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SECTION 01250
CLARIFICATION/INFORMATION PROCEDURES
This Section is dedicated to RFI procedures and must appear in all Section 1000 anthologies. The
University’s Representative shall maintain an RFI log (the log format is furnished in the PM
Procedures Manual) of all RFI submittals. Effort must be made to assure a rapid turnaround of the
RFI response. Every RFI submitted by a Contractor represents a challenge to the scope of the
Project; therefore, the PM must assure the RFI is not spurious. If the RFI identifies a problem that
results in a Change Order, the University’s Representative must assure that there is a true value
received by University.
PART I - GENERAL
1.01
1.02
1.03
1.04
DESCRIPTION
A.
This Section contains the procedures to be followed by Contractor for submitting a
Request for Information (RFI) upon discovery of any apparent conflicts, omissions, or
errors in the Contract Documents or Drawings or upon having any question concerning
interpretation.
B.
Section Includes
1.
RFI Administrative requirements
2.
RFI Procedures
3.
RFI Execution
RELATED DOCUMENT SECTIONS
A.
Conditions of the Contract: Governing requirements for changes in the Work, in Contract
Sum and Contract Time.
B.
Section 01610 – PRODUCT REQUIREMENTS:
omissions and improper descriptions.
Product options, substitutions,
ADMINISTRATIVE REQUIREMENTS
A.
Description: Section provides procedure for Contractors to obtain interpretation or
clarification of the Contract Documents, or identify apparent conflicts, omissions, or errors
in the Contract Documents.
B.
Responsible Person for Contractor: Submit name of the individual authorized to receive
Requests for Information documents, and who is responsible for forwarding Request.
C.
RFI Format: Submit all Requests for Information on the form attached at the back of this
Section.
RFI PROCEDURES
A.
RFI Format, Numbering and Subject:
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B.
1.
RFI Format: Submit all requests for clarification or additional information in
writing to University's Representative using the RFI Request for Information form
provided at the back of this Section or obtained from University's Representative.
2.
RFI Numbering: Number RFI's sequentially. Follow RFI number with sequential
alphabetical suffix for resubmissions. For example, the first RFI is numbered
"001". The second RFI is numbered "002" and so on. The first resubmittal of
RFI "002" will be numbered "002a".
3.
RFI Subject: Limit each RFI to one (1) subject only.
RFI Submittal conditions:
1.
Discovery of unforeseen condition or circumstance not described in the Contract
Documents.
2.
Discovery of an apparent conflict, discrepancy or inconsistency in or between
portions of the Contract Documents.
3.
Discovery of a situation, direction or apparent omission that cannot be
reasonably inferred from the intent of the Contract Documents.
PART II - PRODUCTS – Not Applicable to this Section
PART III - EXECUTION
3.01
EXECUTION OF RFI's
A.
Faxed RFI requests will be accepted. University's Representative's fax number is 916734-7751. Notification time begins from date stamp of University's fax machine. Faxed
RFI requests received after normal business hours and/or received on non-normal
workdays, as defined in Specification Section 01310 – COORDINATION, Item 1.07.F.4.A
will begin notification time starting at 7:00 AM the following business day.
B.
Failure to provide proper information: RFI's will not be recognized or accepted if, in the
opinion of University's Representative, one of the following conditions exist:
C.
1.
Contractor submits the RFI as a request for substitution.
2.
Contractor submits the RFI as a Submittal.
3.
Contractor submits the RFI as a Contract Document discrepancy or omission
without through review of the Documents (Capricious submission).
4.
Contractor submits the RFI assuming portions of the Contract Documents are
excluded or by taking an isolated portion of the Contract Document in part rather
than in whole.
5.
Contractor submits the RFI in an untimely manner without proper coordination
and scheduling of Work of other Trades.
Response Time: Request clarifications or information immediately upon discovery of
need. Submit RFI's in a timely manner allowing full response time to avoid impacting
Contract Schedule.
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D.
1.
University's Representative, whose decision will be final, shall resolve issues and
respond to questions of Contractor, in most cases, within fourteen (14) days.
Actual time may be lengthened for complex issues, or shortened for expedited
situations, as mutually agreed in writing.
2.
After submission of an RFI by Contractor and prior to receipt of the RFI response
from University, the Contractor proceeds with effected Work at own risk. Any
portion of the Work not constructed in accordance with University interpretation,
clarification, instruction or decision is subject to removal and replacement at
Contractor expense.
Failure to Agree: In the event of failure to agree to the scope of the Contract
requirements, Contractor shall follow procedures set forth in Article 4 of the General
Conditions of the Contract.
END OF SECTION 01250
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REQUEST FOR INFORMATION
A/C #:
RFI #:
Project Title:
Date:
University of California, Davis, Medical Center
OSHPD #:
From:
Facilities Design & Construction
4800 2nd Avenue, Suite 3010, Sacramento, CA 95817
Attn.: Project Manager
P: 916-734-####
C: ###-###-####
F: 916-734-####
Email: ########@ucdavis.edu
SUBJECT:
SPEC SECTION/DRAWING #:
TRANSMITTAL
RECORD
Requestor to
FD&C
FD&C to A/E
PARA:
DETAIL:
RM #
GRID #
A/E to FD&C
FD&C
to Requestor
Notes
Date Submitted
INFORMATION NEEDED:
CONTRACTOR’S PROPOSED RESOLUTION:
REQUESTOR SIGNATURE:
REPLY REQUIRED BY:
ATTACHMENTS:
REPLY:
REPONDER SIGNATURE:
DATE:
UNLESS OTHERWISE INDICATED ABOVE, THE REPLY TO THIS RFI IS NOT INTENDED TO BE A CHANGE DIRECTIVE. SHOULD THE CONTRACTOR, SUBCONTRACTOR, OR
SUPPLIERS FEEL THAT THE REPLY WILL IMPACT THE PROJECT COST OR SCHEDULE; IT SHOULD IMMEDIATELY BE CONVEYED TO THE UCDMC FD&C PROJECT MANAGER
IN ACCORDANCE WITH THE CONTRACT DOCUMENTS.
COPIES:
UCDMC
CONSULTANTS
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