Virginia Tech
College of Engineering
Joseph F. Ware, Jr. Advanced Engineering Lab
Annual Report
(2010-11 Academic Year)
This annual report is a summary of activities occurring at the Virginia Tech’s Joseph F.
Ware, Jr. Advanced Engineering Lab housed in the College of Engineering for the 2010
– 2011 academic year. Ware Lab is administered by the Virginia Tech Department of
Engineering Education. This report contains sections on purpose, participating teams,
current budget, and projected budget. Questions regarding content of this report should
be directed to the Ware Lab manager at spangler@vt.edu.
1
Table of Contents
Introduction ……………………………………………………………………………
5
Section 1 – Ware Lab Undergraduate Teams ……………..………………………
6
Section 2 – Ware Lab Outreach ……………………….………..…………………… 9
Section 3 – Team Competitions………..……………………………………………… 11
Section 4 – New Equipment and Materials ……………………….………………
12
Section 5 – Current Budget…………………………………………………………… 15
Section 6 – Ware Lab Team Stipend………………………………………………… 16
Section 7 – Proposed Budget………………………………………………………… 17
Section 8 – New Display Window and Sign Addition……………………………….. 17
Section 9 - New Ware Lab Shirt Designs……………………………………………. 19
Section 10 – Proposed Ware Lab Expansion……….………………………………… 20
Section 11 – New Ware Lab Promotional Video……………………………………… 22
Section 12 - New Ware Lab Brochure and Engineering Now Feature…………….. 22
Section 13 – Sponsorship Form ……………..……………………………………….. 22
Section 14 – Replacement of Hurco CNC Lathe…………………………………… 23
Section 15 – Information Technology Requirements……………………..………..
23
Appendix A – Ware Lab General Admissions Survey……………………………..
25
Appendix B - Ware Lab Sponsorship Form (draft1)………………………………..
28
Appendix C - Ware Lab Stipend Check List……….………………………………..
31
List of Figures
Figure 1 – Ware Lab First (Main) Floor in Building 203……………………..……….. 5
Figure 2 – Ware Lab Basement Level (HPS Bay) in Building 203………..……….. 6
2
Figure 3 – VT BAJA Team Leaders Jim Shannon (foreground) and
Joel Bessette During the 2011 SAE Competition Poster Presentation…..……….. 12
Figure 4 – 41” Sony Flat Screen TVs in CAD Lab (Figure 1A) and in
Showroom (Figure 1B) ………………………………………………………..……….. 13
Figure 5 – Simpson Water Blaster Pressure Washer……………………………….. 14
Figure 6 – Syncrowave® 200 TIG Welder used in BSE 3494 – Advanced
Welding Techniques…………………………………………….……………..……….. 14
Figure 7 – Speedgoat Educational Real-Time Target Machine………….……….. 15
Figure 8 – Retracted Garage Door Facing Stanger Street………………………….. 18
Figure 9 – Display Window Rendering from Exterior (Fig. 9A) and
Interior (Fig. 9B) of Ware Lab Showroom Area……………………………..……….. 18
Figure10 – New Ware Lab Exterior Sign……………………..……………..……….. 19
Figure 11 – Additional Ware Lab Exterior Sign……………………………………… 19
Figure 12 – New Ware Lab Shirt Cursive (Fig. 12A) and Connected VT
(Fig. 12B) Logo Designs……………………………………………………………….. 21
Figure 13– Proposed Remodeling for Ware Lab Main Floor………..……..……….. 21
Figure 14– Proposed Expansion of Ware Lab into Second Floor of
Building 203………………………………………………………………………………. 21
List of Tables
Table 1 – Ware Lab Teams with Designated Bay Space……………………..…….. 6
Table 2 – Ware Lab Teams Using Multi-use Bay ……………………..……………. 7
Table 3 – Ware Lab Student Population per Academic Major and Level…..…….. 8
Table 4 – Ware Lab Student Population per Team and Academic Level………… 8
Table 5 – Ware Lab Outreach for January through April 2011…………………….. 9
Table 6 – Ware Lab Outreach for First Two Weeks of May 2011………………….. 11
3
Table 7 – Ware Lab Budget for 2010-11 Academic Year……………………..…….. 16
Table 8 – Team Stipend Amounts……………………………………………..…….. 16
Table 9 – Projected Ware Lab Budget for 2011-12 Academic Year………..…….. 17
4
Introduction
The Joseph F Ware, Jr. Advanced Engineering Lab at Virginia Tech (aka Ware
Lab) is an undergraduate engineering design facility housed within the Virginia Tech
College of Engineering in Building 203 located on the engineering quad of the main
campus. The facility is administered by the Department of Engineering Education and is
currently home to over twenty undergraduate teams from various departments within
the College of Engineering. This report includes a comprehensive summary of current
team activities, lab renovations and modifications, outreach endeavors, budgetary
status, and future plans. The Ware Lab administration and staff consists of the following
Virginia Tech employees:
Interim Director:
Manager/Instructor:
Shop Supervisor:
Accountant:
Dr. Bev Watford
Dewey Spangler, PE
Derwin Stafford
Sabrina Allen
The Ware Lab consists of 10,000 square feet of space divided into four main
areas. Each area requires varying levels of safety certification as specified in the Ware
Lab policy manual. These areas include:
1. General Areas
a) First floor – (Figure 1 - Rooms 100, 104, 106 through 114, 117, B1, B5, B6, CR-1)
b) Basement – (Figure 2 – Room 18)
2. Machine Shop – (Figure 1 - Room 101)
3. Welding Shop – (Figure 1 - Room 102)
4. Administrative Areas – (Figure 1 - Rooms 101A, 101AA, 103, 105, B2, B3, B4).
Figure 1 – Ware Lab First (Main) Floor in Building 203
5
Figure 2 – Ware Lab Basement Level (HPS Bay) in Building 203
The Ware Lab policy manual specifies rules pertaining to each area shown in
Figures 1 and 2 along with regulations applying to these areas. In addition, rules
pertaining to the proper use of Ware Lab equipment, such as the lab truck and trailers,
fork lift, and golf cart are also included. Ware Lab is the only undergraduate facility on
campus with 24/7/365 access and students using the facility are reminded that having
access to the lab is a privilege, not a right.
Section 1 - Ware Lab Undergraduate Teams
All students participating at the Ware Lab must pass a general on-line safety
quiz, sign a waiver form, and be approved by the faculty advisor for the team they plan
to serve on. In the process of being certified for entry into the lab each student much
complete a survey which places them on an admissions list and certifies that each
student has successfully completed all requirements to work in the lab. Appendix A is a
copy of the survey administered to each student.
Table 1 is a list of teams currently serving at the Ware Lab along with
abbreviations, main engineering department affiliation, and primary faculty advisor(s).
Table 2 is a similar list for teams using the Ware Lab Multi-use bay in Room 111. This
space was created in 2008 to allow lab access for smaller teams on a time share basis.
Table 1 – Ware Lab Teams with Designated Bay Space
Team Name
AISC Steel Bridge
Autonomous Aerial Vehicle Team 1 Outback (AAVT1)
Autonomous Aerial Vehicle Team 2 IARC (AAVT2)
Autonomous Underwater Vehicle
Team (AUVT)
BAJA SAE
Design Build Fly 1! (DBF1!)
Engineering Department
Affiliation(s)
Civil and Environmental (CEE)
Faculty Advisor(s)
Dr. Cris Moen
Aerospace and Ocean (AOE)
Dr. Kevin Kochersberger
AOE
Dr. Kevin Kochersberger
AOE
Mechanical Engineering (ME)
AOE
Dr. Craig Woolsey and Dr. Dan
Stilwell
Dr. Richard Goff
Dr. Michael Philen
6
Design Build Fly 2! - Team Victor
(DBF2!)
Formula SAE
Fuel Cell Project
Human Powered Aircraft (HPA)
Human Powered Submarine (HPS)
Hybrid Electric Vehicle Team
(HEVT)
NFB Blind Driver Challenge
Solar Decathlon
AOE
Dr. Manav Bhatia
ME
ME
AOE
AOE
Dr. Robert West
Dr. Uri Vandsburger
Dr. Manav Bhatia
Dr. Wayne Neu
ME
Dr. Doug Nelson
ME
ME
Dr. Dennis Hong
Dr. Michael von Spakovsky
Table 2 – Ware Lab Teams Using Multi-use Bay
Engineering Department
Affiliation(s)
CEE
Faculty Advisor(s)
Dr. Cris Moen
ME
Dr. Saied Taheri
ME
Dr. Dennis Hong
Dr. Javid Bayandor
Dr. Theo Dillaha
Dr. Jaime de la Ree
Lunabotics Team*
Impact Team*
ME
Multi-disciplinary
Electrical and Computer (ECE)
AOE/Mining and Minerals
(MINE)
ME
Solar AC Team*
VT STARS
ME
Computer Science (CS)
Dr. Al Kornhauser
Dr. Scott McCrickard
Team Name
ASCE Concrete Canoe*
Battery Operated Land
Transportation (BOLT)
Cognitive Humanoid Autonomous
Robot with Learning Intelligence
(CHARLI)
Daedalus*
Engineers Without Boarders
IEEE Robotics Solar Powered Car
Dr. Kevin Sinpaugh
Dr. Javid Bayandor
*New Ware Lab team for 2010-2011 academic year. AISC - American Institute of Steel Construction, SAE - Society of Automotive
Engineers, NFB - National Federation for the Blind, ASCE - American Society of Civil Engineers, IEEE - Institute of Electrical and
Electronics Engineers.
Table 3 shows the current student population of the Ware lab along with
academic major and level. Mechanical engineering has the highest representation at the
lab with 56% of registered students. Seniors from across all majors represent 42%,
followed by juniors (21%), freshmen (18%), sophomores (16%) and graduate students
(2.6%). Graduate students working at the lab must serve on a Ware Lab undergraduate
team. Graduate students are not permitted to work on research unless it related directly
to the undergraduate Ware Lab project they are serving on. The two communications
majors indicated in Table 3 served on HEVT as outreach and public relations
coordinators.
7
Table 3 – Ware Lab Student Population per Academic Major and Level
Academic Major
AOE
CEE
CS
ECE
ESM
GE
ISE
MATH
ME
Mine
Multi-disciplinary
Communications
Finance
Sum
Freshmen
2
0
0
4
1
67
1
0
8
0
0
0
0
83
Sophomore
9
1
1
12
1
10
1
0
36
0
0
0
0
71
Junior
14
3
0
9
0
1
0
1
68
0
0
0
1
97
Senior
23
1
3
22
1
2
1
1
136
0
0
2
0
192
Graduate
0
2
0
1
0
0
0
0
8
1
0
0
0
12
Total
48
7
4
48
3
80
3
2
256
1
0
2
1
455
Table 4 illustrates the distribution of Ware Lab student population per
undergraduate team and academic level. The largest population of students belongs to
Formula SAE at 20%, followed by AUVT (15%), DBF! (13%), HEVT (11%), HPS (9.5%),
and BAJA (7.7%). The remaining teams make up 24% of the Ware Lab student
population.
Table 4 – Ware Lab Student Population per Team and Academic Level
Ware Lab Team
AAVT
AUVT
BAJA
BDC
BOLT (multi-use bay)
Concrete Canoe (multi-use bay)
DBF!
EWB
FSAE
HEVT
HPA
HPS
IEEE Robotics (multi-use bay)
Steel Bridge
Impact Project (multi-use bay)
Luna-robotics (multi-use bay)
Solar A/C (multi-use bay)
Miscellaneous (multi-use bay)*
Freshmen
1
21
2
0
1
0
30
1
11
3
1
12
0
0
0
0
0
0
Sophomore
2
14
2
3
0
0
10
0
24
3
0
11
2
0
0
0
0
0
Junior
0
17
7
1
2
1
10
1
34
5
2
11
4
2
0
0
0
0
Senior
17
13
24
8
10
0
8
0
22
30
6
9
9
1
7
4
9
15
Graduate
0
1
0
0
0
0
0
0
0
7
0
0
0
2
0
0
0
2
Total
20
66
35
12
13
1
58
2
91
48
9
43
15
5
7
4
9
17
Sum
83
71
97
192
12
455
*Miscellaneous teams include: Bio Inspired Concepts for Aerospace Applications (ME), Aether (ME), ASV TEAM (ME), Autonomous
Surface Vehicle (ME), Bio-mimic Jellyfish (ME), Crashworthiness (ME), Electronically Steerable Speaker Array (ME), Instrumented
Surfboard (ME). Engineers Without Boarders (Multidisciplinary)
8
Section 2 - Ware Lab Outreach
A large component of the work done at Ware Lab involves outreach to academic
and corporate communities, as well as to the general public through lab tours, regional
and international competitions, and public relation events. Table 5 is a comprehensive
list of lab tours and public demonstrations that Ware Lab teams and staff participated in
for the months of January, March, April and May of this year. On April 4th, the Ware Lab
hosted over 350 students, parents, and guests during the College of Engineering open
house. This event is one of four major outreach events that Ware Lab participates in
each year which include the CEED annual freshmen picnic in the fall, Kid’s Tech
University in the spring, and the Roanoke Valley Technology Expo in late spring.
Table 5 – Ware Lab Outreach for January through April 2011
Date
Organization/Party
12-Jan
John Helfen with Autodesk
13-Jan
14-Jan
John Helfen with Autodesk
Spencer Gilleon family
Marcial Hernandez of Volkswagen Group of
America Electronics Research Laboratory Driver Assistance Systems Team Leader
Anne Jacobsen family
20-Jan
21-Jan
1-Feb
3-Feb
10-Feb
Harvey Mudd College, Claremont CA
Dr. Rouchdy Zahran, vice president for
academic affairs at Alexandria university,
Egypt
Kori Reeman family
10-Feb
Ware Lab contributors Mr. Marvin and Mrs.
Sue Johnson
11-Feb
California Institute of Technology
Event
FDI/Ware Lab WorkshopIntroduction to Inventor
FDI/Ware Lab WorkshopIntroduction to Autodesk
Showcase
Ware Lab Tour
Number of
Participants
10
17
3
Ware Lab Tour
Ware Lab Tour
4
6
Visit to college by Ware lab
manager which included a
tour of engineering labs,
senior design presentations,
and observation of freshmen
engineering class
1
Ware Lab Tour
Ware Lab Tour
3
4
Meeting in Long Beach,
California to discuss current
work being done at lab.
Meeting with John Van
Deusen, Supervisor,
Jim Hall Design and
Prototyping Laboratory.
Observed students in ME 72
class during terrain testing of
autonomous competition
vehicles.
3
2
9
11-Feb
16-Feb
16-Feb
23-Feb
1-Mar
1-Mar
17-Mar
18-Mar
18-Mar
25-Mar
1-Apr
4-Apr
7-Apr
9-Apr
13-Apr
13-Apr
Ware Lab contributors Mr. and Mrs. Joseph F.
Ware, Jr. and Mr. Joseph Ware III
Dr. Mary Leigh Wolfe - candidate for
Engineering Education department head (with
Dr. Richard Goff)
Mr. Jack Rinker with Rinker Design Associates
and Elizabeth Gichana with VT CEE
department
Dr. Stephanie Adams - candidate for
Engineering Education department head
Bolivia Rotary exchange group and Josh
Burnheimer- VT Alumni Association, Franklyn
Moreno, President Moreno and Assoc., and
Pedro Alcoreza GSE 2011 Team Leader
Dr. Peter Golding with University of Texas at El
Paso, interviewing for Department Head of
Engineering Education
Franklin County High School Air Force Jr.
ROTC
Franklin County High School Air Force Jr.
ROTC
Dr. Jerry Davis, Assistant Professor, ISE,
Auburn University, AL
Dr. Goff and several NSF eDesign conference
participants
James N. Carter, PE, chief structural engineer
for Norfolk Southern Corp - member CEE
alumni board
Virginia Tech College of Engineering Open
House
Kipps - group of 3rd graders lead by Dr.
Ahdeman in VT ME department
Hypatia Women Engineering Organization Susan Arnold-Christian
D. Dee Martin, Ed. D., Dean, Science and
Applied Technologies Northern Virginia Comm.
College
Joe Moore with Burton Tech Center, Roanoke,
Virginia
Meeting at Caltech in
Pasadena, California so Ware
Lab manager could meet the
Wares and discuss current
work being done at the lab.
4
Ware Lab Tour
2
ASCE talk and Ware Lab
Tour
4
Ware Lab Tour
3
Ware Lab Tour
9
Ware Lab Tour
2
Ware Lab Tour
45
Ware Lab Tour
30
Ware Lab Tour
2
Ware Lab Tour
4
Ware Lab Tour
Ware Lab Tour and
orientation
3
350
Ware Lab "science fair"
Women's Preview Weekend 3 Ware Lab Tours
120
Ware Lab Tour
2
Ware Lab Tour
Total
50
590
65
As shown in Table 5, in mid-February, the Ware Lab manager had the
opportunity to travel to Long Beach, California to meet with Mr. and Mrs. Marvin and
Sue Johnson to talk about the current status and future plans for the lab. Mr. Johnson is
and alumnus of Virginia Tech and Mrs. Johnson is an alumnus of Radford University.
Both are enthusiastic supports of the Ware facility and visit often to speak with students
working in their project bays during the spring and fall academic sessions.
10
The Ware Lab manager also had the opportunity to meet, for the first time, Mr.
and Mrs. Jenna and Joe Ware, Jr. in Pasadena, California. Mr. Ware is the founder of
the lab, which bears his name. Joe Ware’s son, Joe III, was also in attendance at the
meeting which focused on student enrollment, performance at competitions, and the
viewing of a snippet of the new Ware Lab video featuring BAJA and AUVT. All were
very excited about the new video and plans for the new showroom display window.
Table 6 is a summary of Ware Lab outreach endeavors for the first two weeks of
May. Considering Tables 5 and 6, a total 704 individuals have been impacted by Ware
Lab outreach for 2011. When combined with totals from the first half of the academic
year, Ware Lab students and staff directly interacted with over 2700 persons from within
and outside of the university! Some of the larger events occurring during the first half of
this academic year include the Touch-A-Truck event in Roanoke, Virginia with over 800
in attendance and Kids Tech University “Engineering Meeting” which had an excess of
700 participants.
Table 6 – Ware Lab Outreach for First Two Weeks of May 2011
Date
Number of
Participants
13-May
BAJA, FSAE, Steel Bridge, AAVT, HPS, BOLT traveled to
Roanoke for this event (on Reading day!)
Ross M. Verbrugge - Facilities and Operations Manager, VT
Mechanical Engineering
Event
Virginia Tech Roanoke
Center (VTRC) VT
Technology Expo
Ware Lab Tour and
orientation
13-May
18-May
Dr. Sid Smith, Professor of Medicine, Director, Center for
Cardiovascular Science and Medicine, University of North
Carolina, and family with Erin Edwards from VT COE
Nick Meisel - graduate student in ME
Ware Lab Tour
Ware Lab Tour
5
2
19-May
Laura Soulsby, M.A.
Adjunct Faculty
Ed. Programming and Communications Coordinator, The
Women's Center Tidewater Community College
Ware Lab Tour
Total
5
114
5-May
Organization/Party
100
2
Section 3 – Team Competitions
Ware Lab teams compete in regional and international competitions throughout
Virginia, the United States and abroad. Teams such as BAJA SAE, AISC Steel Bridge,
and Formula SAE design, build, and test new vehicles and structures each year and
consistently rank in the top 25% to 10% at these events. Visitors to Ware Lab team
bays are amazed at the level of project complexity and dedication of our students. Ware
Lab team members serve an important role, not only as participants in yearly
competitions, but as representative of Virginia Tech’s College of Engineering. Below is a
list of events and results from several competitions help during the academic year. For
more information on how teams performed this academic year visit the Ware Lab news
11
web page at http://www.eng.vt.edu/warelab/news. For more specific competition results
visit the Ware Lab team web page at http://www.eng.vt.edu/warelab/projects. A partial
listing of team competition events include:

April 15 - 17, 2011: VT Design/Build/Fly (DBF), AIAA Cessna Aircraft Company/Raytheon Missile
Systems Student DBF Competition in Tucson, Arizona.

April 19 - 21, 2011: Hybrid Electric Vehicle Team (HEVT) of Virginia Tech, Electric Drive
Transportation Association Conference and Annual Meeting, Washington D.C.

April 22, 2011: Hybrid Electric Vehicle Team (HEVT) of Virginia Tech, Earth Day @ the National
Mall, Washington D.C.

May 11 - 14, 2011: VT Motorsports Formula SAE (FSAE). Michigan International Speedway
competition in Brooklyn, Michigan

June 6 - 16, 2011: Hybrid Electric Vehicle Team (HEVT) of Virginia Tech, EcoCAR: The NeXt
Challenge, Year 3 Competition, General Motors: Milford Proving Grounds, Milford Michigan, and
Washington D.C.

June 25 - July 3, 2011: VT Human Powered Sub (HPS), International Submarine Races at the
Naval Surface Warfare Center-Carderock Division, Bethesda, Maryland.
A partial listing of team competition results include:

April 2011: BAJA SAE Team completes competition in Alabama after heavy tornados impact race
rd
th
th
area with 3 place in the Dynamic Events, 6 overall in design, and 9 overall for the competition
out of over 50 participants (Figure 2).
Figure 3 – VT BAJA Team Leaders Jim Shannon (foreground) and Joel Bessette During the 2011
SAE Competition Poster Presentation

May 2010: Virginia Tech Hybrid Electric Vehicle Team (HEVT) receives 2nd place out of 16
international competitors at year 2 of 3 of the EcoCAR Challenge in Yuma, Arizona and San
Diego, California. Specifically, HEVT earned:
12


First Place:
 Electrical Presentation
 Static Consumer Acceptability Presentation
 Braking Distance
 Lane Change
 Use of National Instruments Tools
 Progress Reports
 Pre-competition Safety Tech Inspection
Second Place:
 Lowest Petroleum Energy Use
 Lowest Tailpipe Emissions
 Winter Workshop Hardware-in-the-loop Presentation

May 2010: VT Formula SAE wins 4th place in Design and 17th place in Presentation categories
out of 120 competitors at Michigan International Speedway (MIS) in Detroit, Michigan. May 2011:
VT Formula SAE wins 7th place in Design out of 120 competitors, also at Michigan International
Speedway.

May 2010: AISC Steel Bridge wins first place in all categories at ASCE regional state competition.
Categories included: Structural efficiency, serviceability, aesthetics, and construction speed.
Section 4 - New Equipment and Materials
For this academic year Ware Lab has purchased several new items of equipment
for use by our teams. Two 41” Sony flat screen televisions were donated to the lab by
the College of Engineering and are mounted on swivel wall supports in the CAD lab
(Figure 1A) and in the front showroom (Figure 1B). These sets have already seen a lot
of use by teams displaying their projects to student groups and corporate visitors. Lab
sponsors have made use of the TV in the cad lab for requiting and technical meetings
with team members.
Fig. 1A
Fig. 1B
Figure 4 – 41” Sony Flat Screen TVs in CAD Lab (Figure 1A) and in Showroom
(Figure 1B)
As shown in Figure 2, a new high pressure cold water washer was purchased to
replace the aging kerosene washer. This equipment is used to clean the Ware Lab truck
13
and trailer after use at competitions and by BAJA SAE to clean their vehicle after test
runs and competition events.
Figure 5 – Simpson Water Blaster Pressure Washer
The Ware Lab provided matching funds with the Biological Systems Department
for a new Syncrowave 200 TIG welder (Figure 6) used in gas tungsten arc welding. The
BSE department teaches 30 Ware Lab students per year by offering BSE 3494 –
Advanced Welding Techniques. This class provides a comprehensive treatment of TIG
and MIG welding along with instruction in proper safety procedures.
Figure 6 – Syncrowave® 200 TIG Welder used in BSE 3494 – Advanced Welding
Techniques
In addition to the items mentioned above, Ware Lab also acquired a new
Speedgoat controller (Figure 7) and breakout box for use with MathWorks® Simulink
software. This equipment allows students to become acquainted with software and
hardware interaction by following tutorials provided by MathWorks design engineers. In
addition, the Ware Lab purchased several National Instruments equipment items for use
by the Formula SAE team. These items include:

5 - NI 9234, 24-Bit Sigma-Delta ADCs with a 51.2 kS/s Max Sample Rate
14




5 - NI 9237 4-Ch 50 kS/s per Channel, 24-Bit Bridge Analog Input Modules
2- cDAQ-9178, CompactDAQ chassis with 8 USB slots
1- NI WLS-9213 IEEE 802.11b/g Wireless Data Acquisition Device with thermocouple input, 16channel, 24-Bit, and NI-DAQmx Driver Software.
1- USB Single Module Carrier for C Series Modules.
This equipment is for use by Formula SAE for real-time measurement of stress and
strain during the testing phase of the competition vehicle. BAJA SAE, HEVT, and Steel
Bridge teams have expressed strong interest in using this equipment for their projects
as well.
Figure 7 – Speedgoat Educational Real-Time Target Machine
Additional equipment items purchased by the lab include a constant voltage
power supply and oscilloscope for HEVT, two Dell T3500 computer workstations and a
Dell 3130cn printer for the computer lab. FSAE, BAJA, and FEVT project bay floors
received new coats of paint due to heavy traffic in those areas. Total expenditures for all
items listed in this section sums to over $33,800 for academic year 2010-2011.
Section 5 – Current Budget
Table 7 is the current budget summary for the 2010-11 academic year. Additional
funding (line 2) includes salary and benefits for the Ware Lab manager and shop
supervisor along with various contractual services. Lab expenditures (lines 3 and 4)
include: items discussed in Section 4 of this report, salary and benefit payout, office
supplies, wages for student workers, vehicle repair, telecommunication fees, physical
plant, and computer operation fees. 17% of the manager’s pay is applied to the
instruction of EngE 1434 – Fundamentals of Engineering taught during each second
summer session. Foundation funds (line 5) include private contributions, the
engineering dean’s contribution to Ware Lab team stipends, and funds to support the
multi-use bay (Lab Room 111, Figure 1).
15
Table 7 – Ware Lab Budget for 2010-11 Academic Year
Balance at Start of 2010-11 AY
Additional Funding
Lab Expenditures as of April 30, 2011
Remaining Expenditures to End of 2010-11 AY
Foundation Funds
Projected Balance at End of 2010-11 AY
$118,924
$194,332
-$175,336
-$25,818
$124,892
$236,994
Section 6 – Ware Lab Team Stipend
Each year Ware Lab provides teams with a stipend during the Fall semester to
provide seed money for the recruitment of new members, equipment and materials
purchases, and miscellaneous start-up expenses. Stipend amounts are based on a
team’s operating expenses and total enrollment. Only Ware lab teams completing the
following items by a specified deadline received funding. These items include a summary
report of the previous year’s team activities, a proposal for the current year’s activities, a 24”
x 36” project poster, and videos and photos of team activities. Appendix C is a checklist
used by the Ware Lab manager for each team submitting materials for consideration.
Teams not completely fulfilling these requirements are awarded a reduced stipend
based on the amount and quality of materials submitted. Table 8 is a list of stipend
amounts awarded to teams completing the requirements listed in Appendix C. Stipend
funding is provided on a yearly basis directly from the Dean’s office in the College of
Engineering.
Table 8 – Team Stipends Amounts
Project
Amount
AAVT
$700.00
ASCE Concrete Canoe
$400.00
AUVT
$1,000.00
BAJA SAE
$3,000.00
Daedalus
$350.00
BOLT
$700.00
DBF1!
$450.00
DBF2!
$450.00
Formula SAE
$3,000.00
HEVT
$2,100.00
HPA
$800.00
HPS
$1,200.00
IEEE Robotics
$500.00
Impact Testing
$350.00
Sum
$15,000.00
16
Section 7 – Projected Budget
Based on the projected budget balance amount from line 6 of Table 7 and
estimated additional funding in amounts similar to the current academic (line 2), the
estimated budget balance at the start of 2011-12 academic year is $431,326. This value
represents an increase in lab funds of approximately $110,000 compared to the
beginning of this academic year. Based on these values, the Ware Lab remains
financially sound as it enters into a new academic year. Anticipated major expenditures
for the upcoming academic year include:



upgrade of lab security system hardware and addition of five video cameras, bringing the
total to 16 throughout the lab - $4100
addition of five new computer workstations - $3700 x 5 = $18,500
replacement of four metal heavy duty shelves for FSAE bay - $3500
The projected budget for the 2011-12 academic year is summarized in Table 8. This
analysis is, of course, based on the assumption that funding and expenditures are
approximately equal to those for the current academic year.
Table 9 – Projected Ware Lab Budget for 2011-12 Academic Year
Estimated Balance at Start of 2011-12 AY
Estimated Additional Funding
Total Funding at Start of AY
New Display Window (see Section 7)
Estimated Lab Expenditures
Estimated Additional Expenditures
10% Contingency
Estimated Foundation Funds
Projected Balance at End of 2011-12 AY
$236,994
$194,332
$431,326
-$17,213
-$201,154
-$26,100
-$22,754
$124,892
$288,997
Based on the addition of anticipated expenditures along with the 10% contingency in
line 6 of Table 8, this estimated budget is conservative assuming no major additional
expenses are incurred by the Ware Lab. Not included in this analysis are grant dollars
received by the annual SEC “Big Contribution” which has, historically, provided funds in
the range of $5700 to $10,000, earmarked for equipment and hardware. To receive this
award, an item(s) must be beneficial to multiple teams. Awards in the past have
included new computer workstations and machine/welding lab equipment.
Section 8 – New Display Window and Sign Addition
Groundbreaking on a new display window in the showroom lobby (Room 100)
will occur in mid-June of this year. The window will be located in the same area as the
large garage door current facing Stanger Street (Figure 8).
17
Figure 8 – Retracted Garage Door Facing Stanger Street
Once completed, the display window will be visible from the Stanger Street which is
heavily used by students and visitors to the Virginia Tech campus. Track lighting will be
placed inside along the top of the window allowing passersby to see the lab’s
competition vehicles and projects at night. Figures 9A and 9B are renditions of the
finished window, external and internal to the showroom area, respectively.
New Sign Location
Fig. 9A
Fig. 9B
Figure 9 – Display Window Rendering from Exterior (Fig. 9A) and Interior (Fig. 9B)
of Ware Lab Showroom Area. Note Location of New Ware Lab Sign
The flat screen TV located in the showroom will display current videos of the
teams in action. In addition to giving teams well deserved exposure to the Virginia Tech
campus, the display window will assist visitors in finding the lab. The glass partition will
be fully alarmed and will be removable to allow for passage of large equipment into or
out of the facility. The garage door will remain operable and will be stowed in its
retracted position except for extended periods when the lab is closed. The total cost to
perform the remodel is $17,213 and will be completed by mid-August. This cost will be
applied to the 2011-12 academic year’s budget.
To further increase the visibility of the lab on the Virginia Tech campus, a 3’ by 5’
sign, listing the main Ware Lab teams, was added to the exterior of the building on the
brick area between the new display window and the southwest corner of Building 203
(see Figure 9A). The layout and contents of the sign are shown in Figure 10.
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Figure 10 – New Ware Lab Exterior Sign
An additional sign (Figure 11) will be added above the one shown in Figure 10 to
increase the visibility of the lab to visitors. The width of the additional sign will be the
same as the one in Figure 10.
Figure 11 – Additional Ware Lab Exterior Sign
Section 9 – New Ware Lab Shirt Designs
New shirts styles and logo designs were made available to the Ware Lab
sponsorship, faculty advisor, and staff community this year. These shirts are provided
by Eleven-West in Radford, Virginia and include polo and oxford styles for men and
women. Figure 11 shows the cursive (Fig. 11A) and connected VT logo (Fig 11B)
designs.
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Fig. 12A
Fig. 12B
Figure 12 – New Ware Lab Shirt Cursive (Fig. 12A) and Connected VT (Fig. 12B)
Logo Designs
A total of 45 shirt orders were placed with Eleven West and delivered to many of the
Ware Lab team faculty advisors, Mr. and Mrs. Marvin Johnson, Mr. and Mrs. Joe Ware,
Jr., his son, Joe III, and grandson Joe IV. Shirts have also been delivered to several
Ware Lab tour guides and several Virginia Tech staff who support the lab. The shirts
help tremendously in promoting Ware Lab and in showing gratitude to those who
support what we do.
Section 10 - Proposed Ware Lab Expansion
As the Ware Lab prepares to start the 2011-12 academic year, initiatives are
being explored to address the needs of the array of undergraduate engineering teams
using this facility. The lab’s most pressing needs include additional project space and
computer equipment. The Ware Lab currently occupies approximately 10,000 square
feet (Figures 1 and 2). As additional teams are allowed access to the facility and as
existing teams grow in size and sophistication, the need for more space grows as well.
An option being explored is the expansion of the Ware Lab into the space
currently occupied by a laundry in Room 120 and the Virginia Tech ROTC, located in
the rear half of the second floor of Building 203. Figure 13 is a proposed remodeling of
the main floor of the Ware Lab allowing the FSAE, BAJA, and HEVT teams a doubling
of project bay space. This plan also includes an expansion of the machine shop into the
space currently occupied by the lab manager’s office. HPA would move from Room 106
to Room 108 and Room 120 would be converted to a paint/epoxy area.
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Figure 13 – Proposed Remodeling for Ware Lab Main Floor
Figure 14 shows the proposed expansion of the lab into the space currently
occupied by the ROTC. This additional space would add approximately 6000 square
feet to the existing 10,000 square feet currently occupied by the lab. The expansion
would involve moving the manager’s office, CAD/CFD/FEA lab, and small sized projects
such as AAVT, AUVT, DBF to the second floor. The computer lab would double in size
allowing for the addition of ten work stations for a total of 18. The multi-use bay would
almost double in size and additional bay spaces would allow new teams to be added to
the lab. An interactive classroom would allow teams to have a dedicated space for
meetings and presentations to faculty advisors and sponsors. Corporations would also
use the space to conduct workshops and seminars designed specifically for Ware Lab
team members.
Figure 14 – Proposed Expansion of Ware Lab into Second Floor of Building 203
21
Currently, specific funding amounts have not been determined to complete the
expansion of the lab. Over the course of the next academic year, estimates from various
architectural and engineering firms will be obtained in order to know the dollar amount
required for such work and to determine how long it will take to complete.
Section 11 - New Ware Lab Promotional Video
Filming of the new Ware Lab promotional video was completed in March of 2011
and is now in post-production. Jamie Archual of the mechanical engineering department
is providing his services during off hours to professionally light each shot, film, and
perform final editing of the video. Post production has been completed on eight of 20
team interviews and a final short (apx. 5 minute) and long (apx. 30 minute) version will
be available on the Ware Lab and College of Engineering web sites. Also, once the
video is completed in mid-August, a DVD version will be available and sent to the Ware
Lab’s private and corporate sponsors. The video includes an introduction by Dean
Richard Benson and a presentation from Dan Lluch of MathWorks on his relationship
and impact with the AUVT and FSAE teams. The DVD will have a menu allowing
sponsors and contributors to go to specific projects to view that team’s current activities
in the lab and at competition.
Section 12 – New Ware Lab Brochure and Engineering Now Feature
A new Ware Lab brochure was completed in 2010 featuring new team photos,
descriptions, and faculty advisor contact information. The College of Engineering, under
the supervision of Lynn Nystrom, helped to design and produced the brochures which
have received wide distribution in and outside of Virginia Tech. The brochure is
available electronically on the Ware Lab main web page at:
http://www.eng.vt.edu/warelab
In addition, Engineering Now, an annual publication with wide distribution to
Virginia Tech alumni, corporations, and sponsors dedicated its entire 2010 edition to
Ware Lab! This publication provides in-depth coverage of many of the Ware Lab teams
along with interesting commentary on students, faculty advisors, and supporters. An
interactive electronic version of this publication is also available on the Ware Lab main
web page.
Section 13 – Sponsorship Form
In order to promote the lab further and to provide incentives for businesses and
private individuals to contribute to the Ware Lab, a sponsorship form is in the process of
being authored by the Ware Lab manager. Appendix B is a draft of the document that
will be approved by the College of Engineering’s department of Corporate and
Foundation Relations prior to distribution. The draft is modeled after similar documents
distributed by FSAE and BOLT to potential sponsors.
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Section 14 – Replacement of Hurco CNC Lathe
In 2007, Ware Lab received a generous donation of a Hurco multi-axis CNC
lathe. This machine sees heavy use by BAJA, FSAE, HEVT and several other teams
and allows for the production of intricate parts such as hubs, gears, and brake disks
from steel and aluminum. Due to age, the Hurco is leaking hydraulic oil onto the
machine shop floor creating a safety hazard. It is also difficult to program the Hurco due
to the necessity of downloading all input commands to a 3.5” floppy drive format. The
Ware Lab manager is currently seeking bids for a replacement of this machine with
state-of-the art electronics, control software, and tooling hardware. One estimate to
replace the lathe with a compatible system is $65,000, including installation and training
(TRAK LPM – Southwestern Industries)
Section 15 - Information Technology Requirements
Ware Lab has a networked computer room that houses eight workstations
consisting of six Dell and two iMac computer stations. This CAD/CFD/FEA facility is
housed in Room 107 and is used predominately by BAJA SAE and Formula SAE team
members but is seeing increased use by other teams as software accessibility grows.
Ware Lab is in the process of hiring a dedicated IT technician who will address the
following specific needs for this area:
1. Timely maintenance of hard ware computer equipment, specifically:
a. Instillation of new computer workstations to replace dated hardware.
b. Installation of hardware components such as power supplies, computer hard drives,
video-cards, keyboards, input devices, and viewing monitors for existing workstations.
c. Installation and maintenance of printer and plotter devices.
d. General cleaning of hardware surfaces and workstation tables on a periodic basis.
e. General cleaning and maintenance of the plasma cutting computer workstation located
on the cart in the Ware Lab welding shop.
2. Maintenance of computer software, specifically:
a. Installation of current versions of software as required by teams utilizing the lab.
b. Troubleshooting of problems associated with software incompatibilities and printer/plotter
job management.
The IT technician will establish set hours during the week to allow students and staff
working in the lab to have same day service of problems as they occur. The number of
required hours may vary but needs to be maintained at between 5 to 10 hours per
week. The IT technician will also coordinate with existing network supervisor(s) to obtain
proper orientation to the networked system during all phases of transfer of
responsibilities.
The IT technician will communicate promptly to the Ware Lab manager
concerning problems that are prolonged in nature and may affect the effective use of
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the CAD/CFD/FEA facility. Support to IT tech is contingent on available Ware Lab
funds. Requirements listed in this document are subject to change as deemed
necessary by the director and manager of the Ware Lab facility on a yearly basis.
Hardware currently in use:






2 Dell Precision T3500 workstations
4 Dell Optiplex 745 workstations
2 iMac workstations
Dell 3130cn printer
HP Design Jet 750 C Plus plotter
3 3D Connexion mouse/pucks
Operation systems currently in use:



4 Dell Optiplex workstations use Windows XP 64 bit platform
2 Dell Precision workstations use Windows 7
2 iMac workstations use Windows 7/MAC OS 10
Programs installed on most or all workstations (note: CAD – computer aided design,
CFD – computational fluid dynamics, FEA – finite element analysis):
















UGS NX (CAD/FEA)
Solidworks (CAD/FEA)
Adobe Design Premium
Microsoft Office
Fluent (CFD)
Ansys (CAD/FEA)
Altair Hypershape CATIA (CAD/FEA)
Altair Hyperworks
MathWorks suite (Matlab, Simulink, Sim-mechanics)
Mathcad
RISA (Rapid Interactive Structural Analysis) (FEA)
Pro Engineer (CAD/FEA)
Wolfram Mathematica
CFDesign(CFD)
Minitab (statictics)
Plasma CAM (plasma cutting workstation only)
The IT technician does not need to know the details and intricacies of running each
program listed above but would need to know how to install and keep software versions
up to date.
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Appendix A – Ware Lab General Admissions Survey
The survey shown in this appendix is administered to all students requesting
access to the Ware Lab. Once the survey is completed, Virginia Tech’s Hokie Passport
office receives the student’s name, team affiliation, and faculty advisor’s name. Once
the students passes the general safety quiz with an 85/100 or better, completes the
waiver form and the general admissions survey below, he or she receives a badge and
card access to the facility. For admission to the Ware Lab machine shop, students must
complete additional requirements as specified in the Ware Lab policy manual.
Survey Contents:
NOTE: The current Ware Lab policy manual is posted on the Ware Lab scholar site under "Announcements".
As a participant in the Ware Lab community you are responsible for reviewing this document and having ready
access to it, as needed.
You must complete the rest of this survey electronically in order to receive Ware lab general admission...
First Name___________________
Last Name__________________
VT Student ID__________________
VT PID (_____________________@vt.edu)
Academic Major______________________________
Academic Level______________________________
Ware Lab team leader(s)______________________________________________
Ware Lab team engineering faculty advisor(s)________________________________________
Ware Lab Team:
___Autonomous Aerial Vehicle Team (AAVT),
___Autonomous Underwater Vehicle Team (AUVT),
___BAJA SAE,
___Blind Driver Challenge (BDC),
___BOLT (multi-use bay),
___CHARLI (multi-use bay),
___Concrete Canoe (multi-use bay),
___Design, Build, Fly! (DBF),
___Engineers Without Boarders (EWB) (multi-use bay),
___Formula SAE,
___Fuel Cell Project,
___Human Powered Aircraft (HPA),
___Human Powered Submarine (HPS) (these members will have additional access to Ware 18 in the
basement),
___Hybrid Electric Vehicle Team (HEVT),
___IEEE Robotics Team (multi-use bay),
25
___Solar Decathlon,
___Steel Bridge,
___VT STARS (multi-use bay)
other:______________________
By checking below I certify that:
1- I have reviewed the Ware Lab policy manual on the Scholar site under "Announcements" and know
where to refer to it.
2- I have completed and passed the Ware Lab general safety quiz posted on Scholar with at least an 85/100.
3- I have emailed my Ware Lab engineering faculty advisor informing him/her of my request for
Hokie Passport Ware Lab general admission.
4- I have signed an printed out the Ware Lab waiver form at the top of this survey. The Virginia Tech
honor code is in full effect for all responses given in this survey.
I have completed all requirements for Ware Lab general admission. _____
The following waiver form must be signed and on file with the Hokie Passport Office prior to doing any
work in the Ware Lab:
THIS DOCUMENT MUST BE COMPLETED AND ON FILE WITH THE HOKIE PASSPORT OFFICE PRIOR TO ANY
HANDS-ON PROJECT WORK.
Virginia Polytechnic Institute and State University College of Engineering Students Projects Release, Waive,
Indemnification and Project Participation Form
The undersigned participant, and his or her parent or legal guardian if the participant is under the age of 18 years, does/do
hereby execute this release, waiver, and indemnification for himself or herself/themselves, and his or her/their heirs,
successors, representatives, and assigns and, thereby, agree(s) and represent(s) as follows: To release Virginia Polytechnic
Institute and State University, its members, employees, agents, representatives, subsidiary corporations, and those
governmental agencies and other organizations affiliated with this activity from any and all liability, loss damage, costs,
claims, and/or causes of action, including but not limited to all bodily injuries and property damage arising out of participation
in the activity, it being specifically understood that said activity includes working in all shop areas and in the indemnify the
Virginia Polytechnic Institute and State University, its employees, members agents, hold them harmless for any liability, loss,
damage, cost, claim, judgment, or settlement which may be brought or entered against them as a result of the undersigned
person's participation and said activity. This waiver shall remain valid unless expressly revoked by the participant or parent of
guardian of a minor. The revocation shall be in writing which shall be delivered to the provider and shall become effective
thirty (30) days after delivery to the provider. In the case of school-, college-, and university-sponsored classes and program,
waivers executive by a participant or parent or guardian of a participant shall apply to all project activities in which the
participant is involved unless expressly revoked in writing. The undersigned understands that the University does not maintain
medical or health insurance to cover the risks involving these activities. I, the undersigned participant, will wear and use all
safety equipment, including safety goggles, fire retardant clothing, helmet, gloves, shoes, and all other necessary equipment
during project activities. I, the undersigned participant, agree to obey University and Engineering policies regarding student
conduct. These policies include: (1) The Student Design Team Rules of Conduct, (2) the Ware Lab Safety Rules as indicated
in the Ware Lab policy manual, (3) The Virginia Tech University Policies for Student Life and (4) The University Honor Code. I
understand that, by violating these rules, I forfeit my right to participate in student projects.
_________________________________
Student Name (Print Clearly)
26
_________________________________
Student ID Number
_________________________________
Ware Lab Project Name
_________________________________
Student Signature
_________________________________
Date
Copy and paste ALL of the above waiver form into Word or OneNote, using your tablet stylus fill in the requested
information, and print it out. Or copy and paste the document into Word, print it out, and complete.
Take the completed document to the Hokie Passport office. For directions to the Passport office on
the VT campus go to...
https://secure.hosting.vt.edu/www.hokiepassport.vt.edu/index.php.
Signing this form signifies that you have read and agree with the provisions stated.
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Appendix B – Ware Lab Sponsorship Form (draft 1)
Below is a draft of the sponsorship form for private and corporate sponsorship of Ware
Lab. The final draft will be placed on paper with an official Ware Lab letter head.
Dewey Spangler, MSCE, MENG, PE
Manager – Ware Lab
College of Engineering
Virginia Tech
May 26, 2011
Dear Prospective Sponsor:
As manager of the Joseph F. Ware, Jr. Advanced Engineering Lab I am writing to ask you to
consider supporting of one the most exciting places to work on the Virginia Tech campus. Ware Lab is
located in the engineering quad within walking distance of most academic buildings. Virginia Tech’s
college of engineering has over 5000 students and is currently the sixth largest engineering degree
granting university in the United States. Ware Lab was started in 1998 from money donated by Joseph F.
Ware, Jr. who was a 1937 mechanical and aerospace engineering Tech graduate. Mr. Ware went on to
work for the Lockheed-Martin Skunk Works in Palmdale, California with engineering legend Kelly
Johnson. Mr. Ware worked on projects such as the P-38 fighter, and the U2 and SR-71 spy planes.
Joe Ware wanted a facility completely dedicated to undergraduate engineering student projects.
Currently Ware lab houses over 21 such projects in an operational space of just over 10,000 square feet.
Out of the total population of engineering students here at Tech, Ware Lab has an enrollment of just over
490 students, making this one of the busiest facilities on campus.
Our engineering students gain excellent instruction in theory and computational methods during
their classroom experiences and Ware Lab allows students to apply these skills in real time! For example,
students in mechanical and civil engineering can attend courses in machine and structural design and
apply that day’s lesson to the design of a formula race car or a fully functional lightweight steel bridge.
Students taking upper level courses like electrical circuits, structural stability, and control theory gain a
deeper understanding of these advanced topics by putting concepts to work in the design, construction,
and testing of competition vehicles and structures.
A large component of the work done here at Ware Lab involves public outreach. Over 2500
people a year tour our facility from K-12 schools, colleges, and industry. All who visit are impressed with
the scope and complexity of our projects. Visitors are even more impressed with the enthusiasm and
professionalism of Ware Lab students.
In addition to attending world class competitions, Ware lab teams participate in other forms of
outreach by presenting at the annual CEED picnic. CEED is Virginia Tech’s Center for Enhancement of
Engineering Diversity. Teams also present at Kid’s Tech University forums, and at technology fairs in
other cities. Without exception, spectators at these events are amazed to learn about challenging Ware
Lab projects. Your contribution is critical in helping these teams recruit new members, replace aging
equipment, travel, and do many other important things needed for a successful competition cycle.
Corporate sponsors to the Ware Lab include GM and Baker Hughes who recently donated a
Sierra Truck and enclosed trailer, allowing our teams to transport materials and equipment to
competitions around the country. Nucor, A123, MathWorks, Autodesk, and Lockheed Martin donate
monetary and in-kind contributions. Virginia Tech’s Student Engineers’ Council has consistently
supported us over the years, as has OGracing, Ingersoll Rand, and Black and Decker. The supporters,
along with private sponsors, have allowed Ware Lab to prosper and grow from four teams in 1998 to over
20 teams now! If you or your organization would like to consider donating to Ware Lab please contact our
Campaign for Virginia Tech office at…
http://www.campaign.vt.edu/campaign-vt/
28
Please plan to visit Ware Lab if you are ever in the Blacksburg area. To arrange a lab tour, go to
the web site shown below and follow the “Ware Lab Tour Survey” link at the lower left hand corner of the
page…
http://www.eng.vt.edu/warelab
The tour takes about 30 to 40 minutes and if you plan to visit, please let us know about a week ahead of
time so a tour guide can be arranged. If no tour guides are available at the time of your request, feel free
to visit during lab operating hours of 9 am to 4 pm, Monday through Friday and take a self-guided tour.
Usually, there are students working in the lab who enjoy talking to visitors and are very knowledgeable
about project specifics. Project posters hang on each work bay wall giving project specifics as well.
Below is a list of teams working at Ware Lab for the 2010-2011 academic year. Teams denoted
with an asterisk use our Design Space of the Future which is a multi-use bay allowing access on a time
share basis. All other teams have dedicated bay areas for planning and building competition vehicles and
structures.
Aerospace and Ocean Engineering:
Autonomous Aerial Vehicle Team (AAVT-Outback)
Autonomous Aerial Vehicle Team (AAVT-IARC)
Autonomous Underwater Vehicle Team (AUVT)
Design Build Fly1! (DBF1!) - Figure 1
Design Build Fly2! (DBF2!)
Human Powered Aircraft (HPA)
Human Powered Submarine (HPS) - Figure 2
Figure 1 - HPS
Figure 2 - HPS
Civil and Environmental Engineering:
AISC Steel Bridge – Figure 3
ASCE Concrete Canoe* - Figure 4
Figure 3 – Steel Bridge
Figure 4 – Concrete Canoe
Computer Science: VT STARS*
Electrical and Computer Engineering: IEEE Robotic Solar Powered Car* - Figure 4
29
Figure 5 – IEEE Robotics
Mechanical Engineering:
BAJA SAE- Figure 5
Blind Driver Challenge (BDC)
Formula SAE- Figure 6
Hybrid Electric Vehicle Team (HEVT) - Figure 7
Hydrogen Fuel Cell
Solar Decathlon - Figure 8
Battery Operated Land Transportation* (BOLT) - Figure 9
Cognitive Humanoid Autonomous Robot with Learning Intelligence* (CHARLI)
Impact Team*
Daedalus*
Solar AC Team*
Figures 6 through 10 - BAJA, FSAE, HEVT, Solar Decathlon, and BOLT
Mining Engineering: Lunabotics* - Figure 10
Multi-disciplinary: Engineers Without Boarders*
Figure 11 - Lunabotics
We hope you consider contributing to and visiting the Joseph F. Ware, Jr. Advanced Engineering Lab.
The “Front Door” to Virginia Tech’s College of Engineering and center for hands/on-minds/on education!
Sincerely,
Dewey Spangler
Cc: Dr. Bev Watford – Interim Ware Lab Director and Department Head – Engineering Education
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Appendix C – Ware Lab Stipend Check List
1. Summary Report of Previous Year’s Team Activities:
A. _____Reports are submitted electronically as a PDF in the folder for your team in
the Scholar drop box and MUST follow proper technical writing format as taught
in your engineering design course(s) (see Appendix A of the Ware Lab Policy
Manual if you need a recommended guideline for this). The report must include:
B. _____title page with project name, date of submission, faculty advisor(s),
departmental affiliation(s), and sponsoring organization(s), course CRN(s) if
applicable,
C. _____brief project description,
D. _____number of students involved in project with breakdown of academic level
and major,
E. _____students credit breakdown: (1) capstone design, (2) independent study, or
(3) other – with brief explanation,
F. _____competitions participated in, including dates and outcomes out of total
number of competitors,
G. _____breakdown of component scores (e.g. place finished in design or reporting
out of number of competitors) if appropriate,
H. _____description of the nature of the competitors (e.g. all from Virginia, region(s)
of U.S., U.S. & Canada, etc.),
I. _____approximate team project funding amount and source(s),
J. _____contact information if a contributor should be thanked by the College
Development Office,
K. _____digital pictures of the project in progress, and at competition, with captions
embedded in report document. Provide names if students are pictured.
2. Proposal for Current Year’s Activities
A. _____Proposal is a single document submitted electronically as a PDF file in the
folder for your team located in the Scholar drop box and follows proper technical
writing format as taught in your engineering design course(s) (see Appendix A of
31
the Ware Lab Policy Manual if you need a recommended guideline for this). The
report must include:
B. _____title page with project name, date of submission, faculty advisor(s),
departmental affiliation(s), and sponsoring organization(s), course CRN(s) if
applicable,
C. _____number of students involved in project with breakdown of academic level
and major,
D. _____students credit breakdown: (1) capstone design, (2) independent study, or
(3) other – with brief explanation,
E. _____description of plans for current academic year, including needs for
additional space and/or equipment that might be appropriately provided in the
Ware Lab,
F. _____tentative project budget for current year (through summer of current year),
G. _____amount of Ware Lab stipend requested by team.
3. Project Poster
A. _____No larger than 36” in one direction (24”x 36” preferred, 36” x 36” acceptable).
B. _____Poster sent to plotter (located in Ware CAD/CFD/FEA Lab). Plotting ink is
very expensive so make sure your poster is free of mis-spellings, typos, poorly
pixilated photos, etc. To determine the quality of photos having potential pixilation
problems, zoom into the photo part of your posted to 100% or larger. This will allow
poor resolution to show better prior to plotting.
C. _____ALL old posters are removed from outside of project bay.
D. _____New poster placed outside of Ware Lab manager’s office in Ware 103 once
plotted.
E. _____Poster displayed outside of project bay once Ware Lab provides backing
board and hooks.
4. Videos and Photos
A. _____One or two project videos developed from the previous year submitted to
the team folder in Scholar (in mpeg or MP4 format).
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B. _____Eight to ten photos showing your project and students over the course of
the year submitted to the team folder in Scholar, competition photos with
students are preferred (in mpeg or MP4 format).
33