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WWW.OSPMA.ORG
A Publication of Oklahoma School Plant Management, Inc. Volume 1 / Issue 4 , August 2015
LED LIGHTING—Shifting Focus
BRIARWOOD , MOORE, OK 2013
on Available Light Products in the
21st Century Kelly Hartley, HE Williams,
Inc. CO & Les Pace CEM, CLEP, CLED
Storm Shelters in the School System–
Changing the process to design and
build FEMA compliant Storm Rooms—
Chris Hudgins, Tulsa Public Schools
Executive Director Bonds and Energy
Plant Management— Where do
we go from here in the Ever
Changing School
Environment.— Mike Mertens President
-elect of the National School Plant Management Association
Safety in the School– Change in
Patterns to Protect our Kids—
Beggs Public Schools Superintendent
Swearingen
Cindy
ARC-FLASH
ARC-FLASH –– Code
Code
Changes
Changes in
in NFPA
NFPA
70E
70E That
That You
You Need
Need
to
to Know.
Know.
Jason Watts, Certified TEGG Electrician,
Shawver& Son, Inc.
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38th ANNUAL CONVENTION TO BE HELD, Sept. 23, 24, & 25, 2015, at The Sequoyah Lodge,
Sequoyah State Park on Lake Ft. Gibson, 8 miles East of Wagoner, OK, on SH 51.
Check out our NEW WEBSITE @ WWW.OSPMA.ORG
Wednesday,
September 23, 2015
7:00 a.m. - Board of Directors Meeting
8:00 a.m. - Sequoyah Golf Course - Golf Tournament
Assignments Irons’ Driving Range & Box Lunch
8:30 a.m.-Fishing Tournament check-in, Lodge Lobby
9:00 a.m. - Golf Tournament, Shotgun Start (Four-man
Scramble) Refresh. Cart & Prizes
3:00 p.m. - Early Vendor Set-up
6:00 p.m. - Relax & Enjoy Western Hills
Thursday,
September 24, 2015
7:00 a.m. - Vendor Set-up
7:30 a.m. - Member Registration & Visit Vendors
9:00 a.m. - Convention Call to Order & General Session,
“Trent Gibson, State Dept. of Education, Director of Student
Transportation.
(4) “Lighting Overview; LED Info,”
—The Hickory Room—
Door Prizes (in each session)
4:15 p.m. - Break-Out Sessions:
(1) “NFPA” 70E Updates”
— Council Room —
(2) “SRP; Standard Response Protocol”
— Cedar Room —
(3) “Clean for Infections”
— Birch Room —
(4) “Are You Prepared for the “Storm””
— Hickory Room —
(5) “Restoring Contaminated Buildings”
— Oak Room —
- Door Prizes (in each session)
6:00 p.m. - Dinner Provided by
—Lodge Restaurant—.
7:00 p.m. - Game Night Begins
—The Seminole Room—
(Lots of Door Prizes)
(No Cash Prizes)
Cash & Door Prizes.
10:30 a.m. -Coffee, Rolls & Visit Exhibits
12:00 p.m.- Lunch (provided) Keynote Speaker
Mike Mertens, President Elect. National School Plant Managers Assoc.& Asst. Executive Director of Arkansas Association
of Education Administrators
1:00 p.m.—Vendor Introductions
1:30 p.m. - Visit Vendor Exhibits & Vendor Door Prize Drawings
3:00 p.m. - Vendor Meeting
(Election of Vendor Board Member)
3:15 p.m. - Break-Out Sessions:
(1) “New HVAC Guidelines,”
—The Council Room—
(2) “Multi-Hazard Planning,”
—The Cedar Room—
(3) “Disaster Preparedness,”
—The Birch Room—
Friday,
September 25, 2015
8:00 a.m. - Visit Vendor Exhibits
9:45 a.m. - Vendor Door Prize Drawings
10:00 a.m. - Break-Out Sessions:
(Presented One Time Only)
(1) “New Updates For Teacher Retirement” Discussion and Questions
Executive Director, Oklahoma Teachers Retirement System.
— Cedar Room —
Door Prize After
11:00 a.m. - Business Meeting, Evaluation, Treasure’s Report,
Elections & Wrap-up
—Cedar Room—
Cash & Door Prizes
REGISTRATION FORM on NEXT PAGE
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It is because of sponsors like the GOLD sponsors above that OSPMA can continue to reach out and
assist schools in Oklahoma in keeping their children safe and secure in their learning environment.
Please take the opportunity at the convention to stop by their booth and thank them for their steadfast
38th Annual Conference Details
The Oklahoma School Plant Management Association and The State Department of Education is jointly
sponsoring the 38th Annual Convention. It will be held at the Sequoyah Lodge, Sequoyah State Park, Wagoner, OK 74477 (8 miles East of Wagoner on SH-51), Sept. 23, 24, & 25, 2015.
Approximately 50 industry vendors will be in attendance to display their products at the trade show on
September 27th. The evening of September 26th, will be devoted to individual and family leisure. The evening
of September 24th, plans are being made for entertainment, meal and game night. Mike Mertens, President
Elect., National School Plant Managers Association will address us as the keynote speaker at our noon
luncheon.
The first general session will consist of Trent Gibson, Director of Student Transportation at the
State Department of Education. Topics to be covered in Break-out Sessions are listed in the agenda below.
There will be a number of door prizes given throughout the convention.
OSPMA will be giving cash door prizes and vendors will be giving a number of various prizes. Your
OSPMA $40 conference registration will include a free membership. Do not miss this fall convention if you
are involved in facility maintenance, upkeep or management in any way. We will address safety throughout the
convention. Mark your calendar and plan to attend.
If you plan on staying overnight, you should make reservations as early as possible. To insure the
special convention rates of $72.00 per single or $92.00 for a double. Call The Sequoyah Lodge at (800)
368-1486 and mention that you are with the OSPMA convention..
Make copies as needed, complete and mail the registration on page 4. Membership is free when you
register for the annual convention. A membership entitles the school district to membership discounts
at our various workshops during the current school year and a discount on our Safety Programs. Print,
complete the registration form located on page 4 of this newsletter and send it to our executive director. The
mailing address is on the form on the next page.
Come join us, we can help you save money and keep your students safe.
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Oklahoma School Plant Management Association
O.S.P.M.A.
20th Annual Jim Shields Memorial Scholarship Golf Tournament
September 23, 2015
Name:__________________________________________Handicap (0-36)____________________
Address:__________________________________________________________________________
School_____________________________________________________Date:__________________
Signature:__________________________________________________Phone:_________________
*Requested partner:___________________________________________
*Will be honored when possible
ENTRY FEE: $65.00 per player
Checks Payable to:
Mail to:
Oklahoma School Plant Management Association
Jim Mitchell, Executive Director
1201 Roefan Rd.
Midwest City, OK 73130
http://www.travelok.com/listings/view.profile/id.6732
19277 Park 10 Hulbert, OK 74441
Phone: 918-772-2297 / Toll Free: 866-602-4653
Fax: 918-772-3277
We are again enthused about this year’s Fall Conference and reuniting with friends
that we haven’t seen in a while. We are changing the starting time for our Golf Tournament, please realize that your support and participation are what have made each tournament successful. In turn, you have helped in furthering the education of one of the members’ children. This Golf Tournament funds our Scholarship program. Remember, by registering for the convention, you become a member. We would like to make this the most
heavily registered and attended of all past conventions. Get all registrations in as early as
possible and come join us.
The entry fee is $65.00 per player. The format will be a four-man scramble and
a shotgun start at about 9:00 a. m.. A box lunch will be provided and the driving range
(irons only) will open at 8:00 a.m. There will be plenty of door prizes and cash prizes, complete the registration form above, make checks payable to: The Oklahoma School Plant
Management Association and mail payment to:
Jim Mitchell, Executive Director, OSPMA, 11201 Roefan Rd., Midwest City, OK
73130.
Those that don’t play golf can register for ―FISHING TOURNAMENT at 8:30 a.m. in
Lodge Lobby.
[Make extra copies of forms If needed.]
INVOICE
P.O. #________
Annual Registration: $40.00 per school person
Date:___________
Make check or Purchase Order out to:
Mail to:
Oklahoma School Plant Management Association (ospma.org)
Name _______________________________Title_________________Phone___________email_______________
OSPMA
Name _______________________________Title_________________Phone___________email_______________
Jim Mitchell, Executive Director
11201 Roefan RD.
Name _______________________________Title_________________Phone___________email_______________
Midwest City, Oklahoma 73130
Cell Phone (405) 313-8645
School Dist./Technology/Higher Ed. ____________________________________________
Fax (405) 259-8478
Address___________________________________________________________________
jmitchell95@cox.net
City___________________________________ State__________Zip__________________
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OSPMA SAFETY PROGRAMS
{THERE IS STILL TIME TO ORDER FOR NEXT
SCHOOL YEAR!}
Do you have a problem scheduling safety meetings? Are you paying employees extra for those meetings? Those meetings can be reduced or even eliminated. The Oklahoma School Plant Management Association is again offering
a SAFETY PROGRAM for Support Employees to the schools of Oklahoma.
The Program consists of two series, one for all Support Employees and one for
Transportation Employees. To provide current information, revisions have been
made. The first memorandum for each series will be scheduled to go out in
July.
The Safety Program for all support employees is designed to assist the Oklahoma school districts in providing a safe working environment for support employees. It also has been compiled with the intentions of complying with the Oklahoma Department of Labor’s requirement of providing safety training to support
personnel on a quarterly basis. The program consists of a series of monthly
memorandums. The Transportation Safety Program is designed to provide a
review of the Oklahoma State Department of Education’s School Bus Driver
Certification Course. It has been compiled with the intentions of complying with
the Department of Labor’s requirement of providing safety training to support
personnel on a quarterly basis and providing training for re-certification of
school bus drivers. MOST IMPORTANTLY, IT IS DESIGNED TO ASSIST THE
SCHOOL DISTRICTS OF OKLAHOMA IN MEETING THE #1 GOAL OF
TRANSPORTING THE STUDENTS TO AND FROM SCHOOL AS SAFELY AS
POSSIBLE. The program consists of a series of weekly memorandums.
The Memo's will be constructed on a basic letterhead personalized from the
Safety Director, Transportation Director, Assistant Superintendent or Superintendent (School District’s choice). Vital information about the safety programs
is as follows:
(Smiles) - Includes a short line of humor. (Thought for
the Week) - Includes words of wisdom. {SUPPORT EMPLOYEES} (Safety Reminder) - Includes information on
the following topics: [Safety Awareness], [Slips, Trips, &
Falls], [The Lifting Challenge] & [Office & Classroom
Safety]. {TRANSPORTATION EMPLOYEES} (Safety/
Law Reminder) - Includes rules and/or regulations concerning School Transportation Issues as prescribed in the
State Department of Education’s School Bus Driver Certification Course, i.e., [Evacuation Drills], [Pre-trip Inspections], [Discipline], etc.
3.
A documentation form will be provided.
4.
Costs of the programs are as follows:
SUPPORT EMPLOYEES PROGRAM]
Member of (OSPMA)-------$250.00*
Non-member of OSPMA---- $300.00
[TRANSPORTATION EMPLOYEES PROGRAM]
Member of (OAPT)------- $250.00
Non-member of (OAPT)--- $300.00
* Attended 2014 Roofing, Turf & Grounds Workshop, Attended the
2014 Annual Convention or has pre-registered for the 2015 Annual
1. {SUPPORT EMPLOYEES} One set of twelve (12) original memorandums to
be copied by the school district for distribution through interschool mail to all
support employees at the first of each month. {TRANSPORTATION EMPLOYEES} One set of thirty-seven (37) original memorandums to be copied by the
school district for distribution through interschool mail to each certified bus
driver and mechanic on a weekly basis. Each memorandum will be dated to
correspond with the school district’s calendar. The school district must provide
OSPMA with a current school calendar.
2. The format for the safety memorandums is in three (3) sections as follows:
Complete the Order Form below and send purchase order
request, Blank Letterhead, & School Calendar
or make inquiries to:
Jim Mitchell, Executive Director, OSPMA,
11201 Roefan Rd., Midwest City, OK 73130.
Cell Phone (405) 313-8645 / Fax (405) 259-8478
jmitchell95@cox.net
````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````````` `````````````````````````````````
ORDER FORM - OSPMA SAFETY PROGRAMS - 2012/2013 SCHOOL YEAR
RENEWAL______ NEW ORDER______
SUPPORT PROGRAM______
P.O. # _________
TRANSPORTATION PROGRAM______
Person’s Name to Appear on Support Memos: _______________________________Title____________________
Person’s Name to Appear on Trans. Memos: ________________________________Title____________________
[I do not wish to order at]
[this time, please send me]
[samples of: Support______]
[
Transportation______]
[ Table of Contents______]
School/Vo-Tech/Higher Ed._______________________________________
Address_________________________________________________________
City_________________________________State______Zip_____________
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Mike Mertens
Served as Assistant Executive Director of the Arkansas Association of Education Administrators (AAEA) since 2008. AAEA is an umbrella organization with
12 state constituent educational associations that serves over 2,600 Arkansas
school administrators. In addition to working at the state level as an advocate
for public school children and Arkansas educators, Mr. Mertens works directly
with the Arkansas School Plant Management Association (ASPMA), the Arkansas Association of Career and Technical Education Administrators (AACTEA),
and the Arkansas Association of School Business Officials (AASBO). He also
is currently President-elect of the National School Plant Management Association. Prior to coming to work at AAEA, Mr. Mertens spent 37 years as a public
school teacher, building principal, assistant superintendent for support
services, and superintendent.
In 2008, Mr. Mertens was recognized as the Central Arkansas Superintendentof-the-Year as also as the Arkansas School Business Official of the Year. In
2013, he received the ASPMA President’s Blue Ribbon Award for outstanding
service in the area of plant management and school facilities.
Mr. Mertens and his wife Margie are the proud grandparents of 14 grandchildren, all of which attend public schools in Arkansas.
Superintendent Beggs Public Schools
Cindy Swearingen, MEd, CEM is the only School Superintendent in OK to have
earned her Certified Emergency Management credentials. Mrs. Swearingen
teaches Multi-hazard Planning for Schools at Emergency Management Institute
for FEMA in Emmitsburg, Maryland. She has traveled to many states to teach
the course onsite. She is also a certified ALICE instructor-shooter in schools
trainer.
Cindy Swearingen
She spear-headed a top level administration team of Oklahoma leaders to
attend the class in 2013. Participants included State Fire Marshal Robert Doke
and COFT Administrator Jon Hansen, as well as leaders from Ok Highway
Patrol, Ok Dept of Homeland Security, OK State Dept of Health, CCOSA and
Oklahoma State School Boards Association administration.
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Executive Director of Bond and Energy Management, Tulsa Public Schools
Chris Hudgins
As a licensed architect Chris began his architecture career at a small firm in Sand
Springs, Ok with the majority of the work being K-12 experience which helped in
his transition to Tulsa Public Schools Bond Office as Lead Architect since 1996.
Chris graduated in 1991 with a Bachelor’s in Architecture from Oklahoma State
University. Chris has been involved with numerous projects through the years
with new schools at Booker T. Washington High School, Mark Twain, Kendall
Whittier, Eugene Field Elementary schools and Clinton Middle School to name a
few.
Chris supervised over $750,000,000 of projects over the last 19 years as the
Bond Department Lead Architect. As part of the Bond Department Senior Staff
Chris helped to successfully pass the last 7 bond issues with the last issue passing with an 85% approval.
Chris lives in Mannford Oklahoma with his wife Lisa and 3 children Charlie,
Madison and Garett. There will be two of my kids enrolled at Oklahoma State
University next year. Madison will be a freshman in Agriculture Communication,
and a senior, Garett in Pre Vet Medicine.
District Safety Officer, Moore Norman Technology Center
Chris is a Certified Safety and Health Official. She has been in safety for the
past 12+ years. Chris developed and oversees MNTC Emergency Response
Teams which includes First Aid Support Team (FAST), a 25 member Community Emergency Response Team (CERT is developed by FEMA) and the Crisis
Counseling Team. She is Certified by OK-First Mesonet, Oklahoma’s Weather
Network. Chris is a member of the Oklahoma Emergency Management Association, Local Emergency Planning Committee (LEPC) for Cleveland County,
Certified in Disaster Animal Sheltering, Member of OSPMA and active in
community emergency planning.
Chris Klein
Director Long Term Programs, Moore Norman Technology Center
Terri Helvey is the Director of Long Term Programs at Moore Norman Technology Center. Prior to being employed at Moore Norman, she was the principal at
Lexington High School. During that time she was the chair of the Safe and
Healthy Schools Committee and was responsible for drills and safety compliance for the district. She spent 17 years as an instructor at Mid-America
Technology Center and was an adjunct instructor at the University of Central
Oklahoma.
Terri Helvey
Topic
Standard Response Protocol (SRP) is being adopted by school and district administrators, emergency managers, law enforcement and emergency medical
services across the country. SRP is based not on individual scenarios but on
the response to any given situation. SRP demands a specific vocabulary but
also allows for great flexibility. There are four specific actions that can be performed during an incident: Lockout, Lockdown, Evacuate and Shelter.
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Master of Science Degree from San Francisco Institute of Technology
Internationally Certified, and ANSI accredited and a Certified Energy
Manager, Certified Lighting Efficiency, Certified LED Lighting Professional
that is Trained EPA Indoor Air Quality for K-12 schools.
Co Author of the 5th Edition of the Energy Mangers Hand Book
Co Author of the US Department of Forestry Project Learning Tree
Twice presenter to the “World Energy Engineers Congress” and white papers
published.
Facilitator for the Oklahoma Green Schools Program ; Serving K12 since
1970
Currently sits on the City of Tulsa Board of Sustainability
Les Pace
Kelly Hartley, Business Development Manager at H.E. Williams, Inc., has
been in the lighting industry for eight years. She has a Bachelor of Science
Degree in Communication from Pittsburg State University. Kelly volunteers
for several civic and professional organizations. She is currently immediate
past president of Tri State Area Contractors Association, Joplin, MO, and
Children’s Haven of Southwest Missouri. She is also a member of the board
of trustees of the Carthage Public Library, Carthage, MO, and is past
president of Carthage R9 School Foundation.
Kelly is a life-long resident of Carthage. She and her husband have two
grown daughters. Kelly says her mission in life is to “always make a
difference.”
Kelly Hartley
Roger Robertson, Project Engineering Manager at H.E. Williams, Inc. will
discuss the largest innovation in lighting since linear fluorescent: LED
technology. Roger will compare fluorescent and LED, show you the
components of both, explain certifications and terms you should know before
buying, and open the floor to your questions and discussion. Roger has
been in the lighting industry for 26 years, and understands the challenges you
are facing.
Roger Robertson
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After serving in the United States Navy from ’89-’01 as a personnel specialist,
serving in both Desert Storm and Desert Shield Jeff has spent the last 14 years
in the electrical field. Installing, maintaining, and repairing various electrical and
control systems.
Over the past several years he has focused primarily on conducting arc flash
analysis/surveys for military, commercial, and industrial clients. In doing so he
has assisted clients in becoming compliant, and sustaining compliance with
NFPA 70E and OSHA standards.
Currently he is the lead arc flash technician with Shawver & Son, Inc., a full
service electrical contractor in Oklahoma City, Ok.
Jeff Burt
After wandering the state the past few years it is great to come back to the new and improved
Sequoyah State Park and Lodge. The sleeping rooms have been completely renovated with new plumbing
and fixtures. The dinning area has been updated and the convention hall has new electric and lighting to show
off your wares in a much better atmosphere.
Not that two years ago was a bust but it did prove some challenges since we only had two weeks to
change our venue do to the delays in renovations at Western Hills. Last year was an eye opener as well when
we met at NCED in Norman. It was a great facility but very expensive. We are glad to be back with our friends
at Sequoyah Lodge and the excellent meals and service they have provided us on all of our previous visits.
We are sure you will agree this feels like home.
This year the Conference theme is about being prepared for the changes (challenges?) that are
headed our way from code updates and new dangers from unknown people to What Mother Earth will throw
at us in the way of extremes and how to build for that contingency.
There are many issues with funding or lack thereof that are getting many schools looking at the
alternatives in HVAC and Lighting to reduce their costs of operations allowing for more money to be spent on
the children in out districts and less on the utilities, always a good thing.
Wednesday will be a “Hole In One” and a “Whopper” day as OSPMA is proud to host two
scholarship fundraisers at the same time the Jim Shields Memorial Golf Tournament with sponsorship by
DIXON GOLF and the OSPMA “WHOPPER” tournament at the dock by the lodge. Details for both are in the
conference newsletter.
Thursday will be a great day to checkout the vendors and the new items to make your life easier as a
superintendent or plant manager by giving your staff what they need to succeed for you. There are break out
sessions from many industry leading professionals—Checkout their bios on pages 6-8 in the newsletter.
The Conference and OSPMA would not be able to bring you this information or opportunities with out the help
of our GOLD, SILVER and BRONZE Sponsors. To them we say a heartfelt THANK YOU!!
Very Respectfully,
Tracy DeLaughter, President OSPMA
Tulsa Public Schools
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TRC strives to deliver high quality property recovery, restoration and
reconstruction services with integrity. TRC and its employees are dedicated
to serving our customers in order to reduce interruption resulting from a wide
array of disasters and emergencies and to mitigate loss from such events.
TRC is committed to maintain and utilize the most current technologies and
to consistently invest in the continuing education and effectiveness of its
greatest resource - its people.
Lennox Commercial is a leading provider of high-efficiency packaged rooftop
units, split systems, HVAC controls, furnaces and indoor air quality products for
the light commercial industry. Committed to helping our customers through
advanced products and unsurpassed customer service, Lennox Commercial
delivers effective HVAC solutions that improve comfort and protect profits.
ESPO Fire & Water is a home and building restoration company headquartered in Tulsa, Oklahoma. Since 1983, we have provided quality, dependable, and efficient services to our customers in times of a disaster throughout
the United States. ESPO Fire & Water's consistent quality of service sets
it apart from its competitors and makes it a leader in the industry.
After witnessing the introduction of linear fluorescent lamps in New York City
at the 1939 World’s Fair, H.E. Williams was inspired. He returned to his
Carthage, Missouri factory and began investing in equipment to manufacture
light fixtures. Williams quickly became known for high quality, high
performance lighting, especially in schools. Seventy-five years later, the
company is still independently owned and operated by the Williams family.
SERVPRO is a trusted leader in the restoration industry, and our highly
trained technicians provide 24-hour emergency service. SERVPRO is
dedicated to responding faster to any size disaster with the training,
equipment, and expertise for your restoration or cleaning needs. When
fire, water, or storm damage strikes your school, you need professional
help that caters to school priorities like student and faculty safety.
SERVPRO works efficiently as possible to make it “Like it never even
happened.”
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OKLAHOMA SCHOOL PLANT MANAGE MENT ASSOCIATION
Sponsorship/Partnership Program
OBJECTIVES
To promote professional services or products.
To provide opportunity to showcase new products and services.
To display your commitment to the OSPMA.
To provide statewide exposure to the OSPMA members and potential members.
For more details contact Jim Mitchell @ jmitchell95@cox.net
GOLD Level Features:
[Cost - $2,000.00]
Three free 1O' X 1O' booth spaces at the Annual OSPMA Convention.
Four (4) registrations/mem berships at the Annual OSPMA Convention with four (4) banquet tickets.
Special recognition in all OSPMA newsletter, which includes a business card size advertisement
(camera-ready original to be provided by the vendor.)
List of all OSPMA Convention attendees/members, updated list to be mailed in January following the
current convention.
SILVER Level Features:
[Cost— $1,500.00]
Two free 10x10 booth spaces at the annual OSPMA Convention
Three (3) registrations/memberships at the Annual OSPMA Convention with three (3) banquet tickets.
A one-half page of advertisement in the Annual OSPMA Convention program (camera- ready
original to be provided by the vendor.)
Will receive recogni tion for helping to sponsor the An nual Scholarship Golf Tournament
BRONZE Level Features:
[Cost - $1,000.00]
One (1) free 10' X 10' booth space at the Annual OSPMA Convention.
Two (2) registrations/memberships at the Annual OSPMA Convention.
Special recognition at the Annual OSPMA Convention which includes helping to sponsor the lunch in the vendor area.
A one-fourth page of advertisement in the Annual OSPMA Convention program (camera-ready original to be provided by
the vendor.)
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