MOTHER DAIRY, GANDHINAGAR
PURCHASE DEPARTMENT
MDG: PUR: PFP: GUJ: TRANS: 2015/16
April 03, 2015
Sub: A transport tender inquiry for transportation of poly film rolls from our PFP, Sector 25,
Gandhinagar plant to various destinations( within Gujarat )
Dear Sir,
We enclose herewith a transport tender inquiry for poly film rolls from our PFP, Sector 25,
GIDC, Gandhinagar plant to various destinations mentioned in enclosed Annexure II.
 Tender enquiry contain 7 pages . Tender term and condition are mentioned in Annexure I
 Rates must be filled in enclosed rate form only. (Annexure III).
 Rates to be filled in numbers must be legible. The offered rates should be exclusive of Toll
Tax.
 EMD: You will have to deposit Rs.50000/-( Fifty Thousand only) by the way of demand
draft drawn in favour of Mother Dairy (A unit of GCMMF LTD.) payable at Ahmedabad
only. In case your quotation is not accepted the EMD will be refunded within a month from
the date of finalization. EMD will carry no interest.
 Rewriting / Over writing in tender is to be avoided.
 Transporters / Contractors are abide by & bound to follow all the terms, conditions
mentioned here in this tender.
 All pages of tender including rate form must be signed & sealed by transporters/ contractors
which are considered as your acceptance for all rates, terms & conditions mentioned in
tender.
 Management reserves the rights to accept or reject the any / all offers submitted by bidders,
without assigning any reasons. Management decision in these regards would be considered
as final and no complaints will be entertained. No telephonic/personal follow-up from your
side will be entertained. Canvassing in any form may lead to disqualification.
 Last date of tender submission : April 11, 2015 latest by 15:00 hrs.
 Tender Open date : April 11, 2015 office hr 15:15 hrs
Tender enquiry can be down load from our web portal www.amul.com
The sealed covers must be superscribed with “MDG: PUR: PFP: GUJ: TRANS: 2015/16”
addressed to Sr. General Manager, Mother Dairy, Near Indira Bridge, Village: Bhat, Dist:
Gandhinagar-382 428.
Thanking you.
Your’s faithfully,
Manager- Purchase
Encl:
Annexure: I (Terms and Conditions)
Annexure II ( T&C Form)
Annexure III (Rate Form)
1
ANNEXURE - I
TERMS & CONDITIONS FOR POLY FILM ROLLS TRANSPORTATION FROM
MOTHER DAIRY, PFP TO VARIOUS DESTINATIONS IN GUJARAT STATE: 1.
2.
These rates will remain in force for the period of 12 months (May1,2015 to April 30,
2016).
Mother Dairy, Gandhinagar shall have an option to extend this Transport Contract for a
further period of 3 calendar months on the same freight rates and terms and conditions
3.
We are intending to invite freight rates for the period of 01/05/2015 to 30/04/2016.
Truck to be supplied by you, shall be covered with best quality holes free tarpaulin and
have 3.5/6/9 MT capacity for open and closed body truck.
4.
Closed body truck must have good quality closed body free from any holes, rust etc. If
tarpaulin quality or closed body tucks quality not found satisfactory then Rs. 500 penalty
will be charged.
5.
It is transporter’s responsibility to collect ‘material received receipt’ from consignee.
Based on this receipt only, transporters’ bills payment will be made.
6.
All trucks to be supplied should be totally insured and as per RTO rules & regulations if
any duty / fee / tax / toll tax / road tax is payable then it is sole responsibility of
transporter/ contractor to observe and clear all formalities.
7.
For any accident, or damage of material, transporter or contractor is responsible. Any
Material / Vehicle / Life loss, damage will be to transporter’s account in case of
accident. Material / Pouch Film rolls if damaged due to any kind of accident then actual
damage cost plus Rs.5000/- per accident as fine will be recovered from transporter/
contractor either by direct payment or from security deposit or from monthly bills. In
case of accident, transporter / contractor has to inform Mother Dairy-PFP Authorities
immediately and arrange for deploying of another vehicle for immediate transportation
of material.
8.
In Mother Dairy-PFP premises, transporter’s representatives / drivers / cleaners etc.
have to follow and has to abide by Dairy rules & regulations for hygiene / discipline
with proper behavior failing which actions will be taken and penalty of Rs. 1000/ will
be imposed.
9.
Delivery of pouch film rolls to consignees must be in time without any delay and without
damage. No transshipment is allowed. In case transshipment or transfer of material to
other trucks detected then penalty of Rs. 3000/ will be charged. similarly if any material
other then film rolls is loaded in the vehicles hired by PFP then also penalty of Rs. 3000/
will be charged per truck basis. Mother Dairy shall recover total cost for damage as
certified by PFP as penalty per such incident from transporter.
10.
It is transporter responsibility to deliver the given material to consignee without any
wastage / damage /theft/shortage and violation of this condition will be recovered from
your Invoice as certified by PFP per such matter / event from transporter/ contractor.
11.
If transporter cannot provide trucks as per Mother Dairy’s/ PFP’s requirement within
maximum 8-10 hours from the time of intimation then apart from Rs. 300 penalty extra
cost so incurred for hiring vehicles from other transporter will be recovered from the
2
pending bills / deposit and steps like termination of contract etc. Loading of material will
be arranged by PFP and unloading will be arranged by the union/ milk packaging station.
12.
After the material is loaded in truck and when the same leaves PFP’s gate, transporters
must ensure delivery of material in safe condition within stipulated time frame only
decided mutually at the time of awarding contract. Besides transporter must provide a
mobile to truck driver for smooth coordination and tracking report needs to communicate
@4 hours through SMS and emails. Filing to comply with this term will attract penalty
@500/ per vehicle.
13.
If vehicle becomes immovable on road in transit then alternate arrangement is to be
done by contractor/ transporter immediately failing which appropriate penalty will be
imposed if timely delivery of material is not ensured.
14.
As Mother Dairy-PFP has opted for Integrated management system including EMS, all
vehicles entering PFP premises must have valid PUC certification vehicles and must not
emit more gases etc. which can pollute environment. Failures in compliance to this will
attract penalty @ Rs. 500/ per vehicle and repeated failures to comply with this term may
lead to cancellation of contract.
15. If in extreme case, it is required for calculating Price increase / decrease in Per Trip charges
at the time of fuel price increase / decrease after date of contract /order/ agreement are to be
calculated on the basis of kilometer in tender plus taking 4.0 km/ liter as average for 9 MT
& 8.0 km/Liter as average for 3.5/6 MT trucks to be supplied. This clause is applicable if
diesel prices undergo change (upward or downward) equal to or more than cumulative Rs.2
per liter as announced by GOI during tenure of this contract, then the destination wise
approved rates shall be adjusted downward or upward by the savings or additional burden in
diesel cost due to such diesel price changes. (Reference price shall be considered as price on
April 02,2015 i.e. Rs. 54.01 / liter of diesel at Gandhinagar) .
16.
Trip wise transport bill is to be presented and it will pay within 30 days after presentation
at PFP.
17.
For any dispute regarding this tender / contract / agreement, Ahmedabad is the
jurisdiction.
18.
Transporter / Contractor has to maintain PF / BONUS / LEAVE / ESI accounts of his
representatives / workers employed by him on his sole responsibility and Mother
Dairy is not at all involved and Dairy will not be responsible for any thing in this
matter.
19.
You have to give complete details of truck to be supplied by you for transportation work
and if dairy / transporter finds any need of releasing any truck from contract / order /
agreement both parties have to inform 10 days in advance to each other in such case.
20.
Payment of the bills will be based on number of trips on fixed basis & not based on
kilometers.
21.
Truck should be clean & well maintained in such a way that it will not affect quality
/quantity of film rolls. Truck driver has to keep a log book for trip numbers calculation.
22.
Scope of this contract is transportation of pouch film rolls, engineering material or any
other material as decided by Mother Dairy / PFP authorities from time to time.
3
23.
If Mother Dairy decides to stop transportation for any reason, transporter / contractor can
not claim any payment.
24.
Transporter or his representatives have to work as per time to time instructions given
from Mother Dairy authorities.
25.
Any employee / representative of transporter should not be involved in any criminal /
civil case or such legal matters and if such event arises then dairy is not responsible for
such matters.
26.
Transporter has to give in writing complete details like name & addresses of his
representatives/ drivers/cleaners etc. and also he has to inform in writing if any of them
is getting changed.
27.
Smoking and Drinking of Alcoholic beverages or other such products are totally
prohibited in Dairy premises. Any of your representatives should not be suffering /
carrying from any contagious disease(s). Violation of this will attract removal of such
person from dairy premises plus Rs.750/- as fine per such occurrence. On outer side of
the trucks, if painting & advertising for dairy has to be done the expenses shall be borne
by dairy.
28.
Improper behavior with dairy staff / refusing for material transportation/ no
identification with your representative(s) / stealing material / helping in theft of material
: all these type of wrong doing(s) if comes into knowledge of dairy authorities will
attract immediate penalty of Rs.750/- to Rs.1250/- in cash plus recovery of damaged
/wastage caused due to such happenings.
29.
You will be responsible to observe formalities required to be completed at concerned
check post, and ensure that there is no default. If there is any default represented by govt.
authorities towards payment / completion of formalities, you shall be entirely
responsible. Any amount livable in this respect shall have to be borne by you.
All legal formalities or govt. procedures concerning road transport should be fulfilled by
you so that our goods would not be confiscated by any authorities for any rule violation
by you. All charges / fees for this should be borne by you.
It is sole responsibility of transporter to deliver the given material safely & intact to
consignee. Insurance of the goods transported will be borne by Mother Dairy,
Gandhinagar. PFP Incharge will co-ordinate with A/c Incharge for the same.
30.
31.
32.
You will be required to provide a vehicle in good condition & suitably enclosed type, to
endure environmental conditions for transportation. If vehicle will be going for repairing
or unable to operate in running condition, then alternate vehicle should be provided by
you immediately and if you fail to do so, then all the responsibility will be to your
account.
33.
If required the contract can be terminated by giving one-month notice period but if
contractor’s work is unsatisfactory, it can be terminated with immediate effect without
assigning any reason. If Contractor’s give us in writing for cancellation of contract
before three months.
34.
In any matter(s) like deciding penalty ( fine) / deciding cost of damaged (wastage)
made / inferring meaning of any term (condition) of tender/work order, the decision of
Mother Dairy’s General Manager will be final and binding to transporter.
4
35.
Security Deposit: You will have to deposit additional Rs. 50000 by the way off demand
draft drawn in favor of “Mother Dairy (A unit of GCMMF Ltd.)” payable at Ahmedabad
of any Nationalized Bank only. This will earn no interest. SD arrange within a period of
7 days from the date of receipt of intimation from us.

If at any stage , Mother Dairy finds that transporter has not followed or has
violated any of the tender / agreement terms / conditions then Mother Dairy
will revoke given bank guarantee and will have all rights to recover damage
cost plus penalty charges which again shall be decide by Mother Dairy
authorities only. And in this case Dairy will have right to stop transportation
work or to terminate the complete work order / agreement without giving any
prior notice.
36.
Also if truck is required to make 2/3 point delivery, we will provide 15% of the freight
amount in the loaded weight of particular destination for the extra point, along with full
freight for the last point in the loaded weight.
37.
Sr.General Manager. Mother Dairy reserves the rights to cancel/ terminate the contract,
even after awarding of this contract, without assigning any reason & same shall be
binding to the contractor.
38.
If transporter want to discontinue his service so transporter must give 45 days notice to
Mother Dairy other wise EMD amount will be forfeit.
I, the undersigned is agreeing with and accepting above mentioned terms & conditions
Transporter’s Sign & Name
Date:
Company
Seal
5
ANNEXURE II ( Destination )
Below Destination Km is for Indication only.
Approx
Distance
(one side km)
Mother Dairy, Bhat
022
Randheja
003
Madhur Dairy, Gandhinagar
001
Panchmahal Dairy, Godhra
160
Baroda Dairy, Baroda
170
Sumul Dairy, Surat
320
Amul / Vidya Dairy, Anand
109
Banas Dairy, Palanpur
130
Sabar Dairy, Himmatnagar
060
Dudhsagar Dairy, Mehsana
070
Uttam Dairy, Ahmedabad
040
Dudhdhara Dairy, Bharuch
240
Rajkot Dairy, Rajkot
260
Vasudhara Dairy, Valsad
350
Dhandhuka
110
Aslali, Ahmedabad
040
Changodar / Moraiya
040
Pethapur
007
Vatva / Rakhial / Naroda
040
Vijapur / Visnagar
065
Kankaria, Ahmedabad
035
Dhabasa
156
Chhatral
040
Bhavnagar Dairy, Sihor
210
Kalupur Railway Station, Ahmedabad 032
Palej
180
kadi
35
Sarhad
Dairy-Lakhind-Bhuj 383
SN Destinations
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
.
6
ANNEXURE III (RATE FORM)
Last Date : 11.04.2015
Name of Transporter: -----------------------------------------------------------
Contact Person Name : ----------------------------------------------------------
Our Vehicle Requirement
Vehicle Capacity(MT)
3 MT
6 MT
6 MT
Nos
1
3
1
9 MT
1
Sr.
No.
Particulars
1
Rate for up to
5000km
(Min.
Guaranteed
Distance)
Rate for Above to
5000km
2
Sr.
No.
1
Particulars
Remark
Dedicated
from
PFP
Gandhinagar to Mother Dairy
Bhat
Per Km rate for Per Km rate for
3.5MT
6.0 MT
Per Km rate for
9.0MT
Fix rate / trip for
6.0 MT
PFP Gandhinagar to
Mother Dairy Bhat
Contact Number :
Email :
Transporter’s Sign & Name
Seal
Company
Date:
7