Changes to Registration Status form
Instructions: Please read the accompanying notes for guidance ¹¯⁹ before completing both sections and submitting the form to
your Academic Centre / Education Support Team (IOP) / Assessments and Records Centre (ARC).⁷ Please note that you may
be asked by your Department to provide additional information to facilitate the completion of Section two of this form.
SECTION ONE (to be completed by the Student)
Personal details
(Please tick):
Undergraduate
Postgraduate Taught
Postgraduate Research
Other
Surname:
Forename(s):
Student number (as shown on ID card):
Name of Tutor/PhD Supervisor
School and Department/Division (e.g. NMS, Maths):
Programme of Study (e.g. BA War Studies and History):
Year of Study (e.g. year 2)
Mode of Attendance (e.g. full-time)
Type of Change (Please tick). ¹
Interruption
Withdrawal
(e.g. temporary withdrawal
from the College)
(e.g. permanent withdrawal
from the College)
Transfer
(e.g. to another programme
Mode of Attendance
of study at King’s)
time to part-time)
(e.g. changing from full-
Please state your reason for change (continue on a separate sheet if necessary and attach to the back of this form)
Please attach supporting documentary evidence where appropriate (e.g. medical evidence)
Does the change in status affect your module registration (taught programmes)?
Yes
If yes, please complete a ‘Change to Module Registration’ form and attach to the back of this form.²
No
Are you in receipt of funding?
Yes
No
If yes, please state the funding body (e.g. Graduate School, Research Council, School/Department) ______________________
Are you in the UK under a Tier 4 visa?
Yes
No
Have you contacted the Student Advice &International Support team for advice? *
Yes
No
Name & Signature of Student Adviser: _________________________________________ Date: _________________
* Please note that for certain changes to registration status, i.e. where there may be consequences e.g. student funding, it is
recommended that you contact the Student Advice & International Student Support team (SAISS). If you are currently
studying in the UK under a Tier 4 Visa you will be required to contact SAISS for advice and ask them to sign this form.
Failure to do so may result in a delay to processing your request and you may be liable for College fees until such time as your
change in status is authorised.³
Signature of Student: ________________________________________________ Date: _____________________
By signing this form you are declaring that the information provided above is true.
⁶Students required to submit their form to ARC at the Strand may do so via the Compass (Macadam, B1)
Turn over
SECTION TWO (to be completed by the Department in liaison with the student)
Confirmation & Authorisation for Change in Status⁴
Interruption of Studies
Length of interruption requested (e.g. 1 month, 1 year, please note maximum period is 2 years) ________________
Start date of interruption: DD/MM/YY ____________________________________________
Expected end date of interruption: DD/MM/YY _________________________ Returning to year (e.g. 1 st) _______
Occupational Health clearance required before re-enrolment? (Health programmes only)⁵
Yes
No
Permanent Withdrawal from College
Confirmation of last date of attendance: DD/MM/YY __________________________________
Transfer Programme of Study
From (Current Programme): ____________________________________________________ Date: __________________
To (New Programme): _____________________________________________________ year of study (e.g. 1st) _________
With effect from: DD/MM/YY ______________________
Change of Mode of Attendance
From (Mode of Attendance): _____________________ Date: ____________________
To (Mode of Attendance): _______________________ Date: ____________________
Authorisation
Name & Signature from Department*: ___________________________________________________ Date: ______________
Name & Signature from Department*: ___________________________________________________ Date: ______________
Name & Signature from Department*: ___________________________________________________ Date: ______________
Note: signatures are required from all departments concerned. Please check with your Department who is authorised to sign
the form as this depends on your programme of study and the type of change requested.⁶
* for Postgraduate Research students, signatures will be required from your supervisor and PARC Chair/PhD Co-ordinator
(or equivalent). For certain changes a signature may also be required from the Head of Graduate Studies for your School.
Office Use only (tick/date if applicable)
SITS screens
prompts
e.g. Status, MOA,
end dates
e.g. RFT; Load
e.g. Modules
e.g. research
student fields
Internal
Tuition Fees
External
Supporting
Evidence
Accommodation
form signed
Department
Credit Control
LEA/SLC
No of chargeable
weeks/ months
Revised amount
Student
Student Funding
(if applicable)
SGU
(NHS)
Research
Council
UKBA
£
Notes for Guidance
1.
Type of Change
(a) Interruption: Where you are temporarily withdrawing from your programme of study for a period of time with
every intention of returning to the College. Please note that the maximum period of interruption allowed by the
College regulations is two years.
(b) Withdrawal: Where you are permanently withdrawing from the College with no intention of returning to
complete your programme of study.
(c) Transfer: Where you wish to transfer from your current programme of study to a new programme of study at
King’s College London. This could be either within the same department or transfer to a different department.
(d) Mode of Attendance: Where you wish to transfer from full-time study to part-time study or vice versa.
2.
Change to module registrations: if the changes in status necessitate a change to your module registrations for the
academic year in question, please complete a ‘Change to Module Registration’ form. Forms are available from the
Assessment and Records Centre (via the Compass) or downloadable from the Assessment and Records Centre web
pages.
3.
Student Adviser: Please note that for certain changes to registration status or where you are currently studying in the
UK under a Tier 4 Visa you will be required to contact the Student Advice & International Student Support Office
for advice and ask them to sign this form. Failure to do so may result in a delay to processing your request and you
may be liable for College fees until such time as your change in status is authorised.
4.
Tuition Fees: Please note that you could be billed for tuition fees pro-rata to the date of interruption or withdrawal
from the College. Any refund on tuition fees already paid will automatically be held on your account for future
study. If you wish to claim back a refund you will need to contact Credit Control direct to request this.
5.
Occupational Health checks: please note this question is only applicable for students registered on Health
programmes.
6.
Authorised signatures: Signatures are required from all departments concerned e.g. if you are transferring from a
programme in War Studies to a programme in History, you will be required to obtain signatures from the losing and
gaining departments. You should check with your Department who is authorised to sign the form as this depends on
your programme of study and the type of change requested.
Postgraduate Research students, signatures will be required from your supervisor and PARC Chair/PhD Coordinator (or equivalent). For certain changes a signature may also be required from the Head of Graduate Studies for
your School. Please refer to the key documents for current students on the Graduate School web pages for further
information.
7.
Submitting the form: Once both sections of the form have been completed you should submit this to the relevant
Academic Centre / Education Support Team (IOP) / Assessment and Records Centre (ARC). Students required to
submit their form to ARC at the Strand campus may do so via the Compass (Macadam, B1)
8.
Further information: Further information on the above is available by clicking on the following link:
http://www.kcl.ac.uk, and typing a keyword into the search site e.g. advice.
9.
Useful contacts: You can email the following for advice on completing this form:
advice@kcl.ac.uk (Student Advice & International Student Support)
thecompass@kcl.ac.uk (based at the Strand Campus, the Compass provides support and guidance for students)
credit.control@kcl.ac.uk (provides advice on tuition fee invoices and refunds)
graduateschool@kcl.ac.uk (provides guidance on registration of PGR students)
pgr_arc@kcl.ac.uk (Research Records team in the Assessment and Records Centre, Strand campus)
pgt_arc@kcl.ac.uk (Graduate Records team in the Assessment and Records Centre, Strand campus)
ug_arc@kcl.ac.uk (Undergraduate Records team in the Assessment and Records Centre, Strand campus)
biohealth@kcl.ac.uk (Undergraduate Biomedical and Health Sciences programmes†)
bdsenquiries@kcl.ac.uk (Undergraduate Dental Institute programmes†)
iop.educationsupport@kcl.ac.uk (IOP programmes)
mbbsenquiries@kcl.ac.uk (Undergraduate School of Medicine programmes†)
Postgraduate taught students in the Schools of Biomedical and Health Sciences; Medicine and Dentistry should
contact their relevant Programme Officer in the Academic Centre for advice on completing the form.
†