Instructions for Sending Letters of Recommendation
(LOR)
All medical schools that are members of AMCAS require that letters of recommendation are sent to them by
AMCAS, not directly to the school from the applicant. Students have the option to have authors send letters
directly to AMCAS individually or to use the Gateway Student Success Center (GSSC) letter service.
There are several mediums in which a letter writer/author can send your letter to AMCAS. AMCAS will receive
letters from users of VirtualEvals, Interfolio, and via the mail. In addition, letter writers/authors who currently
mail letters can opt to upload letters directly to AMCAS through the AMCAS Letter Writer Application (more
info at www.aamc.org).
GSSC letter service collects letters and then sends them on to AMCAS. Students who choose to use the GSSC
letter service instruct the authors to send their letters directly to our office and we will file all letters until the
student is ready to apply. Letters will be kept on file in case applicants reapply, apply post-graduation.
If you choose to use NAU’s Letter Service via VirtualEvals, the Gateway Student Success Center (GSSC) will
collect and house your letters to be sent to AMCAS . Using VirtualEvals, GSSC will upload ONLY ONE LETTER
PACKET electronically. You will need to instruct letter writers/authors to send letters to GSSC, prior to your
submission date. Once your letter has been submitted to AMCAS or medical schools it cannot be changed or
withdrawn, submissions are final. Instructions will be listed on the back of this page.
The main advantage of using our Letter Distribution Service is that should you apply to any additional
programs that are not MD (DO, podiatry, veterinary, pharmacy, physician’s assistant, dental etc.) or programs
that do not participate in AMCAS we retain your letters and can forward them for you by mail (i.e.USPS).
Special Information for MD Applicants:
Please note you have three ways to classify your letters of recommendation: (1) Individual Letter, (2) Part of a
Letter Packet, and/or (3) Committee Letter. Important Note: If you are using a Committee Evaluation Letter in
addition to other letters of evaluation/recommendations please select the “Committee Letter” option. If you
choose to have the author send your letter directly to AMCAS, give the author a copy of the AMCAS Letter
Request Form.
Please refer to the AMCAS link to read more about Letters of Evaluation/Recommendations:
https://www.aamc.org/students/applying/amcas/faqs/63226/faq_amcasletters.html
Questions please contact:
Rebecca Malone-Little Owl
Rebecca.Malone@nau.edu
928-523-6956
Instructions for Using GSSC’s Letter Service
If you choose to use NAU’s Letter Service via VirtualEvals, the Gateway Student Success Center (GSSC) will collect
and house your letters to be sent to AMCAS, AADSAS or DO schools only. Using VirtualEvals, GSSC will upload ONLY
ONE LETTER PACKET electronically. You will need to instruct letter writers/authors to send letters to GSSC, prior to
your submission date. Once your letter has been submitted it cannot be changed or withdrawn, submissions are
final.
If you plan to use the GSSC’s Letters Service, you MUST submit the required information to GSSC.
Attn: Rebecca Malone-Little Owl
Applicants
 Provide a complete list of writers/authors that will be included in your letter packet
 Provide a complete list of medical schools to receive your letter packet.
Applicants Applying to MD Schools MUST provide the following:
 AMCAS ID#
 Letter Request Form provided from AMCAS
 Letter ID#
 $15 VirtualEvals Fee, contact Rebecca for payment methods
Applicants Applying for DO Schools MUST provide the following:
 AACOMAS ID#
 Fee is dependent on type of letter service you will utilize.
 $15 VirtualEvals Fee - Students who apply to both MD and DO programs only pay one $15 fee
1 Week Notice BEFORE your anticipated Submission Date
 Notify Rebecca Malone-Little Owl at Rebecca.Malone@nau.edu
Due to the high volume of participants, GSSC requires one week notice prior to your selected date for letter
submission. We strongly encourage it is the students’ responsibility to verify all letter requirements are met before
the letter packet is finalized/submitted.
Letter Writer/Author will send letters to:
Gateway Student Success Center
Premedical Professions
Attn: Rebecca Malone-Little Owl
PO Box 4097
Flagstaff, Arizona 86011-4097