Patient and Public Engagement Group
Terms of Reference
1.
INTRODUCTION
The Patient and Public Engagement Group is established in accordance with NHS
Guildford and Waverley Clinical Commissioning Group's Constitution. These terms
of reference set out the membership, remit responsibilities and reporting
arrangements of the Committee and shall have effect as if incorporated into the
Group's Constitution.
2.
PURPOSE OF THE PATIENT AND PUBLIC INVOLVEMENT GROUP
The PPE Group, provides the Governing Body, through the Quality and Governance
Committee, with a formal and transparent procedure in relation to its duties to involve
patients and the public in shaping NHS services, in accordance with the Health and
Social Care Act 2012, the specific requirements for patient and public involvement
set out in Towards Establishment: creating responsive and accountable clinical
commissioning groups DH Feb 2012 and the NHS Constitution as updated in March
2012. The purpose of the Committee is set out below.
The PPE group will take an overview of the implementation of the objectives in the
communications and engagement action plan adopted by the governing body to:-.
3.

Engage member practices

Engage patients and the public, at both the individual and community level, in
shaping local services as well as their own care

Engage our strategic partners at an organisational level such as other NHS
organisations, local government, third sector and private providers of health and
social care.

To advise the Governance and Quality Committee on appropriate
communications and engagement and guidance to deliver this strategy.
DELEGATED AUTHORITY
The PPE group does not have statutory delegated authority. The PPE Group is
accountable to the Quality and Clinical Governance Committee who retain the
delegated authority to act on behalf of the governing body as set out in their terms of
reference and in the NHS Guildford and Waverley constitution.
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Terms of Reference for Patient & Public Engagement Group/Quality & Clinical Governance
Committee 06/01/2015
4.
MEMBERSHIP
4.1
4.2
4.3
The group shall consist of:
4.1.1
The Chair of the Group who will be the lay member of the Governing
Body with responsibility for Patient and Public Involvement
4.1.2
One member of a Patient Participation Group in Guildford
4.1.3
One member of a Patient Participation Group in Waverley
4.1.4
One carer representing Carers Support Guildford
4.1.5
One carer representing Carers Support Waverley
4.1.6
One representative from Voluntary Action South West Surrey
4.1.7
One representative from Healthwatch Surrey representing the
Guildford and Waverley CCG area
4.1.8
One practice manager
4.1.9
A clinical member of the Governing Body
4.1.10
The Deputy Director of Governance & Compliance
4.1.11
The Policy & Engagement Manager
4.1.12
The Communications Manager
Other members of the community may be invited by the Committee to attend
meetings as appropriate.
4.2.1
The CCG will proactively invite people representing certain groups
within the Guildford & Waverley community to improve the reach of
patient and public engagement to traditionally more hard-to-reach
communities e.g. representatives from the two Citizens Advice
Bureaux.
4.2.2
Regular attendance required of PPE Group members will not be
expected for these representatives; instead, as the CCG develops its
commissioning intentions, different people will be invited to become
involved for a period of time. It will be a dynamic group that can
flexibly adjust.
In the event of the PPE Group Chair being unable to attend all or part of the
meeting, he or she will nominate a replacement from the other lay members of
the Committee to chair that meeting.
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Terms of Reference for Patient & Public Engagement Group/Quality & Clinical Governance
Committee 06/01/2015
5.
6.
APPOINTMENT OF EXTERNAL MEMBERS
5.1
The CCG shall invite external members to sit on the PPE Group from the
groups and organisations named.
5.2
In the case of voluntary organisations, these representatives will be
nominated by the voluntary organisation.
5.3
For PPG representatives, the CCG will seek membership via the PPG Chairs
Network; should there be more interest than places on the PPE Group, the
terms of service will be reviewed e.g. to run for one year rather than two, to
ensure the CCG benefits from as broad an input from patients as possible
whilst maintaining a manageable structure to carry out the required business
of the group.
CONFLICT OF INTEREST
6.1
7.
QUORUM
7.1
7.2
8.
All individuals attending a meeting, as a member or in attendance, must
declare any potential conflicts of interest in accordance with the CCG's
Conflicts of Interest Policy. It will be for the Chair to decide how potential
conflicts of interest are managed, including asking the individual to withdraw
from the meeting in some cases where issues are discussed or decisions
taken, in line with the Conflicts of Interest Policy.
A quorum shall be five members
7.1.1
The Chair
7.1.2
CCG internal member
7.1.3
Three external members to include one patient and one carer
Any decisions put to a vote at a meeting shall be determined by a majority of
the votes of members present. In the case of an equal vote, the Chair shall
have a second and casting vote.
FREQUENCY AND NOTICE OF MEETINGS
8.1
Meetings shall be held on a bi-monthly basis with additional meetings where
necessary
8.2
Members of the PPE Group should aim to attend all scheduled meetings but
must attend at least five of the six planned meetings each financial year.
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Terms of Reference for Patient & Public Engagement Group/Quality & Clinical Governance
Committee 06/01/2015
9.
10.
REMIT AND RESPONSIBILITIES OF THE GROUP
9.1
The PPE Group is established in line with the requirements of the NHS Codes
of Conduct and Accountability.
9.2
Review and scrutinise the Governing Body‟s Communications and
Engagement Strategy and action plan ensuring that public and patient
engagement and patient experience is embedded in the Clinical
Commissioning cycle.
9.3
Review and scrutinise specific stakeholder engagement plans associated with
NHS Guildford and Waverley CCG commissioning programmes and provide
advice and support to ensure they are fit for purpose and influential in
decision making.
9.4
Promote patient and public engagement in the review and redesign of NHS
services ensuring that the CCG can evidence where patient experience has
influenced change.
9.5
Review engagement processes for involving seldom heard groups to ensure
NHS Guildford and Waverley CCG is meeting its legal duties in this respect.
9.6
Provide advice and support to other NHS Guildford and Waverley CCG
committees in meeting their PPE requirements.
9.7
Promote NHS Guildford and Waverley CCG as a learning organisation in
terms of patient and public engagement.
9.8
Engage and collate feedback from patients and the public on services
received, not specific individual issues
9.9
Promote NHS Guildford and Waverley CCG as a learning organisation in
terms of patient and public engagement.
RELATIONSHIP WITH THE GOVERNING BODY
10.1
The PPE Group will provide a written report to the Quality and Clinical
Governance committee every quarter of progress against the agreed
Communications & Engagement Strategy action plan.
10.2
The CCG annual report shall include a section describing the work of the PPE
Group in discharging its responsibilities.
10.3
The minutes of meetings shall be formally recorded and submitted to the
Quality and Clinical Governance committee.
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Terms of Reference for Patient & Public Engagement Group/Quality & Clinical Governance
Committee 06/01/2015
10.4
11.
The PPE Group shall review the terms of reference on an annual basis and
any amendments required shall be approved by the Quality and Governance
Committee
CONDUCT OF THE COMMITTEE
11.1
11.2
11.3
The PPE Group will conduct itself in accordance with Nolan‟s seven principles
of public life, namely selflessness, integrity, objectivity, accountability,
openness, honesty and leadership1.
All members are bound by CCG Confidentiality policies and procedures.
All members are bound by the Social Media statement as follows:
“You undertake not to disclose or allow information to be disclosed, at any
time during the course of or following termination of your contract, any
„Confidential Information‟ relating to the CCG, its business, finances and
affairs to any third party without the consent of the CCG.
This includes disclosing information verbally or written, including electronically
via email or social media. „Confidential Information‟ means all information that
may be imparted in confidence or be of a confidential nature relating to the
activity or prospective activity, plans or internal affairs of the CCG which is not
in or has not entered the public domain and is not generally available to the
public.”
1
https://www.gov.uk/government/publications/the-7-principles-of-public-life/the-7-principlesof-public-life--2
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Terms of Reference for Patient & Public Engagement Group/Quality & Clinical Governance
Committee 06/01/2015