along with the Techno-Commercial offer.
9.
SUBMISSION OF DOCUMENTS FOR PAYMENT: The supplier will submit the following documents along with the quarterly bill to the paying authority:
A) For Payment of first quarterly bill: a) Pre-receipted and stamped invoice in triplicate b) Receipted challan. c) Inspection / Acceptance Certificate. d) Manufacturer’s Test and Inspection Certificate for network components. e) Guaranty / Warranty Certificate f) Undertaking of Authenticity g) Performance Bank Guarantee
B) For Payment of subsequent quarterly bills : a) Pre-receipted and stamped invoice in triplicate for the applicable Quarter. b) Satisfactory Performance Certificate indicating break-down details, if any, during the previous quarter. The performance certificate is to be obtained by the successful bidder from the General Manager (Systems) BCCL or his authorized representative, for the equipment, network and services for Location-1: Koyla Bhavan Complex, and Location-2: Civil Engineering office campus. The performance certificate for the equipment & network installed at Location-3: Central Hospital Dhanbad is to be obtained by the bidder from the CMS, CHD or his authorized representative.
10.
PAYING AUTHORITY :
Chief Manager (Finance) In Charge, Pay Office,
Bharat Coking Coal Limited, Koyla Bhawan,
Koyla Nagar, Dhanbad (Jharkhand) 826005
11.
CONSIGNEE :
General Manager (Systems), BCCL,
Koyla Bhavan, Koyla Nagar, Dhanbad (Jharkhand) 826005.

12. DELIVERY PERIOD: Supply of all items as specified in the work order must be completed within 8 (eight) weeks from the 10 th
day of the date of work order. Supply of other items which may be necessary for successful installation and commissioning of the LAN at all the locations, but are not specifically mentioned in the work order, may be supplied as per requirement to ensure that the successful installation and commissioning of LAN at all locations is completed within 16 (sixteen) weeks from the 10 th
day of the date of work order.
13 . EVALUATION OF BIDS :
All techno-commercially acceptable offers shall be evaluated on the basis of NPV calculated separately for all the techno-commercially acceptable offers. NPV shall be calculated taking into consideration the 14% interest rate and the schedule of payment described in the tender document.
14. LIQUIDATED DAMAGES : In the event of failure to deliver materials within the stipulated period in accordance with the ordered technical specifications and in the event of breach of any of the terms and conditions mentioned in the supply order, liquidated damages as applicable as per the standard/general terms and conditions of BCCL.
15. WARRANTY / GUARANTEE : The successful bidder shall guarantee that the material / equipment, which include network components, related Hardware, Software, UPS, etc supplied under this contract, shall be in accordance with the contract specifications and shall have no defects arising out of design, materials or workmanship . The supplier will be responsible for smooth functioning of the material / equipment, which include all network components,
Computer Hardware, Software, UPS, etc supplied under this contract, for the entire period of the contract, i.e. 72 months from the date of successful installation and commissioning.
16. PERFORMANCE BANK GUARANTEE : The successful bidder shall submit Performance
Bank Guarantee (PBG) for 10% of the total value of the work order for satisfactory performance of the contract on non-judicial stamp paper from a Scheduled Bank in the prescribed format which is provided as Annexure to the tender document.
The PBG shall be submitted along with first bill after successful installation and commissioning of materials and shall be valid for the contract period plus two months from the date of successful installation and commissioning of the supplied material. The Bank
Guarantee shall be released after expiry of the contract period on completion of the supplier’s performance obligations under the contract, including any warranty / guarantee / maintenance obligations.
The PBG will be encashed and the proceeds shall be utilised by B C C L as compensation for any loss resulting from the supplier’s failure to complete its obligations under the contract. For this purpose, the purchaser shall notify the supplier in writing of its invocation of its right to receive such compensation within 7 days indicating the contractual obligation(s) for which the supplier is in default.
In case the successful bidder fails to submit the required bank guarantee along with the bills or the confirmation of the issue of the bank guarantee by the issuing bank is pending, then the equivalent amount shall be deducted from their bills in lieu of bank guarantee and balance amount shall be released.
In case the successful bidder wants to convert their “ Bank Guarantee for Security Deposit” into Performance Bank Guarantee, the validity of Bank Guarantee for Security Deposit should cover the required performance period. Also, the amount of Bank Guarantee for

Security Deposit should be equal to the required amount of Performance Bank Guarantee. In such case, no separate Performance Bank Guarantee shall be required to be submitted.
17. TERMINATION OF RENTAL CONTRACT:
17.1
. BCCL may, after the expiry of 72 months, continue to use the networks with all its’ components, hardware and peripherals at a reduced rental, covering only the maintenance, for a period mutually agreed between the company (BCCL) and the supplier.
17.2.
In case BCCL decides to terminate the contract after completion of rental period or the rental period extended as per above clause 17.1, all the passive components of LAN (i.e all laid cables through Pipes, I/O boxes, Racks, Patch cords etc.) will be the property of BCCL and will remain with BCCL.
18. Suspension, Cancellation & Foreclosure of Rental Contract
18.1 BCCL shall, in addition to other remedial steps to be taken as provided in the conditions of rental contract be entitled to cancel the rental contract in full or in part, if the supplier : a) Commits default/breach in complying with any of the terms & conditions of the rental contract and does not remedy it or fails to take effective steps for the remedy to the satisfaction of the officer-in- charge nominated by the consignee for this purpose,
OR
Shall offer or give or agree to give to any person in service of the company or to any other person on his behalf any gift or consideration of any kind as an inducement or reward to act or acts of favour in relation to the obtaining or execution of his contract for the company,
OR
Obtain a contract with company as a result of ring tendering or other non-bonafide methods of competitive tendering or transfers, subjects, assigns the entire work or any portion thereof without the prior approval in writing from BCCL or its authorized representative. b) Notwithstanding anything contained hereinbefore, if the successful bidder/supplier fails to perform its contractual obligation and/or make breach of the contract in any form and/or make delay in progress and if BCCL is of the opinion that the successful bidder/supplier is not in a position to complete the work within schedule time or within a reasonable extended period, in such case BCCL shall be entitled without prejudice to its right to fulfillment, to engage other at the risk and cost of the successful bidder/supplier and to claim the difference in price and adjust/recovery thereof from the dues of security deposit or the performance bank guarantee or to recover/adjust from the dues of the successful bidder/supplier from BCCL or from other subsidiary company of Coal India Limited, Kolkata.
18.
2 The rental contract shall stand terminated under the following circumstances: a) If the successful bidder/supplier is under liquidation either by a resolution passed by the company or by an order of court, not being a voluntary liquidation proceedings for the purpose of amalgamation or reorganisation, or a receiver or manager is appointed by the court on the application by the debenture holders of the company, if any. b) On cancellation of the rental contract or on termination of the rental contract, the
BCCL or its authorised representative will have the powers : i. To determine the amount to be recovered from the bidder for completing the remaining installation work or in the event of the remaining work is not to be completed the loss/damage suffered, thereof, if any, by the company, after giving credit for the value of the work executed by the supplier up to the time of cancellation less on a/c payments made till that date and value of contractor’s materials etc. taken possession by BCCL after cancellation of the contract.

ii.
To recover the amount determined as above, if any, from any money due to the supplier on any account or under any other contract and in the event of any shortfall, the bidder shall be called upon to pay the same on demand .
19. UNDERTAKING OF AUTHENTICITY: The bidder shall confirm in their offer to submit Undertaking of Authenticity at the time of supply along with the bills. The bidder shall also confirm in their offer to furnish list of Serial Number of all Certificates of Authenticity
(COAs) prior to dispatch of the machines to the consignee.
20. INSPECTION: The inspection shall be carried out by GM (Systems), BCCL or his authorised representative after receipt of the ordered supplies. BCCL shall have the right to inspect and/or to test the material to ensure their conformity with the contract and in case any inspected/tested goods fail to perform to the specifications, the inspecting authority may reject them and the supplier shall either replace the rejected goods or make alteration necessary to meet the specifications at his own cost.
21. Insurance: Comprehensive insurance of each material/equipment supplied by the successful bidder/supplier is to be done by the successful bidder/supplier and cost of insurance of the material/equipment during transit and during operation of the contract will be on successful bidder’s account. The successful bidder will provide documentary evidence to this effect within one month from the date of successful installation and acceptance of the system.
22. Patent Rights : The bidder shall indemnify the BCCL against all 3 rd
party claims of software piracy & infringement of intellectual propriety rights. In the event of any claim asserted by a third party of infringement of copyright, patent, trademark or industrial design rights arising from the use of the Goods and services or any part thereof in India, the Bidder shall act expeditiously to extinguish such claim. If the Bidder fails to comply and BCCL is compelled to pay compensation to a third party resulting from such infringement, the successful Bidder shall be responsible for the compensation including all expenses, court costs and lawyer fees to BCCL.
23. Technical Documentation : The Technical documentation involving detailed instruction for operation and maintenance is to be delivered with all equipment supplied at no extra cost. The language of the documentation should be English.
Unless and otherwise agreed, the goods and services shall not be considered to be complete for the purpose of taking over until such manuals have been supplied to the
BCCL.
24. The successful Bidder shall be fully responsible for the successful virus free functioning by providing a suitable anti-virus software licensed for regular updates for the entire contract period and integrated operations of the system as a whole and the omission of any item/component in this document shall not be sufficient reason for non-performance of the system at a future date. The Bidder should, therefore, specify, justify and quote for any additional item/s, which he feels, are essential for the trouble-free functioning of the LAN and all the other supplied components / systems during the entire contract period.
25. The bidders may visit the installation sites before submitting their offer to assess the local conditions and the additional quantities of items, especially the cables and accessories, over and above the minimum required quantities specified in the BOM. The successful bidder should cover these additional quantities while submitting the rates for monthly rental charge in the price-bid format. In case

of any clarifications required the bidders may contact the GM(Systems),
BCCL.
Technical Requirement and Technical Specifications
Bill of Materials (BOM) for installation, configuration and commissioning of LAN as specified in the tender document, including cabling and maintenance work during the contract period.
Item
No.
Item Description in brief
Table No. showing required minimum technical
U.O.M.
Min.
Required
Quantity
Remarks

1
2
3
4
24 Port Managed L3 switch
24 Port Managed L2 switch
16 Port Managed L2 switch
24 Port Un-Managed L2 switch specifications
TS-1
TS-2
TS-3
TS-4
Set
Set
Set
Set
4
16
4
15
5 CAT 6 Copper UTP Cable TS-5
6
7
8
Multi Mode Fiber Optic Cable
Single Mode Fiber Optic Cable
Wall Mounted RACK
TS-6
TS-7
TS-13
9 UPS (1KVA)
10 Proxy Server with Software
TS-14
TS-15
11 Network Management Software TS-16
12
Other Network Components
Information Outlet fully loaded with accessories for wall mounting
13 CAT 6 Patch cord (min 2Mtr. Length)
TS-8
TS-9
14 CAT 6 Patch Panel
15 FO Patch cord (min 2Mtr. Length)
TS-10
TS-11
Mtr.
Mtr.
Mtr
Set
Set
Set
Set
Set
21045
2000
3000
39
4
1
1
435
Quantities may vary as per actual requirement
Nos. set
Nos.
870
39
20
Quantities may vary as per actual requirement
16 FO Patch Panel TS-12 Set 14
Services required to be provided (as specified in the tender document)
17
18
19
Indoor UTP cable laying as specified in the scope of work for the estimated 435 LAN points, and additional about 80 points, with avg. cable length per LAN point as approximately 50
Mtr.
Indoor Fiber Optic Cable laying for setting up LAN at all the three locations as specified in the scope of work
Outdoor UTP/Fiber Optic Cable laying for setting up LAN at all the three locations as specified in the scope of work
20 Installation, configuration and commissioning of LAN
21
All other items not specifically mentioned in this BOM but considered essential by the successful bidder for successful installation, commissioning and maintenance of the LAN at all the three locations to be provided by the successful bidder during the contract period.
Bidder or the Lead partner (in case of consortium) to note :
1.
Bidder or the lead partner (in case of a consortium), is required to submit a declaration as part of its bid categorically mentioning that Monthly Rental quoted in the price-bid covers all the items mentioned in this BOM.
2.
Technical Data Sheet / literature / catalogues for the offered make and model of the item(s) must be submitted along with the offer. The bidder or the lead partner (in case of a consortium), must ensure that the brochures / literatures / data sheets / catalogues

submitted by the bidder or the lead partner (in case of a consortium), as part of its technical offer should satisfy the technical specifications given in the tender document and must submit compliance of the same as part of its bid. If in any case submitted technical brochures/literatures / catalogues do not satisfy all the required technical features as per NIT, a specific confirmation for the same from the OEM on its letter head MUST be submitted along with the bid.
3.
If any word/ term/ technology be found proprietary to any manufacturer, then the functionality of that word/ term/ technology should be considered.

TS-1 TECHNICAL SPECIFICATIONS-L3 Switch
24 port Rack mountable Layer three Switch (L3 switch) with 4 nos. shared GBIC/SFP and minimum
128 MB DRAM :-
Configuration:- a. The switch should support Ethernet, Fast Ethernet, Gigabit Ethernet including 1000BaseLX,
1000BaseT, and Long Haul Gigabit Ethernet reaching distances upto 550 M through Multi Mode FOC and upto 5 km. through single Mode FOC. b. Port Density: 24 (Twenty Four) 10/100/1000 Copper RJ45 Ports on Non-Blocking
Modules/Configurations. Out of these 4 should support variety of interfaces such as 1000Base- SX & LX etc. c. Performance: 32 Gbps Minimum Switching Capacity (not Back Plane Capacity) d. Forwarding Capacity: 38 Mpps Minimum. e. Should support :
1. Port aggregation/ Link aggregation. IEEE802.3ad and 802.1AX
2. Auto negotiation on all ports automatically selects half or full-duplex transmission mode.
3. Auto negotiation at Layer 1 taking care for physical signalling and fault detection thus to determine the physical status of Link.
4. Detection of neighbours identity and shutting down of misconnected ports on network demand.
5. Automatic media-dependent interface crossover (MDIX f. IEEE Compliance: The Switch should support all required IEEE Standards and
should be ipv6 complient for 1000 MBPS LAN. g. Advanced Layer Features: 4K VLANs Port- or Protocol-based, 8000 MAC Addresses, Port Security
(MAC Address Locking), Port Mirroring, Jumbo Frame Support h. Quality of Service: At least 4 queue on all interfaces to differentiate and prioritize different applications
(Voice / Video / Data). Should support queuing functions based on – MAC Address-based filtering, IP
ToS/DSCP, IP Source address/destination address or subnets, TCP/UDP source/destination port/ port range, IP Protocol ID, IEEE 802.1q VLAN ID, Broadcast Suppression, Unicast Suppression, Mulitcast
Suppression, Spanning Tree, Portfast, VRRP/ HSRP. Should have provision to create multiple spanning trees so that different links can be used by the traffics from multiple/different VLANs. Should have provision for faster convergence time if an indirect link to root fails . i. Management and Control: Web Based Management, SNMP (V1/V2/V3), Telnet Support, Should support
SSH2, 4 Groups of RMON supported, Console and Telnet support, SPAN, RSPAN, Virtual Trunking / MVRP
/ IEEE 802.1ak, Telnet Client, BOOTP, TFTP, RMON, SNMP, Clustering, Web-Based Management j. Security Features: Secure Shell, RADIUS authentication, 802.1x (Extensible Authentication Protocol –
EAP), Simple Network Management Protocol (SNMPv3), MAC address -based security.
(To be supported by OEM Manual)

TS-2 TECHNICAL SPECIFICATIONS-24 port L2 Managed Switch
24 port Rack mountable L2 Managed switch with min. 2 nos. shared GBIC/SFP and minimum
64 MB DRAM :-
Configuration:- a. The switch should support Ethernet, Fast Ethernet, Gigabit Ethernet including 1000BaseLX,
1000BaseT, and Long Haul Gigabit Ethernet reaching distances upto 550 M through Multi Mode FOC and upto 5 km. through single Mode FOC. b. Port Density: 24 (Twenty Four) 10/100/1000 Copper RJ45 Ports on Non-Blocking Modules/
Configurations. Out of these minimum 2 should support variety of interfaces such as 1000Base- SX &
LX etc. c. Performance: 32 Gbps Minimum Switching Capacity (not Back Plane Capacity) d. Forwarding Capacity: 35 Mpps Minimum. e. Should support :
1. Port aggregation/ Link aggregation. IEEE802.3ad and 802.1AX
2. Auto negotiation on all ports automatically selects half or full-duplex transmission mode.
3. Auto negotiation at Layer 1 taking care for physical signalling and fault detection thus to determine the physical status of Link.
4. Detection of neighbours identity and shutting down of misconnected ports on network demand.
5. Automatic media-dependent interface crossover (MDIX f. IEEE Compliance: The Switch should support all required IEEE Standards and
should be ipv6 complient for 1000 MBPS LAN. g. Advanced Layer Features: 4K VLANs Port- or Protocol-based, 8000 MAC Addresses, Port
Security (MAC Address Locking), Port Mirroring, Jumbo Frame Support h. Quality of Service: At least 4 queue on all interfaces to differentiate and prioritize different applications (Voice / Video / Data). Should support queuing functions based on – MAC Addressbased filtering, IP ToS/DSCP, IP Source address/destination address or subnets, TCP/UDP source/destination port/ port range, IP Protocol ID, IEEE 802.1q VLAN ID, Broadcast Suppression,
Unicast Suppression, Mulitcast Suppression, Spanning Tree, Portfast, VRRP/ HSRP. Should have provision to create multiple spanning trees so that different links can be used by the traffics from multiple/different VLANs. Should have provision for faster convergence time if an indirect link to root fails . i. Management and Control: Web Based Management, SNMP (V1/V2/V3), Telnet Support, Should support SSH2, 4 Groups of RMON supported, Console and Telnet support, SPAN, RSPAN, Virtual
Trunking / MVRP / IEEE 802.1ak, Telnet Client, BOOTP, TFTP, RMON, SNMP, Clustering, Web-
Based Management j. Security Features: Secure Shell, 802.1x (Extensible Authentication Protocol – EAP), Simple
Network Management Protocol (SNMPv3), MAC address -based security.
(To be supported by OEM Manual)

TS-3 TECHNICAL SPECIFICATIONS-16 port L2 Managed Switch
16 port Rack mountable L2 Managed switch with min. 2 nos. shared GBIC/SFP and minimum
64 MB DRAM :-
Configuration:- a.
The switch should support Ethernet, Fast Ethernet, Gigabit Ethernet including 1000BaseLX,
1000BaseT, and Long Haul Gigabit Ethernet reaching distances upto 550 M through Multi Mode FOC and upto 5 km. through single Mode FOC. b. Port Density: 16 (Twenty Four) 10/100/1000 Copper RJ45 Ports on Non-Blocking
Modules/Configurations. Out of these minimum 2 should support variety of interfaces such as
1000Base- SX & LX etc. c. Performance: 32 Gbps Minimum Switching Capacity (not Back Plane Capacity) d. Forwarding Capacity: 35 Mpps Minimum. e. Should support :
1. Port aggregation/ Link aggregation. IEEE802.3ad and 802.1AX
2. Auto negotiation on all ports automatically selects half or full-duplex transmission mode.
3. Auto negotiation at Layer 1 taking care for physical signalling and fault detection thus to determine the physical status of Link.
4. Detection of neighbours identity and shutting down of misconnected ports on network demand.
5. Automatic media-dependent interface crossover (MDIX f. IEEE Compliance: The Switch should support all required IEEE Standards and
should be ipv6 complient for 1000 MBPS LAN. g. Advanced Layer Features: 4K VLANs Port- or Protocol-based, 8000 MAC Addresses, Port
Security (MAC Address Locking), Port Mirroring, Jumbo Frame Support h. Quality of Service: At least 4 queue on all interfaces to differentiate and prioritize different applications (Voice / Video / Data). Should support queuing functions based on – MAC Addressbased filtering, IP ToS/DSCP, IP Source address/destination address or subnets, TCP/UDP source/destination port/ port range, IP Protocol ID, IEEE 802.1q VLAN ID, Broadcast Suppression,
Unicast Suppression, Mulitcast Suppression, Spanning Tree, Portfast, VRRP/ HSRP. Should have provision to create multiple spanning trees so that different links can be used by the traffics from multiple/different VLANs. Should have provision for faster convergence time if an indirect link to root fails . i. Management and Control: Web Based Management, SNMP (V1/V2/V3), Telnet Support, Should support SSH2, 4 Groups of RMON supported, Console and Telnet support, SPAN, RSPAN, Virtual
Trunking / MVRP / IEEE 802.1ak, Telnet Client, BOOTP, TFTP, RMON, SNMP, Clustering, Web-
Based Management j. Security Features: Secure Shell, 802.1x (Extensible Authentication Protocol – EAP), Simple
Network Management Protocol (SNMPv3), MAC address -based security.
(T o be supported by OEM Manual)

TS-4 : TECHNICAL SPECIFICATIONS - 24 port L2 Un-Managed Switch
24 port Rack mountable L2 Un-Managed switch :-
Configuration:-
10/100/1000 Mbps Ethernet ports
•
Cable Diagnostic function at Switch boot up
• Auto-Negotiation for 10/100/1000Mbps and duplex mode
• Auto-MDI/MDIX for each port
•
Supports Full/Half-duplex transfer mode for 10 and 100Mbps
• Supports Full-duplex transfer mode for 1000Mbps
• Full wire speed reception and transmission
• Store-and-Forward Switching method
•
Supports 8K absolute MAC addresses
• Supports 500KB RAM for data buffering
• Easy to read diagnostic LEDs
• IEEE 802.3x flow control for Full-duplex
•
Back pressure flow control for Half-duplex
• IEEE 802.1p Priority support
(To be supported by OEM Manual)
TS-5: TECHNICAL SPECIFICATIONS CAT 6 UTP Cable
Unshielded Twisted 4- Pair Copper (UTP) cable of Category 6 (CAT 6) or
Augmented CAT6 type conforming to ISO/IEC 11801 Class E standard and should be
RoHS, TIA/ EIA 568C complient.
Each pair should be separated by suitable and flexible separator shielded by double layer polyester and placed within jacket of Low Smoke Zero Halogen (LSZH) or PVC.
The cable should be filled suitably with Poly Ethylene and drain wire maintaining maximum flexibility of the cable. All twisted pair should be tightly bound to minimize the crosstalk (NEXT & ANEXT) to optimum level and should have virtual shielded compartment for each pair of wire.
DETAIL SPECs :
Channel Performance : Must be tested for minimum 400 MHz (Supporting Doc. required)
Type : Category 6 UTP – 4pair Copper,
ISO/ IEC standard : ISO/IEC 11801 Class E, TIA/EIA 568C complied
Conductor : Solid bare Copper
Conductor Dia. : Between 0.52 to 0.6 mm(suitable for 23AWG)
Insulation : HDPE (high density Poly Ethylene)
Separator : PE
Jacket : LSZH
Outer Dia. : 7 to 7.5 mm.
Return Loss at 250 MHz : Less than 18 dB
Attenuation at 250 MHz : Less than 33 dB/100m
(To be supported by OEM Manual/ Data sheet)

TS-6: TECHNICAL SPECIFICATIONS Multi Mode Fiber Optic Cable
Multi Mode 6 core, 50/125 µm, OM3, Fiber Optic Cable having minimum modal bandwidth of 500 MHz*km at 850 nm. The Cable should be suitable for outdoor use and to protect the fiber from contamination by water. This is accomplished by use of solid barriers such as copper tubes, and water-repellent jelly or waterabsorbing powder surrounding the fiber. Finally, the cable must be armored to protect it from environmental hazards.
DETAIL SPECs :
Performance 850 nm : Minimum 500 MHz
Type : 6 Core MM FOC with standard structure and FRP strength member
Compliance/ standard : YD/T 1258.4-2005, ICEA-596, GR-409, IEC 794
Core Dia. : 50 µm +/- 3.5 µm
Cladding Dia. : 125 µm +/- 1 µm
Outer Cover : Tube of High quality Plastic or Polyethylene,
filled with Water Resistant compound
Minimum Bend Radius : 5.1 Cm.(installed)
(Note : Required number of terminators/ pigtails/ splicings/ connectors/ adapors etc, having same standard and similar compliance of supplied network cables and other components, are to be provided by the supplier during installation )
(To be supported by OEM Manual/ data sheet)
TS-7 : TECHNICAL SPECIFICATIONS : SINGLE Mode Fiber Optic Cable
Single Mode Fiber Optic Cable (9 /125 µm) having core diameter 9 µm +/- 1.5 µm and cladding diameter 125 µm +/- 1 µm, and 1db/km attenuation. The Cable should be suitable for outdoor / underground use and to protect the fiber from contamination by water. This is accomplished by use of solid barriers such as copper tubes, and water-repellent jelly or water-absorbing powder surrounding the fiber. Finally, the cable must be armored to protect it from environmental hazards and underground corrosion.
DETAIL SPECs :
Type : Single Mode FOC for outdoor/ underground laying.
Compliance/ standard : YD/T 1258.4-2005, ICEA-596, GR-409, IEC 794
Conductor : Fiber Optic Cable.
Core Dia. : 9 µm +/- 1.5 µm
Cladding Dia. : 125 µm +/- 1 µm
Outer Cover : Tube of High quality Plastic or Polyethylene,
filled with Water Resistant compound
(Note : Required number of terminators/ pigtails/ splicings/ connectors/ adapors etc, having same standard and similar compliance of supplied network cables and other components, are to be provided by the supplier during installation )

(To be supported by OEM Manual/ Data sheet)
TS-8: TECHNICAL SPECIFICATIONS : Complete Information Outlet Box
Fully Loaded SINGLE PORT I-O (Information Outlet) SMB (Surface mount Box) with keystone wall plates having flush-faced, zero footprint shutter mechanism and with all required accessories. To be made for being used exclusively with CAT 6 or augmented CAT 6 cable.
Minimum Specs :-
Modular Jack Housing : Zinc-alloy fully shielded to eliminate/ minimise ANEXT
and deliver best network performance.
IDC (Insulation Displacment Connector) : Phospher Bronze Alloy
Spring Wire : Phospher Bronze Alloy with necessary plating.
Dielectric Withstanding Voltage : 1000V AC @ 60 Hz.
IDC Wire Gauge : 22-24 AWG
Standard : TIA/EIA 568C and ISO/IEC 11801.
Life : > 700 Cycles
Spring Wire Contact Resistance : Within
Mili-Ohms).
Colour : Ivory/ Grey/ White (all same colour).
IDC (Insulation Displacment Connector) :
(To be supported by OEM Manual/ Data sheet)
TS-9: TECHNICAL SPECIFICATIONS : CAT 6 Patch Cord
Factory Crimped high Quality Patch Cord, for CAT6 or Augmented CAT 6 cable,
RoHS complied and capable to deliver excellent performance in conjunction with the supplied product. The Patch cord should be of high grade cable and good quality
RJ45 plugs. Should have virtual shielded compartment for each pair of wire.
Minimum Specs :-
Quantity : As required of two meter or higher (if required) length
Jacket : LSZH jacket
RJ45 Plug :
Insulation : HDPE insulation
Colour : Ivory/ Grey/ White (all same colour)
Standard : TIA/EIA 568C complied and ISO/IEC 11801.
Separator Material : PE
Conductor Dia. : Between 0.48 to 0.52 mm (suitable for 24AWG)
Life : > 700 Cycles
Pair Count : 4-Pair individually coloured with filler.
Plug Housing : Polycarbonate.
Plug Blade : Nickel Suitable plating

Contact Resistance : Within 20 Mili-Ohms.
Current Rating : Maximum 2.5Amp.
(To be supported by OEM Manual/ Data sheet)

TS-10: TECHNICAL SPECIFICATIONS : CAT 6 Patch Panel
U n s s h i i e l l d e d 2 4 P o r r t t s s P a t t c h P a n e l l , , , , f f u l l l l y l l o a d e d w i i t t h C a t t 6 m o d u l l a r j j a c k s h a v i i n g f f l l u s h f f a c e d , , z e r r o f f o o t t p r i i n t t s h u t t t t e r r m e c h a n i i s s m .
.
P a n e l l s s h o u l l d b e o f p o w d e r r c o a t t e d m e t t a l l f r r a m e b u n d l l e d w i i t t h b r a c k e t t a n d r r e a r r c a b l l e m a n a g e m e n t t b a r .
.
R e a r r c a b l e m a n a g e m e n t b a r r s h o u l l d e n s s u r e n e a t c a b l e i n s t t a l l l l a t t i i o n .
.
P a n e l l s s h a l l l l h a v e d y n a m i i c l l a b e l l i i n g i i n L E D t t o i i n d i i c a t t e p o r t t I I D n u m b e r r s s a n d b e c o m p a t t i i b l l e w i i t t h s t t a n d a r d e q u i i p m e n t t r r a c k s .
.
S h o u l l d c o n f o r m t t o T I I A / / E I I A 5 6 8 C c a t t e g o r y 6 a n d I S O / / I E C 1 1 8 0 1 c l l a s s E s t t a n d a r d .
.
Minimum Specs :-
Dielectric Withstanding Voltage : 1000V AC @ 60 Hz.
Minimum Life : > 700 Cycles
Contact Resistance : Within 20 m Ω (Mili-Ohms).
Current Rating : Maximum 2 Amp.
Operating Max Temp. : 50 ᵒ
C
Modular Jacks : Should be individually removable. Should be supplied with complete Kit and cable fixing hardware. Should have Label holders for easy identification.
:
:
(To be supported by OEM Manual/ data sheet)
TS-11: TECHNICAL SPECIFICATIONS : Fiber Optic Patch Cord (Both Single & Multi Mode)
Factory Crimped ultra flexible fiber duplex patch cord, having sufficient durability and flexibility, to be supplied as per required quantity to complete the job. The cord should be capable to deliver excellent performance in conjunction with other supplied products of the LAN. The Patch cord should have tighter bending radius and can withstand rough installation situations.
CONNECTORS of these patch cords are preferably LC type, but should be compatible and suitable with the fiber ports of the supplied component /switches.
These connectors should be integral part of the cord. Outer layer of the cord should be covered with permanent polymeric coating to protect the fiber from environment and should be tough with flexibility.
Minimum Specs :-
Jacket of cord : LSZH complient
Ferule of the Connector : Zirconia Ceramic
Connector Type : As suitable to connect with the Network component.
Quantity : As required.
Length : Minimum Two Meter, Maximum : As reqd.
Colour : Ivory/ Grey/ White (all same colour)
CABLE Core/ Cladding Dia. : For SINGLE MODE 9 /125 µm and
For MULTI MODE 50 /125 µm
Maximum insertion loss : < .5 db
Min. Bending radius : 3.8 cm
(To be supported by OEM Manual)

TS-12: TECHNICAL SPECIFICATIONS : FIBER PATCH PANEL
6/12 port, front rack mount, Fiber Patch Panels with transparent removable cover is require to be supplied with all necessary attachments and fasteners for fiber cable management enclosure and compact fiber termination solution.
It should provide rack mountable solution with a provision of cable radius guide and can also provide a maximum 6/12 port patching application.
Minimum Specs :-
Material : Powder coated Steel or similar.
Cable Termination : Direct Termination
Quantity : As required.
Access Mode : Easy access Slide-out
Splicing : Mechanical Splicing and Fusion Splicing
(To be supported by OEM Manual/ Data sheet)
TS-13: TECHNICAL SPECIFICATIONS : Wall Mounted Rack
W a l l l m o u n t t e d R a c k o f 1 9 i n c h S i i z e w i t h f f a s s t e n e r r s , , c l a m p s , , r a i l l s s a n d a l l l l o t h e r r r e q u i i r r e d a c c e s s s o r i i e s t o h o l l d o n e s s w i i t t c h w i i t t h n e c e s s s a r y P a t t c h P a n e l l , , c a b l l e s e t t c a n d h a v i i n g c o o l l i i n g a r r r a n g e m e n t t s .
.
Minimum Specs :-
Rack Size
Mounting
Rails
9U Wall mount Double Section
Rear wall-mounted section hinged to the front section
Adjustable 19” rails at the front only
Material and Finish
Accessories
Powder coated Steel cabinet, light grey colour, with glass door
Front having Lock in front door.
1U fan tray, 2 fan position
Cooling fans
Cantilever shelf
Cable managers
Earth continuity kit
AC power distribution box
( To be supported by OEM Manual)

TS-14: TECHNICAL SPECIFICATIONS : 1 KVA UPS
Description
Input
Specification for 1 KVA UPS with 30 minutes Backup
Specification
Normal AC Input Voltage Single Phase 230VAC+ Neutral + Earth
Frequency Range 50/60-Hz, 46-54HZ
Line Low/High
Transfer
160 VAC – 270 VAC
Output(Inverter) 220VAC / 230VAC / 240VAC
Voltage + 1%
Regulation
Frequency 50Hz/60Hz + 0.1%
Output Waveform Pure Sine Wave
Battery Sealed Maintenance Free (SMF) capable of providing 30 min. backup on full load
DC Volts 48VDC - 144VDC
Charging Current 10-20Amps
Battery Type
Display
Standard
Sealed Maintenance Free
LCD with Back Light
AC Input Voltage, AC Input Frequency, Battery Voltage, AC Output
Voltage, AC Output Frequency, AC Output Load %, Temperature
Operating
Temperature
Humidity
Noise level
Indication
Audible Alarm
0 to 45 Deg C
Up to 95% RH Non Condensing
< 60 Db
Mains ON, Inverter ON / OFF / Faulty
Mains Failure Alarm, Low Battery Alarm
(To be supported by OEM Manual)

TS-15: TECHNICAL SPECIFICATIONS for Proxy Server with MS-WINDOWS 2003 or later (stand. Edition) and Antivirus Software a) CPU : Intel Core 2 Duo @ 2.66 GHz b) Mother Board and Chipset : Original Intel Motherboard with Intel Chipset
(preloaded and on original
CD ) c) System Bus : 1333 MHz or Higher d) FSB Cache : 1 MB or more e) Memory : 1 GB or more DDR2 800 RAM f) I/O Interface : Minimum 6 USB ports along with provision for connecting
Keyboard, Mouse and parallel printer g) Network : 10/100/1000 Ethernet card with LAN Support h) Hard Disk : 160 GB HDD SATA 7200 RPM i) Optical Drive : DVD RW j) Monitor : 17” TFT or more SVGA Color Monitor, Energ y
Star Compliant k) Keyboard : 105/107 Keys or higher Keyboard l) Scroll Mouse : Optical Mouse with Driver & Pad m) Graphics : Integrated Graphics Accelerator. n) Operating System : Windows 2003 Server or latest
pre loaded and on Original CD with necessary license. o) Antivirus : Suitable Antivirus software for 100 users to protect the network from viruses and from all other intrusions.To be pre loaded and supplied with necessary license for six years.
All necessary drivers and softwares are to be supplied with the PC.
PROXY Software : One suitable Proxy Server software to work on supplied
OS (Windows 2003 or latest) to be supplied, installed and configured for minimum 100 users along with Proper License. The software to be supplied in
CD/DVD media along with the License Key.
PROXY FEATURES a. Should support caching for HTTP, HTTPS, FTP and more. b. Should run on most available operating systems including windows c. Should be capable of optimizing the data flow between client and server to
improve performance and caches to save bandwidth. d. Should be able to build content clusters to route and load balance requests
(To be supported by OEM Manual/ Data sheets )

TS-16: TECHNICAL SPECIFICATIONS for NETWORK MANAGEMENT SYSTEM
Network Management System for the network at BCCL-HQ and Civil Office should be offered along with appropriate open platform third Party Network Management
System. This software should be supplied with six years license/ Perpetual License and should manage the network devices at BCCL-HQ along with the devices at distant places connected through MPLS-VPN.
PRODUCT SPECIFICATIONS:- a) Browser based interface. Monitoring availability and performance, analyze traffic usage and manage configurations for routers, switches, firewalls at
BCCL-HQ and at distant places connected through MPLS-VPN WAN. b) Continuously updated physical view of all the switches, routers and other active network devices in the network at BCCL-HQ including Civil Office and existing devices connected through MPLS-VPN-WAN, regardless of their physical location. c) Port Management, at-a-glance port status, allowing users to quickly grasp essential information. d) Graphical, real-time monitoring of key information and data relating to device performance, traffic and environmental usage with metrics such as utilisation percentage, frames transmitted and received, errors, and a variety of other device-specific indicators. e) Configuration of device parameters modified through dialog boxes opened by visually selecting the port, card, or chassis graphical image. f) Monitor at least 500 devices or 10,000 interfaces. g) Actively monitor a wide range of problems of device level via ICMP, SNMP,
MIB interrogation, SNMP trap reception. h) Real-time fault analysis for a variety of fault conditions.
( To be supported by OEM Manual)

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
ANNEXURE- C
FORMAT FOR PRICE BID (Available Online)
Price Bid for setting up LAN (supply, installation including cabling, configuration and commissioning) and its maintenance during the contract period as specified in the tender document and offered in the techno-commercial bid) (Amt. in Rupees)
For Cost Calculation & Billing
Item
No.
Item Description in brief
(Tech. Specifications and other terms and conditions as given in the tender document)
Unit
Required
Qty.
OTC per unit
(payable as per terms & conditions given in the tender document)
Total OTC
(4)x(5)
Monthly
Rent per
Unit
72 months Rent for required quantity
(4) x (7) x 72
Total Charge for 72 months rental period
(6) + (8)
(1)
1
(2)
LAN setup comprising of items 1 to 21 of BOM required for installation, commissioning & maintenance of a total of
435 LAN points at three user locations of BCCL described in the tender document.
(3)
LAN point
(4)
435
(5) (6) (7) (8) (9)
Note: Rates and charges mentioned above are inclusive of all taxes, duties, etc but exclusive of Service
Tax.
The present applicable rate of service tax is _______________.
Certified that ....
1.
Unit rates quoted in column 5 and 7 above are inclusive of all taxes, duties etc but excusive of service tax and shall remain firm during the entire period of contract.
2.
Service Tax, if applicable, shall be reimbursed by BCCL against submission of Original Challan as proof of payment and self declaration that the same has been actually paid and not claimed anywhere else.
3.
The present applicable rate of service tax is _______________.
4.
Education cess and Higher education cess to be shown separately for complying with CENVAT credit rules
For and on behalf of the bidder
Authorised Signatory

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
A n n e x u r e B
• P.C. connected with internet.
• Registration with Service provider portal www.itietendering.com/CIL
• The vendor should posses a Class III Digital Signature certificate (Mandatory).
(Bids will not be recorded without Digital Signature Certificate.)
• In case of any clarification please contact ITI Ltd., before the schedule time of the e-Procurement.
Contact Person:-
Mr. Kumar Chandan :- 09674758720
Mr. Debraj Saha :- 09674758721
Mr. Suprit D :- 09674758722
Mr. Subrata B :- 09674758723
Mr. Rajib S :- 09674758724
Mr. Madhusudhan S :- 09980548184
E-mail: debraj.saha007@gmail.com
, ni.chandan@gmail.com
• For registration, Submission procedure and method of correspondence etc
Please visit our website:www.itietendering.com/CIL and click on the link Vendor
Help.
• To obtain the Class III digital signature certificate
Contact:
AC-92/1, Prafulla Kanan East,
Krishnapur,
Kolkata-101
• Help for participating in e-tender:
The detailed methods for participating in the e-procurement are available in the website “ www.itietendering.com/CIL” . The bidders have to Log on to ITI’s web site and then click on the specified links to start participating in the e-procurement process.
Bidders are also free to communicate with the contact person of the service provider to get all clarification regarding the mode of the e-procurement process. The name, address, contact phone number and e-mail ID of the contact person of the service provider shall be notified to the bidders in due course.

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
ANNEXURE D
GENERAL TERMS AND CONDITIONS OF SUPPLY OF STORES
1 Definition : In the interpretation of the Contract and the general and special conditions governing it unless the context otherwise requires : i . “Contract” means the invitation of tender, instructions to tenderers, acceptance of tender, particulars and the general and special conditions specified in the acceptance of tender and includes a repeat order which has been accepted and acted upon by the supplier. ii . The term “SUPPLIER” shall mean the person, firm or company with whom the contract is placed and shall be deemed to include the supplier in successors (approved by the
Purchaser) representatives, heirs, executors, administrators and permitted assignee as the case may be. iii.
“CONTRACT PRICE’ shall mean the sum accepted or the sum calculated in accordance with the price and / or terms accepted by or on behalf of the purchaser. iv . The Chairman – cum- Managing Director means Chairman – cum Managing Director of South Eastern Coalfields Limited, Bilaspur. v.
The term DRAWING shall mean the drawings, the plans specified in or annexed to the schedule of specification. vi . The term “PURCHASE EXECUTIVE” shall mean the purchaser or purchaser named in the schedule to the tender, his or their successors or assignees. vii. The term INSPECTOR shall mean any person nominated by or on behalf of the purchaser to inspect supplies, Stores or works under the contract or his duly authorized agent. viii . The term PROGRESS OFFICER shall mean any person nominated by or on behalf of the purchaser to visit supplier’s works to ascertain the position of deliveries of stores purchased. ix . The term MATERIALS shall mean anything used in the manufacture or fabrication of the stores. x . The term PARTICULARS shall mean the following :
a. Specification
b. Drawing
c. Sealed pattern denoting a pattern sealed and signed by the inspector
d. Certified or sealed sample denoting a copy of the sealed patter or sample sealed
by the purchaser for guidance of the Inspector.
e. Trade pattern denoting a standard of the ISI or other standardizing authority of
South Eastern Coalfields Limited and / or a general standard of the Industry and
obtainable in the open market.
f. Proprietary make denoting the product of an individual manufacturer
g. Any other details governing the construction, manufacturer and or supply as existing in the contract xi . STORES means the goods specified in the supply order or schedule which the contractor has agreed to supply under contract. xii . The term TEST shall mean such test or tests as are prescribed by the specification or considered necessary by the Inspector or any agency acting under direction of the
Inspector. xiii . The term SITE shall mean the place or places named in the SUPPLY ORDER or such other place or places at which any work has to be carried out as may be approved by the purchaser. xiv.
Works denoting the persons shall include any company or association or body of individuals whether incorporated or not.

xv.
WRITING shall include any manuscript, typewritten or printed statement under or over signature or seal as the case may be. xvi.
UNIT & QUALITY means the unit and quantity specified in the schedule. xvii.
SUPPLY ORDER or PURCHASE ORDER means an order for supply of stores and
2 includes an order for performance.
The delivery of stores shall be deemed to take place on delivery of the stores in accordance with the terms of the contract after approval of stores by the Inspector to : i.
The consignee at his premises or ii . Where so provided the interim consignee at his premises or iii.
A carrier or other persons named in the contract an interim consignee for the purpose of transmission to the consignee. iv.
The consignee at the destination station in case of contracts stipulated for delivery stores at destination station.
3 Words in the singular include the plural and vice-versa.
4 Words denoting the masculine gender shall be taken to include the famine gender and work persons, shall include any company or association or body of individuals, whether incorporated or not.
5 Terms and expressions not herein defined shall have the meanings assigned to them in the India Sale of Goods Act 1930 or the Indian Contract, 1872 or the General Clauses Act
1897 and as amended in respect of all the Acts as the case may be.
6 (a) Parties :The Parties to the contract are the supplier and the purchaser named in the schedule or any other specifically mentioned in the contract.
(b) Address to which communications are to be sent for all purposes of the contract, including arbitration there under, the address of the supplier mentioned in the tender shall be the address to which all communications addressed to the supplier shall be sent, unless the supplier has notified a change by a change by a separate letter containing no other communication and sent by registered post acknowledgement due to the head of the office placing the supply order. The supplier shall be solely responsible for the consequence of an omission to notify a change of address in the manner aforesaid. Any communication or notice on behalf of the purchaser in relation to the contract may be issued to the supplier by
Purchase Executive and all such communications and notices may be served on the supplier either by registered post or under certificate of posting or by ordinary post or by hand delivery at the option of such executive.
7 i . The price quoted shall be either FOR place or Railway station of dispatch, FOR destination. Delivery free to the consignee, FOB or CIF as specified in the invitation to the tender. All offers from countries other than Purchaser’s country shall quote on
FOB and CIF basis.
ii.
In all cases the prices quoted must be net per unit shown in the enquiry and must include all packing and delivery where applicable. Refunds on account of returnable packages (if any) are to be separately specified. The price should show separately the Foreign Exchange element and the Rupee element for stores to be imported.
Sales Tax shall be shown separately and whether it is State Sales Tax or Central
Sales Tax. If no mention is made about Sales Tax, it will be assumed to be included in the price quoted.
The prices should be included of Excise, or excise duty should be separately mentioned. In case where price is quoted inclusive of excise duty, the rate of quantum of the same should be separately indicated. In case of contracts providing for free delivery to the consignee, octroi charges shall be included where leviable. iii.
The price must be stated separately for each item on unit basis.
iv . When quotations are made for units other than those specified in the enquiry, the relationships should be stated.
v . The prices quoted must be firm and the offers made must remain open for at least
Six months from the date of submitting quotations unless otherwise specified.

vi.
Tender must invariably be submitted alongwith illustrated literature giving complete and detailed specifications, particulars etc. of the main unit and of the standard accessories to be supplied with the stores.
vii . Tender must clearly specify their recommended spare parts that will be supplied along with the main unit and item wise prices of the spares parts, also what are fast moving, medium moving, slow moving and insurance spares and the period upto which they are likely to last.
viii . Printed terms and conditions of the tendering firms shall not be considered as forming part of their tender. In case the terms and conditions of contract applicable to this invitation to tender are not acceptable to the tendering firms, they should clearly specify deviations there from in their tender.
ix.
Typed quotations should be submitted. Those containing erasures and overwritings are liable to be rejected. Any corrections made in the tenders must be initialed by the tenderers, failing which their tenders will not be considered.
x.
Insurance arrangement will be made as per instructions being issued from time to time by the Materials Management Division of Coal India Limited and / or its
8 subsidiary companies. i . Samples of each item, if considered necessary, should be submitted simultaneously by the contractor for inspection by Inspector / Inspectors unless the articles under tender are of considerable bulk in which case separate arrangement will be made for inspection of the articles offered while considering the quotation.
ii.
All samples required for inspection or test shall be supplied by the successful tenderer free of cost.
iii . All samples must be clearly labeled with the tenderers name, this offer enquiry
9 number and the last date of opening of tender. a) Subletting and Assignment : The supplier shall not save with the previous consent in writing of the purchaser, sublet, transfer, assign the contract or any part thereof or interest therein or benefit or advantage thereof in a manner whatsoever.
Provided nevertheless that any such consent shall not relieve the supplier from any obligation, duty or responsibility under the contract.
b) Change in a Firm: i . Where the supplier is a partnership firm, a new partner shall not be introduced in the firm except with the previous consent in writing of the purchaser (which may be granted only as an exception) of a written undertaking by the new partner to perform the contract and accept as liabilities incurred by the firm under the contract prior to the date of such undertaking. ii.
On the death or retirement of any partner of the supplier firm before complete performance of the contract the purchaser may at his option cancel the contract in such case the supplier shall have no claim whatsoever for compensation against the purchase.
iii.
If the contract is not determined as provided in the sub-clause 1.ii above notwithstanding the retirement of a partner from the firm, he shall continue to be liable under the contract for acts of the firm until a copy of the public notice given by him under Section 32 of the Partnership Act has been sent by him to the purchaser by registered post acknowledgement due.
10 (a) Consequence of Breach: Should the supplier or a partner in the supplier firm commit breach of either of the conditions (a) or (b) of this sub-clause, it shall be lawful of the purchaser to cancel the contract and purchase or authorise the purchaser of the stores at the risk and cost of the supplier and in that event the provisions of clause 20 shall as far as applicable shall apply.
(b) The decision of Coal India Ltd. and/or its subsidiary companies as to any matter or thing concerning or arising out of this sub-clause or any question whether the supplier or any partner of the supplier firm has committed a breach of any of the conditions in this sub-clause contained shall be final and binding on the supplier.

11 Use of raw materials secured with Government assistance:
a . Where any raw material for the execution of the contract is procured with the assistance of CIL and or its subsidiary companies by purchase or under arrangement made or permit, license, quota certificate or release order issued by or on behalf of or under authority or by any officer empowered in that behalf by law, or is issued from government stock and where advance payments are made to the supplier to enable him to purchase such raw materials for the execution of the contract, the supplier.
I . Shall hold such material as trustee of Coal India Limited and / or its subsidiary companies .
II. Shall use such material economically and solely for the purpose of the contract.
III. Shall not dispose of the same without the previous permission in writing of the purchaser; and
IV. Shall tender due account of such material and return to the purchaser at such place as the purchaser may direct all surplus or unserviceable material that may be left after the completion of the contract or its termination for any reason whatsoever. On returning such material, the supplier shall be entitled to such price thereof as the purchaser may fix having regarding the condition of such material.
b.
Where the contract is terminated due to any default on the part of the supplier, the supplier shall pay all transport charges incurred for returning any material upto such destination as may be determined by CIL and / or its subsidiary companies whose decision shall be final.
c . If the supplier commits breach of any of the conditions in this clause specified, he shall, without prejudice to any other liability, penal or otherwise, be liable to account to CIL and or its subsidiary companies all money, advantages of profits accruing from or which in the usual course would have accrued to him by reasons of such breach.
d . Where the stores manufactured or fabricated by the supplier out of the materials arranged or procured by or on behalf of Coal India Limited and / or its subsidiary companies are rejected the supplier shall, without prejudice to any other right or remedy of the Government, pay to the Government on demand the cost price or market value of all such materials whichever is greater.
12 The tenderers in case of imported items, shall clearly mention in the question that in the event of the supply order being placed with them, they shall arrange for supply within a reasonable period of all necessary maintenance tools and spares parts that may be required from time to time during the normal life of the machines, on a continuous basis and at a price not in excess of the landed cost at their premises plus a stated percentage differential (such a differential should be indicated) and proper servicing of the main unit supplied by them as and when required. In case there is a Rate Contract with the DGS&D supply be made at the
RC rates.
13 For orders placed directly on overseas suppliers, the tenderers should separately indicate whether their prices quoted include any commission for the manufacturer’s agents in India and the amount of remuneration for the agent included in the quoted price. The Price shall include:
a.
The service that will be rendered by them as manufacturer’s agent
b . The name and address of agents, if any, in India, and
c.
The agency commission or remuneration or freight in case FOR prices are accepted will be paid in Rupees in India
14 On acceptance of the tender, a formal acceptance of tender or supply order will invariably be issued. Advance intimation in writing of acceptance of the tender will be given whenever considered necessary by the said authority. In case advance intimation has been given, the formal acceptance of tender of supply order shall follow in due course, but immediate action towards execution of supply order shall be taken on receipt of the advance intimation.

15 Inspection and Rejection : Generally the stores shall be of the best quality and workmanship and comply with the contract or supply order in all respect. The stores supplied shall be in accordance with specification unless any deviation is authorised and specified and specified in the contract or supply order or any amendment thereof. a) Facilities for Test and Examination : The supplier shall, at his own expenses, afford to the Inspector all responsible facilities and such accommodation as may be necessary for satisfying it, that the stores are being and/or have been manufactured in accordance with particulars. The Inspector shall have full and free access at any time during the execution of the contract to the suppliers work for the purpose aforesaid, and he may require the supplier. b) Cost of Test : The supplier shall provide without any extra charge, all materials, tools, labour and assistance of every kind which the inspector may demand from him for any test, and examination, other than special or independent test, which he shall require to be made on the supplier’s premises and the supplier shall bear and pay all costs attendant thereon. If the supplier fails to comply with the conditions aforesaid, the Inspector shall in consultation with the purchaser, be entitled to remove for test and examination all or any of the stores manufactured by the supplier to any premises other than his (suppliers) and in all such cases the supplier bear the cost of transport and/or carrying out such tests elsewhere. A certificate in writing of the Inspector that the supplier has failed to provide the facilities and the means, for test and examination shall be final. c) Delivery of Stores for Test : The supplier shall also provide and deliver the test free of charge, at such place other than his premises as the Inspector may specify, such materials or stores as he may require. d) Liability for Costs of Laboratory Test : In the event of rejection of stores or any part thereof by the Inspector in consequence of the sample thereof, which removed to the laboratory or other place of test, being found on test to be not in conformity with the contract or in the event of the failure of the supplier for any reason to delivery the stores passed on test within the stipulated period, the supplier shall, on demand pay to the purchaser all costs incurred in the Inspection and/or test cost of the test shall be assessed at the rate charged by the laboratory to provide persons for similar work. e) Method of Testing : The Inspector shall have the right to put all the stores or materials forming part of the same or any part thereof to such tests as he may think fit and proper. The supplier shall not be entitled to object on any ground whatsoever to the method of testing adopted by the Inspector.
f) Stores Expended in Test : Unless otherwise provided for in the contract, all stores/materials expended in test will be to suppliers account. g) Inspector – Final Authority and to Certify Performance i. The Inspector shall have the power : Before any stores or part thereof are submitted for inspection to certify that they can not be in accordance with the contract owing to the adoption of any unsatisfactory method of manufacturer. ii.
To reject any stores submitted as not being in accordance with the particulars. iii.
To reject the whole of the installment tendered for inspection, if after inspection of such portion thereof as he may in his discretion think fit, he satisfied that the same is unsatisfactory; and iv.
To mark the rejected stores with a rejection mark so that they may be easily identified if resubmitted.
(h) Consequence of Rejection : If on the stores being rejected by the Inspector or consignee at the destination, the supplier fails to make satisfactory supplies within the stipulated period of delivery, the purchaser shall be at liberty to “ i.
Allow the supplier to resubmit the stores, in replacement of those rejected, within a specified time, the suppliers bearing the cost of freight, if any, on such replacement without being entitled to any extra payment on the account; or ii . Purchase or authorise the purchase of quantity of the stores rejected or so others of a similar description (when stores exactly complying with particulars opinion of the

purchase executive which shall be final, readily available) without notice to the supplier’s liability as regards the supply of any further installment due under the contract; or iii.
Cancel the contract and purchase or authorise the purchase of the stores or others of a similar description (when stores exactly complying with particulars are not in the opinion of the purchaser, which shall be final readily available) at the risk and cost of the supplier. In the event of action being taken under sub-clause (ii) above or this subclause in the provisions of clause 20 shall apply as far as applicable.
(i) Inspector’s Decision as to Rejection Final : The Inspector’s decision as regards the rejection shall be final and binding on the supplier.
(j) Where under a contract, the price payable is fixed on FOR station of dispatch basis, the supplier shall, if the stores are rejected at destination by the consignee, be liable in addition to other liabilities to reimburse to the purchaser the freight paid by the purchaser.
(k) Notification of Result of Inspection : Unless otherwise provided in the specification or schedule, the examination of the stores will be made as soon as practicable after the same have been submitted for inspection and the result of the examination shall be notified to the supplier.
(l) Marking of Stores : The supplier shall if so required, at his own expense mark or permit the Inspector to mark all the approved stores with a recognised Government or purchaser’s mark. The stores which can not be so marked shall, if so required by the
Inspector, be packed in suitable package or cases each of which shall be sealed and marked with such mark.
(m) Removal of Rejection i.
Any stores submitted for inspection at a place other than the premises of the supplier and rejected shall be removed by the supplier subject as hereinafter provided within 14 days of the date of receipt of intimation of such rejection. If it is proved that letter containing such intimation is addressed and posted to him at the address mentioned in the schedule, it will be deemed to have been served on the supplier at the time when such letter would in the course of ordinary post reach the supplier. It shall be competent for the Inspector to call upon the supplier to remove what he considers to be dangerous, infected or perishable stores within 48 hours of the receipt of such intimation.
ii.
Such rejected stores shall under all circumstances lie at the risk of the supplier for the moment such rejection and if such stores are not removed by the supplier within the period aforementioned, the Inspector/Purchaser may either return the same to the supplier at his risk and cost a public tariff rate by such mode of transport as the purchaser or Inspector may select, or dispose of such stores at the supplier’s risk on his account and retain in such portion of the proceeds as may be necessary to cover any expense incurred in connection with such disposal. The purchaser shall also be entitled to recover handling and storage charges for the period during which the rejected stores are not removed.
(n) Inspection Notes: On the stores being found acceptable by the Inspector, he shall furnish the supplier with necessary copies of inspection note duly completed, for being attached to the supplier’s bill thereof.
16 Packing and Transport
(a) It shall be the responsibility of the successful tenderers to arrange for the stores being sufficiently and properly packed for transport by Rail, Road or Sea as the case may be so as to their being free from loss or injury on arrival at destination. The packing of the stores shall be done at the expense of the successful tenderer.
(b) The successful tenderer is responsible for obtaining a clear receipt from the transport authorities specifying the goods dispatched. He will not book any consignment on a “said to contain” basis. If he does so, he does it on his own responsibility. South Eastern Coalfields Limited shall pay for only such stores as are actually received by them in accordance with the contract.

(c) All packing cases, containers, packing and other similar materials shall be supplied free by the successful tenderer and shall not be returned unless otherwise specified in the contract/supply order.
(d) Packages must be so marked that identification is made easy. Packages will be stamped with identification marks both outside the packages as well as on the contents inside. Packages containing articles liable to be broken by rough handling like glass or machinery made of cast iron will be marked with cautionary works like
‘Fragile’, ‘Handle with care’. Weight of each package will be marked on the package.
(e) A complete list of contents in each package called the packing list will be prepared and one copy will be packed in the package itself and another copy will be forwarded to the consignee in advance.
17 Delivery: The time for and the date of delivery of the stores stipulated in the ‘Purchase
Order’ shall be deemed to be the essence of the contract and delivery of the stores must be completed by the date specified.
18 If the execution of the contract / supply order is delayed beyond the period stipulated in the contract / supply order as a result of outbreak of hostilities, declaration of any embargo or blockage, or fire, flood, acts of nature or any other contingency beyond the suppliers’ control due to act of God then CIL or its subsidiary Companies may allow such additional time by extending the delivery period, as it considers to be justified by the circumstances of the case and its decision shall be final. If and when additional time is granted by the CIL and its subsidiary companies, the contract / supply order shall be read and understood as if it had contained from its inception the delivery date as extended.
19 The supplier shall allow reasonable facilities and free access to his works and records to the Inspector, Progress Officer or such other Officer nominated for the purpose. Inspector of stores, i.e supplies made by the successful tenderer against the supply order mentioned at (15) above, shall be carried out by the Inspector / Consignee at the Colliery site/ stores or by the Inspecting Wing (inclusive of all its branch officer) of the DGS&D, New Delhi or any other agency as may be specified in the supply order. Where necessary, inspection may be carried out at the supplier’s premises.
20 Coal India Ltd and / or its subsidiary companies do not bind itself to accept the lowest or any tender and reserves to itself the right of accepting the whole or any part of the tender or portion of the quantity offered and the tenderer shall supply the same at the rate quoted.
21 The supplier shall at all times indemnify CIL and its subsidiary companies against all claims which may be made in respect of the supplies for infringement of any right protected by patent, Registration of Design, or Trade Mark, provided that in the event of any claim in respect of alleged breach of Letter Patent, Registered Design, or Trade Mark being made against CIL and / or its subsidiary companies, the said authority shall notify the supplier of the same and the supplier shall be at liberty at his own expense to settle any dispute or to conduct any litigation that may rise there from
22 Carrying vessels for Imported Items : In case of machinery imported from abroad, it is preferable that shipment should be affected in Indian Vessels, wherever possible.
Supplies will however not be delayed on this account .
23 Freight: The stores shall be dispatched at Public tariff rates in the case of FOR station of dispatch contract and the stores shall be booked at full wagon rates whenever available and by the most economical route or by the most economical tariff available at the time of dispatch as the case may be. Failure to do so will render the supplier liable for any avoidable expenditure causes to the purchaser. Where alternative routes exist, CIL and or its subsidiary companies shall, if called upon also to do indicate the most economical route available or name the authority whose advice in the matter should be taken and acted upon.
If any advice of any such authority is sought his decision or advice in the matter shall be final and binding on the supplier.
24 Passing of Property : Property in the stores shall not pass to the purchaser unless and until the stores have been delivered to the consignee or interim consignee as the case may be in terms of the contract.
25 Laws Governing the Contract.

(a) This contract shall be governed by the Laws of India for the time being in force.
(b) Irrespective of the place of delivery, the place of performance of place of payment under the contract, the contract shall be deemed to have been made at the place from which the acceptance of tender or supply order has been issued.
(c) Jurisdiction of Courts: The courts of the place from the acceptance of tender has been issued shall alone have Jurisdiction to decide any dispute arising out of or in respect of the contract.
(d) Marking of Stores: The marking of the stores must comply with the equirement of the law relating to merchandise marks for the time being in force in force in India.
26 Corrupt Practices:
(a) The supplier shall not offer or give or agree to give to any person in the employment of the purchaser or working under the orders of Coal India Ltd. and/or its subsidiary companies any gift or consideration of any kind as an inducement or reward for going or forbearing to do or for having done or forborne to do any act in relating to the obtaining or execution of the contract or any other contract with the purchaser or for showing or forbearing to show favour or disfavor to any person in relation to the contract or any other with the Purchaser. Any breach of the aforesaid condition by the supplier or any one employed by him or acting on his behalf
(whether with or without the knowledge of the supplier) or the Commission of any offence by the supplier or by any one employed by him or acting on the behalf under
Chapter IX of the Indian Panel Code, 1860 or the Prevention of Corruption Act, 1947 and any amendments thereto or any other Act enacted for the prevention of corruption by Public Servants shall entitle Coal India Limited and or its subsidiary companies to cancel the contract and all or any other contract with the supplier and to recover from the supplier the amount of any loss arising from such cancellation in accordance with the provisions of Clause 20.
(b) Any dispute or difference in respect of either the interpretation effect or application of the above condition or of the amount recoverable, the re-under by the purchaser from the supplier shall be decided by Coal India Limited and its subsidiary companies whose decision shall be final and binding on the supplier.
27 Insolvency and Breach of Contract a) Coal India Limited and or its subsidiary companies may at any time by notice in writing, similarly determine the contract without compensation to the supplier in any of the following events that is to say –
If the supplier being an individual or if a firm any partner thereof shall at any time be adjudged insolvent or shall have a receiving order or order of administration of his estate made against him or shall take any proceeding for composition under any
Insolvency Act for the time being in force or make any conveyance or assignment of his effects or enter into any arrangements or composition with his creditors or suspend payment or if the firm be dissolved under the Partnership Act. b) If the supplier being a company is wound up voluntarily by the order of a court or a receiver, Liquidating Manager on behalf of the Debenture-Holders is appointed or circumstances shall have arisen which entitles the court or Debenture-Holders to appoint a Receiver, Liquidator or Manager. c) If the supplier commits any breach of the contract not herein specifically provided for – Provided always that such determination shall not prejudice any right of action or remedy which shall have accrued or shall accrue thereafter to the purchaser and provided also the supplier shall be liable to pay to the purchaser for any extra expenditure he is thereby put to and the supplier shall under no circumstances be entitled to any gain on repurchase.
28 Progress Report

a) The supplier shall from time to time render such reports concerning the progress of the contract and or supply of the stores in such form as may be required. b) The submission, receipt and acceptance of such reports shall not prejudice the right of the purchaser under the contract, nor shall operate an estoppel against the purchaser merely by reason of the fact that he has not taken notice of or objected to any information contained in such report.
29 All disputes arising out of this contract shall be under the jurisdiction of Dhanbad
/Jharkhand Court only and as per the “Law of the Land”.
****************

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
ANNEXURE-“E”
INTEGRITY PACT
Between
BHARAT COKING COAL LIMITED (BCCL) hereinafter referred to as “The Principal”
And
………………………………..hereinafter referred to as “The Bidder/Contractor”
1 .
.
P r e a m b l e
The Principal intends to award, under laid down organizational procedures, contract/s for ---------------------------
----------------. The Principal values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidder/s and Contractor/s.
In order to achieve these goals, the Principal cooperates with the renowned international Non-Governmental
Organisation “Transparency International” (TI). Following TI’s national and international experience, the
Principal will appoint an external independent Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above.
Section 1 – Commitments of the Principal
(1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles:-
1.
No employee of the Principal, personally or through family members, will in connection with the tender for, or the execution of a contract, demand, take a promise for or accept, for him/herself or third person, any material or immaterial benefit which he/she is not legally entitled to.
2.
The Principal will, during the tender process treat all Bidders with equity and reason. The
Principal will in particular, before and during the tender process, provide to all Bidders the same information and will not provide to any Bidder confidential/additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution.
3.
The Principal will exclude from the process all known prejudiced persons.
(2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary actions.
Section 2 – Commitments of the Bidder/Contractor
(1) The Bidder/Contractor commits itself to take all measures necessary to prevent corruption. He commits himself to observe the following principles during his participation in the tender process and during the contract execution.
1.
The Bidder/Contractor will not, directly or through any other person or firm, offer, promise or give to any of the Principal’s employees involved in the tender process or the execution of the contract or to any third person any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange any advantage of any kind whatsoever during the tender process or during the execution of the contract.

2.
The Bidder/Contractor will not enter with other Bidders into any undisclosed agreement or understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelisation in the bidding process.
3.
The Bidder/Contractor will not commit any offence under the relevant Anti-corruption Laws of India; further the Bidder/Contractor will not use improperly, for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship, regarding plans, technical proposals and business details, including information contained or transmitted electronically.
4.
The Bidder/Contractor will, when presenting his bid, disclose any and all payments he has made, is committed to or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract.
(2) The Bidder/Contractor will not instigate third persons to commit offences outlined above or be an accessory to such offences.
Section 3 – Disqualification from tender process and exclusion from future contracts
I f the Bidder, before contract award has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already signed, for such reason.
1.
If the Bidder/Contractor has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question, the Principal is entitled also to exclude the
Bidder/Contractor from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgressions, the position of the transgressions within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years.
2.
The Bidder accepts and undertakes to respect and uphold the Principal’s absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice.
3.
If the Bidder/Contractor can prove that he has restored/recouped the damage caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely.
4.
A transgression is considered to have occurred if in light of available evidence no reasonable doubt is possible.
Section 4 – Compensation for Damages
1.
If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to 3 % of the value of the offer or the amount equivalent to
Earnest Money Deposit/Bid Security, whichever is higher.
2.
If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to terminate the contract according to section 3, the Principal shall be entitled to demand and recover from the Contractor liquidated damages equivalent to 5% of the contract value or the amount equivalent to Security Deposit/Performance Bank Guarantee, whichever is higher.

3.
The bidder agrees and undertakes to pay the said amounts without protest or demur subject only to condition that if the Bidder/Contractor can prove and establish that the exclusion of the
Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount or the liquidated damages, the
Bidder/Contractor shall compensate the Principal only to the extent of the damage in the amount proved.
Section 5 – Previous transgression
1.
The Bidder declares that no previous transgression occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process.
2.
If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the contract, if already awarded, can be terminated for such reason.
Section 6 – Equal treatment of all Bidders/Contractor/Subcontractors
1.
The Bidder/Contractor undertakes to demand form all subcontractors a commitment in conformity with this Integrity Pact, and to submit it to the Principal before contract signing.
2.
The Principal will enter into agreements with identical conditions as this one with all Bidders,
Contractors and Subcontractors.
3.
The Principal will disqualify from the tender process all bidders who do not sign this Pact or violate its provisions.
Section 7 – Criminal charges against violating Bidders/Contractors/Subcontractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of an employee or a representative or an associate of a Bidder, Contractor or Subcontractor, which constitutes corruption, or if the
Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office.
Section 8 – External Independent Monitor/Monitors
1.
The Principal appoints competent and credible external independent Monitor for this Pact. The task of the
Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement.
2.
The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently. He reports to the Chairperson of the Board of the Principal.
3.
The Contractor accepts that the Monitor has the right to access without restriction to all Project documentation of the Principal including that provided by the Contractor. The Contractor will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to his project documentation. The same is applicable to Subcontractors. The
Monitor is under contractual obligation to treat the information and documents of the
Bidder/Contractor/Subcontractor with confidentiality.
4.
The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Contractor. The parties offer to the Monitor the option to participate in such meetings.
5.
As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the
Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The monitor can in this regard submit non-binding recommendations.
Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action.

6.
The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference or intimation to him by the ‘Principal’ and, should the occasion arise, submit proposals for correcting problematic situations.
7.
Monitor shall be entitled to compensation on the same terms as being extended to/provided to Outside
Expert Committee members/Chairman as prevailing with Principal.
8.
If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commissioner, Government of India.
9.
The word ‘Monitor’ would include both singular and plural.
Section 9 – Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Contractor 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded.
If any claim is made/ lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged/determined by Chairperson of the Principal.
Section 10 – Other provisions
1.
This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal, i.e. DHANBAD (JHARKHAND).
2.
Changes and supplements as well as termination notices need to be made in writing. Side agreements have not been made.
3.
If the Contractor is a partnership or a consortium, this agreement must be, signed by all partners or consortium members.
4.
Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intensions.
--------------------------------
For the Principal
Place……………………
………………………………
Date ……………………
………………………………
----------------------------------
For the Bidder/Contractor
Witness
Witness
1
2
:
:
Justice Ashok Kumar Chakraborty (Retd),
BB-69, Sector I Salt Lake,
Kolkata – 700 064

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
APPENDIX-I
Performance Bank Guarantee Format
BHARAT COKING COAL LIMITED, DHANBAD
Messers __________________________________, a Company having its office at
__________________________________ (hereinafter called the seller) has entered into a Contract No. __________________________________ dated _________
(hereinafter called the said Contract) with CIL( hereinafter called the purchaser) to supply equipment on the terms and conditions contained in the said contract.
1. It has been agreed that ________ percent ( ____ % ) payment of the value of the equipment will be made to the seller in terms of the said contract on the seller furnishing to the purchaser a Bank Guarantee for the sum of Rs.
________________________________ equivalent to _____ % of the value of the stores/materials supplied by the seller, as security for the due and faithful performance of the terms of the said contract and against any loss or damage caused to or would be caused to or suffered by Purchaser by reason of any breach by the said Seller of any of the terms and conditions contained in the said contract.
The _________________________ Bank having its office at
_______________________ has at the request of Seller agreed to give the guarantee hereinafter contained.
2. We, __________________________________ Bank Ltd. do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the Purchaser stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Purchaser by reason of any breach by the said Seller or any of the terms and conditions contained in the said Contract or by reason of the Seller’s failure to perform the said contract. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. We shall not withhold the payment on the ground that the Seller has disputed its liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal proceeding is pending between purchaser and the Seller regarding the claim.
However, our liability under this guarantee shall be restricted to an amount not exceeding _____________.
3. We, __________________________________ Bank Ltd., further agree that the guarantee herein contained shall come into force from the date hereof and shall remain in full force and effect during the period that would be taken for the performance of the said contract and that it shall continue to be enforceable till all the dues of the
Purchaser under or by virtue of the said contract have been fully paid and its claims satisfied or purchaser certifies that the terms and conditions of the said contract have been fully and properly carried out by the said Seller and accordingly discharge the guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the ________ (date to be given) and unless the guarantee is renewed or a claim is preferred against the Bank within ____________ (months from the date of

the Bank Guarantee) we shall be discharged from all liability under this guarantee thereafter.
4. We, __________________________________ Bank Ltd., further agree with the Purchaser, that the Purchaser, shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said contract or to extend the time of performance of the said contract from time to time or to postpone for any time or from time to time any of the powers exercisable by the Purchaser, against the Seller and to forbear or enforce any of the terms and conditions relating to the said contract and we shall not be relieved from our liability by reason or any such variation or extension being granted to the said Seller or for any forbearance act or omission on the part of the
Purchaser, or any indulgence by the Purchaser, to the said Seller or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us.
The Bank further agrees that in case this guarantee is required for a longer period and it is not extended by the Bank beyond the period specified above, the Bank shall pay to the
Purchaser the said sum of ________________ (specify the amount) or such lesser sum as may then be due to the Purchaser and as the Purchaser may demand.
5. We, _______________________________Bank Ltd., lastly undertake not to revoke this guarantee during its currency except with the previous consent of the
Purchaser, in writing.
6. The Bank has under its constitution, power to give this guarantee and Mr.
________________
__________________________________ Manager who have signed it on behalf of the Bank have authority to do so.
7. This Bank Guarantee will not be discharged due to the change in the constitution of the
Bank or the Contractor.
Dated: ___________ Day of ____________20___ for _________________ Bank
Limited.
Signature of the authorised person for and on behalf of the Bank.

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
APPENDIX-II
FORMAT OF BANK GUARANTEE FOR SECURITY DEPOSIT
M/s. Bharat Coking Coal Ltd.
Koyla Bhawan
Koyla Nagar
Dhanbad – 826005
In consideration of M/s Bharat Coking Coal Ltd. having its office at Koyla Bhawan, Koyla Nagar, Dhanbad hereinafter called “the Purchaser” (which expression shall unless repugnant to the subject or context including its successors and assigns) having agreed under the terms and condition of Contract No. ………… dated
……….. made between M/s ……………………….. a Company having its office at …...……………
(hereinafter called the supplier in connection with supply of ………. hereinafter called the “said Contract” to accept a Deed of Guarantee as herein provided for Rs. …………. in lieu of the security deposit to be made by the supplier for their due fulfillment of the terms contained in the said Contract, we, the …………. Bank
Limited ( hereinafter referred to as the said Bank having its office at …………………. do hereby undertake and agree to indemnify and keep indemnified that Purchaser from time to time the extent of Rs. ……..(Rupees :
……………………… ) against any loss. Damage caused charges and expenses caused to or suffered by or that may be caused to suffered by Purchaser by reason of any breach or breaches by the said supplier or any of the terms and conditions contained in the said Contract and to unconditionally pay the amount claimed by the
Purchaser on demand and without demur to the extent aforesaid.
We, the …………….. Bank Limited do hereby agree that any demand made by Purchaser on the Bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. We shall not withhold the payment on the ground that the supplier has disputed its liability to pay or has disputed the quantum of amount or that any legal proceeding is pending between the Purchaser and the Supplier regarding the claim. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs. ………. We, the
………………… Bank Limited do further agree Guarantee herein contained shall come into force from the date hereof and shall remain in full force and effect up to ………………….. Unless demand or claim under this
Guarantee is made on us in writing on or before ……………. we shall be discharged of all liabilities under this
Guarantee thereafter.
We, the ………….. Bank Limited further agree with the Purchaser that the Purchaser, shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Contract or to extend the time of delivery of the specified items in the Contract from time to time or to postpone for any time or from time to time any of the powers exercisable by the
Purchaser against the said supplier and to forebear or enforce any of the terms and conditions relating to the said contract we shall not be relieved from our liability by the reason or any such variations or extension being granted to the said Supplier or for any forbearance act or omission on the part of the Purchaser or any indulgence by the Purchaser to the said Supplier or by any such matter or thing whatsoever which under the law relating to sureties would but for this provision have effect of so relieving us the Bank further agrees that in case this Guarantee is required for a longer period and it is not extended by the Bank beyond the period specified above. The Bank shall pay to the Purchaser the said sum of ……… or such lesser sum as may then be due to the Purchaser and as the Purchaser may demand.
We, the ……………. Bank Limited lastly undertakes not to revoke this Guarantee during this currency except with the previous consent of the Purchaser in writing.
The Bank has under its constitution power, to give this Guarantee and Mr. …………. Manager who has signed it on behalf of the Bank has authority to do so.
This Bank Guarantee will not be discharged due to the change in the constitution of the Bank or the Supplier.
Dated ………….day of ………
For …………….. Bank Limited.
Signature of the authorized person
For and on behalf of the Bank

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
APPENDIX-III
Format for Bank Details for Electronic Payment to be submitted offline
To
M/s Bharat Coking Coal Limited,
Koyla Bhavan, Koyla Nagar, Dhanbad-82
Dear Sir,
Sub: Authorisation for making all payments through ELECTRONIC FUND
TRANSFER SYSTEM /RTGS/CBS/INTRA BANK TRANSFER.
We hereby authorize Bharat Coking Coal Limited to make all our payments against our bills,
Refund of Earnest Money Deposit and Security Deposit, through Electronic Fund Transfer
System /RTGS/CBS/Intra Bank Transfer. The details for facilitating the payments are given below.(To be filled in Capital Letters)
1. Name of the beneficiary
2. Address ( with PIN code)
3. Telephone No. (with STD code)
4. Bank Particulars a) Bank Name b) Bank Telephone No. (with STD code) c) Branch Name d) Bank Branch Code e) Branch Address (with PIN code) f) Bank Fax No. (with STD code) g) 9 digit MICR code of the bank branch
(enclose copy of a cancelled cheque) h) 11 digit IFSC code of beneficiary branch i) Bank Account Number
5. j) Bank Account Type (Tick One)
Permanent Account Number (PAN)
Savings / Current / Cash Credit / other (Pl specify)
6.
7. e-mail address for intimation
BCCL Vendor Code
I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible. We also agree to bear the bank charges, if any for enabling such transfer.
(AUTHORISED SIGNATORY)
Name:
Date: Official Stamp
BANK CERTIFICATION
It is certified that above mentioned beneficiary holds a bank account No
__________________ with our branch and the Bank particulars mentioned above are correct.
Date:
(AUTHORESED SIGNATORY)
Authorization No.:
Name:
Official Stamp

E-Tender No.
BCCL/PUR/312201/12-13/ LAN RENTAL/RETENDER /13-14/20 Dated:16.05.2013
APPENDIX-IV
Format for
Affidavit on Non-judicial stamp paper in support of authenticity of credentials
AFFIDAVIT
I, _________________________________, Partner / Legal Attorney / Accredited
Representative of M/s _______________________________________________ solemnly declare that :
1.
We are submitting tender for the work _________________________________ against tender notice number
__________________________ dated _______________ .
2.
3.
4.
None of the partners of our firm is relative of employee of Bharat Coking Coal Limited.
All information furnished by us in respect of fulfilment of eligibility criteria and qualification information of this tender is complete, correct and true.
All documents / credentials submitted along with this tender are genuine, authentic, true and valid.
5.
If any information and document submitted is found to be false / incorrect at any time, department may cancel our tender and action as deemed fit may be taken against us, including termination of the contract, forfeiture of all dues including Earnest Money and banning / delisting of our firm and all partners of the firm etc.
Signature of the tenderer.
Dated ___________________
SEAL of
NOTAR
Y
E-Tender No. BCCL/PUR/ 312201 / 12-13/ LAN RENTAL/RETENDER / 13-14/ Dated:16.05.13