D-494B (9-07)
User Authorization Request Form
BMS2 / Crystal Reports / BMS2 Web
User information
Date of Request:
User ID:
Name:
Phone No:
Organization:
Employee No:
(PENNDOT Only)
Classification Title:
Job Title:
Job Duties:
Employee Signature:
Date
Supervisor Signature:
Date
BQAD Approval:
Date
Authorization
Request
System
Authorization Level
(Check appropriate boxes)
BMS2 - New
PennDOT Revision
Internal
Deletion
Organization
(Check appropriate boxes)
Browser
Inspector
Inspector Supervisor
Project User
PennDOT Only
Project Supervisor
Super User (BQAD only)
Admin (BQAD only)
Crystal New
Reports Revision
for BMS2
Deletion
BMS2
Web
Reader Only
Reader and Publisher
PennDOT Only
BMS2QUERY Access
New
Admin
Consultant
Revision
Browser
Municipality
Deletion
Browser Inventory
Planning Partner
Browser Inspection
FHWA
Inspector
Agency Bridge Owner
Inspector Supervisor
PennDOT
Owner Agent
Structure Owner
See reverse side for descriptions of Authorization Levels.
AUTHORIZATION LEVEL DESCRIPTIONS
Admin - By registering as a Business Partner an organization is provided with a single BP Administrator userid. This
administration userid is used to manage and maintain all BMS2 Web and ECMS userids for that organization's users. The BP
Administrator user has access only to security and Business Partner information. “Named” userids must be created to gain
access to BMS2 Web and other ECMS Business Partner functions. BP Administrator users can Create, Modify, or Delete other
users for their company, and reset passwords for their company’s users. (Applicable organizations - PennDOT, Consultant,
Municipality, Planning Partner, FHWA and Agency Bridge Owner)
Browser – The Browser is a “read-everything, change-nothing” kind of access. All of the modules may be accessed, but
nothing in the database can be changed. Therefore, within BMS2 Web a user with Browser access can only view data – fields
are protected and edit functions are disabled. (Applicable organizations - PennDOT, Consultant, Municipality, FHWA and Agency
Bridge Owner)
Browser Inventory – Same as Browser except only the modules with inventory data may be accessed, but nothing in the
database can be changed. (Applicable organizations - Consultant, Municipality, FHWA and Agency Bridge Owner)
Browser Inspection – Same as Browser except only the modules with inspection data may be accessed, but nothing in the
database can be changed. (Applicable organizations - Consultant, Municipality, FHWA and Agency Bridge Owner)
Inspector – The Inspector role allows for reading all inspection and inventory data and using all of the Inventory and
Inspection related functionality of BMS2 Web. Within BMS2 Web, users with Inspector authority can access all inventoryand inspection-related screens and have edit access to inventory data and to inspection data for any inspection that is not in
Accepted (approved) status. (Applicable organizations - PennDOT, Consultant, Municipality and Agency Bridge Owner)
Inspector Supervisor - The Inspector Supervisor role builds on the Inspector role with additional abilities to review and
approve inspections. In particular, Inspection Supervisors have the privilege to approve inspections and modify data for
inspections in “Approved” status. Within BMS2 Web, users with Inspector Supervisor authority have the ability to edit all
inspection data available in BMS2 Web, regardless of the corresponding inspection status. (Applicable organizations PennDOT, Consultant, Municipality and Agency Bridge Owner)
Owner Agent – An Owner Agent is an external business partner that can act on behalf of an Owner for a structure. Owner
Agents have the same level of access to structure data as the corresponding owner, including the ability to assign or revoke
the assignment of other business partners for a structure. An Owner Agent cannot prohibit PennDOT access to structure
data. (Applicable organizations - Consultant, Municipality and Agency Bridge Owner)
Structure Owner – A Structure Owner has full access to edit and maintain all structure-related data provided via BMS2 Web.
In addition, an Owner has the ability to assign or revoke the assignment of other business partners for their structures,
including the ability to designate an Owner Agent. An Owner cannot prohibit PennDOT access to structure data. (Applicable
organizations - Municipality and Agency Bridge Owner)
Project User – The Project User role provides access to the project planning and programming modules within Pontis. Users
authorized with the Project User role also have the ability to use the Gateway module and can access the inspection module,
but are not active inspectors (i.e., cannot edit inspection data). (Applicable organizations - PennDOT)
Project Supervisor – The Project Supervisor role builds on the Project User role with additional abilities to modify improvement
models and costs, modify improvement policies, and access the preservation modules. (Applicable organizations - PennDOT)
Super User – The Super User role has full authority within BMS2 to perform any action. The Super User role provides update access
to the Pontis Configuration module to edit the Pontis parameter tables, including the definition and modification of structure
elements. All Pontis functionality is available to the Super User. (Applicable organizations - PennDOT - BQAD)