Hastings Boys’ High School
NCEA Student Handbook
2016
This handbook contains important information to assist
you in achieving your NCEA goals. It will help you
understand what you need to do, how your assessments
will be graded, reported to NZQA and important dates
that will affect your progress.
1
Your personal information
Name:
NSN:
Form:
Form Teacher:
Dean:
2016 Classes and Teachers
Subject
Teacher
Room
2
Index
Page
Description
2
Personal details
4
NCEA Qualifications
5
University Entrance
6
University Entrance Approved Standards
10
Endorsement Information
11
Scholarship Information
12
Special Assessment Information
13
Missed or late assessments
16
Further Assessment Opportunities
17
Derived Grade Information
18
Breach of Rules process
21
Appeals Process
23
Recording of results
25
Registering on NZQA website
26
NCEA Fees and Financial Assistance
28
Credit Tracking Form
29
Contact Information
29
Useful Websites
3
NCEA QUALIFICATIONS
LEVEL 1 NCEA
To gain Level 1 NCEA you must achieve 80 credits or
higher including 10 in literacy and 10 in numeracy. The
literacy credits can be earned through a variety of
subjects and standards that are rich in English or Te Reo
Maori and the numeracy credits can be earned through a
variety of subjects and standards rich in Mathematics. A
full list of standards that count towards literacy and
numeracy can be found on the school’s Moodle website.
LEVEL 2 NCEA
To gain Level 2 NCEA you must achieve at least 60 credits
at Level 2 or above and 20 credits from any level.
The NCEA Level 1 Literacy and Numeracy
requirement must be met to achieve the Level 2 NCEA
qualification.
LEVEL 3 NCEA
To gain Level 3 NCEA you must achieve at least 60 credits
at Level 3 and above and 20 credits from Level 2 or above.
There are no specific requirements for literacy or
numeracy. However NCEA Level 1 Literacy and Numeracy
requirement must be met to achieve the Level 3 NCEA
qualification.
4
UNIVERSITY ENTRANCE
You will need all of the following to be awarded UE:




attain NCEA Level 3
achieve 14 credits at level three in each of three
subjects from the list of approved subjects. The list of
approved subjects will consist of subjects derived
from the New Zealand Curriculum with achievement
standards at Level 3
achieve UE numeracy - 10 credits at Level 1 and above
from specific achievement standards, or three specific
numeracy unit standards
achieve UE literacy - 10 credits (five in reading and
five in writing) at Level 2 and above from specific
standards.
5
Approved subjects for University Entrance
from 2014 onwards
Applicants to New Zealand universities require credits in
approved subjects.
Approved Subject Achievement Standards
Accounting
91404, 91405, 91406, 91407, 91408, 91409
Agriculture &
91528, 91529, 91530, 91531, 91532
Horticulture
Biology
91601, 91602, 91603, 91604, 91605, 91606, 91607
Business Studies
91379, 91380, 91381, 91382, 91383, 91384, 91385
Calculus
91573, 91574, 91575, 91576, 91577, 91578, 91579, 91587
Chemistry
91387, 91388, 91389, 91390, 91391, 91392, 91393
Chinese
91533, 91534, 91535, 91536, 91537
Classical Studies
91394, 91395, 91396, 91397, 91398
Computing -
N/A
Expired end 2013
Construction and
91620, 91621, 91622, 91623, 91624, 91625, 91626, and
Mechanical
91627, 91628, 91629, 91630, 91631, and 91632, 91633,
Technologies
91634, 91635, 91636, 91637, 91638, 91639, 91640, 91641,
91642, and 91643, 91644, and 91608, 91609, 91610,
91611, 91612, 91613, 91614, 91615, 91616, 91617, 91618,
91619
Cook Islands Maori
91538, 91539, 91540, 91541, 91542
Dance
91588, 91589, 91590, 91591, 91592, 91593, 91594, 91595
Design (Practical
91440, 91445, 91450, 91455,
Art)
and 91460
Design and Visual
91627, 91628, 91629, 91630, 91631, and 91620, 91621,
Communication
91622, 91623, 91624, 91625, 91626, and 91632, 91633,
91634, 91635, 91636, 91637, 91638, 91639, 91640, 91641,
91642, and 91643, 91644, and 91608, 91609, 91610,
91611, 91612, 91613, 91614, 91615, 91616, 91617, 91618,
91619
Digital Technologies 91632, 91633, 91634, 91635, 91636, 91637, 91638, 91639,
91640, 91641, 91642, and 91627, 91628, 91629, 91630,
91631, and 91620, 91621, 91622, 91623, 91624, 91625,
91626, and 91643, 91644, and 91608, 91609, 91610,
91611, 91612, 91613, 91614, 91615, 91616, 91617, 91618,
91619
Drama
91512, 91513, 91514, 91515, 91516, 91517, 91518, 91519,
91520
6
Earth and Space
91410, 91411, 91412, 91413, 91414, 91415
Science
Economics
91399, 91400, 91401, 91402, 91403
Education for
90828, 90831, 90832, 91735, 91736
Sustainability
English
91472, 91473, 91474, 91475, 91476, 91477, 91478, 91479,
91480
French
91543, 91544, 91545, 91546, 91547
Geography
91426, 91427, 91428, 91429, 91430, 91431, 91432, 91433
German
91548, 91549, 91550, 91551, 91552
Graphics - Expired
N/A
end 2013
Health Education
91461, 91462, 91463, 91464, 91465
History
91434, 91435, 91436, 91437, 91438, 91439
History of Art
91482, 91483, 91484, 91485, 91486, 91487, 91488, 91489
Home Economics
91466, 91467, 91468, 91469, 91470, 91471
Indonesian
91645, 91646, 91647, 91648, 91649
Japanese
91553, 91554, 91555, 91556, 91557
Korean
91558, 91559, 91560, 91561, 91562
Latin
91506, 91507, 91508, 91509, 91510, 91511
Mathematics
91573, 91574, 91575, 91576, 91577, 91578, 91579, 91587,
and 91580, 91581, 91582, 91583, 91584, 91585, 91586
Media Studies
91490, 91491, 91492, 91493, 91494, 91495, 91496, 91497
Music Studies
91416, 91417, 91418, 91419, 91420, 91421, 91422, 91423,
91424, 91425
Painting (Practical
91441, 91446, 91451, 91456,
Art)
and 91460
Photography
91442, 91447, 91452, 91457,
(Practical Art)
and 91460
Physical Education
91498, 91499, 91500, 91501, 91502, 91503, 91504, 91505,
91789
Physics
91521, 91522, 91523, 91524, 91525, 91526, 91527
Printmaking
91443, 91448, 91453, 91458,
(Practical Art)
and 91460
Processing
91643, 91644, and 91632, 91633, 91634, 91635, 91636,
Technologies
91637, 91638, 91639, 91640, 91641, 91642, and 91627,
91628, 91629, 91630, 91631, and 91620, 91621, 91622,
91623, 91624, 91625, 91626, and 91608, 91609, 91610,
91611, 91612, 91613, 91614, 91615, 91616, 91617, 91618,
91619
Religious Studies
90825, 90826, 90827, 91725
7
Samoan
91563, 91564, 91565, 91566, 91567
Science
91601, 91602, 91603, 91604, 91605, 91606, 91607, and
91387, 91388, 91389, 91390, 91391, 91392, 91393, and
91410, 91411, 91412, 91413, 91414, 91415, and 91521,
91522, 91523, 91524, 91525, 91526, 91527
Sculpture (Practical 91444, 91449, 91454, 91459,
Art)
and 91460
Spanish
91568, 91569, 91570, 91571, 91572
Social Studies
91596, 91597, 91598, 91599, 91600
Statistics
91580, 91581, 91582, 91583, 91584, 91585, 91586
Technology
91608, 91609, 91610, 91611, 91612, 91613, 91614, 91615,
91616, 91617, 91618, 91619, and 91643, 91644, and 91632,
91633, 91634, 91635, 91636, 91637, 91638, 91639, 91640,
91641, 91642, and 91627, 91628, 91629, 91630, 91631, and
91620, 91621, 91622, 91623, 91624, 91625, 91626
Te Reo Māori
91650, 91651, 91652, 91653, 91654
Te Reo Rangatira
90536, 90785, 90786, 90787, 90788, 90789, 90790, 90791
(This series of standards expires 31/12/2016), and 91803,
91804, 91805, 91806, 91807, 91808, 91809, 91810, 91817
Tongan
91679, 91680, 91681, 91682, 91683
8
Tracking Your University Entrance
Subject 1
Standards
Credit Value Achieved Y/N
Totals
Subject 2
Standards
Credit Value Achieved Y/N
Totals
Subject 3
Standards
Credit Value Achieved Y/N
Totals
Remember: To achieve UE you must get a MINIMUM of
14 credits in each of your approved subjects and achieve
NCEA Level 3 overall. You can track your overall progress
towards Level 3 by using the tracking sheet on page 31.
9
CERTIFICATE ENDORSEMENT
NCEA can be gained with Merit or Excellence.
If you gain enough credits for your NCEA and 50 or more
of them are at Excellence, you will earn an NCEA with
Excellence.
If you gain 50 or more of them are at Merit or a mixture of
Merit and Excellence you will earn an NCEA with Merit.
(Please note, Unit Standards usually offer only ‘Achieved’
and ‘Not Achieved’ grades).
COURSE ENDORSEMENT:
Course endorsement will provide recognition for
performing exceptionally well in individual courses. You
can gain an endorsement for a course, if in a single school
year, you achieve:


14 or more credits at Merit or Excellence, and
at least 3 of these credits from externally assessed standards and
3 credits from internally assessed standards. Note, this does not
apply to Physical Education or Level 3 Visual Arts.
A course endorsement is not a qualification. A course
endorsement can be awarded even if a qualification for
that level is not achieved. For example, a student may
achieve a Merit endorsement for their Level 2
Mathematics course regardless of whether they achieve
NCEA Level 2.
10
SCHOLARSHIP
Scholarship provides recognition and monetary reward to
top students in their last year of schooling. Scholarship
exams enable students to be assessed against challenging
standards, and are demanding for the most able students
in each subject.
To be eligible to receive a scholarship award, you must be
enrolled in tertiary study in New Zealand for the years in
which you receive monetary awards.
If you wish to be considered to sit scholarship
examinations discuss the matter with your subject
teacher.
11
SPECIAL ASSESSMENT CONDITIONS
Some students will have the need for special assessment
conditions (SACs). Generally, students requiring SACs are
identified in Year 9 and 10. If you need further information
you will need to discuss the matter with Mr Shaughnessy
who approves SACs, for NCEA assessment, based on NZQA
regulations.
Please note, NZQA requires the school to hold current,
documented evidence. This evidence is to be supplied by
the student’s parents/guardian and come from a suitably
qualified, independent and registered professional. When
the SACs are approved they are offered in the school’s
practice assessments, internal assessments and external
examinations.
At the start of each year the SENCO (Special Educational
Needs Co-ordinator) Mr Q Crawford, will notify subject
teachers of any student who requires SACs. Students are
encouraged to speak with their teacher prior to any
assessment to confirm that the SAC has been arranged
and where it will take place.
12
MISSED OR LATE ASSESSMENT:
Hastings Boys’ High School places a high value on regular
attendance at school to enable you to do your best.
You are expected to be in class and attend form meetings
unless you are ill or there are circumstances that are
accounted for by your parents/guardian in a note to your
form teacher. The exception to this is when you have
missed an assessment. See (i) and (ii) below.
If you know in advance that you will be away from
school, early, written notification should be given to
your subject teacher. This will enable the school to
lessen, where possible, the impact of your absence.
When you are absent from school it is your responsibility
to catch-up on work missed and to find out any
assessment deadlines advised during the period of
absence.
(i) Absence from internal assessment:
If you are absent from an assessment task you are
required to produce, within 3 days of the task or on the
day you return to school:
13
(a) if you are unwell: a medical certificate stating that
the Doctor has seen you and found you to be unwell on
the date of the assessment. Or note from your parents.
(b) if you have experienced exceptional circumstances:
a written explanation of special circumstances that have
occurred to prevent you carrying out the assessment.
The Qualifications and Assessment Manager (Sy) will treat
special circumstances on a case-by-case basis.
Where a medical certificate is not available or special
circumstances are not accepted a Not Achieved result will
be recorded.
Please note that there are some assessments that
regardless of the reason for absence cannot be reassessed
before the following year.
(ii) Failure to deliver (by the due date) an internally
assessed AS or US assessment:
For internal assessments, the due date is the due date. No
extensions will be given unless you have either a medical
certificate or an acceptable special circumstance (see (i)
above). Assignments must be completed and handed in by
a time specified by the teacher. Failure to do so will result
in a Not Achieved result being awarded.
14
If you are going away from school on a school related
trip or have a prearranged absence then it is your
responsibility to ensure that the assignment is
completed and delivered by the due date or by a time
arranged with your teacher.
(iii) Absence from topic tests and school examinations:
Topic tests and school examinations are used to give you
practice in sitting assessments as well as to give you
feedback on your progress. In addition to this, these
assessments give your teachers the opportunity to gather
evidence about the standard at which you are working.
This evidence is used when writing your school reports
and could be used for allocating a derived grade should
you be absent from the external NCEA examinations.
Therefore, absence from a topic test or a school
examination runs the risk of you not being able to receive
a derived grade should you be ill or have an acceptable
special circumstance for missing the NCEA examination.
(iv) Absence from external examinations:
Please contact the Qualifications and Assessment
Manager (Mr Shaughnessy) as soon as possible.
15
FURTHER ASSESSMENT OPPORTUNITY:
The opportunity to have one repeat of an assessment will
differ from standard to standard as well as between
subjects. A further assessment opportunity can only be
offered after further learning has taken place. Please read
carefully the section relating to ‘further assessment’ on
individual course content statements. In some subjects
there will be standards that cannot be reassessed before
the following year.
It is not the intention to allow a further assessment
opportunity where a student has chosen not to take the
first opportunity.
Resubmission:
A resubmission opportunity may be offered where a
teacher judges that a mistake has been made by the
student, which the student should be capable of
discovering and correcting themselves.
Re-assessment:
A re-assessment of a standard will be considered if
applied for. This will take the form of a new assessment
from the initial assessment.
16
DERIVED GRADES:
Under NCEA there will be no derived grades of internally
assessed standards. You will be awarded a grade only if
you have demonstrated having achieved the particular
standard. A student with a valid reason for missing an
assessment may attempt it at a later date provided it is
possible for the subject department to set up a later
sitting and that this will not compromise authenticity.
For externally assessed NCEA examinations where a
student is unable to attend or has impaired performance,
derived grades may be applied for. Derived grades are
allocated when a student has followed NZQA procedure
as outlined on the ‘Application for Derived Grade’ form
and the school has evidence of the standard at which the
student is working. The derived grades may be taken from
practice/school examinations or quality assured
assessments completed through the year.
17
MISCONDUCT IN ASSESSMENT:
Breaches of the Rules:
All breaches of the rules will be investigated and held on
file with the Qualifications and Assessment Manager.
(a) AUTHENTICITY AND CHEATING:
The authenticity of your work for internally assessed
standards will be checked. This means that your teacher
will use a method that is appropriate for the type of
assessment to establish that the work has been all your
own development. If you have used material from
another source (eg: a website) to help you with your
research it must be acknowledged in your bibliography.
Quotations must be stated as such. You may be
questioned orally about your work, asked to produce
development stages and requested to sign an authenticity
statement. If the work is not found to be completely your
own development then parts of the assessment may not
be marked towards your grade.
18
 parts of the assessment may have to be rewritten.
 a ‘Not Achieved’ result may be awarded and a letter
sent home.
 disciplinary action may be taken and a letter sent
home.
(b) DISRUPTION IN AN ASSESSMENT:
Any behaviour that continues to cause distraction to other
students in an assessment will result in the offending
student being removed from the assessment. Disciplinary
action will be taken that could involve a detention or
stand-down.
(c) TAKING INAPPROPRIATE MATERIAL/EQUIPMENT INTO
ASSESSMENTS:
Any written material, ipod, cell phone, electronic
dictionary etc. taken into an assessment will be removed
from the student and delivered to Mr Shaughnessy and
the Qualifications and Assessment Manager notified.
Examples of the disciplinary action that could be taken,
depending on the seriousness of the student’s action, are:
19
 detention
 MSB and a letter home
 A ‘Not Achieved’ result and a letter home.
Any dispute will be dealt with under the appeal process.
NZQA examinations allow you to take an emergency pack
into your examinations, which can include a switched off
cell phone, wallet, car and/or house keys.
The emergency items must be placed on the floor, under
their desk, in a clear re-sealable plastic bag.
20
APPEALS
If you are concerned over any matter relating to internal
assessments, you should discuss it with your teacher first,
then the Head of Department and then if necessary apply
through the Mr Shaughnessy to have your case reviewed.
Any appeal must be made within four school days of the
date of issue of assessment results. In exceptional
circumstances the case will be referred to the Principal.
The Principal’s decision will be final.
21
MODERATION OF INTERNAL ASSESSMENTS
Moderation is a process which ensures consistency of
assessment between classes and schools.
The school may retain your work into the following year
for moderation purposes. Answer scripts can be returned
to students only where they do not form evidence of
achievement in internal standards or for derived grades.
22
RECORDING RESULTS:
Not Achieved (N) will be reported when a student:
 has been given ‘adequate’ opportunity to achieve the
standard and has presented nothing.
 has presented work or evidence for assessment which
has not met all the criteria.
‘Adequate’ opportunity:
The following is a guideline for Hastings Boys’ High School
judgments on adequate opportunity:
A student will be awarded ‘Not Achieved’ if he/she:
 refuses to take part in an assessment (written or
performance).
 fails to attend an assessment without a valid reason
(in most cases the valid reason is a medical certificate,
however other reasons will be considered on a case
by case basis by the Qualifications and Assessment
Manager).
 Takes leave, approved or otherwise, during an
assessment time. Exceptions to this are school trips
and selection for National or Regional representation
23
in cultural and sporting activities. Weddings and
special family occasions will be considered on a case
by case basis by the Qualifications and Assessment
Manager.
 remains on work experience during an assessment
time.
A student will be awarded ‘Standard Not Assessed’ if
he/she:
 has notified the Qualifications and Assessment
Manager in writing of a valid reason for not taking
part in the assessment.
 has taken part in a compulsory school trip or has been
selected to take part in National or Regional
representation in cultural or sporting activities during
an assessment time.
It is strongly recommended that students keep a record of
internally assessed results on the form provided in this
folder.
When your teachers have recorded your results for
submission to NZQA, you will be asked to check a printout
of the grade and sign it to say that it is correct.
24
Later in the year NZQA will give you information on how
to access your results online. Any omissions or errors
should be checked with your subject teacher.
To track your results on the NZQA web site Go to
www.nzqa.govt.nz
All you need is your NSN number
25
NCEA FEES AND FINANCIAL ASSISTANCE
Students and their parents/caregivers will be notified of
the NCEA fees due towards the end of Term 2. These will
be payable at the Student Office up until September and
thereafter will need to be paid directly to NZQA.
Financial assistance for NCEA fees is available to those
who meet at least one of the following criteria:
 Be receiving work and income or study link benefit.
 Have joint family income below the threshold for the
community services card.
 Have more than one child undertaking these
qualifications in the same year where the amount per
family is greater than $200 (ie: where there are
Scholarship entries).
Financial Assistance Forms may be collected from the
Student Office from June onwards.
26
FOR FURTHER INFORMATION:
If you require any further information about the
assessment of NCEA you may contact the Hastings Boys’
High School, Mr Tim Shaughnessy, phone 873 0365, email
timsh@hastingsboys.school.nz
27
Subject
Teacher
Standard Number
Level
Credit Value
28
Due Date
Results
Credit Running
Total
School Contacts regarding NCEA
Principals Nominee / Academic Dean
Mr Tim Shaughnessy
Phone: 873 0365
Email: timsh@hastingsboys.school.nz
SENCO
Mr Quentin Crawford
Phone: 873 0365
Email: quentinc@hastingsboys.school.nz
New Zealand Qualifications Authority (NZQA)
Phone: (04) 802 3000
Fax: (04) 802 3112
www.nzqa.govt.nz
Useful Websites
www.hastingsboys.school.nz
www.nzqa.govt.nz
www.studyit.org.nz
http://www.minedu.govt.nz/Students.aspx
29