REQUEST FOR PROPOSALS
CITY OF DOUGLAS, WYOMING
CONTRACT CITY ENGINEER
The City of Douglas, Wyoming is requesting Proposals from responsible firms or individuals to
provide contract professional engineering services for the City of Douglas City Engineer.
The City of Douglas will receive sealed Proposals for the City of Douglas, City Engineer until
5:00 p.m. local time, Friday, April 24, 2015.
If you have questions please call Anthony Tolstedt, City Administrator at 307-358-3462.
Proposals are to be delivered to Douglas City Hall, 101 N. 4th Street, Douglas, Wyoming or to
the mailing address:
City of Douglas
City Engineer Search
P.O. Box 1030
Douglas, WY 82633
It is anticipated the City will review the Proposals and enter into an Agreement with the selected
engineer/surveyor or engineering/surveying firm on or before July 27, 2015.
I.
SCOPE OF WORK
1. The selected firm will provide professional engineering and surveying services for all
assigned work. A professional engineer shall review and stamp all drawings. All
services and all planning shall conform to the Rules and Regulations set forth by the State
of Wyoming.
2. The selected firm will work closely with the City Administrator, Public Works
Department, Community Development Director, Clerk, and Treasurer of the City of
Douglas in the completion of this task set.
3. The intent of the proposal is to provide the City with contract City Engineering services
as follows:
a. Preparation of plans, specifications, contract documents, estimates, reports,
inspections, construction supervision, construction surveying and property surveys for
all construction, changes and improvements in the physical properties of the city.
b. The performance or supervision of the survey of all streets, alleys, avenues, public
ways and all other such places as shall be required by the governing body.
c. The review of subdivision and development plans, public improvement plans and
studies with city staff and developers as part of the development review process.
City Engineer – Request for Proposals
Page 1 of 4
d. The approval of engineering plans prepared by other engineers for conformance with
City standards.
e. The performance of related duties as directed by the governing body.
II.
PROPOSAL’S CONTENT
Interested and qualified individuals or firms are invited to submit a Proposal outlining their
Qualifications for the City of Douglas City Engineer position. The Proposal should be organized
as follows:
1. Title page: include the name of the primary contact for the Proposer, with mailing
address, e-mail address, and telephone and fax numbers.
2. Qualifications of the Proposer: provide a summary of experience with similar contract
work.
3. Team Qualifications: provide experience summary and resumes for specific personnel
that will be assigned to the project including verification that they have experience with
similar projects and will be available to complete the project.
4. Project References: include contact name, address phone number and e-mail address for
at least three (3) references for the past similar work.
5. General Information: provide any additional information you feel would be useful during
the review process.
6. Hourly Rate Schedule: include an hourly rate schedule for the individual/firm/team. Also
include individual rates for miscellaneous services and charges.
All Proposals are to be printed on an 8.5 x 11 page format. Please label the Submittal as follows:
“Proposal – City of Douglas City Engineer”.
III.
GENERAL INFORMATION FOR PROPOSERS
1. Consultant shall provide a general list of all materials, equipment and labor necessary to
perform the tasks outlined, including administrative support and fees, and shall provide
cost numbers for these items.
2. Consultant must provide proof of insurance at
3. No Proposal shall be accepted after the cutoff date and time for acceptance of the
Proposals.
4. The City reserves the right to reject any or all Proposals.
City Engineer – Request for Proposals
Page 2 of 4
5. Proposals cannot be withdrawn for 30 days after the day that Proposals are due.
6. This contract will be for a period of two years, renewable upon agreement of each party.
7. Payments to the Consultant will be once per month and will be made upon a proven
expenditure basis. Payments on each monthly Pay Application will be made following
the City of Douglas Purchasing Policy.
IV.
SELECTION PROCESS
The selection will be based on information provided in the Proposals. A Selection Committee
consisting of City staff and elected officials will be organized to review all submittals and rank
the Proposals based on the Selection Criteria. Up to three firms may be selected for further
consideration. These firms may be asked to submit additional information or participate in a post
Proposal interview. A contract will be negotiated with the selected individuals/firm.
SELECTION CRITERIA
V.
Individuals/firms will be selected based on information provided in the Proposal. The selection
criteria will include:
1. Quality of similar experience;
2. Knowledge and understanding of the proposed work and how the work will be
conducted;
3. Location of the firm;
4. Qualifications of the Proposer;
5. Quality of references and results of reference checks;
6. Past experience of the individuals/firm’\;
7. Cost effectiveness considering the Cost Proposal
VI.
DEADLINE AND GUIDELINES FOR SUBMITTALS
1. The deadline for Proposal submittal is Friday, April 24, 2015, 5:00 p.m. local time.
Submittals received after the deadline will be returned unopened.
2. Submit six copies of the Proposal and a digital copy via CD or Flash Drive.
3. Fax or e-mail submittals will not be accepted.
City Engineer – Request for Proposals
Page 3 of 4
4. The successful individual/firm must enter into Professional Services Agreement that
specifies requirements for indemnification, insurance and other applicable policies.
5. Any or all submissions may be rejected as deemed in the best interest of the City of
Douglas.
6. The City reserves the right to waive any irregularities or technicalities in the submittals as
it deems appropriate to best serve the public interest.
City Engineer – Request for Proposals
Page 4 of 4