Counterfeit Parts Avoidance
Management Process
Q0000278
Revision History
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Revision
Date Change(s)
Submitted
Reason for Change(s)
Who Changes
A
11/30/2015
Initial release
Ken Tennyson
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Q0000278 Rev A. Page 1
TABLE OF CONTENTS
1.0 INTRODUCTION ........................................................................................ 3
1.1 Purpose/Objectives................................................................................................................................................. 3
1.2 Responsibilities .......................................................................................................................................................... 3
2.0 RELATED DOCUMENTS ................................................................................ 4
2.1 Related Documents ................................................................................................................................................. 4
2.2 Related Records ........................................................................................................................................................ 4
3.0 DEFINITION OF TERMS ................................................................................ 5
4.0 PROCESS FLOW DIAGRAM ............................................................................ 6
5.0 PROCESS ................................................................................................ 7
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1.0 INTRODUCTION
1.1 PURPOSE/OBJECTIVES
Corporate procedure for the management of counterfeit part risk.
1.2 RESPONSIBILITIES
Global Sourcing
Quality and Reliability
This document is considered “UNCONTROLLED” when it exists in any printed form
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2.0 RELATED DOCUMENTS
2.1 RELATED DOCUMENTS
Q0000287 Corporate Counterfeit Parts Prevention Policy
Q0000247 Sourcing Policy
Q0000223 Configuration Management Process
AS5553A - Fraudulent/Counterfeit Electronic Parts; Avoidance, Detection, Mitigation, and Disposition
2.2 RELATED RECORDS
FORM0065 Procurement Risk Assessment
D0000449 Supplier Profile
This document is considered “UNCONTROLLED” when it exists in any printed form
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3.0 DEFINITION OF TERMS
Counterfeit Part: A fraudulent part that has been confirmed to be a copy, imitation, or
substitute that has been represented, identified, or marked as genuine, and/or altered by a
source without legal right with intent to mislead, deceive, or defraud.
OCM: Original Component Manufacturer
OEM: Original Equipment Manufacturer
Supplier: Within the context of this document, a blanket description of all sources of supply
for a part. Types of Suppliers include OCM, OEM, Authorized (Franchised) Distributor,
Independent Distributor, Broker Distributor, Stocking Distributor, Aftermarket Manufacturer,
Government Supply Depot, and 3PL Provider.
Reference to AS5553A for all term definitions.
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4.0 PROCESS FLOW DIAGRAM
Global Sourcing
Engineering
Quality and Reliability
Part
Procurement
Requirement
Purchase from
Authorized
Suppliers
Yes
Available from
Authorized Suppliers
No
5.1 Investigate the use of
other parts and their
availability from Authorized
Suppliers
Execute
engineering
change activity
as needed
Yes
Alternative found and
Available
No
5.2 Execute
redesign
activity
Redesign
Redesign or Procurement
Risk Mitigation
Procurement
5.3 Procurement
Risk Mitigation
5.3.1 Supplier
Selection
Fail
5.3.2 Risk
Assessment
Pass
Yes
No
5.5 Material
5.4 Compliance
Compliance
Verification Required
use decision
Verification
process
Pass
Compliance
Verification
Case reporting
and Closed
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Fail
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5.0 PROCESS
5.1 When a part becomes End of Life or not available, Global Sourcing will investigate
the use of other authorized suppliers.
5.1.1 If an alternative part can be found, Global Sourcing will work with
engineering to execute engineering change activity as needed.
5.1.2 If an alternation part can’t be found, go to 5.2 for re-design activities, or 5.3
for procurement risk mitigation.
5.2 Re-Design – led by engineering support with Global Sourcing support follow
Configuration Management Process (Q0000223)
5.3 Procurement risk mitigation –
5.3.1 Supplier selection – led by Global Sourcing
Supplier can be either or from below:


Original Component Manufacturer (OCM)/Contract Manufacturer
Independent Distributor with good quality, reputation, and
procedures
Supplier Profile (D000449) might be sent and reviewed if needed.
5.3.2 Risk Assessment (Section II – FORM0065) – led by quality with Global Sourcing,
and engineering support if required.
5.3.2.1 Verify if parts are traceable to OCM
5.3.2.1.1 Check external resources for history of suspect suppliers & parts
5.3.2.1.2 Verify if selected parts can be traced to OCM, and handing,
packaging/storage history are acceptable?
5.3.2.2
Perform independent supplier evaluation
Evaluation could include below items, but not limited to:
 Documented counterfeit management program reviewed and
approved as acceptance by VT iDirect Quality.
 Supplier Compliant to AS5553A or other counterfeit management
standard (strongly preferred).
 Supplier that can provide counterfeit test results as required from
the accredited lab (preferred).
 Supplier can provide component level test results ensuring that the
aged part still maintains all part specification.
Risk Assessment section II shall be completed,
 If section II evaluation fails, case reported and closed;
 If section II passes, go to 5.4 Compliance Test if the compliance
test is required. Otherwise go to step 5.5.
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5.4 Compliance Test (section III FORM0065) – led by quality and reliability
If section III evaluation fails, case reported and closed;
If section III passes, go to 5.5
5.5 Material Use Decision – led by sourcing
Once Risk Assessment form0065 is completed as required, follow Agile deviation
process (Q0000223) to proceed the use of the material.
Risk Assessment FORM0065 shall be saved under the deviation.
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