ADE - State/Federal Reporting Overview
An overview of the Arkansas Department of
Education (ADE) State and Federal Reporting
efforts using the Statewide Information System
(SIS) data as the authoritative data source.
Titus Lindsay - Data Specialist
ADE - Division of Research & Technology
TOPICS
 ADE - Data Flow
 ADE State/Federal Reporting
 ADE State Reporting
 ADE Data Center
 ADHOC State Reporting
 ADE Federal Reporting
 EDFacts Initiative
 Purposes of EDFacts
 EDFacts/CSPR/CCD Data Collected
 CSPR SY 2014-2015
 Common Core of Data (CCD)
 EDFacts Data Collection Tools
 Federal Reporting Stats
 EDFacts Data Usage – Data Links
ADE DATA FLOW
ADE State/Federal Reporting
STATE DATA WAREHOUSE (EPMS – SIS)
State
Reporting
ADE DATA
CENTER SISR
AD-HOC
REQUEST
Federal
Reporting
EDFACTS
REPORTING
CSPR
CCD
ADE State Reporting
STATE
REPORTING
ADE DATA
CENTER SISR
AD-HOC
REQUEST
ADE DATA CENTER
Statewide Information Systems Reports (SISR)
Previous Version Webpage
ADE DATA CENTER
Statewide Information Systems Reports (SISR)
https://adedata.arkansas.gov/
Current Version Webpage
ADE DATA CENTER
Great measures have been taken to ensure the
new ADE DATA CENTER is mobile compatible.
Statewide Information Systems Reports
 Updated to the ADE Data Warehouse
after every cycle load.
Cycles 1-9
State
County
District
School
Cycle Summaries
Miscellaneous Reports
ADE Data Warehouse
ADE DATA
CENTER SISR
Statewide Information Systems Reports
 Available for download in four
different formats:
 Excel
 PDF
 CSV
 XML
Statewide Information Systems Reports
SY 2014-2015
AD-HOC State Reporting
 Beginning in October 2014 Research &
Technology implemented Report Management
System (RMS), ADE’s own “home grown” request
management tool.
 From October 1, 2014 to April 30, 2016:
RMS Tool - completed 1149 requests.
An average of 60 reports per month.
Data Request by Agency Type
October 2014 - April 2016
Requesting Data
ADE Employees – Open a request via the ADE
Employees Intranet: Report Management
System (RMS)
https://adeemployees.arkansas.gov/
RMS
This site requires login credentials.
Requesting Data
Non ADE Employees - Submit data request via
the Data Request Management System (DRMS)
(https://adedata.arkansas.gov/drms/) tool.
DRMS
This is a public site that does NOT
require login credentials.
ADE Federal Reporting
Federal
Reporting
EDFACTS
REPORTING
CSPR
CCD
EDFacts Initiative
 EDFacts is a U. S. Department of Education (ED)
initiative to collect, analyze, report on and promote
the use of high-quality, kindergarten through grade
12 (K–12) performance data for use in education
planning, policymaking, management, and budget
decision making to improve outcomes for students.
 EDFacts centralizes data provided by State Education
Agencies (SEA), Local Education Agencies (LEA) and
Schools to provide users with the ability to easily
analyze and report on submitted data.
EDFacts Initiative
EDFACTS
US Dept of
Education
State
Education
Agencies
Local
Education
Agencies
Schools
Purposes of EDFacts
 Collect and report robust, timely and
accurate K–12 data for improved
education planning, policymaking,
management and outcomes.
 Reduce the data burden for states,
districts and schools, and streamline
data processes at the federal, state,
district and school levels.
Purposes of EDFacts
 Encourage data usage by providing data
providers and users with analytical and
reporting tools to produce
preformatted and user-defined data
reports.
 Offer technical resources and assistance
to support data providers and data
users.
EDFacts/CSPR/CCD Data Collected
GENERAL INFORMATION
Active Schools Count
Directory Information
Free and Reduced Price
Lunch
Staff FTE
Teachers FTE
Grades Offered
Magnet Schools Status
Student Membership
CHARTER SCHOOLS
Charter School
Status
Charter School LEA
Status
FINANCIAL DATA
Federal Programs
REAP Alternative
Funding Status
TEACHER QUALITY
Teacher Quality in Elementary Classes
Teacher Quality in Secondary Classes
RTT – RACE TO THE TOP
High School Graduates - Postsecondary Enrollment
Earned
ESEA FLEXIBILITY **
Title I Allocations to Priority/Focus Schools
State Interventions Used
** Pending ESSA changes
(Every Student Succeeds Act)
ASSESSMENT
Academic Achievement in Mathematics
Academic Achievement in Reading/Language Arts
Academic Achievement in Science
Student Participation in Mathematics
Student Participation in Reading/Language Arts
Student Participation in Science
Title I
Economically Disadvantaged Students
Reservation
Title I Part A SWP/TAS Participation
Title I TAS Staff Funded (FTE)
Title I Status
Title I Part A Participation
Title I Part A TAS
State Poverty Indicator
Parental Involvement
ESEA FLEXIBILITY – FLEXIBILITY SUBGROUPS
High School Graduation Rate Indicator
Assessment Participation in Mathematics
Assessment Participation in Reading/Language Arts
Assessment Participation in Science
Academic Achievement in Mathematics
Academic Achieve in Reading/Language Arts
Academic Achievement in Science
Mathematics Participation Status
Reading/Language Arts Participation Status
AMO Mathematics
AMO Reading/Language Arts
Regulatory Cohort Graduation Rate
Graduation Rate
SPECIAL EDUCATION – IDEA
IDEA – Student Count – Early Childhood
IDEA – Student Count – School Age
IDEA – Alternate Assessment Caps (1%/2%)
IDEA – Not Participating in Assessment
IDEA – Exiting Special Education
IDEA – Disciplinary Removals
IDEA Total Disciplinary Removals
IDEA – Removal to Interim Alternative Educational
Setting
IDEA – Reasons for Unilateral Removal
Special Education Teachers (FTE)
Special Education Paraprofessionals (FTE)
Special Education Related Services Personnel (FTE)
ACCOUNTABILITY
Alternate Approach Status
Elementary/Middle Additional Indicator Status
High School Graduation Rate Indicator Status
Mathematics Participation Status
Reading/Language Arts Participation Status AMO
Mathematics Status
AMO Reading/Language Arts Status
Improvement Status
Reconstituted Status
School Improvement Funds Allocation
School Improvement Funds Status
Interventions
EDFacts/CSPR/CCD Data Collected
MIGRANT EDUCATION PROGRAMS
Consolidated MEP Funds Status
MEP Personnel
MEP Services
MEP Student Eligible 12-Month
MEP Students Eligible Summer/Intersession
MEP Students Served 12-Month
MEP Students Served Regular School Year
MEP Students Served Summer/Intersession
MEP Migrant Students Eligible – Regular School Year
Title III/LEP
AMAO 1 LEP Making Progress
AMAO 2 LEP English Attainment
AMAO 3 AYP for LEP
Immigrant Information
LEP English Language Testing
LEP Student Count
LEP Students English Proficiency
LIEP Teachers
Title III LEP English Language Proficiency Results
Title III English Language Proficiency Testing
Title III LEP Students
Title III LEP Students Served
Title III Monitored Former LEP Students
CTE – CAREER AND TECHNICAL EDUCATION
CTE Concentrators – Academic Attainment
CTE Concentrators – Exiting
CTE Concentrators – Graduates
CTE Concentrators in ESEA Graduation Rate
CTE Concentrators – Placement
CTE Concentrators – Technical Skills
CTE Concentrators – Programs for NonTraditional
CTE Participants – Programs for NonTraditional
GRADUATES AND DROPOUTS
Regulatory Cohort Graduation Rate (Four, Five and Six
Year) – Graduation Rate
Regulatory Cohort Graduation Rate (Four, Five and Six
Year) – Student Counts
Graduation Rate
Graduates/Completers
SAFE & DRUG FREE SCHOOLS/ Tied to all federal
programs
Discipline Incidents
Students Disciplined
Firearm Incidents
GFSA Reporting Status
Persistently Dangerous StatusStudents Involved with Firearms
Truants
SIG – SCHOOL IMPROVEMENT GRANT
Advance Coursework
Dual Enrollment
Advance Coursework/Dual Enrollment
Average Scale Scores
Increased Learning Time
Intervention Used
School Year Minutes
Student Attendance Rate
Teacher Attendance Rate
Persistently Lowest-Achieving Schools
Principal Evaluations
Principal Performance Level Names
Teacher Evaluations
Teacher Performance Level Names
HOMELESS
Homeless Served (McKinney-Vento)
Homeless Students Enrolled
McKinney-Vento Subgrant Recipient Status
NEGLECTED OR DELINQUENT
N or D – Program Participation
N or D – Academic Achievement
N or D – Academic and Vocational Outcomes
N or D – Transition Services
CSPR SY 2014 - 2015
The Consolidated State Performance Report (CSPR) is the
required annual reporting tool for each State, the District of
Columbia, and Puerto Rico as authorized under Section 9303 of
the Elementary and Secondary Education Act (ESEA), as amended.
CSPR Part I
CSPR Part II
1.1 Standards and Assessment Development
2.1 Improving Basic Programs (Title I Part A)
1.2 Participation in State Assessments
1.3 Student Academic Achievement
2.3 Education of Migrant Children (Title I Part C)
2.4 Programs for Children and Youths Who are Neglected,
Delinquent or At Risk (Title I Part D, Subparts 1 & 2)
1.4 School and District Accountability
2.9 Rural Education Achievement Program(REAP) (Title VI,
Part B, Subparts 1 AND 2)
1.5 Teacher Quality
2.10 Funding Transferability for State and Local Educational
Agencies (Title VI, Part A, Subpart 2)
1.6 Title III and Language Instructional Programs
2.11 Graduation Rates
1.7 Persistently Dangerous Schools
2.12 List of Schools and Districts
1.9 Education For Homeless Children and Youths
Programs
Common Core of Data (CCD)
 A program of the U.S. Department of
Education's National Center for Education
Statistics (NCES).
 Annually collects fiscal and non-fiscal data
about all public schools, school districts
and state education agencies in the United
States.
 Data supplied by SEA officials includes
descriptive information.
Common Core of Data (CCD)
(Data Categories)
Common Core
of Data (CCD)
General
Descriptive
Information
Data on
Students and
Staff
Fiscal Data:
Revenues and
Expenditures
EDFacts Data Collection Tools
States and school districts submit data to EDFacts
using one of the following three vehicles:
 The Education Data Exchange Network (EDEN) EDEN
Submission System (ESS)
 The EDFacts Metadata and Process System (EMAPS)
 Civil Rights Data Collection (CRDC)
EDFacts Data Collection Tools
 The EDEN Submission System (ESS)
 Collects a core set of key, K–12 performance data
from State Education Agencies (SEAs) annually.
 State education agencies provide EDFacts data
annually on approximately 180 data groups to
the Department using the EDEN Submission
System (ESS).
EDFacts Data Collection Tools
Example of Data Group/File Relationship
EDFacts
File
Number
EDFacts DGs
File Name
029
1, 4, 5, 7, 8, 9, 10, 11, 16, 21,
27, 453, 458, 529, 531, 551,
Directory
559, 570, 571, 653, 669, 743,
803,804
039
129
18
22, 24, 573, 791
Grades Offered
CCD School
EDFacts Data Collection Tools
 The EDEN Submission System (ESS)
 The ESS is an electronic system that facilitates the
efficient and timely transmission of data from
state education agencies to the Department.
 Data submitted through the ESS are provided to
meet federally mandated program data reporting
requirements.
EDFacts Data Collection Tools
 The EDFacts Metadata and Process System
(EMAPS)
 An online collection tool that collects
supplementary metadata and information from
State Education Agencies (SEAs) as needed.
 EMAPS is intended to obtain state data that
supplement, not duplicate, data transmitted
through the ESS.
EDFacts Data Collection Tools
 Civil Rights Data Collection (CRDC)
 An online survey of Local Education Agencies
(LEAs)
 Collections transmitted through this online
survey are intended to obtain data that
supplement, not duplicate, data transmitted
through the ESS.
Federal Reporting Stats
SY 2014-2015
Federal reporting cycle begins in January every year and covers an 18
month span ending June 1st. There are a total of 96 files. Each file can
have multiple levels of submission (School, LEA, SEA). The Data Reporting
Unit (DRU) at the Division of Research & Technology is responsible for
submitting 83 files and the Special Education Office is responsible for 13
files . The files are submitted to ESS (EDFacts) at levels (State Education
Agency (SEA), Local Education Agency (LEA or District), and School Level
(SCH).
Data Reporting Unit
(DRU)
Special Education
(SPED)
83
13
Federal Reporting Stats
SY 2014-2015
250 Total File Submissions by Level
EDFACTS DATA USAGE
(Data Links)


ED Data Express (CSPR/CCD/EDFacts)


High Value – State Level Education Data
Includes data from EDFacts, Consolidated State Performance Reports (CSPR), State
Accountability Workbooks, the National Center for Education Statistics (NCES), the
National Assessment of Education Progress (NAEP), the College Board, and the
Department's Budget Service office.

http://eddataexpress.ed.gov/index.cfm
Civil Rights Data Collection (CRDC)




Obtains data related to the nation's public school districts and elementary and secondary
schools’ obligation to provide equal educational opportunity.
Collects a variety of information, including student enrollment and educational programs
and services data that are disaggregated by race/ethnicity, sex, limited English proficiency,
and disability.
http://ocrdata.ed.gov/
Common Core of Data (CCD)



Program of US Department of Education’s National Center for Education Statistics (NCES)
Annually Collects fiscal and non-fiscal data about all public schools, public schools
districts and state education agencies.
http://nces.ed.gov/ccd/
EDFACTS DATA USAGE
(Data Links)


Consolidated State Performance Report (CSPR)

Required annual reporting for each state, the District of Columbia, and
Puerto Rico as authorized under Section 9303 of the ESEA, as amended.

http://www2.ed.gov/admins/lead/account/consolidated/index.html
EDFacts Data.Gov


Home of US Government’s open data


Search over 141,085 datasets
Data, tools and resources to conduct research, develop web and mobile
applications, design data visualizations and more.
http://www.data.gov/
Links from Today’s Presentation
ADE Data Center:
https://adedata.arkansas.gov/
Report Management System (RMS)
https://adeemployees.arkansas.gov/
Data Request Management System (DRMS)
https://adedata.arkansas.gov/drms/
For more information
Contact us:
Research & Technology
Data Reporting Unit
PH: (501) 682-5157
Questions