INATTENDANCE:
MINUTESOFAMEETING
OFTHEASSOCIATIONOFVANCOUVERISLAND
ANDCOASTALCOMMUNITIESEXECUTIVE
HELDTHURSDAY,APRIL7,2016
VANCOUVERISLANDCONFERENCECENTRE,NANAIMO
CouncillorBarbaraPrice,Comox,President
DirectorMaryMarcotte,CowichanValleyRD,FirstVicePresident
DirectorEdwinGrieve,ComoxValleyRD,SecondVicePresident
DirectorNobaAnderson,StrathconaRD,EARepresentative
CouncillorJessieHemphill,PortHardy,DirectoratLarge
CouncillorCarlJensen,CentralSaanich,DirectoratLarge
MayorJosieOsborne,Tofino,DirectoratLarge
DirectorJoeStanhope,NanaimoRD,PastPresident
STAFFATTENDANCE: LizCookson,ExecutiveCoordinator
GaryMacIsaac,ExecutiveDirector,UBCM
PresidentPricecalledthemeetingtoorderat12:30pm.
AGENDA
Onmotionby2ndVicePresidentGrieve,secondedbyDirectorAnderson,
Thattheagendabeadoptedasdistributedwas
CARRIED
MINUTES
Onmotionby2ndVicePresidentGrieve,secondedby1stVicePresidentMarcotte,
ThattheminutesoftheMarch11,2016meetingbeadoptedwas
CARRIED
RESOLUTIONS
3(a)ResolutionsBeforetheDeadline
Liz Cookson advised that the original Parliamentarian, Lorena Staples, had realized she had another
commitmenttheweek-endoftheAVICCConvention.InconsultationwithPresidentPrice,shewasable
tosecureIanIzard,QC.Mr.IzardistheformerClerkoftheLegislature,andtheUBCM’sParliamentarian.
Asheisretired,heisnotinapositiontoofferhisservicesinreturnforsponsorshipasLorenaStaples
hadpreviouslysowillbepaidafeeforhisservices.
The resolutions received by the February 22 deadline were previously reviewed by the Executive
Committee at the March 11th meeting. Since then, correspondence was received from the City of
Colwood,theCapitalRegionalDistrictandtheCityofVictoriaadvisingofsimilarmotionspassedonthree
of the resolutions. These local governments were added as co-sponsors of the relevant resolutions.
Additional correspondence was also received from the Minister of Health and the Georgia Straight
Alliance.
AlsosubsequenttotheMarch11thmeeting,theExecutiveCommitteehadresolvedbyanemailvoteon
March 22nd to add the following comments from the AVICC Executive to Resolution R18 regarding the
IslandCorridorFoundation:
MinutesoftheApril7,2016MeetingoftheAVICCExecutive
1
TheAVICCExecutivenotesthatwehavenotinthepastbeeninvolvedinconducting
financialandgovernancereviews,anddonothavethecapacitytotakethison.
There was discussion on how to ensure this message was best communicated to the membership.
DecisionwastohaveoneoftheExecutiveMembersspeakfromthefloorduringtheresolutiondebate.
ThemessagewillnotethattherequestrequiresadifferentlevelofservicethantheAVICChasprovided
inthepast,andthattheExecutivewillultimatelyneedadditionaldirectionastowhatisintendedina
financial and governance review, so if R18 is approved it will require additional discussion of the
ExecutiveintheaftermathoftheConvention.
OnmotionbyDirectorHemphill,secondedbyDirectorJensen,
ThatthereportontheResolutionsReceivedbytheDeadlineandthecorrespondencesenttotheAVICC
Executiveregardingtheresolutionsbereceivedwas CARRIED
3(b)LateResolutions
GaryMacIsaacreviewedthecriteriaforadmittinglateresolutionsfordebate,andspoketotheproposed
recommendationstoadmitornotadmitinthedraftreportonResolutionsReceivedAftertheDeadline.
A further late resolution received April 6th was distributed at the Executive Meeting – Commercial
HerringFishery,WestCoastHerringRecoveryPlan,theCityofPowellRiver.
OnmotionbyDirectorAnderson,secondedby2ndVicePresidentGrieve,
That the report on Resolutions Received After the Deadline be amended to include the City of Powell
River’sresolutiononCommericalHerringFisherywas CARRIED
OnmotionbyDirectorOsborne,secondedbyDirectorAnderson
That the amended report on Resolutions Received After the Deadline be received, and that the
recommendationstoadmitornotadmiteachresolutionfordebatebeendorsedwas CARRIED
3(c)SolidWasteCommitteeResolution
2nd Vice President Grieve spoke to the presentation he will be presenting at the Convention, and the
proposed resolution. This is a resolution of the AVICC Executive, and not a special resolution. Past
PresidentStanhopewillbeChairingtheresolutionssessionwhenthisresolutioncomesforward,andwill
readtheresolution.2ndVicePresidentGrievewillspeaktotheresolutionfromthefloor.
Onmotionby1stVicePresidentMarcotte,secondedbyPastPresidentStanhope,
That the proposed resolution on the AVICC Special Committee on Solid Waste be presented to the
membershipasaresolutionoftheAVICCExecutivewas
CARRIED
CONVENTION
4(a)NominatingCommitteeReport
PastPresidentStanhopereviewedtheNominatingCommitteereportasdistributedintheAnnualReport
tothemembership.Nofurthernominationshadbeenreceivedsubsequenttothereport.
OnmotionbyPastPresidentStanhope,secondedby2ndVicePresidentGrieve,
ThattheNominatingCommitteereportbereceivedwas
CARRIED
4(b)FinalConventionProgram
LizCooksonreviewedthefinal2016AGM&Conventionprogram.
MinutesoftheApril7,2016MeetingoftheAVICCExecutive
2
OnmotionbyDirectorHemphill,secondedby1stVicePresidentMarcotte,
Thatthefinal2016AGM&Conventionprogrambeapprovedwas
CARRIED
4(c)ExecutiveResponsibilitiesDuringtheConvention
TheCommitteereviewedthesuggestionsforPartneractivitiesreceivedfromtheCityofNanaimo,and
requestedaseparatesurveytoindicateeachmember’stoptwosuggestions.
CORRESPONDENCE
OnmotionbyDirectorHemphill,secondedby1stVicePresidentMarcotte,
Thatthecorrespondencebereceivedwas
CARRIED
ADJOURNMENT
Atapproximately2:30pm,onmotionbyDirectorOsborne,secondedbyDirectorHemphill,
Thatthemeetingbeadjournedwas CARRIED
CouncillorBarbaraPrice
LizCookson
President
ExecutiveCoordinator
MinutesoftheApril7,2016MeetingoftheAVICCExecutive
3