SMALL CHARITIES COALITION
(A company limited by guarantee)
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31 MAY 2010
Charity No: 1122297
Company No: 06462220
SMALL CHARITIES COALITION
FOR THE YEAR ENDING 31 MAY 2010
CONTENTS
Pages
Legal and administrative information
1
Chair’s overview
2
Trustees’ report
3
Independent examiner’s report
9
Statement of financial activities
10
Balance sheet
11
Notes forming part of the financial statements
12
SMALL CHARITIES COALITION
LEGAL AND ADMINISTRATIVE INFORMATION
FOR THE YEAR ENDING 31 MAY 2010
Registered company number
6462220
Registered charity number
1122297
Registered office
24 Stephenson Way
London
NW1 2DP
Trustees
Debra Allcock Tyler, Chair (appointed 2/1/2008)
Murtaza Jessa, Treasurer (appointed 31/3/2008)
Caroline Diehl (appointed 2/1/2008)
D’Arcy Myers (appointed 2/1/2008)
Diana LeClerq (appointed 2/1/2008, resigned 4/11/2009)
Henny Braund ((appointed 2/1/2008)
Lynne Rawlings (appointed 2/1/2008)
Richard Davidson (appointed 2/1/2008)
Rosamund McCarthy (appointed 2/1/2008)
Sophia Nicholls (appointed 28/2/2008, resigned 4/11/2009)
Beverley Costa (appointed 9/12/2009)
Company Secretary
BWB Secretarial Limited
2 – 6 Canon Street
London
EC4M 6YH
Chief Executive
Cath Lee
Bankers
CAFbank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4TA
Accountants
Kesaria & Co.
Chartered Certified Accountants
44 Chapman Crescent
Kenton
Harrow
Middlesex
HA3 OTE
1
SMALL CHARITIES COALITION
CHAIR’S OVERVIEW
FOR THE YEAR ENDING 31 MAY 2010
This is our second annual report since inception. For many small charities, getting through the first year is extremely
challenging and getting to the second even harder. So we are delighted that not only are we still here, we are making
significant progress against our aims and objectives.
We have learned a great deal in the last year and are constantly evolving and changing as our understanding of what
small charities need deepens. We have achieved a good deal more this year than in our first as our statistics later in the
report will testify. We are well on our way to achieving our ambitions.
We have a very small staff team who have managed to service our members who now number in excess of 500. It has
been clear to us that for many of them accessing our support is invaluable, but creating the time to take advantage of our
skills matching and mentoring service is much more difficult for them. As a result we have developed a number of
additional support services for those organisations who are not yet ready for matching, but who nonetheless need help.
We know we have made a difference on a small scale by helping to solve individual charities’ problems. We have also
been there to make sure that the interests of small charities are considered and protected. It is very easy for the voices
and interests of small charities to get lost as there are so many of them and they are so diverse. Many of them do not have
the capacity to engage in policy work and so we have been pleased to be able to present the experiences of our members
to HM Treasury, HMRC, the Charity Commission and the Payments Council amongst others.
We are enormously grateful to our funders, supporters, volunteers and staff, without whom we would not exist. Our
funders enable us to have a stable team to deliver against our strategy and plans. Our supporters make it possible for us
to help those small charities who are at the heart of our cause. And our volunteers enable us to deliver much, much more
than is possible with just our staff team.
On behalf of the Trustees of the Small Charities Coalition, thank you to all of you who are enthused by and committed to
our cause.
Debra Allcock Tyler
Chair of Trustees
Small Charities Coalition
2
SMALL CHARITIES COALITION
TRUSTEES’ REPORT
FOR THE YEAR ENDING 31 MAY 2010
Charitable activities in the past year
This is our second full year of operation and it has been busy with successes and a good deal of learning.
We have been through an evolutionary stage during the past year and instead of a fledgling charity we are now young
with some rapid development and growth ahead.
Our aims during the year were to:

Focus on increasing the size of the Coalition. The more charities there are involved in the Coalition, the more
we have to share and the more charities and their beneficiaries can be helped.

Test the level of demand in Wales.

Refine our knowledge about the needs of small charities

Refine our understanding of the expectations of supporters

Understand what recruitment methods are effective

Begin to communicate more regularly with our members (charities, supporters and partners)

Find out more about what issues affect charities on a daily basis
Highlights of our year:
Small charity recruitment:
We began our year in June 2009 with an email campaign to over 50,000 small charities. From this around 400 small
charities expressed an interest in joining the Coalition and around 100 signed up. Over the summer we contacted those
who expressed an interest by phone and found that although interested in joining, many small charities were not able to
take part in the matching service for a variety of reasons but mostly, simply that they did not have the capacity to accept
the support on offer. This led us to make some changes to the registration process and how we ‘categorise’ the small
charities that are part of the Coalition.
Events:
In September we ran an event at the Welsh Assembly in Cardiff. We invited small charities based in Wales to an evening
hosted in the Senedd by the Assembly Member for Cynon Valley, Christine Chapman. They heard Harry Iles from the
Charity Commission speak and the former CEO introduced the small charities there to the Coalition and invited them to
join. The event was well attended with 90 small charity representatives. From the event 25 joined the Small Charities
Coalition but dozens more heard about our work.
In January 2010 we held another event with a very different flavour. Back in the autumn both HMRC and the Charity
Commission had been talking to Small Charities Coalition about the issues facing small charities, particularly Gift Aid
and ease of use of websites. We decided to host a ‘Question time’ style event for representatives from HMRC and the
Charity Commission to meet small charities face to face. We supported the event with a survey to 11,000 small charities.
We received a healthy response from 254 respondents (2.3%). The event, which was attended by 70 people, was a great
success and we rounded the evening off with a small reception to celebrate our ‘birthday’.
In February we had a visit from Dame Suzi Leather, Chair of the Charity Commission. We discussed the issues that
small charities face, particularly around the complexity of regulation that applies to all charities but that has a
disproportionate impact on small charities. We have subsequently contributed our views and facilitated a consultation
meeting for a small group of our members to comment on changes to the information available for small charities
through the Charity Commission website.
3
SMALL CHARITIES COALITION
TRUSTEES’ REPORT (continued)
FOR THE YEAR ENDING 31 MAY 2010
Highlights of our year: (continued)
Policy work:
Following our event with HMRC and the Charity Commission we have been invited to contribute to a number of
research and policy initiatives in the sector. Our role as an organisation that can ensure the issues that small charities
face on a daily basis are recognised and taken into account has grown swiftly:
 We are a member of HM Treasury Voluntary Sector Forum looking at the reform of Gift Aid. We have
contributed to further sector meetings/activities looking at reform and simplification. We have also contributed
to, and circulated two, surveys relating to Gift Aid reform.
 We are a member of the Payments Council Voluntary Sector Forum looking at the proposals to phase out the
clearing system for cheques by 2018.
 We have contributed views to good practice related developments e.g. The Chartered Institute of Public Finance
and Accountancy have produced a toolkit for charity accounting. We contributed views about its relevance and
accessibility for small charities; we took part in a development meeting run by Skills Third Sector that examined
national occupational standards for the sector for evaluation.
 We meet regularly with Charities Aid Foundation and Directory of Social Change to share and consider
potential areas of joint activity. Both are interested in working together to find out more about ‘under the radar’
charities.
Communication/media:
We’ve established regular communication with our members and supporters through a monthly e-bulletin and newsletter
three times a year. Our external profile is increasing and we are now asked to comment and give the perspective of small
charities on a range of matters in the trade press.
Fundraising:
At the very end of our previous year and more recently we were successful in securing support from three further
funders, The Wates Foundation, The Dulverton Trust and Santander Foundation. The funding from the Wates
Foundation has been key to us being able to focus on activities to increase the reach of the Coalition. We have been able
to try email marketing, telemarketing, exhibitions and events and have developed a good understanding of what works
and doesn’t work so well with each of those methods. Funding from the Dulverton Trust will enable us to further
develop the Coalition and work towards our goal of 1500 members of the Coalition by end May 2012. The Santander
Foundation have funded us to undertake a programme of regional events. The three events funded are planned to take
place in our next financial year 2010/11. We are so grateful to all of our funders (The Tudor Trust, Esmée Fairbairn
Foundation and the Waterloo Foundation included) as the faith shown in us and the financial investment has enabled us
to get establish a valuable resource for small charities. We hope the following statistics show how much we have
achieved and our potential for achieving much more.
The numbers:

In the past year 308 small charities had joined the Small Charities Coalition by end May 2010 of which 209
(67%) had been matched with a supporter. This represents 60% growth on our first 17 months giving a total
small charity membership of 500.

41 Supporters joined the Coalition in the last year giving a total Supporter base of 94 by end of May 2010. 55%
came from larger charities and the rest had signed up as individual supporters.

There were over 13,000 visits to the website in the last year representing growth of 334% on our first 17 months
of operation.

We estimate we have helped around 375 people through the provision of information, signposting or informal
advice. A great many of these are people looking for support in starting up a charity. This represents an
enormous growth of 500% on the previous 17 months operation and reflects our increasing external profile and
in particular our Google ranking.

Around 75% of our members are based outside London. 95% of our member organisations have incomes under
£500k. 51% have incomes under £50k.
4
SMALL CHARITIES COALITION
TRUSTEES’ REPORT (continued)
FOR THE YEAR ENDING 31 MAY 2010
Highlights of our year: (continued)

The most prevalent areas that our members are working in are: Arts/culture, Children and youth, community
development, disability, education, health/medical, international development.

91% of our small charities received all or some of the support they needed from us. 76% had fully or partially
solved their problem of which 35% said this was fully attributed to the support they had received from the
Coalition. 86% said they were very or likely to recommend Small Charities Coalition.
Lessons learned
As a young charity we are still learning something new everyday about our charities and the world we and they operate
in. This year in particular:



We have come to understand so much more about what small charities want from us and what it takes for a
small charity to engage successfully in working with a supporter. We have learned that many are unable to take
part in the matching service immediately on joining but benefit greatly from receiving the information bulletins
and having the opportunity to take part in events, surveys and other activities e.g. free training.
We know that we need to support the process more intensely in order for the charities to work together
effectively. We need to follow up small charities and supporters frequently and particularly in order to get
evaluation data from them.
We learned from feedback from events that our members welcome the opportunity to get together.
Key partners
This year we have developed some partnerships which are bringing great benefit to our small charity members.



Directory of Social Change – continue to give invaluable support in many guises but specifically have made free
places on courses available to small charities.
Institute of Fundraising (IoF) and Charities Aid Foundation (CAF) – we ran 2 courses for small charities in
fundraising and tax effective giving mechanisms. This benefited 48 individuals from 37 small charities. IoF
provide additional support in the form of free or heavily discounted exhibition space at their conferences and
training events.
Charities Evaluation Services (CES) – we are able to offer free places to our members on CES courses.
We are strengthening our links with other organisations all the time and our network has been enhanced through our
policy work towards the end of the year. The organisations we have strong links with include:
Charity Trustee Network, Community Sector Coalition, Media Trust, The Cranfield Trust, Reach Volunteering,
Know How Non Profit, FSI, Law Works, CASS Business School Centre for Charity Effectiveness, Charity Tax
Group, Charity Finance Directors Group, NCVO, ACEVO, Facilities Management Charity Network Forum.
How the Small Charities Coalition is run
Type of governing document: Memorandum and articles of association incorporated 2nd January 2008
We have 9 Trustees with a mix of skill, experience and backgrounds. All have experience and knowledge of working
with or in small charities.
Trustee selection methods: One third of Trustees retire by rotation each year. Trustees are appointed or reappointed
annually at the Annual Retirement Meeting
5
SMALL CHARITIES COALITION
TRUSTEES’ REPORT (continued)
FOR THE YEAR ENDING 31 MAY 2010
How the Small Charities Coalition is run (continued)
Public Benefit
The Small Charities Coalition’s objects, as laid down in its Memorandum and Articles of Association are:
1.
2.
3.
The promotion of small charities for the benefit of the public including but not limited to: liaising with small
charities, other voluntary organisations, government agencies and other groups on relevant issues; providing
training, conferences and seminars on subjects relevant to the efficacy of small charities; identifying needs of
small charities and establishing projects or policies to address them; providing information to the press and the
public in respect of small charities; providing services such as legal, accountancy and management advice
services to small charities; providing advice and information on fundraising and volunteering for small charities;
and acting as a representative of small charities in relation to government policies and legislation.
The advancement of education and research for the benefit of the public.
To do all such other things for the public benefit as may be charitable under the laws of England and Wales
The Trustees confirm that in planning the Small Charities Coalition’s activities they have given careful consideration to
how the Small Charities Coalition has fulfilled its charitable objectives.
The Trustees do not identify any potential detriment or harm arising from the activities of the Small Charities Coalition.
The beneficiaries of the Small Charities Coalition are small charities and the Small Charities Coalition operates
nationally. The Trustees give their time voluntarily and receive no financial remuneration from the Small Charities
Coalition.
The Board
The Board meets four times a year. In addition we have two sub-committees. This allows for more detailed
consideration of issues and enables us to play to the strengths of Board members. The sub-committees are able to make
recommendations to the full Board.
Resources sub-committee: Responsible for regular review of the risk register, financial management and reporting,
staffing and other resourcing issues.
Marketing sub-committee: Responsible for marketing planning and performance monitoring and an overview of
fundraising and policy work.
The staff team
Cath Lee - CEO (appointed December 2009) (4 days per week)
Service Manager (appointed 1/11/08) (full time)
Marketing Coordinator (Nov 2009 – May 2010) (3 days per week)
Freelance fundraising support (flexible hours)
Volunteers:
We have retained and attracted some great people to work with us. We finished the year with 3 core volunteers, each
working, around 2 days per week, extending our capacity to the value of one full time equivalent member of staff.
Financial Review
The Charity received grants and donations of £128,495 and interest of £210 in the year to 31 May 2010. The total
expenditure was £132,039 in the period.
The Charity had a small deficit of £3,334 arising from the fact that income was received in 2008/2009 and the
corresponding expenses were incurred in the year ended 31 May 2010. This was planned deficit and the trustees have
designated a further £43,750 for grants received in 2009/2010 but the related costs are planned in the year ended 31 May
2011.
6
SMALL CHARITIES COALITION
TRUSTEES’ REPORT (continued)
FOR THE YEAR ENDING 31 MAY 2010
Financial Review (continued)
In addition the Charity received grants from Santander Foundation and The Dulverton Trust where activities are planned
in 2010/2011 and these have been treated as Deferred Income.
Whilst the charity has been very fortunate in securing some of the expenditure for 2010/2011, the trustees are conscious
that the fundraising efforts will need to continue to secure the budgeted expenditure for 2010/2011 to successfully carry
out the charitable work planned in the year.
Our major source of income in the period came from the following funders:
The Dulverton Trust – Grant of £20,000 for one year May 2010 – 2011
The Esmée Fairbairn Foundation – 2nd year grant of £35,000
Santander Foundation – Grant of £10,356 for Regional Events Programme to take place 2010/11
The Tudor Trust – 2nd year grant of £75,000
The Wates Foundation – Grant of £36,000 over 2 years. 1st grant received May 2009 for activity commencing in June
2009. 2nd payment received in February 2010.
The Waterloo Foundation provided £25,000 over 1 year (ended December 2009).
We are extremely grateful to our funders, without whose support we would be unable to operate. The success of many
small charities becomes possible due to their generosity.
In kind donations
During the year we have been supported by many organisations giving their services for nothing. The value of this to us
is considerable, estimated as £13,000. Some examples of the support received are:




Exhibition stands
Free training courses for staff
Room hire for Trustees meetings
Free software and development time for the introduction of Salesforce database.
In addition our volunteers contributed the equivalent of a full time member of staff.
Reserves policy
The Trustees have examined the charity’s requirements for reserves in light of the main risks to the organisation.
Trustees are committed to generating sufficient reserves to support current organisational activities to meet the following
requirements:



Safeguard the charity’s service commitment in the event of delays in receipt of grants or other income
Providing a financial cushion against risk and future uncertainties
Resourcing the research and development of services and initiatives
To this end, the Trustees have established a reserves policy that is reviewed annually to ensure that the appropriate levels
of reserves are maintained. However, the Trustees are of the view that reserves should not be set too high, tying up funds
which could and should be spent on charitable activities. In line with its duties as a service provider, the organisation
aims to hold unrestricted reserves, excluding those tied up in tangible fixed assets, amounting to two months expenditure.
This is to minimise any disruption to beneficiaries should a source of income cease. On current expenditure, this amount
is equivalent to just over £25,000. The actual free reserves at the year end were £28,733. The free reserves do not
include amounts designated for income received where the corresponding expenditure will be incurred in the following
year.
7
SMALL CHARITIES COALITION
TRUSTEES’ REPORT (continued)
FOR THE YEAR ENDING 31 MAY 2010
Future plans
Over the next two years we aim to build on our development and learning from the past year and further increase the size
of the Small Charities Coalition. Our aim is to have 1500 small charity members by May 2012.
We want to improve the quality and consistency of the services we deliver and better cater for different segments of our
membership e.g. start up and micro charities.
We will run a programme of regional events each year, communicate regularly with our members through 3 newsletters a
year and monthly email bulletins.
As we grow in experience and expertise, we will hone our research, policy and influence work so that we target the
limited resources we have for this area to achieve maximum impact.
We want the Small Charities Coalition to continue to grow into the future and so we will work to establish sustainable
funding and partnerships to ensure small charities will have the support they need for years to come.
Statement of Trustees' responsibilities
The Trustees, as directors of the charitable company, are responsible for preparing the Trustees Report and the financial
statements in accordance with applicable law and regulations.
Company law requires the directors to prepare financial statements for each financial year. Under that law the directors
have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting
Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not
approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the
company and of the profit or loss of the company for that period. In preparing these financial statements, the directors are
required to:




select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgments and accounting estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company
will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the
company’s transactions and disclose with reasonable accuracy at any time the financial position of the company and
enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for
safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud
and other irregularities.
So far as each of the directors is aware at the time the report is approved:
 there is no relevant information of which the company's Independent Examiners are unaware; and
 the directors have taken all steps that they ought to have taken to make themselves aware of any relevant information
and to establish that the Independent Examiners are aware of that information.
This report was approved by the Trustees on 16th November 2010 and signed on their behalf, by:
……………………………………..
Debra Allcock Tyler
Chair of Trustees
8
SMALL CHARITIES COALITION
(A company limited by guarantee)
AUDIT EXEMPTION REPORT
FOR THE YEAR ENDED 31 MAY 2010
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SMALL CHARITIES COALITION
I report on the financial statements of the Company for the year ended 31 May 2010 which comprise the Statement of
Financial Activities (incorporating the Income and Expenditure Account) and Balance Sheet, with the related notes. This
report is made solely to the Company’s Trustees, as a body, in accordance with Section 43 of the Charities Act 1993 and
regulations made under section 44 of that Act. My work has been undertaken so that I might state to the Company’s
Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the
fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the
Company’s Trustees as a body, for my work, for this report, or for the opinions I have formed.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The Trustees, who are also the directors of the company for the purposes of company law, are responsible for the
preparation of the financial statements. The Trustees consider that an audit is not required for this year under section
43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed. Having satisfied myself that the
Society is not subject to audit under charity or company law and is eligible for independent examination, it is my
responsibility to:



examine the financial statements under section 43 of the Act;
follow the procedures laid down in the general Directions given by the Charity Commission under section
43(7)(b) of the Act; and
state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the Company and a comparison of the financial
statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial
statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do
not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the
financial statements present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
 to keep accounting records in accordance with section 386 of the Companies Act 2006; and
 to prepare financial statements which accord with the accounting records and comply with the accounting
requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of
Recommended Practice: Accounting and Reporting by Charities have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial
statements to be reached.
Dipak Kesaria
Kesaria & Co.
Chartered Certified Accountants
44 Chapman Crescent
Kenton
Harrow
Middlesex
HA3 OTE
9
SMALL CHARITIES COALITION
STATEMENT OF FINANCIAL ACTIVITIES
(Incorporating income and expenditure account)
FOR THE YEAR ENDED 31 MAY 2010
Note
Unrestricted
Funds
2010
£
Total
Funds
2010
£
Total
Funds
2009
£
INCOMING RESOURCES
Incoming resources from generated funds
Voluntary income and grant funding
Investment income
2
3
128,495
210
---------------128,705
----------------
128,495
210
---------------128,705
----------------
185,500
1,463
----------------186,963
----------------
4
5
6
7,117
120,678
4,244
---------------132,039
----------------
7,117
120,678
4,244
---------------132,039
----------------
9,045
95,774
4,860
--------------109,679
----------------
(3,334)
(3,334)
77,284
77,284
--------------£73,950
=======
77,284
-----------------£73,950
========
-----------------£77,284
========
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Costs of generating funds
Charitable activities
Governance
TOTAL RESOURCES EXPENDED
MOVEMENT IN TOTAL FUNDS FOR THE YEAR Net income/(expenditure) for the year
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
The statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 12 to 16 form part of these financial statements.
10
SMALL CHARITIES COALITION
BALANCE SHEET
AS AT 31 MAY 2010
2010
Notes
£
2009
£
£
£
FIXED ASSETS
Tangible fixed assets
10
1,467
1,332
CURRENT ASSETS
Debtors
Cash at bank
CREDITORS: Amounts falling due
within one year
NET ASSETS
11
476
111,193
----------------111,669
1,155
80,580
--------------81,735
12
39,186
-----------------
5,783
----------------
13
72,483
---------------£73,950
========
75,952
---------------£77,284
========
43,750
30,200
---------------£73,950
========
77,284
---------------£77,284
========
CHARITY FUNDS
Designated funds
Unrestricted funds – General funds
TOTAL FUNDS
The Company is exempt from the requirements relating to preparing audited accounts in accordance with Section 477 of
the Companies Act 2006. The members have not required the company to obtain an audit of its accounts for the year in
question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with
respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the
provisions applicable to companies subject to the small companies’ regime.
The financial statements were approved by the Trustees and authorised for issue on 16th November 2010 and signed on
their behalf, by:
………………………………….……..
Debra Allcock Tyler
Chair of Trustees
………………………………….
Rosamund McCarthy
Trustee and Chair of Finance Committee
The notes on pages 12 to 16 form part of these financial statements.
11
SMALL CHARITIES COALITION
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MAY 2010
1.
ACCOUNTING POLICIES
1.1
Basis of preparation of financial statements
The financial statements have been prepared under the historical cost convention and in accordance with the
Financial Reporting Standard for Smaller Entities (effective January 2007). The financial statements have been
prepared in accordance with the Statement of Recommended Practice (SORP), “Accounting and Reporting by
Charities” published in March 2005, applicable accounting standards and the Companies Act 1985.
1.2
Company status
The charity is a company limited by guarantee. The members of the company are the trustees named on page 1. In
the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the
charity.
1.3
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of
the general objectives of the company and which have not been designated for other purposes.
Investment income, gains and losses are allocated to the appropriate fund.
1.4
Incoming resources
All incoming resources are included in the Statement of financial activities when the charity is legally entitled to
the income and the amount can be quantified with reasonable accuracy.
1.5
Resources expended
All expenditure is accounted for on an accruals basis and has been included under expense categories that
aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they
have been allocated on a basis consistent with the use of the resources.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of
disseminating information in support of the charitable activities. Support costs are those costs incurred directly in
support of expenditure on the objects of the charity and include project management. Governance costs are those
incurred in connection with administration of the charity and compliance with constitutional and statutory
requirements.
1.6
Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off
the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Furniture and fixtures
Office equipment
1.7
- 33⅓% straight line
- 33⅓% straight line
VAT
The charity is not registered for VAT. In common with many other charities, the Small Charities Coalition
expenses are inflated by VAT, which cannot be recovered.
12
SMALL CHARITIES COALITION
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 MAY 2010
2.
INCOME RESOURCES FROM VOLUNTARY INCOME AND
GRANT FUNDING
Unrestricted
Funds
2010
£
Tudor Trust
Esmee Fairburn
Waterloo Foundation
Wates Foundation
Other donations
INVESTMENT INCOME
COSTS OF GENERATING FUNDS
Total
Funds
2010
£
Total
Funds
2009
£
£210
======
£1,463
======
Unrestricted
Funds
2010
Total
Funds
2010
Total
Funds
2009
2,700
427
3,990
-----------£7,117
======
2,700
427
3,990
-----------£7,117
======
5,175
452
3,418
------------£9,045
======
Support
Costs
£
Total
2010
£
Total
2009
£
CHARITABLE ACTIVITY COSTS
Resource and skill sharing
6.
125,000
35,000
25,000
500
---------------£185,500
========
£210
======
Staff costs
Support costs
Other costs
5.
75,000
35,000
18,000
495
---------------£128,495
========
Unrestricted
Funds
2010
£
Interest income
4.
Total
Funds
2009
£
75,000
35,000
18,000
495
---------------£128,495
========
Voluntary income and grant funding costs
3.
Total
Funds
2010
£
Direct
Salary costs
£
Other
Direct costs
£
£85,359
========
£21,271
========
GOVERNANCE
Staff costs
Trustees expenses
Support costs
Independent Examiners Fees
13
£13,078
========
£120,678
=========
£95,774
========
Unrestricted
Funds
2010
£
Total
Funds
2010
£
Total
Funds
2009
£
2,700
617
427
500
-----------£4,244
======
2,700
617
427
500
-----------£4,244
======
3,575
482
303
500
------------£4,860
======
SMALL CHARITIES COALITION
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 MAY 2010
7.
SUPPORT COSTS SUMMARY BY ACTIVITY
Charitable
Activities
£
Rent
Telephone
Insurance
Bank charges
Software licence
Depreciation
Total support costs
10,884
1,483
219
4
458
--------------13,048
=======
Cost of
Generating
Funds
£
Governance
£
Total
2010
£
Total
2009
£
357
47
7
1
15
-----------427
=====
357
47
7
1
15
-----------427
=====
11,598
1,557
233
6
488
--------------13,902
=======
5,868
715
78
77
138
666
-------------£7,542
=======
Support costs have been allocated as above based on the proportion of staff time spent on each activity.
8.
NET (EXPENDITURE)/INCOME
2010
£
2009
£
This is stated after charging:
Depreciation of tangible fixed assets: owned by the charity
Accountants fees
488
500
=====
666
500
======
During the year, no Trustees received any remuneration or benefits.
3 Trustees received reimbursement of travel and subsistence expenses amounting to £482.
9.
STAFF COSTS AND NUMBERS
2010
£
2009
£
83,749
8,010
---------------£91,759
========
82,002
6,284
---------------£88,286
========
Number
Number
2.4
0.1
0.1
-----------2.6
=====
1.8
0.2
0.2
-----------2.2
======
Staff costs were as follows:
Wages and salaries
Social security costs
The average number of full time equivalent employees
during the year was as follows:
Direct Charitable Activities
Support and governance
Fundraising
The number of employees whose emoluments amounted to over £60,000 during the year was nil.
14
SMALL CHARITIES COALITION
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 MAY 2010
10.
TANGIBLE FIXED ASSETS
Cost
At 1 June 2009
Additions
At 31 May 2010
Depreciation
At 1 June 2010
Charge for the year
At 31 May 2010
Net Book Value
At 31 May 2010
At 31 May 2009
11.
DEBTORS
Due within one year
Prepayments
12.
Furniture,
fittings and
equipment
£
Total
£
1,998
623
-----------2,621
-------------
1,998
623
------------2,621
--------------
666
488
-----------1,154
-------------
666
488
------------1,154
--------------
£1,467
======
£1,332
======
£1,467
======
£1,332
======
2010
£
2009
£
£476
=====
CREDITORS: amounts falling due
within one year
2010
£
Trade creditors
Social security and other taxes
Other creditors
Accruals
Deferred income
6,086
2,216
532
30,352
----------------£39,186
========
£1,155
======
2009
£
990
2,075
2,218
-------------£5,283
=======
Deferred income relates to grants of £20,000 from The Dulverton Trust and £10,352 Santander Foundation which
relate to 2010/2011.
13.
STATEMENT OF FUNDS
DESIGNATED FUNDS
UNRESTRICTED FUNDS
Balance
brought
forward
£
Incoming
Resources
£
Resources
Expended
£
-
-
-
77,784
========
128,705
========
132,039
========
Transfers
£
Balance
carried
forward
£
43,750
43,750
(43,750)
========
30,200
=======
The amount designated represents a proportion of grants received in the year ended 31 May 2010 whereby the
related costs will be received in 2010/2011.
15
SMALL CHARITIES COALITION
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 MAY 2010
14.
ANALYSIS OF NET ASSETS BETWEEN FUNDS
Tangible fixed assets
Current assets
Creditors due within one year
15.
Unrestricted
Funds
2010
£
Total
Funds
2010
£
Total
Funds
2009
£
1,467
111,669
(39,186)
----------------£73,950
========
1,467
111,669
(39,186)
----------------£73,950
========
1,332
81,735
(5,283)
--------------£77,784
=======
OPERATING LEASE COMMITMENTS
At 31 May 2010 the company had annual commitments under non-cancellable operating leases as follows:
Expiry date:
£
Between 2 and 4 years
16.
£515
======
RELATED PARTY TRANSACTIONS
During the year Small Charities Coalition offices were based at Directory of Social Change and paid rent of
£11,598. Debra Allcock Tyler, a Trustee of Small Charities Coalition, is the Chief Executive of Directory of
Social Change. Debra did not receive any personal benefit from this rental agreement and was not involved in any
negotiations of the rental terms. The rent paid is below market rent for similar offices.
The charity paid an insurance premium of £33 to CASE. Bates Wells Braithwaite are shareholders in CASE and
one of the trustees, Rosamund McCarthy is a partner at Bates Wells Braithwaite. The insurance was chosen
because it was the most competitive quote and Rosamund was not involved in any of the discussions relating to
the insurance.
The charity received individual donations totalling £345 including a donation of £300 from Centre 4 Learning
Limited. Shyrose Jessa who is the director and shareholder of the Centre 4 Learning Limited is the spouse of
Murtaza Jessa, one of the trustees.
16