Audit report - Continuing VET standards_v1.4_18-06-2012
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ORGANISATION DETAILS
RTO legal name
Registered business trading name
Sharp Mining Industry Training Pty Ltd
Sharp Training
RTO ID number
ABN
40478
78104240155
Address
Phone
Suite 12, 52 Macalister Street, MACKAY
07 49441112
E-mail susan@sharptraining.com.au
Registration contact Name Susan Viero
AUDIT TEAM
Lead auditor Jane Connellan
Fax
Website
Position
07 49441332
Postcode 4740 http://www.sharptraining.com.au
Compliance and Development Manager
Technical adviser/s
N/A
Audit team members Amanda Fairweather, Tony Farrington
ASQA CONTACT DETAILS
Phone 1300 701801 (ASQA Info line) E-mail Jane.connellan@asqa.gov.au
AUDIT DETAILS
Audit type
Scope of audit
Renewal of registration
Extension to scope of registration
Compliance monitoring (incl. post-initial registration)
Other:
Standards for NVR Registered Training Organisations
Australian Qualifications Framework (AQF)
Data Provision Requirements
Fit and Proper Person Requirements
Financial Viability Risk Assessment Requirements
Date/s of site visit/s 13 and 14 November 2012
Site/s visited Suite 12, 52 Macalister Street, MACKAY
Standards audited
ORGANISATION
Essential Standards for Continuing Registration 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25
In June 2012 First Five Minutes purchased Sharp Mining Industry Training Pty Ltd from Peter and Lyn Sharp. Most of the previous staff have remained. Peter Sharp is occasionally engaged as a technical expert. Little change has occurred with regard to the policies, procedures and systems. The parent company First Five Minutes has put in place a new strategic plan.
At the time of the change of ownership Sharp Mining Industry Training Pty Ltd was regulated by the Department of
Education, Training and Employment (DETE). Under DETE policy Sharp Mining Training Pty Ltd was granted provisional ownership with an initial registration audit to occur within 90 days. During this time ASQA became the organisation’s regulator. ASQA does not grant provisional registration following a change of ownership and therefore does not recognise provisional registration. Sharp Mining Industry Training Pty Ltd was therefore provided with an RTO registration certificate and a monitoring audit was scheduled to occur to confirm the organisation’s compliance with the VET Quality Framework.
The organisation’s business plan and the marketing on its website identified the organisation focuses its training efforts on the delivery of units or clusters of units that meet the needs of the mining industry. However, the organisation’s scope of registration comprised 16 qualifications, 17 units of competency and one accredited course. Prior to the audit Amanda
Fairweather, Lead Compliance Auditor, ASQA had communication with the organisation regarding its intent/capacity to deliver all of the training products on its scope of registration. The organisation was informed as it hadn’t undergone an initial registration audit all training products on its scope of registration would be audited against the continuing registration standards. The organisation chose at that time to continue with its current scope. At audit the organisation identified the training products on its scope of registration were based on the scope from the change of ownership. Following the recent strategic planning meeting the organisation began working on rationalising its scope and removing the training products it did not intend to deliver. As part of this process the organisation should remove the training products that have been superseded
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and the individual units of competency that can be trained within any of the qualifications that remain on its scope of registration.
The organisation’s core clients are corporations and individuals in the mining industry.
The organisation has a partnership arrangement with Bradford Employment Services and Training.
Some of the organisation’s trainers and assessors are engaged on a contract arrangement.
Delivery occurs onsite and at the organisation’s Mackay and Moranbah premises.
Fees are not collected in advance.
Other fee revenue sources include training program development.
Since the change of ownership the organisation has had the following completions:
 12 – Supervisor program S123 (RIIRIS301A, RIIOHS301A, RIICOM301A)
 8 – G3 (RIIRIS601A)
 14 – Standard 11 Induction program (RIICOM201A, RIIGOV201A, RIIOHS201A, RIIRIS201B, RIIERR205A, RIIERR302A.
RIIERR203A)
 12 – Certificate IV Training and assessment TAA to TAE upgrades
 12 – Mining workplace trainer and assessor units (TAEDEL401A, TAEASS401B, TAEASS402B, TAEASS403B)
 12 – 39253QLD Course in Low Voltage Electrical Work
 13 – BSBSUS201A Participate in environmentally sustainable work practices
 12 – HLTFA301C Apply First Aid
 12 – HLTCPR201A Perform CPR
 12 – PUAFIR207B Operate breathing apparatus – open circuit; PUAFIR306B Render hazardous materials incidents safe; PUAFIR307B Monitor hazardous atmospheres; PUASAR0024A Undertake confined space rescue; PUASAR032A
Undertake vertical rescue
 15 – PUASAR032A Undertake vertical rescue
 4 – RIIERR201A Conduct fire team operations
 6 – RIIHAN208A Perform dogging; RIIHAN212A Conduct non-slewing crane operations
 9 – RIIBLA201A Support shotfiring operations; RIIMPO310A Conduct grader operations
 10 – RIIHAN301A Operate elevating work platform; RIIHAN305A Operate gantry or overhead crane; RIIHAN307A
Operate a vehicle loading crane; RIIHAN201A Operate a forklift truck; RIIHAN203A Conduct lifting operations;
RIIUND207A Conduct underground lifting operations
 11 – RIIMEX405A Apply and monitor systems and methods of surface coal mining
 12 – RIIOHS401A Supervise work in confined space; RIIOHS204A Work safely at heights; RIIOHS202A Enter confined space; RIIRIS402A Carry out the risk management process; RIISAM202A Isolate and access plant
 484 – RIICOM301B Conduct information
 6 – TLILIC2001A Licence to operate a forklift truck; TLILIC2005A Licence to operate boom type elevating work platform (boom length 11 metres or more).
At audit the organisation identified it had submitted an application to withdraw the five individual RII AQF level 6 units from its scope of registration. A review of ASQAnet confirmed the application had been received therefore these units were removed from the audit scope. The application was approved on 16 November 2012.
FOCUS OF AUDIT
Code Qualification / Accredited course name Mode(s) of delivery &/or assessment
39253QLD
BSB41407
Course in Low Voltage Electrical Work
Certificate IV in Occupational Health and Safety
HLTCPR201B/HLTCPR211A Perform CPR
HLTFA301C /HLTFA311A Apply First Aid
Face to face
Not delivered / mode not defined
Face to face, self-paced theory
Face to face, self-paced theory
MSAPMER200C Work in accordance with an issued permit Not delivered / mode not defined
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PUAWER001B
PUAWER002B
Identify, prevent and report potential workplace emergency situations
Fire Safety Adviser course 2 days face to face then completion of projects in the workplace
PUAWER003B
PUAWER004B
PUAWER005B
PUAWER006B
PUAWER007B
PUAWER008B
RII20209
Ensure workplace emergency prevention procedures, systems and processes are implemented
Manage and monitor workplace emergency procedures, equipment and other resources
Respond to workplace emergencies
Operate as part of an emergency control organisation
Lead an emergency control organisation
Manage an emergency control organisation
Confine small workplace emergencies
Certificate II in Surface Extraction Operations Face to Face, Traineeship
RII30109/RII30111
RII40109
RII40209/RII40212
RII30709
RII20309
RII30212
RII40411/RII40412
RII20509
RII30409/RII30411
RIIOHS601A
RIIRIS601A
TAE40110
TLILIC2001A
TLILIC2005A
Certificate III in Surface Extraction Operations
Certificate IV in Surface Extraction Operations
Certificate II in Underground Coal Mining
Certificate III in Underground Coal Mining
Fact to Face, Traineeship
No delivered / mode not defined
Certificate IV in Surface Coal Mining (Open Cut Examiner) Face to Face, Traineeship, Logbook
Certificate III in Mine Emergency Response and Rescue Face to Face, Traineeship
Face to face and logbook
Certificate IV in Underground Coal Operations
Certificate II in Resource Processing
Certificate III in Resource Processing
Establish and maintain the OHS management system
Establish and maintain the risk management system
Certificate IV in Training and Assessment
Licence to operate a forklift truck
Face to face and logbook
Face to face at mine sites
Face to face at mine sites
Face to face at mine sites
Face to face at mine sites
Face to face at mine sites
Face to face
Face to face and logbook
Face to face and logbook Licence to operate a boom-type elevating work platform
(boom length 11 meters or more)
INTERVIEWEES
Staff (name and position)
Name
Susan Viero
Position
Compliance and Development
Manager
Training Manager
N/A
Program (qualification, course, etc)
Kevin Notting RII20209 Certificate II in Surface Extraction
Operations
Gregg Jones General Manager N/A
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
Auditor’s
Name
Date of
Report
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VET QUALITY FRAMEWORK COMPONENT STATUS*
Financial Viability Risk Assessment Requirements
Fit and Proper Person Requirements
Data Provision Requirements
Australian Qualifications Framework (AQF) Requirements
Standards for NVR Registered Training Organisations 2011
- Essential Standards for Continuing Registration
15 The NVR registered training organisation provides quality training and assessment across all of its operations
16 The NVR registered training organisation adheres to principles of access and equity and maximises outcome for its clients
17 Management systems are responsive to the needs of clients, staff and stakeholders, and the environment in which the NVR registered training organisation operates
18 The NVR registered training organisation has governance arrangements in place
19 Interactions with the National VET Regulator
20 Compliance with legislation
21 Insurance
22 Financial management
23 Certification, issuing and recognition of qualifications and statements of attainment
24 Accuracy and integrity of marketing
25 Transition to training packages/expiry of VET accredited courses
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
C NC NA
*STATUS: Status of audit findings when audit was conducted C = Compliant NC = Not Compliant NA = Not audited
The organisation was found compliant with the Standards for NVR Registered Training Organisations 2011 (SNR) -
Essential Standards for Continuing Registration 16, 17, 19, 20, 21, 22, 24 and 25.
The organisation was found not compliant with SNR 15, 18 and 23. The level of non-compliance was considered to be significant largely due to the organisation not being adequately resourced to deliver all of the training products on its scope of registration.
Non-compliances:
SNR 15
Systemic issues
The organisation’s system for recording and maintaining the currency of trainers and assessors VET and industry competency was deficient. In the majority of cases the organisation had difficulty in evidencing the currency of trainers and assessors based on records it currently holds. It was noted the organisation was generally able to source further information to support the currency of its trainers and assessors; however, this information was not readily available and therefore the organisation’s ability to monitor and ensure its trainers and assessors are maintaining their currency was lacking.
Specific training product issues
BSB41407 Certificate IV in Occupational Health and Safety
The organisation identified this qualification was added to scope in anticipation of demand following the harmonisation of the OHS legislation. As yet it has not resourced the qualification as it has not had any demand. The organisation therefore did not demonstrate it has:
 training and assessment strategies and access to appropriate equipment and training materials that meet the requirements of the training package and have been developed through effective consultation with industry
 access to trainers and assessors who have the necessary training and assessment competencies/relevant
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vocational competencies; can demonstrate relevant current industry skills and have continued to develop their industry currency and trainer/assessor competence
 assessments for all units that meet the requirements of the training package; will be conducted in accordance with the principles of assessment and the rules of evidence; meets workplace requirements.
MSAPMPER200C Work in accordance with an issued permit
The organisation identified it has not delivered this unit of competency. It intends to deliver MSAPMPER3001C Issue work
permit instead. The organisation only had access to an RPL tool for MSAPMPER200C. As yet it had not resourced the full training and assessment pathway and therefore did not have training and assessment materials. The organisation submitted an application to withdraw this from its scope of registration before the audit report was provided to the organisation. Therefore the organisation is not required to provide rectification evidence specific to this unit.
RII20209 Certificate II in Surface Extraction Operations
RII20309 Certificate II in Underground Coal Mining
RII20509 Certificate II in Resource Processing
RII30109 Certificate III in Surface Extraction Operations*
RII30111 Certificate III in Surface Extraction Operations*
RII30212 Certificate III in Underground Coal Operations*
RII30409 Certificate III in Resource Processing*
RII30411 Certificate III in Resource Processing*
RII40109 Certificate IV in Surface Extraction Operations*
The organisation did not provide training and assessment strategies for the above qualifications. To date the organisation has only delivered individual units of competency from these qualifications. The organisation did not demonstrate it has
(for the full qualification):
 training and assessment strategies and access to appropriate equipment and training materials that meet the requirements of the training package and have been developed through effective consultation with industry
 access to trainers and assessors who have the necessary training and assessment competencies/relevant vocational competencies; can demonstrate relevant current industry skills and have continued to develop their industry currency and trainer/assessor competence. It was noted the organisation did not provide sufficient evidence trainer and assessor Gary Bickford has current vocational competence to train and assess RIIMPO310A
Conduct grader operations [RII40109]. Additionally, the information provided for Edward Parsons did not demonstrate current industry skills directly relevant to the training and assessment he had delivering [units from
RII20309, RII20509, RII30212 and RII30411].
 assessments for each unit that meet the requirements of the training package; will be conducted in accordance with the principles of assessment and the rules of evidence; meets workplace requirements. See below for specific assessment issues that were identified for the individual units reviewed.
BSBSUS201A Participate in environmentally sustainable work practices [RII20209]
The assessment tools provided did not ensure the critical aspects of evidence for the above unit of competency had been assessed. The completed student assessments that were examined demonstrated that students had been determined to be competent without evidence being gathered that the critical aspects had been addressed.
RIIBLA204A Store, handle and transport explosives in underground coal mines [RII30212]
The assessment for the above unit is clustered with RIIBLA302A Conduct shotfiring operations in underground coal mining.
The assessment focused on RIIBLA302A and did not address all the required knowledge and skills for RIIBLA204A.
Additionally, there was no guidance for assessors that ensures performance standards were consistent with the requirements of the training package and that assessment was conducted consistently across a range of assessors and students. The completed student assessments that were examined demonstrated that students had been determined to be competent without appropriate evidence having been gathered.
*The organisation submitted an application to withdraw these qualifications from its scope of registration before the audit report was provided to the organisation. Therefore the organisation is not required to provide rectification evidence specific to these qualifications. Note: should the organisation continue to offer any of the units of competency identified above with non-compliances under another qualification the organisation is required to address the issues in the rectification phase.
RII40411 Certificate IV in Underground Coal Operations
RII40412 Certificate IV in Underground Coal Operations
Following the audit advice was obtained from Skills DMC that confirmed RIIBLA204A Store, handle and transport
explosives in underground coal mines is an AQF level II unit. As a result, where this unit has been included as an elective in the packaging of units for the above qualifications the qualification packaging rules have not been meet as they do not allow for units below AQF level III to be included.
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The organisation did not demonstrate that it has access to appropriate equipment and training materials for all of the units of competency in its training and assessment strategies for the above qualifications that meet the requirements of the training package and have been developed through effective consultation with industry.
RIIMCU403A Apply and monitor the gas management plan
The assessment for the above unit was based on extensive theory questioning and the option to demonstrate or explain the practical aspects of the unit in the workplace while being observed by a workplace mentor. In the case of the student work that had been completed electronically and retained on file in many cases where the student had been asked to describe things they had cut and paste sections of legislation and mine site policy and procedure documents as their response. Additionally, when asked to draw items graphics with company logos where inserted as the response. Where the assessment identified a practical was required the instructions stated the ‘Student is to Demonstrate or explain’.
Where the student had demonstrated the tasks the workplace mentor had completed a ‘Verification of Activity
Conducted’ document which had varying levels of detail between the students reviewed as the mentor was not provided with specific instruction as to what the student was to demonstrate. As a result of all of the above the assessment does not provide the users with sufficient guidance to ensure sufficient evidence is gathered for an assessor to ensure all of the unit of competency requirements are addressed.
RIIRIS601A Establish and maintain the risk management system
The assessment tools provided were not supported by sufficient instructions to students and assessors about assessment requirements to ensure sufficient evidence was gathered to demonstrate competence. For example, written questions were not robust enough to elicit sufficient information to demonstrate the level of required knowledge. Furthermore, insufficient evidence was provided to demonstrate assessment tools were accompanied by guidance for trainers and assessors that ensures performance standards are consistent with the requirements of the training package and that assessment is conducted consistently across a range of assessors and learners. Assessment records examined demonstrated that students have been determined to be competent without sufficient evidence having been gathered.
TAE40110 Certificate IV in Training
TAEDES401A Design and develop learning programs
The organisation identified the above unit of competency had not as yet been assessed via the full delivery and assessment pathway. The assessment tools were still in development. A theory assessment with short answer questions was provided. The questions related to the previous version of the VET standards (the AQTF) and the previous state VET regulator (DETE) rather than the current VET Quality Framework and the National VET Regulator (ASQA). Additionally, the assessment provided did not address the practical aspects of the unit including the required skills and critical aspects.
TLILIC2001A Licence to operate a forklift truck
TLILIC2005A Licence to operate a boom-type elevating work platform (boom length 11 meters of more)
The training and assessment strategies for the above two units identified Richard Williams as the trainer and assessor. The completed student assessments reviewed had been signed off by Greg McNeil. The organisation identified Greg has very recently replaced Richard and the strategy has not as yet been updated.
The organisation was unable to provide evidence to demonstrate Greg has continued to develop his VET knowledge and skills as well as his industry currency in relation to the above two units.
SNR 18
The non-compliances identified at audit demonstrate the organisation’s chief executive has not ensured the NVR registered training organisation has complied with the VET Quality Framework across its operations and entire scope of registration.
SNR 23
The organisation had been issuing a qualification to students that completed the 39253QLD Course in Low Voltage
Electrical Work Rescue rather than a statement of attainment. It was noted the organisation amended its template to address this issue at the time of audit.
SNR 15
The organisation is required to demonstrate it has reviewed its system for recording and maintaining the currency of trainers and assessors VET and industry competency and demonstrate how it will provide the organisation with readily available information allowing it to ensure trainer and assessor currency is maintained.
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RII20209 Certificate II in Surface Extraction Operations
RII20309 Certificate II in Underground Coal Mining
RII20509 Certificate II in Resource Processing
The organisation is required to provide:
 training and assessment strategies that meet the requirements of the training package and have been developed through effective consultation with industry
 evidence it has access to appropriate equipment and training materials that meet the requirements of the training package and have been developed through effective consultation with industry
 evidence it has access to trainers and assessors who have the necessary training and assessment competencies/relevant vocational competencies; can demonstrate relevant current industry skills and have continued to develop their industry currency and trainer/assessor competence (see non-compliances above for specific issues that were identified with the trainers and assessors sampled. Should these persons continue to train and assess the organisation is required to demonstrate they are suitable)
 a full suite of assessment tools for each unit that meet the requirements of the training package; will be conducted in accordance with the principles of assessment and the rules of evidence and meet workplace requirements.
Additionally, the organisation is required to provide assessment tools for BSBSUS201A Participate in environmentally
sustainable work practices that address the critical aspects of evidence
Should the organisation’s training and assessment strategies identify it will still deliver RIIBLA204A Store, handle and
transport explosives in underground coal mines the organisation is required to provide the full suite of assessment tools that address all the required knowledge and skills for the unit of competency. Additionally, the assessment tools are required to provide guidance for assessors to ensure performance standards will be consistent with the requirements of the training package and that assessment will be conducted consistently across a range of assessors and students.
RII40411 Certificate IV in Underground Coal Operations
RII40412 Certificate IV in Underground Coal Operations
For the above two qualifications the organisation is required to demonstrate:
 its training and assessment strategies meet the qualification packaging rules
 it has access to appropriate equipment and training materials for all of the units of competency in its training and assessment strategies that meet the requirements of the training package and have been developed through effective consultation with industry.
RIIMCU403A Apply and monitor the gas management plan
The organisation is required to provide a full suite of assessment tools for the above unit that address all of the training package requirements; will be conducted in accordance with the principles of assessment and rules of evidence and meet workplace requirements. The assessments are to provide the users with sufficient guidance to ensure sufficient evidence is gathered for an assessor to ensure all of the unit of competency requirements are addressed.
RIIRIS601A Establish and maintain the risk management system
The organisation is required to provide a full suite of assessment tools that are supported by sufficient instructions to students and assessors about assessment requirements to ensure sufficient evidence will be gathered to demonstrate competence. The assessment questions are to be robust enough to elicit sufficient information to demonstrate the level of required knowledge. The guidance for trainers and assessors is required to ensure performance standards will be consistent with the requirements of the training package and assessment is conducted consistently across a range of assessors and learners.
TAE40110 Certificate IV in Training
TAEDES401A Design and develop learning programs
The organisation is required to:
 demonstrate the content of its assessments relate to the current VET Quality Framework and the National VET
Regulator (ASQA)
 provide assessment tools that address the practical aspects of the unit including the required skills and critical aspects.
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TLILIC2001A Licence to operate a forklift truck
TLILIC2005A Licence to operate a boom-type elevating work platform (boom length 11 meters of more)
The organisation is required to demonstrate:
 its training and assessment strategies for the above two units identify the correct trainer and assessor
 Greg McNeil has continued to develop his VET knowledge and skills as well as his industry currency in relation to the above two units. Note: should the organisation no longer wish to identify Greg as its trainer and assessor the organisation is required to provide evidence that it has a trainer and assessor that has the required vocational and training and assessment competencies; can demonstrate relevant current industry skills and has continued to maintain their VET knowledge and skills as well as their industry currency.
SNR 18
Rectifying all the non-compliances identified at audit will address the non-compliance awarded to SNR 18.
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