GUIDELINES IN FILLING HIR PROGRESS REPORT FORM
All HIR funded projects will be monitored regularly and evaluated by an expert panel appointed
by the Vice-Chancellor.
The first progress report must be submitted 8 months after the beginning of the project. The
second progress report will be 16 months after the project has started and the end of project
report is to be submitted within 3 months after the completion of the 2-year project.
Failure to comply with the submission of any report may result in the Principal
Investigator being barred from making future application for university research
funding.
HIR PROGRESS REPORT FORM
All information requested in the Progress Report Form must be completed. This includes the
HIR Reference Number, HIR Account Number, Project Title, the name of the PI, the date and
the amount of grant awarded.
Reporting should clearly relate to the actual achievement of the set milestones and outcomes in
the HIR Project Application based on the timelines. The PI should provide strong reasons for
failure to achieve milestones based on the timelines.
FINANCIAL REPORTING FORM
Budget details for each of the vote must be completed in the Financial Reporting Form. You
must fill in the original approved amount as well as the amount spent to date for each of the
vote. If there is a discrepancy between the allocated amount and the sum spent, the PI is
required to provide justification, and whether permission for this has been obtained.
If movement of funds from one vote to another has taken place, the PI must state whether
prior permission has been obtained and provide details.
Under vote 35000-Equipment, please provide detailed explanation if equipment purchased is
not on the original request list in the application form.
1
EXPECTATION
In the Progress Report Form, it is hoped that the following have been achieved:
(1)
(2)
(3)
(4)
(5)
There is an advancement of fundamental scientific knowledge
The quality of the research is up to expectation
The milestone and objectives are being met
The research is on schedule by meeting set timelines
There is capacity building and manpower development.
SUBMISSION PROCEDURE
Please submit hard copies of Page Title, Page Acknowledgement of the HIR Grant and Journal
Citation Report (JCR) of each publication.
A soft and hard copy of the progress report must be submitted to:hirgrant@gmail.com
HIR SECRETARIAT
DOOR C6, LEVEL 1,
HIGH IMPACT RESEARCH (HIR) BUILDING,
UNIVERSITY OF MALAYA
2
Cycle _ / 201 _
- HIR PROGRESS REPORT FORM (To be filled by Principal Investigator)
Objective of the form: To monitor research milestone, outcomes and financial progress.
th
Covering the period of
th
8 month
th
12 month
th
16 month
24 month
of the project period.
[Please tick the appropriate box]
A. PROJECT DESCRIPTION
Date of this report:
1. HIR Reference No : UM.C/625/1/HIR/
2. HIR Account No:
J
-
-
_
3. Project Title:
4. Principal Investigator :
5. This report is from
__________ 201_ to __________ 201_
(month)
(month)
6. Starting date of project: __________ 201_
B. MILESTONE ACHIEVEMENT
7. Based on the original project schedule, please fill in each milestone and indicate on a scale of 1 to 6
the achievement status.
Original Schedule
Milestone Description
Month
Year
Achievement
(please circle the appropriate no)
Did not achieve
1.
2.
3.
4.
5.
6.
3
Achieved
1
2
3
4
5
6
1
2
3
4
5
6
1
2
3
4
5
6
1
2
3
4
5
6
1
2
3
4
5
6
1
2
3
4
5
6
8. If any of the above milestones needs elaboration or was not achieved, please provide the reasons.
Milestone No __ :
Milestone No __ :
Milestone No __ :
Milestone No __ :
Milestone No __ :
9. Please state the changes (if any) you propose to the original project schedule.
4
C. FINANCIAL REPORT
10. Please report the expenditure of the project so far:
Expenditure RM
Approved
Spent
Project Cost Component
 Salary and wages (Gaji dan Upahan)(Vote 11000)
 Traveling expenses and subsistence(Perbelanjaan
Perjalanan dan Sara Hidup)(Vote 21000)
 Rental (Sewaan)(Vote 24000)
 Research materials (Bekalan Bahan Mentah) (Vote 26000)
 Maintenance and minor repair services (Penyelenggaraan
dan Pembaikan Kecil yang Dibeli)(Vote 28000)
 Equipment (Peralatan)(Vote 35000)
TOTAL
Percentage
of usage
(
%)
11. If there is/are variation(s) between the proposed and actual expenditure, please provide the reasons:
5
D. PROGRESS REPORT
12. Please provide in not less than 300 words the activities and progress of the project. Wherever
possible, indicate significant findings made so far. (Please use additional pages if necessary)
6
To Be Filled By PI
(Please tick appropriate box)
Inadequate
Acceptable
Very Good
13. Research status
1
2
3
4
5
1. Achievement on project objective
2. Achievement according to time schedule
3. Utilization of human resource
4. Utilization of research materials/supplies
5. Utilization of research equipment/facilities
6. Utilization of HIR fund
7.
Milestone achievement
8. Research status on timeline
9. Publication achievement
14. Publications achievement
(please state the number of achievement and attach together the front & acknowledging page)
Published
Accepted
In Process (please specify)
1. Articles in Tier 1 ISI
_____________
2. Articles in non-Tier 1 ISI
_____________
3. Research books/ Chapter in books
_____________
4. Seminar/ Workshop/ Conference papers
_____________
5. Patents
_____________
6. Other media (software)
_____________
7
15. Please state any problem(s) encountered which has/have impeded the activities and progress of the
project and what corrective action(s) do you plan to take.
16. Please provide any information which you want the HIR Evaluation Committee to know during its
deliberation on the continuance of your project.
Signature :
Chop/Stamp :
Date :
8
* Please submit hard copies of Page Title, Page Acknowledgement of the HIR Grant
and Journal Citation Report (JCR) of each publications .
LIST OF PUBLICATIONS WITH IMPACT FACTOR OF TIER 1 ISI/WoS JOURNAL
No
Year
Title
Journal
1
2
3
4
5
6
7
8
9
10
9
Impact
Factor
Previous
Tier Status
(no.of
tier/year)
Current
Tier Status
(no.of
tier/year)
No
Year
Title
Journal
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
20)
10
Impact
Factor
Previous
Tier Status
(no.of
tier/year)
Current
Tier Status
(no.of
tier/year)