Cranfield Defence and
Security at Shrivenham
Health and Safety
Handbook for Staff
and Students
1
GET INVOLVED
HEALTH & SAFETY
IS YOUR
RESPONSIBILITY
Contents
Welcome from Head of School 4
About this handbook5
General site rules7
Taking a risk approach to Safety
12
The Golden Rules of Health and Safety
18
Our Health and Safety vision – what does ‘good’ look like
20
Emergencies22
Station Siren24
Fire25
Accidents26
General risks in the workplace30
Wellbeing33
Cranfield University Health and Safety Policy Statement 37
Useful contacts38
3
Message from the Head of School
Welcome to Cranfield Defence
and Security (CDS).
Irrespective of whether you are a student
or a member of staff working here, we
want to ensure that you come into CDS
and return home at the end of each day
without any accidents or any harm to
your health.
In essence we want to look after you at
your place of work.
Here at CDS we work with a number of
hazards that are not normally encountered
in most workplaces and our aim is to
ensure that these are controlled to prevent
harm to our staff and students.
Health and Safety is therefore a top
priority for us. We must treat it with the
same respect as academic rigour and
financial propriety.
4
Our responsibilities for safety do not stop
at the gates of Shrivenham or COTEC. We
are an organisation with a global reach
and this means we need to keep you
safe whether you are on-site, off-site or
overseas.
The ultimate responsibility for your safety
rests with me as the Head of School
but I cannot achieve this without your
involvement and support. If you have
responsibilities for people then I need
your support and if you are an employee
or student then I expect you to follow
the rules set out in this handbook and
elsewhere in the organisation.
We hope you enjoy working
and studying at CDS.
Regards
Professor Ian Wallace
Head of School
Cranfield Defence & Security
About this handbook
Who this handbook is for
What it is for
What you need to do
This handbook is for all Cranfield
University employees and long-course
students at CDS.
The aim is to provide guidance on general
Health and Safety matters at CDS. The
handbook must be used in conjunction
with the CDS Health and Safety Intranet
site which will provide more detailed
information along with guidance on
specific hazards such as explosives and
radiation safety.
This handbook is issued as part of the
CDS Health and Safety induction process
and you must sign to show you have
received this document and comply with
the contents.
A summarised briefing sheet is available
for visitors and short-course students.
This is available at:
https://intranet.cranfield.ac.uk/cds/safety/
pages/default.aspx
Our aim has been to make this handbook
as ‘user friendly’ as possible and we
recognise that it will not have the answers
to every question that you may have.
You must also familiarise yourself with the
CDS Health and Safety Intranet site – the
contents are important and might just help
you save a life or prevent a serious injury.
If you suspect that something is unsafe
then you must not do it – always refer any
concerns to your line manager, supervisor
or course director and remember that
CDS has dedicated Health and Safety
support to provide further advice and
guidance if needed.
5
Legal requirements
Cranfield University is your employer and
under UK Health and Safety law has the
responsibility for your Health and Safety.
As an employer Cranfield University has
a legal responsibility to produce a Policy
Statement which describes how it will
manage Health and Safety for you.
The policy document can be found at the
back of this handbook, and is displayed
on noticeboards throughout CDS.
As an employer Cranfield University will:
•provide appropriate resources,
information, instruction, training
and supervision to employees and
students, so that they can perform
their work safely
6
•provide adequate resources,
information, training and advice to
enable managers and other holders
of Health and Safety duties to fulfil
their roles
As an employee or student you must:
•consult and communicate on Health
and Safety matters with employees
•follow the correct procedures (and use
protective equipment provided) for
securing safety in the workplace
•assess risks involved in its activities
and act to minimise the effects of
unplanned events and to reduce risk
to Health and Safety
•measure Health and Safety
performance, establish objectives and
targets, and progress improvements
via management review
•employ a continual improvement,
monitoring and audit programme for
the management of Health and Safety
•take care of your own Health and
Safety and that of others who may be
affected by what they do or do not do
•report accidents or incidents that have,
or could have, led to injury or damage
•report any shortcomings in the Health
and Safety arrangements to your line
manager so the University can take
remedial action if needed
General Site Rules
This section lists and summarises the
local Health and Safety related rules which
you must observe rigidly.
Responsibility for Visitors
It is the responsibility of the University to
ensure the Health and Safety of visitors.
If you invite visitors onto the site you
are responsible for informing them of
the basic Health and Safety rules and
procedures. All visitors must be given
the formal Health and Safety induction
briefing. The visitor flyer is available online at: https://intranet.cranfield.ac.uk/cds/
safety/pages/default.aspx
Smoking
Dogs
There is a strict ‘no smoking’ policy in
force across the Shrivenham site including
all offices and buildings. Smoking is not
allowed anywhere except at designated
points around the site.
Dogs must not be brought onto
Shrivenham site by Cranfield employees
except for guide dogs and hearing dogs.
Children
Driving On-site
Drive carefully and considerately on
the site. There are a large number of
pedestrians, bicycles and animals on
the site so consider their safety. There
is a site-wide speed limit of 20mph at
Shrivenham. Do not park your vehicle
anywhere other than a designated car
park. Take special care in poor weather
conditions such as snow and ice as not all
car parks and roads are treated with salt
or grit. Use lights in low light conditions.
Children must not be brought into the
workplace without prior permission of
the HR department and your Head of
Department.
7
Portable Electrical Equipment
Lone Working
Off-site Working
Nearly a quarter of all accidents at work
involve portable electrical appliances,
most through electrical shocks. All items of
portable equipment on site must be tested
(PAT tested) to ensure they are safe before
they are used and they must be regularly
retested. If you bring any appliance onto
site you must ensure it is tested by the
authorised testers. This includes mobile
phone chargers.
It is essential that if anyone works alone
they do so safely. If working alone,
help will not be close by and nor will
supervision. It is important to check that
anyone – staff or student - working alone is
doing so safely and if the activity includes
potential hazardous activity it must not
be undertaken by lone workers. In some
cases it is illegal to undertake certain
tasks alone, such as working in confined
spaces, with ladders, with explosives, or
with electrical hazards. All lone working
activities must be covered by an approved
risk assessment.
We are responsible for your safety while
you are on university business. You must
inform your line manager or supervisor, in
advance, if you are working off-site. You
must familiarise yourself with the safety
arrangements of any third-party you are
visiting. If you do not feel that safety is
managed properly you must make this
known and if appropriate steps are not
taken then stop the visit.
Staff Working from Home
There are times when it is appropriate
for staff to work from home. In these
instances, CDS employees must agree
this with their line manager in advance.
8
Overseas Working
Manual Handling
Housekeeping
If you are to work abroad on Cranfield
business you must make sure an
appropriate overseas travel risk
assessment is completed for this before
you leave and is approved by your line
manager. This is to assess security and
health risks and provide details of your
travel and accommodation arrangements
in other countries. It is important that
you check the FCO web sites and talk
to other colleagues who have recently
visited or have knowledge of working in
the country(ies) you are visiting to ensure
you are aware of any risks to your health
and safety. In addition, you must follow
the appropriate health advice by getting
vaccinations or medication (e.g. malaria
tablets) as recommended. You must also
ask for the insurance documentation
before you travel.
Work related musculoskeletal problems
including injuries due to manual handling
and lifting are the most common type of
occupational ill health in the UK. Therefore
you must take these issues very seriously.
Completing the correct manual-handling
training (including the on-line training) will
guard against this for you. The training
is simple and gives guidance for lifting,
carrying and other movements.
Take good care to maintain a general
clean and safe work environment by
keeping areas tidy, removing hazards such
as wires (trip hazard) and paper piles (fire
hazard). Never ignore a potential hazard,
even if it is not in your area.
Office Set Up
Even the simple office setting must be
taken very seriously for Health and Safety
issues. Sitting awkwardly or with difficult
lighting conditions can affect your health.
Complete the correct training to minimise
risks and ensure your comfort. If you
have particular problems or concerns,
you should inform your line manager, or
seek advice from the Occupational Health
Advisor.
Room Clearance
Each work area, lecture theatre and
classroom has a pink ‘Room Clear’ card
on display when a room is unoccupied.
Make sure these are displayed correctly
at all times as they are used by the
emergency services in the event of an
incident.
9
10
Other Work Equipment
Storage
If you use any equipment at work,
either work provided or anything you
have brought in to use for work, make
sure you have been trained or have the
appropriate skills and knowledge to
use this equipment. A few simple rules
are as follows: read the safe operating
procedures and guidance; wear
appropriate protective clothing; tie hair or
items of clothing that could get caught in
machinery; don’t take short cuts. Check
the Safety Log for specific instructions for
the area in which you are working.
You are expected to take a common
sense approach to storage of equipment,
documents and other items – for example,
do not stack documents/books above
head height and make sure bookcases are
stable. Chemicals, explosives, ammunition
and other hazardous materials must be
stored in appropriate containers and
comply with any legal requirements.
Personal Protective Equipment (PPE)
There are no general requirements for
PPE at CDS, such as high visibility vests
and safety boots. There may be specific
requirements for PPE to be worn in some
areas at CDS, e.g. eye protection in
workshops. You will be notified of specific
PPE requirements when you enter the
workplace. Always check the Safety Log
to ensure you are correctly equipped for
that area.
‘Out of hours’ on-site support for
maintenance issues
Serco has an on-call Estates Engineer
to deal with incidents such as electrical
failure or a water leakage. In the event
of such an incident occurring ‘out of
hours’, contact Serco through the JSCSC
Reception on Ext. 8000. Standard working
hours for Serco are Monday–Friday 09001700hrs (excepting Bank/Public holidays).
Taking responsibility - evaluating and reducing risks
When and how
to speak out
At any time, if you see an unmanaged hazard, accident or near miss,
it is your responsibility to speak out.
You have the right to ask any Cranfield staff member,
student or visitor to stop unsafe behaviour immediately.
Taking a risk approach to safety
What is the difference between a
hazard and a risk?
The easiest way to understand the difference
between a hazard and a risk is to consider
an activity that we all do on an everyday
basis like crossing a busy road. The traffic
travelling along the road is the hazard as it
has the potential to cause harm. While on the
footpath you are somewhat protected from
the hazard as it moves along the road.
Once you move off the footpath and onto
the road you are at a greater risk of injury.
In this instance the risk of injury maybe
influenced by the frequency of traffic,
weather conditions and how fast the vehicles
are travelling. Crossing a motorway at peak
times clearly represents a much higher risk
than walking across a quiet cul-de-sac – this
is why motorways have underpasses and
elevated crossings for pedestrians.
12
So how do we assess risk? Clearly being
struck by a moving vehicle may have severe
consequences but looking right and left for
passing traffic and then making a judgement
when it is safe to cross you have just
reduced the likelihood and therefore the risk.
When assessing risk you must judge
what the outcome of a hazard might be
and how likely it is to happen.
The nature of the hazards in CDS is unique
in the UK education sector. Activities at CDS
involve hazards such as explosives and
weapons including small arms and cannon
firing live ammunition; there are hazardous
chemicals and powerful radiation sources.
Some of the hazards are less obvious such
as weapons with gun breeches which
present mechanical hazards. A gun breech
can cause serious injury even when the gun
does not fire.
Alongside these defence-related hazards
we still have to contend with more general
workplace risks such as people slipping
on uneven surfaces, scalding their hands
making a cup of coffee or even falling down
stairs. Remember that accidents can occur
in even the most mundane places.
Managing Risk
We adopt a risk-based approach in
managing our Health and Safety. This
means that we focus our time, effort and
resources on key hazard areas to ensure
that these risks are adequately controlled.
In simple terms, if you are working in a
high hazard area you can expect to see
stringent controls which must be rigorously
applied. In addition you can expect to be
regularly checked by your line manager/
supervisor and the results of these checks
may be independently verified using
independent auditors.
There are risks everywhere in life. The
important thing is to evaluate those risks
which will have a significant effect and
have a reasonable likelihood of happening;
these therefore need to be controlled to
keep people safe.
Look around the area where you work and
identify the local Health and Safety notices
and Safety Log which will provide some
information on local hazards, the local
points of contact and other information.
All work areas in CDS with significant
hazards operate the Safety Log system.
This is a dossier of Safety information for
the area. It includes induction into the
area, a list of the hazards, local rules to be
adhered to and PPE requirements.
Be aware at all times and think about
potential hazards for yourself and for other
people. Never ignore a potential hazard or
assume it is someone else’s job to report it;
many accidents happen because of an
assumption that someone else will act.
Hazards can vary because of changes in
behaviour or conditions so be aware that
these changes can occur. For example
as daylight fades some areas become
more hazardous, as people become
tired or stressed hazards can emerge
or become more likely to occur. People
working to deadlines may be inclined to
take dangerous shortcuts so be vigilant to
ensure that this does not happen.
Risk Assessment
All activities that we undertake will have a
risk assessment. Where staff are carrying
out routine activities it is expected that
these will be covered by a general risk
assessment for that workplace. These risk
assessments will be held by the local line
manager either in paper format as part of
the workplace Safety Log or electronically
on the Intranet. These documents will be
brought to your attention when you join
a department and you need to be made
aware of the risks and controls.
Where a one-off activity is carried out on
a high hazard activity then a special risk
assessment will be required for it and this
assessment will need to be approved at the
appropriate level. Getting a risk assessment
right is of key importance to CDS and if you
have any concerns about this, then talk to
your line manager.
A risk assessment is a careful examination
of what could cause harm to people to see
what precautions must be taken to prevent
that harm. Everyone has the right to be
protected from harm caused by failure to
take reasonable control measures.
13
The 5 steps to take in a risk
assessment are:
The CDS Health and Safety Intranet
contains a section on Risk Assessment:
- Identify hazards
- Decide who might be harmed
and how
- Evaluate risks and decide on precautions
- Record findings and implement them
- Review and update
https://intranet.cranfield.ac.uk/cds/safety/
pages/default.aspx
It is relatively straightforward to identify
hazards within the CDS sites as they tend
to be fixed. It is harder to identify hazards
on a remote assignment and accordingly it
is important to get as much information in
advance of any off-site activity and to allow
sufficient and realistic risk assessments to
be undertaken.
If working with clients they must play
an active role in identifying risks but the
responsibility lies with CDS to complete
sufficient assessment of the risks.
Some work in CDS involves the use of
chemicals and in some instances the
research will include the creation of new
materials. All activities involving hazardous
substances will be subject to Control of
Substances Hazardous to Health (COSHH)
assessments.
Reporting an accident or near miss
All accidents, however minor, or near
misses are to be reported.
Cranfield University has a legal obligation
to report major injuries or deaths to the
Government’s Health and Safety Executive.
Failure to do so is a criminal offence.
Accurate reporting of minor accidents and
near misses is also of vital importance for
Cranfield University. If we fully understand
the circumstances of near misses,
we can take appropriate action to make
ourselves safer.
After involvement in any accident or near
miss, you must complete an incident report
which is available on-line at:
https://intranet.cranfield.ac.uk/cds/safety/
pages/default.aspx
Submit this to your line
manager/supervisor.
14
ASSESS THE
RISK
BEFORE YOU
ACT
ENSURE YOU ARE
COMPETENT
HAVE THE RIGHT
KNOWLEDGE
& TRAINING
Competence
Before starting any activity, you must ask yourself “Am I sufficiently prepared to do this?” You may need recognised or
mandatory training or specific Health and Safety equipment. It is your responsibility to inform your line manager/supervisor if
you feel for any reason that you are not adequately prepared for the task. It is also the responsibility of CDS to ensure staff and
students receive such support.
THE
GOLDEN
RULES OF
HEALTH
& SAFETY
Cranfield Defence and Security has established some
Health and Safety principles
to underpin the guidance in this handbook.
You will find these Golden Rules on noticeboards
around Shrivenham and COTEC.
GET INVOLVED
HEALTH & SAFETY
IS YOUR
RESPONSIBILITY
ENSURE YOU ARE
COMMUNICATIONS
COMPETENT
ARE KEY
-
HAVE THE RIGHT
KNOWLEDGE &
TRAINING
we all need to play a part in
ensuring the safety of ourselves
and others who may be affected
by our activities
if you are not trained to undertake
a task then you must speak
out and not proceed.Adequate
training and assessment is essential
for people working and
studying in CDS
CLEAR
MESSAGES
whether it is reporting an
accident or briefing your
team, it is important to ensure
that messages are clear and
everyone has an opportunity
to respond
WHEN SAFETY
IS IN DOUBT
-
SPEAK OUT !
if you have any concerns about
an activity you may see or have
been asked to do then please
speak out and report this to
your line manager/supervisor
THERE MAY BE
HAZARDS
IN YOUR
WORKPLACE
BE AWARE
hazards such as explosives,
chemicals, weapons and lasers
represent obvious dangers but
be aware of more subtle hazards
in the workplace. Where high
risk hazards exist then we want
to ensure that controls are both
stringent and actively policed
DO NOT TAKE
CHANCES
ASSESS THE
RISK BEFORE
YOU ACT
after you have identified the
hazard just take adequate time
to consider whom it might affect
and how it will be controlled
Our Health & Safety Vision
what does ‘good’ look like?
Organisations with poor safety records are
easy to recognise and frequently make the
news but how do we characterise what
‘good’ looks like in Health and Safety?
CDS is a leading international centre in
defence and defence-related fields and
our aim is to create a Health and Safety
culture that matches our ambition as an
organisation.
Achieving the right level of safety
performance will involve all staff and
students contributing together and
demonstrating certain behaviours.
The following diagram is a cultural web
analysis depicting the Vision for CDS Health
and Safety. It is designed to demonstrate
the characteristics that CDS must exhibit for
effective Health and Safety.
Think!
How can I personally contribute to ensuring
Cranfield follows this Vision?
CDS HEALTH AND SAFETY
THE VISION
Stories
Symbols
• celebrate success from Health & Safety audits
• an effective Health & Safety promotion
• mistakes we learned from
• senior management visibility and interest in
• vertical briefing to staff on incidents
Health & Safety to encourage others:
• a sense of belonging
• confidence that we are heading in the
right direction
• IIP accreditation
• open door policy/welcome
/constructive critiicism
• staff can see we are doing the right thing
• Health & Safety logo
• we know what is going on
• Golden rules known by everyone
• the bad old days
• Health & Safety specific notice boards
Paradigm
Routines & Rituals
• safety checking is seen as positive
and adding value
• effective Health & Safety induction process
• effective communications
• staff feel engaged & expect to participate in Health & Safety
• low risk hazards should have simple solutions
• allow time for safety
• Health & Safety is everyone’s responsibility
• Health & Safety is a core function/enabler
• effective Health & Safety monitoring regime
participate in Health & Safety meetings with
relevant knowledge
• increased autonomy and empowerment,
• innovation and best practice is
encouraged and shared
personal responsibility/accountability
• management encourage challenge of status quo
• MOD view CDS as high performing on safety
• junior staff have the authority to challenge
• no ‘dodgers and shirkers’
Controls
Additional Controls
Power
• Head of School to chair & Executive to
more senior staff if contravening safety
Organisation
• communicating clear strategy and vision
that engages staff
• Health & Safety is a key line
management function
• an effective audited PDR process
• mandatory = non-negotiable
•
effective H&S documentation - not just lip service
• genuine power for safety managers
• effective audited 121 Quarterly Reviews
• ensure adequate Health and Safety support
• good performance is acknowledged
•
poor performance is addressed
• performance management/accountability
• new H&S manager
• use of MI/KPIs to inform on progress
• effective Health & Safety structure and reporting lines
• regular Health & Safety audits/management walk rounds, no surprises
• staff whereabouts are known
•
proformas completed for all absence due to illness
• good safety seen as part of all staff
performance
• effective corporate governance
• manage staff workloads to avoid stress
Think! How can I contribute personally to ensuring Cranfield follows this model?
Emergencies
Take personal responsibility
Anyone on-site must make themselves
familiar with the locations of the nearest…
•Alarms
•Exits
• Evacuation Assembly Points
• Fire fighting equipment
• First Aiders
• First Aid equipment
You must do this as soon as you start work
in any location.
When you have visitors with you or you
are hosting a meeting or running a course,
ensure that everyone knows the exit routes
and Evacuation Assembly Points. Lecturers
should ensure that students read the
emergency notices in classrooms.
Action on hearing the Fire Alarm
Evacuation Assembly Points are marked on
the following diagram:
•Vacate the building by the nearest
safe route. Do not run and do not use
the lifts
•Close doors and windows on the
way out
•Display the pink ‘Room Clear’ card if
everyone else has left the area
•Warn all others in the accommodation
or alert other occupants of your corridor
•Evacuate quickly to your nearest
Evacuation Assembly Point
•Await further instructions, but DO NOT
re-enter the building until told it is safe
to do so
22
to S
w
indo
Evacuation Assembly Points - EAP’s
Cowan's Camp
to Faringdon and Oxford
A420
n an
dM
4
B4
St Thomas's Church
Foll
y
Cres
cen
t
restricted entrance,
NO EXIT
n Avenue
all
rts H
Arts e
tr
Thea
Robe
J
EAP
and
Bower Green
MQs
Burgoyne Kitche
ner Hall
House
K
EAP
Lit
tle
W
n
elli
gto
o
nW
od
gl
as
I
EAP
gc
ot
L
EAP
Barringto
al
Medic
e
Centr
Homeleaze entrance
d
d
Road
oa
JSCSC MQs
North Car
Park
Wellington
Square
t
Faringdon
M
EAP
oa
tree
th S
reet
S ou
DHE
Watchfield
MQs
8L
on
sR
Main entrance and
Visitor's Reception
Logistics
is R
d
Roa
O
EAP
Ax
et
North Stre
High St
Hill
Community
Centre
P
EAP
St Alban's
Church
jor
Pennant
Road
Watchfield
Village
Cottage
Nursery
50
Ma
N
EAP
Rutherfod
Labs
D
EAP
k
roo
er B
Bow
E
EAP
F
EAP
Library
Estates
Management
Office
Heaviside Labs
s
Armstrong Lab
Greenhill
House
BH SLA
Pool & Golf
Course
East Car
Park
JSCSC
EAP
C
EAP
The Mall
A
EAP
Lower Woods Road
Slim Bldg
Beckett
Drive
Police B
Lodge EAP
H
West Car
Park
ICSC(L) Car Park
New
access
road
Beckett
House
G
EAP
Chaplain's Room
No vehicular
access
China Lake
Tea House
Junior
Ranks Mess
Road
m
to Shrivenha
leaze
ts
ean
Serg s
Mes
Do u
Home
Building 50SLA Block
Beckett Gate
Entrance during
working hours only
Wellington
Hall
DCDC
P
Security fence
Q
EAP
DCC
0
Temporary Lecture
Theatre
Sports Field
N
Car Parks
To ERDA Range
l
Marlborough Hal
Future Building
Works
100
200
300
400 metres
Station Siren
Actions to be taken on
the Station Siren being
sounded outside the
normal test time of
10:45 am on a Monday.
(NB: The test lasts for 2 minutes continually.)
Action
Action on the all clear
On hearing the Station Warning Siren
outside the normal test time, the following
actions are to be taken:
The all clear will be given to the relevant
authority by the MOD Security Staff directly.
•
Remain in your place of work and await further instructions
•
I f instructed by the relevant authority,
evacuate the building to your
Evacuation Assembly Point, leave lights on, windows open and doors open,
and display the pink ‘Room Clear’ card if
everyone else has left the area
DO NOT
APPROACH ANY
SUSPECT DEVICE
-
NOTE ITS
LOCATION
AND
REPORT IT!
24
Fire
Precautions
Flammable materials such as
Make sure you complete the on-line training
for fire safety which leads you through fire
hazards, actions and fire extinguishers.
•
•
•
•
Fire prevention is your responsibility.
Paper
Cardboard
Wood
Textiles
Fire hazards can result from:
Highly flammable materials must be clearly
identified and stored safely.
Electrical sources
Ensure all waste is disposed of safely.
•
You must not roll up leads
•
Make sure they are not frayed
Many gases are highly flammable and if
you smell gas you must:
•
Do not overload power points
Smoking
•
•
•
otify everyone in the area and evacuate
N
the vicinity
•
I nform the Guard Service - ext. 2222 from
an extension or 01793 785222 from a
mobile
•
o not sound the fire alarm or switch
D
on or off any electrical devices (to avoid
sparks)
•
I f (and only if ) it is safe to do so, turn off
the source of gas if you can identify it
S moking is not allowed anywhere except
at designated points around the site
Make sure cigarettes are extinguished
Actions
If you discover or are close to the start of a
fire you must do the following:
•
Shout for assistance
to warn others
•
Operate the nearest alarm
to start the evacuation
and keep others safe
•
Call 999
to tell the Fire Brigade –
there is no automatic alarm
link for most buildings
•
Call 2222 from an extension or
01793 785222 from a mobile
to inform the Guard Service
•
If (and only if )
it is safe to do so and you have been trained in what to do, you may attempt to fight the fire
•
Evacuate the building
25
Accidents
All accidents that occur
on-site, whether to
a CDS employee or
other, must be reported
immediately. We have a
legal responsibility to report
some accidents to the HSE
and we are required to
keep log books. There is no
such thing as an accident
that is too trivial to report.
Near Misses
How to react
The reporting of non-injury incidents/
accidents can be considered a good thing
as it gives us the opportunity to identify the
cause and eliminate it.
If you are required to deal with an accident:
What is an incident?
This is a generic term used in Health and
Safety that includes accidents, near misses
and dangerous occurrences.
•
Assess the situation
•
Do not put yourself in danger
•
Make the area safe
•
ssess all casualties and attend to any
A
unconscious people first
•
Send for help immediately
If you have, or witness, an accident
you need to:
What’s the difference between and accident
and a near miss?
•
all a First Aider if you or anyone else is
C
injured
The best way of understanding this is to
look at the following example:
•
F or serious injuries ring the emergency
services on 999 then ring 2222 to inform
the Guard Service that emergency
services are on their way
•
eport the incident to your line
R
manager/supervisor and a Health and
Safety Advisor
A brick falls off scaffolding on a building site.
26
•
I f it hits someone walking below then it
is an accident
•
I f it impacts on the ground but fails to
strike anyone and cause harm then it is a
near miss
Your First Aiders are listed on the Health and
Safety noticeboards.
If you are attending to a casualty
your priorities must be to:
Bleeding
Eye Injuries
If there is severe bleeding
•
•
Shout for help
•
Take action
•
Check for normal breathing:
•
•
•
•
Look for chest movement
•
Listen for breath
•
Feel air (use your cheek)
•
If the casualty is breathing:
•
Place them in a recovery position
•
Get help
•
Monitor them
•
If necessary open the airway:
•
•
•
Broken Bones
•
lace your hand on the person’s
P
forehead and gently tilt the
head back
•
Lift the chin with 2 fingertips
•
If the casualty is not breathing:
•
Get help
•
Start chest Compressions (CPR)
et trained assistance as soon as possible
G
Apply pressure to the wound
If the wound is arterial keep pressure
applied until medical assistance arrives,
otherwise
Raise the injured part
Apply a dressing and bandage firmly
If a broken bone or spinal injury is
uspected get help, do not try and move
the casualty unless the casualty is in
further obvious danger (the risk must be
assessed against the possible harm to
the casualty)
If there is something in the eye use clean
water or sterile fluid to wash it clean.
Do not remove anything embedded
in the eye.
Defibrillators
•
T here are a number of defibrillators placed
around the site (see site plan below) in
green cases. First Aiders have training
in their use but all machines come with
instructions so they can be used by anyone
in the event of an emergency.
Think!
Emergency – 999 then 2222
Burns
•
•
ool the affected parts – 10 minutes may
C
be required
If chemicals are involved flood the affected
area with water for at least 20 minutes
27
to S
w
indo
Cowan's Camp
to Faringdon and Oxford
A420
n an
dM
4
Defibrillator Locations
St Thomas's Church
gc
ot
JSCSC MQs
oa
d
DHE
Watchfield
MQs
th S
North Car
Park
Wellington
Square
t
Road
Homeleaze entrance
restricted entrance,
NO EXIT
and
Bower Green
MQs
Barringto
n Avenue
al
Medic
e
Centr
all
rts H
Robe
Burgoyne Kitche
ner Hall
House
Lit
tle
W
n
elli
gto
o
nW
od
gl
as
Arts e
tr
Thea
Pennant
Road
tree
Faringdon
d
is R
Engineering Dynamic Laboratory
Bashforth Range
Workshops
Barrington Library
Wellington Hall Rooms 197 & 64 CU HR
Marlborough Hall Rooms 164 & 201b
Armstrong Labs
Slim Building Room 6
d
Roa
S ou
21
45/4
64
67
73
75
79
85/1
reet
Name
Hill
oa
Main entrance and
Visitor's Reception
Logistics
Foll
y
Cres
cen
t
8L
on
sR
Ax
et
North Stre
High St
Bld No
Community
Centre
St Alban's
Church
50
jor
Cottage
Nursery
Watchfield
Village
Defibrillator Locations
B4
Ma
Drive
Beckett
Lower Woods Road
Police
Lodge
Library
Rutherfod
Labs
WARNING: Security Documents
s
The possible consequences of this map
falling into the wrong hands are grave.
Treat all copies as RESTRICTED documents
Armstrong Lab
Second Floor
Greenhill
House
BH SLA
Wellington
Hall
Estates
Management
Office
Heaviside Labs
Slim Bldg
First Floor
The Mall
Pool & Golf
Course
k
roo
er B
Bow
ICSC(L) Car Park
New
access
road
Beckett
House
East Car
Park
JSCSC
West Car
Park
Chaplain's Room
No vehicular
access
China Lake
Tea House
Junior
Ranks Mess
Road
m
to Shrivenha
leaze
ts
ean
Serg s
Mes
Do u
Home
Building 50SLA Block
Beckett Gate
Entrance during
working hours only
DCDC
P
To ERDA Range
l
Marlborough Hal
Security fence
DCC
N
Car Parks
First Floor
Ground Floor
Temporary Lecture
Theatre
Sports Field
Defibrillator Located
Future Building
Works
0
100
200
300
400 metres
THERE MAY BE
HAZARDS
IN YOUR
WORKPLACE
BE AWARE
General risks in the workplace
Slips and trips
Think!
Some of you may feel that you do not work in
a dangerous environment, but the Health and
Safety Executive advises that over one third of
all major work injuries reported each year are
caused as a result of a slip or trip. This has
proved to be an expensive issue as it is
estimated these accidents cost employers over
£512 million a year.
We can all play a role in identifying possible
risks and avoiding them.
Consider the following:
An employer has a legal responsibility to
ensure the workplace is as safe as possible and
is maintained in a suitable condition which
minimises the risk of slips and trips occurring.
This includes office space, laboratories, lecture
theatres and so on, but also external surfaces
of paths, roads and car parks.
• Lighting must be sufficient that you can see any obstructions and potentially slippery surfaces
• Floors must be properly maintained to avoid holes, cracks, loose or worn areas
• Avoid trailing wires by either rearranging equipment or using cable covers
• Keep work areas tidy and free from obstructions and use warning signs for others as necessary
30
•Be aware of temporary cleaning or work in
progress advisory notices
• Ensure you are wearing suitable footwear for your work environment
•If you see a potential problem in your
workplace always report it to your line
manager/supervisor as soon as possible
More advice on slips and trips and how to
avoid them may be found at:
http://www.hse.gov.uk/slips/education/index.htm
Hazardous substances
Even if you are working in an office,
while you are at Shrivenham your work
or study may involve potential exposure
to hazardous substances. There are the
obvious dangers such as volatile chemicals
and explosives but there are also less
obvious sources such as dust, paint,
detergent, board cleaner and bacteria that
can also cause problems.
Think!
Consider each task you perform in your
role and whether it involves any of these
substances.
You must take responsibility for receiving
appropriate training.
• Asking the supplier or sales
representative
• Looking in trade publications
• Checking the HSE website
Below are some common hazard symbols
currently used in the workplace. Please
note that some symbols will be changing
under the Global Harmonised System – this
is to ensure that symbols are internationally
consistent by 2015. For the latest
information on this please check the HSE
website: http://www.hse.gov.uk/ghs/
Corrosive
Flammable
Material
Material
How do you know if a substance is
potentially harmful? You can find out by:
• Checking information that came with the product such as symbols on the packaging or safety data sheets
Explosive
Material
Toxic Material
If any substance you deal with is harmful,
how might you and others be exposed?
This could be by:
•Inhalation
• Skin contact
•Swallowing
• Contact with eyes
• Skin puncture
Any tasks which involve contact with
hazardous substances must include an
appropriate risk assessment. COSHH
Regulations require employers to assess
risk for their employees in order to prevent
or adequately control those risks.
The HSE produces a leaflet specifically
outlining the issue involved in working with
hazardous substances – if this applies to
your work please read this carefully:
http://www.hse.gov.uk/pubns/indg136.pdf
HSE Guidance on Control of Substances
Hazardous to Health (COSHH)
http://www.hse.gov.uk/coshh/
31
Noise
Noise exposure is a factor when carrying
out risk assessments. As a result of the
assessment, noise measurements may be
requested or health surveillance may be
required.
Noise can become a risk if it is loud and
you are exposed to it for a certain length of
time but there also is risk from continuous or
repeated exposure to lower level noise. The
HSE have some simple guidelines to help
you assess if you need to take action about
noise levels:
• Is the noise intrusive e.g. a crowded restaurant - for most of the day?
•
Do you have to raise your voice to conduct a normal conversation with your colleagues for at least part of
the day?
• Do you or your colleagues use noisy powered tools or machinery for more than half an hour each day?
• Do you work in a noisy industry e.g. construction?
32
• Are the noises due to impacts, such as hammering, explosive sources
or guns?
Other common signs you may see at work
For advice and regulations on noise levels at
work, see: http://www.hse.gov.uk/noise/
Think!
When on site, you must take particular care
to use ear defenders when in the vicinity of
large wind tunnels when in use, and also
as advised when on the small arms and
explosives ranges.
Look out for this sign:
No Access For
Pedestrians
Ear Protection
Must Be Worn
General
Danger
Industrial
Vehicles
Safety Helmets
Must Be Worn
Eye Protection
Must Be worn
More information on safety signage:
Prohibitory signs:
http://www.hse.gov.uk/workplacetransport/
safetysigns/prohibitory.htm
Warning signs:
http://www.hse.gov.uk/workplacetransport/
safetysigns/warning.htm
Signs required by law:
http://www.hse.gov.uk/workplacetransport/
safetysigns/mandatory.htm
Wellbeing
CDS is concerned not only with Health
and Safety policies and procedures but
also with the general wellbeing of all staff
and students. This section outlines what
services are available should you feel you
are struggling to cope with your work or
study, or just want to learn more about the
support on offer.
https://intranet.cranfield.ac.uk/wellbeing/
Pages/wellbeingchampions.aspx
physical and psychosocial factors, and the
promotion of a healthy workforce.
There is also a section on the Cranfield
Intranet which gives advice on general
wellbeing, including information on the
following topics:
Occupational Health includes both
physical and mental health. It also deals
with compliance with legislation and best
practice in providing work environments
that reduce risks as much as possible.
Information for Staff
• Top tips for positive mental health
Wellbeing support
• Independent advice counselling
“The University is committed to the health,
safety and wellbeing of all its employees...
to achieve success Cranfield needs to
ensure that the wellbeing of employees is
maintained at the heart of its objectives.”
• Fitness facilities at Shrivenham
Cranfield University Stress Prevention and
Wellbeing Policy
CDS currently has several Wellbeing
Champions to help ensure staff are
supported. A list of University wellbeing
champions can be viewed on the Cranfield
Intranet:
• Work-life balance
• Job satisfaction
• Relationships at work
https://intranet.cranfield.ac.uk/wellbeing/
Pages/default.aspx
It involves employees’ fitness to work - how
to design the workplace to accommodate
people with disabilities, and procedures to
assist the return to work of those absent
due to illness.
Essentially it helps to ensure that we are all
healthy to do our work safely.
Occupational Health at Cranfield
What is Occupational Health?
Occupational Health is a specialist branch
of nursing and medicine concerned with
the effect of work on health, and the effect
a person’s health has on work. It includes
identifying and preventing work-related
illness caused by chemical, biological,
33
The work of the Occupational Health
service is vital as it can help reduce:
staff issues. A contact name and number
for the service can be found at the back of
this handbook.
•If whilst working at a computer you
experience pain in the wrists, arms or
back
•Risk of illness/premature retirement of
valued workers
The Cranfield University service provides
guidance on many areas of work including:
•If you are off work through sickness and
require advice about returning to work
• Accidents at work
•Assistance and advice on the
management of sickness absence
•If you have a member of staff who is
experiencing health problems that are
affecting their work
Why is it important?
• Sickness absence costs
• Productivity losses
• Litigation costs
• Future employers’ liability insurance
The Cranfield University Occupational
Health service is independent, impartial
and confidential. It is staffed by qualified
and experienced health professionals
with administrative support from staff who
understand the role of Occupational Health.
Although the service is based at Cranfield,
visits are made to Shrivenham throughout
the year and you can be referred to them
by your line manager, or you can contact
them directly yourself, whenever you need
advice from them. Line managers may also
request advice on dealing with particular
34
•Advice regarding pregnancy and work
• Workplace visits
•VDU risk assessments for health related
issues
•Recommendations regarding ill health,
retirement
• Travel health advice
The service also deals with health
promotion, the coordination of First Aid,
work-related health surveillance and the
rehabilitation process of staff returning to
work after sickness absence due to illness
or surgery.
Here are some examples of when you may
wish to consult the Occupational
Health service:
Please note that Occupational Health is
essentially a preventative and advisory
service and therefore does not offer a
treatment service. You must ensure you are
registered with a GP in your local area.
Further sources of information
In addition to the Cranfield Intranet, the
HSE provides some useful guidance:
Information on stress in the workplace:
http://www.hse.gov.uk/stress/
First aid at work:
http://www.hse.gov.uk/firstaid/index.htm
Human factors:
http://www.hse.gov.uk/humanfactors/index.htm
Musculoskeletal disorders:
http://www.hse.gov.uk/msd/index.htm
Information for students
If you have any concerns about your work, the appropriate person to speak to in the first instance is your course director/supervisor.
However, there are also other sources of support for students at CDS.
Accessibility issues
What is counselling?
CDS has a Learning Support Officer (LSO)
who will assist any student with a disability,
medical condition or health problem, this
includes arranging dyslexia assessments.
The contact details for the LSO are at
the back of this handbook. Barrington
Library has two Accessibility Officers who
ensure the Library service and information
resources are accessible to all:
Counselling is a talking therapy which can
provide an effective treatment for emotional
and psychological difficulties. Please do
not suffer in silence. The service from
SCS will help you to talk and explore your
thoughts and feelings in a completely safe
and confidential environment. SCS advise
that counselling can be particularly helpful
to anyone facing the following issues:
http://barrington.cranfield.ac.uk/
accessibility/our-services-for-disabledcustomers
•Relationship
problems
Swindon Counselling Service
All students at CDS are eligible to use the
Swindon Counselling Service (SCS). CDS
has a contract with the SCS to provide
support and guidance to you.
• Sexual concerns
•Depression
•Earlier life
experiences
•Stress and
anxieties
•Employment
concerns
•Bereavement
and recent
trauma
•Exploring the
emotional
environment of
learning
CSA – Shrivenham Cranfield
Students’ Association
The CSA has a Welfare committee
member who is responsible for student
welfare issues. The CSA at Shrivenham
is an active group of volunteers who are
always keen to help you with any
aspect of student life.
Defence Academy welfare support
A range of other support agencies at
Shrivenham, such as the Families and
Welfare Office and the Help Information
Volunteer and Exchange (HIVE), are
outlined in the booklet ‘A Student’s Guide
to Shrivenham’ which you will be given
during induction.
www.swindoncounsellingservice.org.uk
A leaflet with more information on
this service will be given to students
during induction.
35
KEEP SAFE
AND STAY
HEALTHY
Cranfield University Health and Safety Policy Statement
Our direction and approach 2011-2015
Context
Cranfield University’s mission is to
make a distinctive, practical contribution
towards a secure society in a sustainable
global economy, creating and
transforming knowledge to solve
real-world problems. In doing so it’s
essential that we take the right measures
to control the risks connected with
our work.
Direction
Our aim is to provide a safe and
healthy environment by taking sensible,
proportionate and effective steps to
manage our risks and protect people
from being harmed.
Approach
We recognise that this involves more
than simply putting good policies,
systems and processes in place. Health
and safety has to be fully embedded in
our everyday behaviour so that it is part
of the way things are done.
We proactively seek to achieve this by:
•
Working together as one team to
put practical risk management
arrangements in place
•
Building the right capabilities and
culture to support our health and
safety ambitions and obligations
•
Mainstreaming health and safety
into everything we do, including
all business planning and decision
making processes
•
Operating flexibly within the
regulatory framework whilst ensuring
compliance
•
Setting a good example, both
individually and collectively
Following the belief that no activity
•
is so important that it can’t be
done safely
We strive to provide the appropriate
leadership, management and resources
to enable this to happen; with everyone
who works, studies and lives with us
playing their part in securing a safe and
healthy environment for all.
The University’s Executive Team
September 2011
•
Using continuous improvement
techniques to deliver better
performance
37
Useful Contacts
General Health and Safety
Wellbeing Support
Further information and useful links
available on-line
•
Barry Grey Safety Advisor Ext. 5256
•
•
Dr. Susan Waring (COSHH) Ext. 5238
J ulie Shannon Occupational Health
Advisor – 01234 754126
•
r. Julieanna Powell-Turner
D
(Environmental) Ext. 5755
•
J ean Marshall Occupational Health
Administrator – 01234 754117
CDS Health and Safety:
https://intranet.cranfield.ac.uk/cds/safety/
pages/default.aspx
•
avid Wright Learning Support Officer
D
Ext. 5874
•
S windon Counselling Service
07810 861 291
•
S hrivenham Cranfield Students
Association. Email:
csa.shrivenham@cranfield.ac.uk
•
F amilies and Welfare Office
01793 780794
•
r. Nigel Mulholland SHEF Shrivenham
M
Def Ac. Ext. 4401
•
Serco Waste Management Ext. 5845
•
Ian Nicholson Explosives Safety Advisor
Ext. 5660 •
J ackie Horsfall Radiation Safety Advisor
Ext. 5754
•
avid James Laser Safety Advisor
D
Ext. 4838
Cranfield University Health and Safety
information:
https://intranet.cranfield.ac.uk/she/Pages/
default.aspx
HSE:
http://www.hse.gov.uk/
32