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R
RASUWA
AGADHI HYDR
ROPOWE
ER COM
MPANY LIMITED
L
D
RA
ASUWA
AGADHI HY
YDROE
ELECTR
RIC PR
ROJEC
CT
(1111MW)
PREQ
QUALIIFICAT
TION DOCU
UMEN
NTS
For
Lot
L 2: Electrom
E
mechan
nical Woorks
Contract Identifica
ation No.: RGHPCL
L/RGHEP//069/70/EM
M-01
(D
DESIGN, MANUFAC
M
CTURE, SU
UPPLY, IN
NSTALLA
ATION, TE
ESTING
AND
DCOMMISSIONING
G OF ELE
ECTROME
ECHANIC
CAL EQUIPMENT)
Febrruary 2013
KAT
THMANDU
Prequalification Documents
Lot 2: Electromechanical Works
Table of Contents
TABLE OF CONTENTS
Description
A. Page No
ABBREVIATIONS AND GLOSSARY ..................................................................................1 Section I: Invitation for Prequalification .................................................................................2 Section II: General Instructions to Applicants (GITA) .............................................................6 Section III: Particular Instructions to Applicants (PITA)........................................................18 Section IV. Letter of Application ...............................................................................................26 Section V: Information Forms .................................................................................................30 Section VI: Qualifying and Evaluation Criteria .......................................................................61 ANNEXURE
Annex-1: Site Information of Rasuwagadhi Hydroelectric Project (111 MW)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page I
Prequalification Documents
Lot 2: Electromechanical Works
A.
Abbreviations and Glossary
ABBREVIATIONS AND GLOSSARY
A.1 Abbreviations
AC
Alternating Current
BOQ
Bill of Quantities
CHPCL
Chilime Hydropower Company Limited
DC
Direct Current
EIA
Environmental Impact Assessment
EL
Elevation
FIDIC
Federation Internationale des Ingenieurs-Conseils
GCC
General Conditions of Contract
GIS
Gas Insulated Switchgear
GITA
General Instructions to Applicants
GoN
Government of Nepal
GWh
Gigawatt Hour
HEP
Hydroelectric Project
HV
High Voltage
HVAC
Heating, Ventilating and Air Conditioning
IF
Information Forms
IFB
Invitation for Bids
IFP
Invitation for Prequalification
INPS
Integrated Nepal Power System
JV
Joint Venture
JVA
Joint Venture Agreement
kV
Kilovolt
LV
Low Voltage
MV
Medium Voltage
MVA
Megavolt Ampere
MW
Megawatt
NEA
Nepal Electricity Authority
PDB
Plant and Design Build
PQ
Prequalification
PITA
Particular Instructions to Applicants
RGHEP
Rasuwagadhi Hydroelectric Project
RGHPCL
Rasuwagadhi Hydropower Company Limited
UPS
Uninterruptible Power Supply
VDC
Village Development Committee
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page I
Prequalification Documents
Lot 2: Electromechanical Works
Abbreviation and Glossary
A.2 Glossary
Applicant
Contract
Contractor
Employer
Engineer
Parent Company
Post qualification
Prequalification
Prime contractor
Project
Provisional sum
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
A firm or a Joint Venture that participates in this prequalification
process with intent to participate in the bid for Lot 2
Electromechanical works of RGHEP
Contract means Lot 2: Electromechanical Works (Design,
Manufacture, Supply, Installation, Testing and Commissioning of
Electromechanical Equipment)
The legal entity that is party to and performs a works on this
Contract, the other party to the Contract being the “Employer.”
RGHPCL as one party to this Contract, the other party being the
“Contractor.”
A consultant, appointed by the Employer to act as Engineer for the
purpose of this Contract.
"Parent Company" shall mean a company or a firm owning majority
(at least 51%) shares of such applicant company. If Parent Company
commits assured technical support and unhindered access to its assets
and resources to applicant company, only then experience and other
credentials of such Parent Company shall be considered for prequalification of the Applicant, provided such commitment is
evidenced by the Parent Company.
An assessment made by the Employer after the evaluation of bids and
prior to award of Contract, to ensure that the lowest evaluated,
responsive and eligible bidder is qualified to perform the Contract in
accordance with previously specified qualification requirements.
An assessment made by the Employer of the appropriate level of
experience and capacity of firms expressing interest in undertaking a
particular Contract, before inviting them to bid.
A firm that performs a part of a design, manufacture, supply,
installation, testing and commissioning of electromechanical
equipment contract itself and the balance, if any, by subcontractors,
while bearing full responsibility for the whole contract.
Rasuwagadhi Hydroelectric Project
A sum included provisionally in the BOQ of a contract, normally for
a specialized part of the Works or for contingencies, which sum shall
be used only on the instructions of the Employer/Engineer for
payments to the Contractor and/or to nominated subcontractors.
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Prequalification Documents
Lot 2: Electromechanical Works
Slice and package
Turnover
Writing
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Abbreviation and Glossary
A procedure whereby a large homogeneous project is sliced into
smaller similar contracts, which are bid simultaneously so as to
attract the interest of both small and large firms; firms offer bids on
individual contracts (slices) or on a group of similar contracts
(packages), and award is made to the combination of bids offering the
lowest cost to the Employer. Slices comprising a number of similar
construction units together in a small area are sometimes referred to
as “lots,” which are bid concurrently with other similar “lots” as part
of the larger “package.”
The gross earnings of a firm normally expressed on an annual basis as
shown in audited financial statements excluding income from other
sources.
For the purpose of this document, any authenticated handwritten,
typed, or printed communication, including facsimile transmission,
with proof of receipt when requested by the sender.
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Prequalification Documents
Lot 2: Electromechanical Works
Invitation for Prequalification
Section I
Invitation for Prequalification
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 4
Prequalification Documents
Lot 2: Electromechanical Works
Invitation for Prequalification
RASUWAGADHI HYDROPOWER COMPANY LIMITED
RASUWAGADHI HYDROELECTRIC PROJECT (111 MW)
Invitation for Prequalification
for
Lot 2: Electromechanical Works
Contract Identification No.: RGHPCL/RGHEP/069/70/EM-01
(First Date of Publication of Notice: 4th February 2013)
1.
This invitation for Prequalification has been issued to all Electromechanical Works Contractors, who are eligible
in accordance with the conditions stated in the Prequalification Document, and who are interested in undertaking
Design, Manufacture, Supply, Installation, Testing and Commissioning of Electromechanical Equipment for
Rasuwagadhi Hydroelectric Project (RGHEP).
2. Rasuwagadhi Hydropower Company Limited (RGHPCL) is a company promoted by Chilime Hydropower
Company Limited (CHPCL). RGHPCL has completed the financial closure including the debt portion required
for the Project with Employees Provident Fund (EPF) and equity investment will be made from CHPCL, Nepal
Electricity Authority (NEA) and general public. Part of the proceeds of these financial resources will be applied
to eligible payments under the contracts for which this invitation to Prequalification is issued.
3. Prequalification will be conducted following the criteria contained in the Prequalification Document and is open
to all eligible national and international Electromechanical Works Contractors or their Joint Ventures.
4. Electromechanical equipment comprise of, but not limited to, Turbines, Generators, Transformers, Gas Insulated
Switchgear, Main Inlet Valves and associated equipment.
5. A complete set of Prequalification Document in English may be purchased by interested applicants from 4th
February 2013 to 20th March 2013 during office hours on submission of a written application to the address
given below and upon submission of a bank-voucher evidencing a non-refundable cash deposit of NRs. 25,000
(Nepalese Rupees Twenty-five thousand only) in favor of the RGHPCL in Account No. 0010060109869 in
Mega Bank Limited, Kantipath, Kathmandu, Nepal. Requests submitted by mail should include a certified
cheque in the amount and currency equivalent to the cost of Document as indicated above and applicable
mailing/shipping charges in favor of RGHPCL. RGHPCL will promptly dispatch the documents by registered
airmail, but under no circumstances can it be held responsible for late delivery or loss of the documents so mailed
to the applicant. Applicants who choose to download the bidding document from the company’s website must
submit a bank voucher of cash deposit in the bank account and currency equivalent to the cost of document as
indicated above at the time of submission. All the applicants, who will be prequalified in the Prequalification
Process, will obtain Bidding Document free of cost in order to participate in the Bidding Process.
6. Prequalification Application along with one (1) original set and one (1) duplicate set of Prequalification
Documents, having been signed on each page by authorized personnel, shall be submitted in sealed envelopes
and delivered to the address below on or before 21st March 2013 until 12:00 hours (local time). The
Applications will be opened on 21st March 2013 at 14:00 hours (local time) at the office of RGHPCL. In case,
the last date for purchasing or submission falls on a company holiday then the next working day shall be
considered the last day. Document, which is received after the above deadline, will not be considered valid and
will be returned unopened.
7. The number of partners in Joint Ventures is limited to two (2) and share of each partner in the Joint Venture shall
not be less than 25% while the share of lead partner shall be at least of 51%.
8. It is recommended that eligible Applicants familiarize themselves with the local conditions and visit the project
site. Costs incurred for preparation of applications and site visits are to be borne by the applicant.
9. RGHPCL reserves the right to accept or reject any or all applications for Prequalification and cancel the
Prequalification Process and reject all applications without assigning any reason whatsoever.
10. The interested eligible Applicants may obtain further information from the Address below or from the Company
URL address: http://www.chilime.com.np/rasuwagadhi
Address:
Managing Director
Rasuwagadhi Hydropower Company Limited
Kathmandu, Nepal
Tel. No: +977-1-4002044/4002046
Fax: +977-1-4443077/4002045
Email: rghpcl@gmail.com
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section II: General Instructions to Applicants
Section II
General Instructions to Applicants (GITA)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section II: General Instructions to Applicants
Section II: General Instructions to Applicants (GITA)
1. Source of Funds and Scope of Works
Source of Funds
1.1
Rasuwagadhi Hydropower Company Limited (RGHPCL) has made
allocation of funds as described in PITA.
Scope of Work
1.2
The Employer, as named in the PITA, intends to prequalify
contractors for the Works described in the PITA.
Slice and Package
1.3
If so indicated in the PITA, the total Works to be constructed have
been divided into a number of similar individual contracts (slices) and
bids will be invited concurrently for individual contracts and for
combinations of contracts (packages). Bidders can bid on individual
contracts only or on a combination of contracts within their
prequalified capacity as assessed by the Employer. Qualification
criteria for slice and package bidding are described in Sub-Clause
4.15.
Bid Invitation
1.4
It is expected that prequalified applicants will be invited to submit
bids during the month and year indicated in the PITA.
Type of Contract
1.5
The bidding documents, type of contract, and method of payment,
whether prices are fixed or adjustable, and the time for completion are
indicated in the PITA.
Site Information
1.6
General information on the climate, hydrology, topography, geology,
access to site, transportation and communications facilities, medical
facilities, project layout, expected construction period, facilities,
services provided by the Employer, and other relevant data is attached
as an Annex to the PITA.
2.1
RGHPCL requires that the Bidders/ Suppliers/ Contractors observe the
highest standard of ethics during the procurement and execution of
contracts. In pursuant to this policy, RGHPCL:
2. Fraud and Corruption
a.
defines, for the purposes of this provision, the terms set forth
below as follows:
“corrupt practice” means the offering, giving, receiving, or
soliciting of anything of value to influence the action of a public
official in the procurement process or in contract execution; and
“fraudulent practice” means a misrepresentation of facts in
order to influence a procurement process or the execution of a
contract to the detriment of the RGHPCL, and includes collusive
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section II: General Instructions to Applicants
practices among bidders (prior to or after bid submission)
designed to establish bid prices at artificial, non-competitive
levels and to deprive the RGHPCL of the benefits of free and
open competition;
"collusive practice" is an arrangement between two or more
parties designed to achieve an improper purpose, including to
influence improperly the actions of another party;
"coercive practice" is impairing or harming, or threatening to
impair harm, directly or indirectly, any party or the property of the
party to influence improperly the actions of the party;
"obstructive practice" deliberately destroying, falsifying,
altering or concealing of evidence material to the investigation or
making false statements to investigators; and
b. shall not accept a proposal for award if it determines that the bidder
recommended for award has engaged in corrupt or fraudulent or
collusive, coercive, or obstructive practices in competing for the
contract in question; and
c.
shall declare a firm or individual ineligible, either indefinitely or for
a stated period of time, to be awarded a RGHPCL funded contract if
it at any time determines that the firm has engaged in corrupt or
fraudulent or collusive, coercive, or obstructive practices in
competing for, or in executing, a RGHPCL funded contract.
3. Eligibility of Countries and bidders
Eligible Countries
3.1
Except as provided in Sub-Clause 3.2 and 3.3, this Invitation for
Prequalification is open to all eligible firms from Nepal for NCB
contracts and Nepal and abroad for ICB contracts. The GoN
maintains a list of countries from which bidders, goods, and the
services are not eligible to participate in procurement. Joint Ventures
between firms from Nepal and abroad shall be permitted to bid.
3.2
A firm that has been engaged by the RGHPCL to provide consulting
services for the preparation or implementation of the Project, and any
of its affiliates, shall be disqualified from subsequently providing
goods or works (other than a continuation of the firm’s earlier
consulting services) for the same project.
3.3
A firm declared ineligible by the GoN shall be ineligible to bid for a
contract during the period of time determined by the GoN.
Eligible bidders
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Lot 2: Electromechanical Works
Section II: General Instructions to Applicants
4. Qualification Criteria
4.1
Prequalification will be based on Applicants meeting minimum pass–
fail criteria regarding their general and particular construction
experience, financial position, personnel and equipment capabilities,
and other relevant information as demonstrated by the Applicant’s
responses in the Information Forms attached to the Letter of
Application. Additional requirements for joint ventures are given in
clause 5. The qualifications, capacity, and resources of proposed
subcontractors will not be taken into account in assessing those of
individual or joint venture Applicants, unless they are named
specialist subcontractors pursuant to Sub-Clause 4.4 and approved by
the Employer.
Nominated Subcontracting
4.2
If so listed in the PITA, the Employer intends to execute certain
specialised elements of the Works by Nominated Subcontractors in
accordance with the GCC of the bidding documents, and for which
Provisional Sums will be included in the BOQ for the subject Works.
Subcontracting
4.3
If an Applicant intends to subcontract parts of the Works such that the
total of subcontracting is more than the percentage stated in the PITA
of the Applicant’s approximated Bid Price, that intention shall be
stated in the Letter of Application, together with a tentative listing of
the elements of the Works to be subcontracted.
Specialist Subcontracting
4.4
If an Applicant intends to subcontract any highly specialised elements
of the Works to specialist subcontractors, such elements and the
proposed subcontractors shall be clearly identified, and the experience
and capacity of the subcontractors shall be described in the relevant
Information Forms.
Acceptable Substitutes
4.5
With reference to Sub-Clauses 4.3 and 4.4, the Employer may require
Applicants to provide more information about their proposals. If any
proposed subcontractor is found ineligible or unsuitable to carry out
an assigned task, the Employer may request the Applicant to propose
an acceptable substitute, and may conditionally prequalify the
Applicant accordingly, before issuing an invitation to bid.
Contractor’s Responsibility
4.6
After award of contract, the subcontracting of any part of the Works,
other than for the provision of labour and materials, or to
subcontractors named in the Contract, shall require the prior consent
of the Employer. Notwithstanding such consent, the Contractor shall
remain responsible for the acts, defaults, and neglects of all
subcontractors during contract implementation.
General Experience
4.7
The Applicant shall provide evidence that:
General
a. it has been actively engaged in the Electromechanical Works
business for at least the period stated in the PITA
immediately prior to the date of submission of applications,
in the role of Prime contractor, partner in a joint venture, or
subcontractor, and
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section II: General Instructions to Applicants
b. that the Applicant has generated an average annual turnover
during the above period greater than the amount stated in the
PITA.
The average annual turnover is defined as the total of certified
payment certificates for works in progress or completed by the firm or
firms comprising the Applicant, divided by the number of years stated
in the PITA.
While calculating the Turnover of the National Contractors for the
past years the turnover amount shall be calculated in present value by
deducting the VAT amount and then applying the inflation rate/index
of the Nepal Rastra Bank. For calculating the average annual
turnover, the turnover of the best three years out of last ten year’s
turnover shall be considered.
Particular Experience
4.8
a.
The Applicant shall provide evidence that it has successfully
completed or substantially completed at least the number of
contracts stated in the PITA, of contract amount, nature,
complexity, and requiring construction technology similar to the
proposed contract, within the period stated in the PITA. The
works may have been executed by the Applicant as a prime
contractor, management contractor, or as member of a joint
venture or as subcontractor, with references being submitted to
confirm satisfactory performance.
b. The Applicant shall also provide evidence that it has achieved the
minimum monthly and/or annual production rates of the key
construction activities described in the PITA under similar
contract conditions.
Financial Capabilities
4.9
The Applicant shall demonstrate that it has access to, or has
available, liquid assets, lines of credit, and other financial means
(independent of any contractual advance payment) sufficient to meet
the construction cash flow requirements for the subject contract(s) in
the event of stoppage, start-up, or other delays in payment, of the
minimum estimated amount stated in the PITA, net of the
Applicant’s commitments for other contracts.
4.10
In the relevant Information Form, the Applicant shall also
demonstrate, to the satisfaction of the Employer, that it has adequate
sources of finance to meet the cash flow requirements on works
currently in progress and for future contract commitments. For this,
the Applicant’s Bid Capacity shall be equal to or more than the value
of the Slice or Package for which the Applicant has submitted
Application for prequalification.
4.11
The audited balance sheets or, if not required by the laws of the
Applicant’s country, other financial statements acceptable to the
Employer, for the last ten years (unless otherwise stated in the PITA)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Lot 2: Electromechanical Works
Section II: General Instructions to Applicants
shall be submitted and must demonstrate the current soundness of the
Applicant’s financial position and indicate its prospective long-term
profitability. If deemed necessary, the Employer shall have the
authority to make inquiries with the Applicant’s Financers.
Personnel Capabilities
4.12
The Applicant shall supply general information on the management
structure of the firm, and shall make provision for suitably qualified
personnel to fill the key positions if listed in the PITA, as required
during contract implementation. The Applicant shall supply information
on a prime candidate and on an alternate, if stated in PITA, for each key
position, both of whom shall meet the experience requirements
specified.
Equipment Capabilities
4.13
The Applicant shall own, or have assured access (through hire, lease,
purchase agreement, other commercial means, or approved
subcontracting) to key items of equipment, in full working order, if
listed in the PITA, and must demonstrate that, based on known
commitments, they will be available for timely use in the proposed
contract. The Applicant may also list alternative types of equipment
that it would propose for use on the contract, together with an
explanation of the proposal.
Litigation History
4.14 The Applicant shall provide accurate information on the related
Application Form about any litigation or arbitration resulting from
contracts completed or ongoing under its execution over the last five
years. A consistent history of awards against the Applicant or any
partner of a joint venture may result in disqualification of the
application.
Slice and Package
4.15 When applying for Prequalification on more than one contract under
the slice and package arrangements, the Applicant must provide
evidence that it meets or exceeds the sum of all the individual
requirements for the slices or lots being applied for in regard to:
a. average annual turnover (Sub-Clause 4.7 (b));
b. particular experience including key production rates (Sub-Clause
4.8);
c. financial capabilities, etc. (Sub-Clauses 4.9, 4.10, and 4.11);
d. personnel capabilities (Sub-Clause 4.12); and
e. equipment capabilities (Sub-Clause 4.13)
In case the Applicant fails to fully meet any of these criteria, it may be
qualified only for those slices for which the Applicant meets the above
requirement.
Clarifications of
Applications
4.16 To assist in the evaluation of Applications, the Employer may, at its
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
discretion, ask any Applicant for a clarification of its application
which shall be submitted within a stated reasonable period of time.
Any request for clarification and all clarifications shall be in writing.
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Lot 2: Electromechanical Works
Right to Waive
Section II: General Instructions to Applicants
4.17 The Employer reserves the right to waive minor deviations in the
qualification criteria if they do not materially affect the capability of
an Applicant to perform the contract.
5. Joint Ventures
Eligibility
5.1
If the Applicant comprises a number of firms with a formal intent to
enter into an agreement or under an existing agreement in the form
of a Joint Venture (JV), then all the partners to the JV shall be jointly
and severally liable. A joint venture and the individual partners in the
joint venture shall need to be registered in GoN, Internal Revenue
Office before signing Contract Agreement.
Qualification Criteria
5.2
The joint venture must satisfy collectively the criteria of Clause 4.
For this purpose the following data of each member of the joint
venture may be added together to meet the collective qualifying
criteria. However the Partner-in-charge and each individual partner
of joint venture must meet the percentages respectively of the
requirement as specified in the PITA of the criteria Sub – Clause
5.2(a) ,5.2(c ) and 5.2 (d) below:
a. average annual turnover (Sub-Clause 4.7 (b));
b. particular experience (Sub-Clause 4.8 (a)) and key
production rates (Sub-Clause 4.8 (b));
c. cash flow (Sub-Clause 4.9);
d. adequate sources to meet financial commitments in this and
other contracts (Sub-Clause 4.10)
e. Personnel capabilities (Sub-Clause 4.12); and
f. Equipment capabilities (Sub-Clause 4.13).
Each partner must satisfy the following criteria individually:
a. General experience for the period of years stated in SubClause 4.7 (a).
b. adequate sources for completing the work in hand or
committed new work (Sub-Clause 4.10),
c. financial soundness (Sub-Clause 4.11), and
d. litigation history (Sub-Clause 4.14).
In accordance with the above, the Application shall include all
related information required under Clause 4 for individual
partners in the joint venture.
Partner-in-Charge
5.3
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
One of the partners, who is responsible for performing a key function
in contract management or is executing a major component of the
proposed contract, shall be nominated as being in charge during the
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Lot 2: Electromechanical Works
Section II: General Instructions to Applicants
Prequalification and bidding periods and, in the event of a successful
bid, during contract execution. The partner in charge shall be
authorised to incur liabilities and receive instructions for and on
behalf of any and all partners of the joint venture; this authorisation
shall be evidenced by submitting a power of attorney signed by
legally authorised signatories of all the partners. Such authorization
letter shall not be changed by the Applicant unilaterally and or
without approval from the Employer.
Partner Limitation
5.4
Limit on the number of partners in a JV shall be as stated in the PITA
however; the attention of Applicants is drawn to the provisions of
Sub-Clause 5.5.
Joint and Several Liability
5.5
All partners of the joint venture shall be legally liable, jointly and
severally, during the bidding process and for the execution of the
contract in accordance with the contract terms, and a statement to this
effect shall be included in the authorisation mentioned under SubClause 5.3 above.
Joint Venture Agreement
5.6
A copy of the Joint Venture Agreement (JVA) entered into by the
partners shall be submitted with the Application. Alternatively, a
Letter of Intent to execute a JVA in the event of a successful bid shall
be signed by all partners and submitted with the Application together
with a copy of the proposed Agreement. Pursuant to Sub-Clauses 5.3
to 5.5 above, the JVA shall include among other things: the JV's
objectives; the proposed management structure; the contribution of
each partner to the joint venture operations; the commitment of the
partners to joint and several liability for due performance;
recourse/sanctions within the JV in the event of default or withdrawal
of any partner; and arrangements for providing the required
indemnities.
Once submitted to the Employer such Joint venture agreements shall
not be changed by the Applicant unilaterally and or without approval
from the Employer.
Dissolution of Joint Venture
5.7
The Prequalification of a joint venture does not necessarily prequalify
any of its partners to bid individually or as a partner in any other joint
venture or association. In case of dissolution of a joint venture prior to
the submission of bids, any of the constituent firms may prequalify if
they meet all of the Prequalification requirements, subject to the
written approval of the Employer. Individual members of a dissolved
joint venture may participate as subcontractor to qualified Applicants,
subject to the provisions of Sub-Clause 10.5.
6. Domestic Bidder Price Preference
Eligibility
6.1
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
A domestic price preference for qualifying domestic bidders shall
apply in bid evaluation as described in Sub-Clauses 6.2 and 6.3. On
the basis of information submitted by Applicants and available at the
time of notification, the Employer will inform prequalified Applicants
of their apparent eligibility to qualify for the domestic bidder price
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Section II: General Instructions to Applicants
preference (subject to subsequent confirmation at bid evaluation), in
accordance with Sub-Clauses 6.2 and 6.3.
Domestic bidders
6.2
Domestic bidders shall provide all evidence necessary to prove that
they meet the following criteria to be eligible for a margin of
preference stated below in the comparison of their bids with those of
bidders who do not qualify for the preference.
Domestic bidders which meet the following criteria shall be given a
preference as specified in PITA.
a. for an individual firm or joint venture of firms:
i. each firm is registered in Nepal,
ii. each firm has more than 50 percent ownership by nationals of
Nepal
iii. will not subcontract more than 50 percent of the total value of
the Works to foreign contractors,
iv. satisfies any other criteria specified for the purpose of domestic
preference eligibility in the Bidding Data.
b. for a joint venture between domestic and foreign firms:
i. each domestic firm is eligible for the preference according to
the criteria stated in (a) above,
ii. at least 50 percent share in the joint venture is held by the
Nepalese firms as demonstrated by the profit and loss sharing
provisions of the joint venture agreement,
iii. will not subcontract more than 50% of the total value of the
works to the foreign partner or other foreign firms,
iv. satisfies any other criteria specified for the purpose of domestic
preference eligibility in the Bidding Data.
Foreign-Domestic Joint
Venture
6.3
Joint ventures between domestic and foreign firms which meet the
following criteria shall be given a preference as specified in PITA:
i. each domestic firm is eligible for the preference according to
the criteria stated in (a) above,
ii. between 25 and 50 percent interest in the joint venture is held
by the Nepalese firms as demonstrated by the profit and loss
sharing provisions of the joint venture agreement,
iii. will not subcontract more than 50% of the total value of the
works to the foreign partner or other foreign firms,
iv. satisfies any other criteria specified for the purpose of domestic
preference eligibility in the Bidding Data.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
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7.
Requests for Clarification
Notification
and Response
8.
Section II: General Instructions to Applicants
7.1
Applicants are responsible for requesting any clarification of the
Prequalification documents. A request for clarification shall be made
in writing to the Employer’s address indicated in the PITA. The
Employer will respond to any request for clarification that it receives
earlier than 15 days prior to the deadline for submission of application.
Copies of the Employer’s response, including a description of the
inquiry but without identifying its source, will be forwarded to all
purchasers of the Prequalification document.
Amendment of Prequalification Document
Amendment of
Prequalification Docum
8.1 At any time prior to the deadline for submission of Applications, the
Employer may amend the Prequalification Document by issuing
addenda.
8.2
Any addendum issued shall be part of the Prequalification Document
and shall be communicated in writing to all who have obtained the
Prequalification Document directly from the Employer.
8.3 To give prospective Applicants reasonable time in which to take an
addendum into account in preparing their Applications, the Employer
may, at its discretion, extend the deadline for the submission of
applications.
9.
Submission of Application
Cost of Applications
9.1 The Applicant shall bear all costs associated with the preparation and
submission of its application, and the Employer shall in no case be
responsible or liable for those costs, regardless of the conduct or
outcome of the Prequalification process.
Delivery
9.2
Submission of application for Prequalification must be received in
sealed envelopes either delivered by hand or by registered mail to the
address, and not later than the time and date stated in the PITA or as
modified in accordance with Sub –Clause 8.3. The name and mailing
address of the Applicant shall be indicated on the envelope, which
shall be clearly marked as indicated in the PITA. A receipt will be
given for all applications submitted.
Late Applications
9.3
Prequalification application received later than the specified time in
Sub - Clause 9.2 shall be returned unopened.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section II: General Instructions to Applicants
Language
9.4
All information requested for Prequalification shall be provided by
Applicants in the language indicated in the PITA. Information may
be provided in another language, but it shall be accompanied by an
accurate translation of its relevant passages into the language
indicated in the PITA. Such translation shall be attested by the
Applicant’s country representative offices in Nepal. This translation
will govern and will be used for interpreting the information.
Lack of Information
9.5
Failure of an Applicant to provide comprehensive and accurate
information that is essential for the Employer’s evaluation of the
Applicant’s qualifications, or to provide timely clarification or
substantiation of the information supplied, may result in
disqualification of the Applicant. If an Applicant can not submit a
particular document as stated in the PQ document then a equivalent
document submitted by the Applicant's may be considered for
evaluation.
Material Changes
9.6
Subsequently prequalified or conditionally prequalified Applicants
shall inform the Employer of any material change in information
that might affect their qualification status. Bidders shall be also
required to update key Prequalification information at the time of
bidding. Prior to award of contract, the lowest evaluated bidder
will be required to confirm its continued qualified status in a post
qualification review process. If the status is found to be
substantially of lower qualification than at the time of
Prequalification, such bids shall be cancelled and not evaluated.
10.
Employer’s Notification and Bidding Process
Invitation for Bids
10.1 Within the period stated in the PITA from the date for submission of
applications, the Employer will notify all Applicants in writing of
the results of their application, including eligibility for domestic
bidder price preference, in accordance with Clause 6, and of the
names of all prequalified and conditionally prequalified applicants
(see Sub-Clause 10.2 below).
Conditional
Prequalification
10.2 An Applicant may be “conditionally prequalified,” that is, qualified
subject to certain specified nonmaterial deficiencies in the
Prequalification requirements being met by the Applicant to the
satisfaction of the Employer, before submitting a bid. Upon full
compliance with the Prequalification requirements, other
prequalified applicants will be notified accordingly.
One Bid per bidder
10.3 A qualified firm or a member of a qualified joint venture may
participate in only one bid for the contract. If a firm submits more
than one bid, singly or in joint venture, all bids including that firm
will be rejected. However, this does not limit the inclusion of the
same subcontractor, not otherwise participating as a Bidder, in more
than one bid.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
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Section II: General Instructions to Applicants
Bid Security
10.4 Bidders will be required to provide bid security in the form and
amount indicated in the bidding documents. The successful bidder
will be required to provide performance security in the form and
amount indicated in the bidding documents.
Changes after
Prequalification
10.5 Any change in the structure or formation of an Applicant after being
prequalified and invited to bid shall be subject to written approval of
the Employer. Any such change shall be submitted to the Employer
not later than fourteen (14) days after the date of the Invitation to
Bid. Such approval shall be denied if as a consequence of any
change,
Employer’s Rights
a.
an individual firm, or a joint venture as a whole, or any
individual member of the JV fails to meet any of the collective
or individual qualifying requirements;
b.
the new partners to a joint venture were not prequalified in the
first instance, either as individual firms or as another joint
venture; or
c.
in the opinion of the Employer, a substantial reduction in
competition may result.
10.6 The Employer reserves the right to take the following actions, and
shall not be liable for any such actions:
a.
amend the scope and cost of any contract to be bid under this
project, in which event bids will be invited only from those
applicants who meet the resulting amended Prequalification
requirements;
b.
reject or accept any Prequalification application, and/or any
late application; and
cancel the Prequalification process and reject all applications
c.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section III: Particular Instructions to Applicants
Section III
Particular Instructions to Applicants (PITA)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section III: Particular Instructions to Applicants
Section III: Particular Instructions to Applicants (PITA)
These particular instructions and related Information Forms are intended to complement, amend, or
supplement the provisions in the GITA. In the event of conflict or ambiguity, the provisions in the
PITA shall prevail over those in the GITA.
GITA Clause Reference
1.1
Sources of Funds
RGHPCL has already signed a loan agreement for the debt portion required for the Project with
Employees’ Provident Fund (EPF) and equity investment will be made from CHPCL, NEA, local
promoters and general public. RGHPCL intends to apply this fund or a part of the fund to the
eligible payments under the contract(s) for which this prequalification is issued.
1.2
The Employer:
RASUWAGADHI HYDROPOWER COMPANY LIMITED
Kathmandu, Nepal
Tel. No.: 977-1-4002044 / 4002046
Fax No.: 977-1-4443077/4002045
Post Box No.:25210
Email: rghpcl@gmail.com
Name of Project
RASUWAGADHI HYDROELECTRIC PROJECT
Location: Rasuwa District, Bagmati Zone, Nepal
Scope of Work
Contract Identification No. :RGHPCL/RGHEP/069/70/EM-01
Title:
Lot 2- Electromechanical Works
(Design, Manufacture, Supply,
Electromechanical equipment)
Installation,
Testing
and
Commissioning
of
The Works: The Electromechanical Works in the Lot 2 Contract include but not limited to the
following main components:
Mechanical Equipment:
- Three sets of Francis turbines with rated output 38.5 MW each
- Three sets of turbine governors
- Three sets of spherical type main inlet valves
- Auxiliary systems (cooling water system, hydraulic oil system, compressed air system etc.)
- Ancillaries (drainage and dewatering system, hoisting devices, oil filtration plant,
compressed air system, mechanical workshop equipment, power station elevator/s, diesel
generating units, fire fighting system, HVAC system etc.)
Electrical Equipment:
- Three sets of generators, rated output 43.75 MVA each
- Three sets of excitation system,
- Generator main circuits and 11 kV switchgear
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
1.3
Section III: Particular Instructions to Applicants
Ten sets of single-phase main transformers with rated output 14.6 MVA each
One set of 132kV gas insulated switchgear with 132 kV Cable Systems
MV/LV Switchgear (AC auxiliary supply system, Isolation and station transformers, DC and
UPS system etc.)
Automation, control and protection system
Other auxiliary system (communication system, security system, lighting and small power
installation, electrical workshop equipment, etc.)
Earthing and lightning protection system
Slice and Package
Not Applicable
1.4
1.5
Bid Invitation
Expected date of Invitation for Bids : June 2013
Type of Contract
Lot No 2: Electromechanical Works of the Project will be accomplished in Plant and Design
Build (P & DB) Contract model.
Bidding Documents:
The type of Standard Bidding Document to be applied for Lot No. 2 will be FIDIC Conditions of
Contracts for Plant and Design Build.
Method of payment:
Instalment payment related to achieved milestones (progress).
Time for completion:
Required date of completion is December 2016.
1.6
3.1
3.3
Site Information:
See Annex-1
Add followings at the end of the paragraph on clause 3.1:
"Local Agent:
Foreign bidder/s shall declare a Local Agent, if any, and accordingly shall submit documents
as per Information Form 11 (IF11)."
Eligible Bidders
Replace Sub-clause 3.3 entirety with the following:
A firm declared ineligible by the GoN, NEA and CHPCL and its sister companies shall be
ineligible in order to participate in this Prequalification process.
The firms debarred or black listed by the World Bank and/or Asian development Bank shall also be
ineligible in this PQ process.
Add following Sub Clauses after Sub clause 3.3:
3.4 Conflicts of Interest
An Applicant shall not have a conflict of interest. Applicants found to have a conflict of interest
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section III: Particular Instructions to Applicants
shall be disqualified. An Applicant may be considered to be in a conflict of interest with one or
more parties in this prequalification process, if:
a
they have controlling partners in common; or
b
they receive or have received any direct or indirect subsidy from any of them; or
c
they have the same legal representative for purposes of this prequalification; or
d they have a relationship with each other, directly or through common third parties, that
puts them in a position to have access to information about or influence on the Bid of
another Applicant, or influence the decisions of the Employer regarding this
prequalification process; or
e an Applicant participates in more than one application in this prequalification process.
Participation by an Applicant in more than one application will result in the
disqualification of all applications in which the party is involved. However, this does not
limit the inclusion of the same sub Contractor, not otherwise participating as an applicant,
in more than one application ; or
f
an Applicant or any of its affiliates participated as a consultant in the preparation of the
design or technical specifications of the Contract that is the subject of the prequalification
process; or
g an Applicant or any of its affiliates has been hired (or is proposed to be hired) by the
Employer as Engineer for the Contract.
h. the local associate/ agent is involved or proposed to be involved directly or indirectly both
in this Electromechanical Works and Consulting services of this project.
3.5 Government Owned Enterprises
Enterprises owned by Government shall be eligible only if they can establish that they are legally
and financially autonomous and operate under commercial law, and that they are not dependent
agencies of the Borrower.
4.
Qualification Criteria
Refer Section VI: Qualifying and Evaluation Criteria.
In the event of discrepancies of the information between Qualifying and Evaluation Criteria and
PITA, the information described under Qualifying and Evaluation Criteria shall prevail.
4.1
I. Experience:
a. Any subsidiary company shall pre-qualify as an independent applicant for this work for
which an applicant shall produce including its own experience, experience and credentials
of Parent Company, in which case experience and credentials of Parent company shall also
be considered for prequalification of such applicant provided that Applicant must enclose
the documentary evidence of having the support of and access to the assets and resources
of a Parent Company for this work package through a Corporate Guarantee or any other
authorized documents (Letter of Commitment (IF-13)) to the satisfaction of the Employer.
Past experience and financial capacity of such Parent company shall be considered for
Prequalification of such Subsidiary company. Parent Company’s experience shall mean the
experience executed directly by the Parent Company. Subsidiary company must be in
business operation at least for three years for the consideration of experience of Parent
Company.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section III: Particular Instructions to Applicants
b. In case of an Applicant is a Company, formed after merger and/or acquisition of other
companies, past experience and other antecedents of the merged/acquired companies will
be considered for qualification of such Applicant provided such Applicant’s continues to
own the requisite assets and resources of the merged/ acquired companies relevant to the
claimed experience.
c.
In case of a Applicant is a Company, formed after demerger of another company, past
experiences and other antecedents of source company (another company) will be
considered for qualification of such Applicant provided the Applicant company is
entitled to use such past experiences and other antecedents of source company as
awarded by a competent authority and evidence to such entitlement is produced along
with the Prequalification document.
4.2
Nominated Subcontracting
Not Applicable
4.3
Subcontracting by Applicant
Information to be provided if the applicant intends to subcontract more than 10 percent of the
Applicant’s approximated Bid price and/or, for any specialized subcontracting.
4.4
Specialist Subcontracting is done for specialized elements of the works which shall be any of
the four but at the most three of the following:
a. Design, Manufacture, Supply, erection, testing and commissioning of Francis Turbine.
b. Design, Manufacture, Supply, erection, testing and commissioning of Generator.
c. Design, Manufacture, Supply, erection testing and commissioning of Transformer.
d. Design, Manufacture, Supply, erection testing and commissioning of GIS.
The Applicant must execute at least one of (a) or (b) of the above-mentioned specialized elements
of the Works by himself as per the qualification criteria.
4.5
Information to be provided as per IF 3, IF 3A, IF 6, IF 6A, IF 6C, IF 6D, IF 8, IF 10
Acceptable substitutes
Not Applicable
4.7
General Experience
Delete the following last paragraph of this Sub-clause:
“While calculating the Turnover of the National Contractors for the past years the turnover amount
shall be calculated in present value by deducting the VAT amount and then applying the inflation
rate/index of the Nepal Rastra Bank. For calculating the average annual turnover, the turnover of
the best three years out of last ten year’s turnover shall be considered.”
The Applicant shall provide evidence of General Experiences as mentioned in Section VI:
Qualifying and Evaluation Criteria.
4.8
a. Particular Experience
As mentioned in Section VI: Qualifying and Evaluation Criteria.
b. Minimum key production rates:
"Not Applicable"
4.9
Financial Capabilities
(Working capital of last financial year + line of credit) ≥ US Dollar 6 Million as mentioned in
Section VI: Qualifying and Evaluation Criteria.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
4.10
Section III: Particular Instructions to Applicants
Adequate source of Finance:
Minimum Bid Capacity (BC) to meet cash flow requirement for this and other contract
commitment through the leveraged value of the applicant’s available resources :
Where,
Bid Capacity (BC) = 5 × total financial resources - 40% of total contract value of current
commitments (should be greater than or equal to the amount as mentioned in Section VI:
Qualifying and Evaluation Criteria.).
Total financial resources = Working capital + line of credit
4.11
4.12
4.15
Applicant’s Financial Situation and Audited Balance Sheets
As mentioned in Section VI: Qualifying and Evaluation Criteria.
Personnel Capabilities
The Applicant shall provide details of proposed personnel and their experience records in the
relevant Information Form IF 6, IF 6A and IF 6C. The proposed personnel shall not be replaced
without prior approval of the Employer.
Slice and Package
Not Applicable
4.16
Clarifications of Applications
Add the following after the paragraph:
If discrepancies are found in information submitted, the application shall be considered
unsatisfactory, and the applicant will not be eligible to bid until all discrepancies have been
resolved. Failure by an applicant to respond or provide clarification of any discrepancies within
fourteen (14) days of having received a request to do so shall disqualify the application from
further consideration.
5.2
5.3
5.4
5.6
Qualification Criteria
Refer Section VI: Qualifying and Evaluation Criteria.
Altogether, the JV partners shall meet 100% of qualification requirements.
Partner in charge
Partner in charge and Lead Partner shall have the same meaning.
Partner Limitation
The number of partners in JVs in this contract is limited to 2 (two) and share of each partner in the
Joint Venture shall not be less than 25%, and the share of lead partner shall be minimum of 51%.
Altogether, the JV partners shall meet 100% of qualification requirements.
Joint Venture Agreement
Add the following after the paragraph:
The joint venture agreement of the Applicant, or the Letter of Intent to execute a JVA in the event
of a successful bid, must be submitted in English Language. If a JV is selected for award of
contract, it must be registered for Permanent Account Number (PAN) and Value Added Tax (VAT)
in the Internal Revenue Office of Nepal.
5.7
6.
Dissolution of Joint Venture
In case of dissolution of a Joint Venture prior to the submission of the bid, such Applicant shall be
disqualified from participating in the bid.
Domestic bidder Price Preference
Not Applicable
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Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
7.1
8.1
and
8.3
9.2
Section III: Particular Instructions to Applicants
Requests for Clarification
A Pre-Application meeting for any clarification of the prequalification document shall be held at
the Employer’s premises on 30th day of the notice published for Prequalification.
Address:
Managing Director
Rasuwagadhi Hydropower Company Limited
Kathmandu, Nepal
Tel. No.: 977-1-4002044 / 4002046
Fax No.: 977-1-4443077/4002045
Email: rghpcl@gmail.com
Amendment Prequalification document
An amendment to the Prequalification document shall not be issued later than 7 days prior to the last
submission date.
Delivery
Address for the Submission of Applications:
Managing Director
Rasuwagadhi Hydropower Company Limited
Kathmandu, Nepal
Tel. No.: 977-1-4002044 / 4002046
Fax No.: 977-1-4443077/4002045
Email: rghpcl@gmail.com
Date and time for Submission:
As specified in the ‘Invitation for Prequalification Notice’ or as extended and notified to the
perspective Applicants.
Envelope Marking:
“Application to Prequalify as Contractor for Lot No.2: Electromechanical Works (Design,
manufacture, supply, installation, testing and commissioning of Electromechanical Equipment)"
Disqualification:
If the application is submitted in the name other than the name for which prequalification document
was purchased, such application shall be disqualified from prequalification process.
9.4
9.5
9.7
Language: English
If the information provided in the document is in a language other than English then the Applicant
shall submit its English translation duly authenticated in English language for each and every such
copy by notary agencies of country of the Applicant.
Lack of information:
Delete the following sentence from the end of the paragraph:
“If an Applicant cannot submit a particular document as stated in the PQ document then an
equivalent document submitted by the Applicant may be considered for evaluation.”
Add the following Sub-clause after Sub-clause 9.6
Sub-clause 9.7 Opening of Applications:
The Employer will open the Applications in the presence of the Applicants’ representatives, who
choose to attend at the time and in the place specified as below. The opening process shall not be
hindered even if Applicants' representatives are not present. The Employer shall prepare a record of
the opening of applications that shall include, as a minimum, the name of the Applicant.
Rasuwagadhi Hydropower Company Limited
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Prequalification Documents
Lot 2: Electromechanical Works
Section III: Particular Instructions to Applicants
Time and Date of Prequalification Applications Opening:
As specified in the ‘Invitation for Prequalification Notice’ or as extended and notified to the
perspective Applicants
Place of Opening:
10.1
10.2
10.3
10.5
10.6
Office of RGHPCL, Kathmandu, Nepal
Employer’s Notification
Time period from the last date for submission of applications: 60 (Sixty) days
Conditional Prequalification
Not Applicable
Sub-clause 10.3 of GITA is replaced in its entirety with the following:
Only firms and joint ventures that have been prequalified under this procedure may submit a bid.
A firm shall submit only one bid in the same bidding process, either individually as a bidder or as a
partner of a joint venture. No firm can be a specialist subcontractor while submitting a bid
individually or as a partner of a joint venture in the same bidding process. A firm, if acting in the
capacity of specialist subcontractor in any bid, may participate in more than one bid, but only in
that capacity. A bidder, who submits or participates in more than one bid, will cause all the
proposals, in which the bidder has participated, to be disqualified.
Changes after Prequalification
Any change in the formation of an Applicant after being prequalified is not allowed except as in the
following cases:
i. PITA Sub-clause 4.1 II (b)
Employer’s Rights
Sub-clause 10.6 of GITA is replaced in its entirety with the following:
The Employer reserves the right to take the following actions:
a. amend the scope and cost of any contract to be bid under this project;
b. reject any prequalification application not duly submitted;
c. cancel the prequalification process and reject all applications.
Add Clause 11 Evaluation of Applications after Clause 10.
11.
Evaluation of Applications
Confidentiality
11.1 Information relating to the evaluation of applications, and recommendation for
Prequalification, shall not be disclosed to Applicants or any other persons not officially
concerned with such process until the notification of Prequalification is made to all
Applicants.
11.2 From the deadline for submission of applications to the time of notification of the results of
the Prequalification in accordance with GITA Sub-clause 10.1, any Applicant shall not
contact the Employer on any matter related to the Prequalification process unless Employer
requests to Applicant as per PITA Sub-clause 4.16.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section IV: Letter of Application
Section IV
Letter of Application
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section IV: Letter of Application
Letter of Application
Date:
To:
The Managing Director
Rasuwagadhi Hydropower Company Limited
Kathmandu, Nepal
1. Being duly authorised to represent and act on behalf of __________________ (hereinafter referred
to as “the Applicant”), and having reviewed and fully understood all of the Prequalification
requirements and information provided, the undersigned hereby applies for Prequalification to bid
on the contract indicated below:
Contract Reference No.: RGHPCL/RGHEP/069/70/EM-01
Contract Title: Lot 2 - Electromechanical Works
(Design, Manufacture, Supply, Installation, Testing and Commissioning of
Electromechanical Equipment)
2.
Attached to this letter are copies of original documents defining1:
(a)
the Applicant's legal status;
(b)
the principal place of business; and
(c)
the place of incorporation (for corporations), or place of registration and the nationality of the
owners (for Applicants that are partnerships or individually owned firms).
3.
With reference to GITA Sub-clause 4.3, it is our intention to subcontract approximately ___________
percentage of the Bid/Contract Price, details of which are provided herein.
4.
Your Agency and its authorised representatives are hereby authorised to conduct any inquiries or
investigations to verify the statements, documents, and information submitted in connection with this
application, and to seek clarification from our Financing Agencies and Clients regarding any financial
and technical aspects. This Letter of Application will also serve as authorisation to any individual or
authorised representative of any institution referred to in the supporting information to provide such
information deemed necessary and as requested by yourselves to verify statements and information
provided in this application, such as the resources, experience, and competence of the Applicant.
5.
Your Agency and its authorized representatives may contact the following persons for further
information2:
1 For applications by joint ventures, all the information requested in the prequalification documents is to be provided for the joint venture, if it already exists and for each
party to the joint venture separately. The lead partner should be clearly identified. Each partner in the joint venture shall sign the letter.
2 Applications by joint ventures should provide on a separate sheet equivalent information for each party to the application
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section IV: Letter of Application
General and managerial inquiries
Contact 1
Address and communication facilities
Contact 2
Address and communication facilities
Personnel inquiries
Contact 1
Address and communication facilities
Contact 2
Address and communication facilities
Technical inquiries
Contact 1
Address and communication facilities
Contact 2
Address and communication facilities
Financial inquiries
6.
Contact 1
Address and communication facilities
Contact 2
Address and communication facilities
This application is made with the full understanding that:
(a)
bids by applicants will be subject to verification of all information submitted at the time of
bidding;
(b) your Agency reserves the right to:
(c)

amend the scope and value of any contracts to be bid under this project; in which event,
bids will be invited only from those Applicants who meet the resulting amended
Prequalification requirements; and

reject or accept any application, cancel the Prequalification process, or reject all
applications.
your Agency shall not be liable for any such actions under 6 (b) above.
7.
Appended to this application, we give details of the participation of each party, including capital
contribution and profit/loss agreements, in the joint venture3 or association. We also specify the
financial commitment in terms of the percentage of the value of the <each> contract, and the
responsibilities for execution of the <each> contract.
8.
We confirm that if we bid, that bid, as well as any resulting contract, will be:
9.
(a)
signed so as to legally bind all partners, jointly and severally; and
(b)
submitted with a joint venture agreement, notarized by public notary, providing the joint and
several liability of all partners in the event the contract is awarded to us.
We, including any subcontractors or suppliers for any part of the contract, do not have any conflict of
interest in accordance with PITA 3.4.,
3 Applicants who are not joint ventures should delete paras 7 and 8 and initial the deletions. The attention of Applicants who are JVs is drawn to GITA Sub-clause 5.6
regarding Letters of intent.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section IV: Letter of Application
10.
We are not a government owned entity / We are a government owned entity but meet the requirements
of PITA 3.5
11.
The undersigned declare that the statements made and the information provided in the duly completed
application are complete, true, and correct in every detail.
Signed
Name
For and on behalf of (name of Applicant or
Partner In charge of a joint venture)
Signed
Signed
Name
Name
For and on behalf of (name of partner)
For and on behalf of (name of partner)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
Section V
Information Forms
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 30
Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
Section V: Information Forms
(Reference Sub-Clause 4.1 of the GITA)
1.
The following eight Information Forms are to be filled out by the Applicants for Prequalification:
Information Form (IF 1)
General Information
Information Form (IF 2)
General Experience Record (Design, Manufacture, Supply,
Installation, Testing and Commissioning of Electromechanical
Equipment)
Information Form (IF 2A)
Joint Venture Summary
Information Form (IF 3)
General Experience –Electromechanical Equipments
Information Form (IF 3A)
Particular Experience Record (Design, Manufacture, Supply,
Installation, Testing and Commissioning), Details of Contract of
Similar Nature and Complexity, Specific Experiences
Information Form (IF 4)
Summary Sheet: Current Contract Commitments / Works in
Progress
Information Form (IF 5)
Financial Capabilities
Information Form (IF 6)
Personnel Capabilities: Staff Proposed for Execution of the
Works
Information Form (IF 6A)
Candidate Summary
Information Form (IF 6B)
Site Management for Transportation, Installation, Testing and
Commissioning
Information Form (IF 6C)
Personnel Capabilities: Staff Proposed for Execution of the
Works (Specialist Sub-contractor)
Information Form (IF 6D)
Specialist Sub-contractors (Applicant may propose the alternate
specialist sub-contractors)
Information Form (IF 7)
Equipment Capabilities
Information Form (IF 8)
Subcontractor
Information Form (IF 9)
Litigation History
Information Form (IF 10)
Manufacturers/Specialist Sub-contractor’s Authorization Form
Information Form (IF 11)
Declaration of Local Agent
Information Form (IF 12)
Conflict of Interest
Information Form (IF 13)
Letter of Commitment
2.
If necessary, additional sheets may be added to the forms.
3.
Some of the forms will require attachments. Such attachments should be clearly marked as follows:
Attachment (i) to Information Form 1
Attachment (ii) to Information Form 1, etc.
4.
RGHPCL may request all the Applicants to provide electronic copies (soft copies) of all the
information forms and attachments submitted with the Prequalification Applications for evaluation
purpose only.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 31
Prequalification Documents
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Section V: Information Forms
INFORMATION FORM (IF 1)
PAGE__OF__PAGES
General Information
All individual firms and each partner of a joint venture applying for Prequalification are required to complete
the information in this form. Information on nationality should be provided for all owners or Applicants that
are partnerships or individually owned firms.
If the Applicant intends to use named subcontractors for specialized components of the Works (reference
Sub-Clause 4.4 of the GITA), the following information should also be supplied for the such
subcontractor(s), together with the information in Forms IF 3, IF 3A, IF 3A-i, IF 3A-ii, IF 3A-iiii and IF 3Aiv.
1.
2.
3.
4.
5.
Name of firm
Head office address
Telephone
Contact
Fax
Email
Place of incorporation / registration
Year of incorporation / registration
Nationality of owners1
Name
Nationality
1.
2.
3.
4.
5.
1. To be completed by all owners of partnerships or individually owned firms.
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
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Section V: Information Forms
INFORMATION FORM (IF 2)
PAGE__OF__PAGES
General Experience Record (Design, Manufacture, Supply, Installation, Testing and
Commissioning of Electromechanical Equipment) (ref. GITA Sub-Clause 4.7)
Name of Applicant or partner of a joint venture
All individual firms and all partners of a joint venture are required to complete the information in this form.
The information supplied should be the annual turnover of the Applicant (or each member of a joint venture),
in terms of the amounts billed to clients for each year for work in progress or completed, in USD converted at
the rate of exchange at the end of the period reported. The annual periods should be calendar years, with
partial accounting for the year up to the date of submission of applications.
A brief note on each contract should be appended, describing main features of the work, duration and amount
of contract, managerial arrangements, employer, and other relevant details.
Use a separate sheet for each partner of a joint venture.
Applicants should not enclose testimonials, certificates, and publicity material with their applications; they
will not be taken into account in the evaluation of qualifications.
Year1
USD
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
________________________
(Place and Date)
_______________________
(Authorized Representative)
1
The same period as in 4.7 of the PITA, commencing with the partial year up to the date of submission of applicants
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Section V: Information Forms
INFORMATION FORM (IF 2A)
PAGE__OF__PAGES
Joint Venture Summary
Names of the partners of a joint venture
1. Partner in charge
2. Partner
Total value of annual manufacture/ construction contract turnover, in terms of work billed to clients, in USD
equivalent, converted at the rate of exchange at the end of the period reported:
Annual turnover data (design, manufacture, supply, installation, commissioning) : USD
Year
1.Partner in charge
2. Partner
Total
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
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Section V: Information Forms
INFORMATION FORM 3 (IF 3)
PAGE__OF__PAGES
GENERAL EXPERIENCE – ELECTROMECHANICAL EQUIPMENT (ref. GITA SubClauses 4.4 and 4.8a)
Name of Applicant or partner of a joint venture or specialist subcontractor
The Information Form 3 and 3A, Experience Record, shall be provided. Applicants may reproduce the forms
on larger sheets of paper if necessary to provide space for the requested information.
The experience record is divided into General Experience and Specific Experience. All projects referenced in
the Specific Experience tables must be identified, described and assigned a sequential reference number in
the General Experience tables even if they do not satisfy the monetary value criteria for the General tables.
Sequential reference numbers should be used to cross-reference specific experience to the projects listed in
the General Experience tables.
The following guidelines should be followed in completing IF 3 General Experience Record
Column 1. Sequence Number
Enter in the first column of sequential reference numbers for each project. These numbers should be used as
cross-reference numbers to projects shown in the specific experience tables and should be shown prominently
on all client reference documents, project data sheets and other attachments relevant to the project.
Column 2. Project Name
Enter the commonly used name for the project.
Column 3. Owners Name
Enter the name of the organization or agency for whom the contract was performed.
Column 4. Country
Enter the name of the country in which the equipment was delivered and installed.
Columns 5. Description of Work
Enter a condensed description of the project.
For each project used as a reference in the Specific Experience tables include as a separate attachment a
project data sheet describing the principal features of the project including the information listed below (as
applicable). If the Applicant was a subcontractor or joint venture partner indicate on the data sheet the scope
of work for which the Applicant was responsible. Use Sequence numbers to cross-reference data sheets to
projects listed in IF 3.
Project Information:
Name of project:
Location: (Province, Country)
Powerhouse location: (surface, underground)
Nominal net head: (m)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Section V: Information Forms
Number of generating units: (nu)
Nominal turbine water flow and output: (nu x m3/s), (nu x MW)
Turbines, type and characteristics: (pelton, francis, kaplan, pump etc.), (rpm), (for pelton,
number of nozzles),(describe special design features implemented for controlling sediment
erosion).
Generator characteristics: (nu x MVA), (voltage kV)
Transformer hall location: (surface, underground)
Transformer type: (three-phase/ single-phase)
Number of Transformers: (nt)
Nominal Transformer Output: (ntx MVA)
Transformer outgoing voltage: (kV)
Type of switchgear: (traditional/ gas insulated)
High voltage cables: (three-phase/ single-phase) (number of circuits)
Length of cables: (Distance from transformers to cable terminations, (m))
Contract included: (J/N)
 Machine Hall Cranes
 Electrical Protection Systems
 Automation and Control Systems
 Communication Systems
 Security Systems
 Lighting and Small Power Installations
Other information:
 Numbers of local and foreign workers
 Camp size
 Special or unusual features
Column 6.Contract Value Total
Enter the total value of the contract in equivalent USD.
Column 7.Contract Value Applicant Share
If the Applicant was a subcontractor, or a partner in a joint venture, enter the value of the work for which the
Applicant was directly responsible. Enter the value in equivalent USD.
Column 8 and 9. Contract Period
Enter the dates of contract award and substantial completion.
Column 10. Special Site Conditions
Enter appropriate codes from the following table, which describe special conditions encountered on the
reference project:
A.
Remote project site with undeveloped communications
B.
Long supply lines requiring ocean transport, port clearances, long rail and road haulage for all
major shipments
C.
Extensive training and employment of local labour force.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Section V: Information Forms
Information concerning special site conditions should be included in the relevant project data sheet (Refer
Column 5 above).
Column 11. Client Reference
For all projects referenced in the Specific Experience tables provide, as a separate attachment, a client
reference confirming satisfactory completion.
Client references should:
(a) be written in English on the letterhead of the client organization. If the references are in other
languages, it shall be accompanied by an accurate translation of its relevant passages into the
English language duly authenticated by notary agencies of the applicant’s home country.
(b) include the name, title and signature of the individual providing the reference, and
(c) include the address, telephone number and e-mail address of the client organization.
In the event the project Owner and the Client are different parties, include a statement establishing the
authority of the Client to provide a reference.
Use sequential reference numbers to cross-reference client references to projects.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 3)
GENERAL EXPERIENCE – ELECTROMECHANICAL EQUIPMENTS*
List all Electromechanical Works Contract in Hydroelectric Projects executed during the last ten (10) years:
PAGE__OF__PAGES
SEQ.
REF.
NO.
(1)
PROJECT
OWNER NAME
COUNTRY
NAME
(2)
(3)
(4)
DESCRIPTION OF
CONTRACT VALUE
WORKS
(USD MILLION)
(5)
CONTRACT PERIOD
TOTAL
APPLICANT
START
COMPLETE
(6)
SHARE
(8)
(9)
SPECIAL SITE
REF.
CONDITIONS
ATTACHED
(10)
(11)
(7)
________________________
(Place and Date)
_______________________
(Authorized Representative)
*Note: This form must be completed for Applicant, each partner of joint venture and each specialist subcontractor.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
FORM (IF 3A)
Section V: Information Forms
PAGE__OF__PAGES
Particular Experience Record (Design, Manufacture, Supply, Installation, Testing and
Commissioning)
(ref. GITA Sub-Clauses 4.4 and 4.8)
Name of Applicant or partner of a joint venture or named subcontractor
To prequalify, the Applicant shall be required to pass the specified requirements applicable to this form,
as set out in the PITA.
On separate pages, using the format of Form (IF 3A), the Applicant is requested to list contracts of a
similar nature, complexity, and requiring similar technology to the contract or contracts for which the
Applicant wishes to qualify, and which the Applicant has undertaken during the period, and of the
number, stated in 4.8 of the PITA. Each partner of a joint venture should provide details of similar
contracts on which they have had proportionate experience. The contract value should be based on the
payment currencies of the contracts converted into U.S. dollars, at the date of substantial completion, or
for ongoing contracts at the time of award. The information is to be summarized, using Form (3A), for
each contract completed or under execution, by the Applicant or by each partner of a joint venture.
Where the Applicant proposes to use named subcontractors for highly specialized elements of the Works
(reference Sub-Clause 4.4 of the GITA), the information in the following forms should also be supplied
for each subcontractor (or alternate, if any).
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 3A)
PAGE__OF__PAGES
Details of Contracts of Similar Nature and Complexity
Name of Applicant or partner of a joint venture:
Use a separate sheet for each contract.
1.
Contract Number
Name of contract
Country
2.
Name of Employer
3
4
5
6.
Employer address
Nature of works and special features relevant to the contract for which the Applicant
wishes to prequalify
Contract role (check one)

Prime contractor

Amount of the total contract/ subcontract/ partner share (in specified currencies at completion, or
at date of award for current contracts)
Currency
7.
8.
9.
10.
11.
12.
Partner in a joint venture
Currency
Equivalent amount
Total
contract:
US$___________;
Partner share: US$____________
Currency
Subcontract:
US$________________;
Date of award/completion
Contract was completed _____ months ahead/behind original schedule (if behind, provide
explanation).
Contract was completed NRs. or US$ _________ equivalent under/over original contract amount
(if over, provide explanation).
Special contractual/constructional requirements, including monthly/annual production rates of the
key construction activities described in GITA 4.8
Indicate the approximate percent of total contract value of work undertaken by subcontract, if any,
and the nature of such work.
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
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Prequalification Documents
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Section V: Information Forms
INFORMATION FORM (IF 3A-i)
PAGE__OF__PAGES
SPECIFIC EXPERIENCE – FRANCIS TURBINES
List all Francis Turbines Designed (nominal output per unit ≥ 35MW and head ≥ 100m), Manufactured, Supplied, Installed, Tested and Commissioned by the
Applicant during the last ten (10) years:
DESCRIPTION OF TURBINE REF.
No.
PROJECT NAME
IS A
REFERENCE
ATTACHED
(Yes/No)
NUMBER OF
TURBINES
(Nos)
NOMINAL
DESIGN HEAD
(M)
NOMINAL
DISCHARGE
PER UNIT
(M3/S)
RATE OF
ROTATION
(RPM)
CONTRACT VALUE (USD MILLION)
NOMINAL
OUTPUT PER
UNIT (MW)
TIME FROM
CONTRACT
AWARD TO
COMMISSIONING
(MONTHS)
_______________________
(Place and Date)
TOTAL
APPLICANT SHARE
_______________________
(Authorized Representative)
Note: This form must be completed for concerned party (Applicant or partner of joint venture or specialist subcontractor).
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 41
Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 3A-ii)
PAGE__OF__PAGES
SPECIFIC EXPERIENCE – GENERATORS
List all Generators Designed (nominal capacity per unit ≥ 40MVA), Manufactured, Supplied, Installed, Tested and Commissioned by the Applicant/ Manufacturer
during the last ten (10) years:
REF.
PROJECT NAME
NO.
IS A
ATTACHED
(Yes/No)
TIME FROM
DESCRIPTION OF GENERATOR
REFERENCE
NUMBER
RATE OF
OF
ROTATION
GENERATORS
(rpm)
VOLTAGE
(kV)
NOMINAL
CAPACITY
(MVA)
CONTRACT
OTHER
INFO
AWARD TO
COMMISSIONING
CONTRACT VALUE (USD MILLION)
TOTAL
APPLICANT
SHARE
(MONTHS)
(Nos)
________________________
(Place and Date)
_______________________
(Authorized Representative)
Note: This form must be completed for concerned party (Applicant or partner of joint venture or specialist subcontractor).
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 42
Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 3A-iii)
SPECIFIC EXPERIENCE – TRANSFORMERS
PAGE__OF__PAGES
List all Transformer (Voltage ≥ 132 kV) Designed, Manufactured, Supplied, Installed, Tested and Commissioned by the Applicant/ Manufacturer during the last ten
(10) years:
REF.
PROJECT or BUYER’S NAME
NO.
IS A
ATTACHED
(Yes/No)
________________________
(Place and Date)
TIME FROM
DESCRIPTION OF EQUIPMENT
REFERENCE
VOLTAGE
(kV)
3 PHASE or
1 PHASE
NOMINAL
CAPACITY
(MVA)
LOCATION
CONTRACT
OTHER
INFO
AWARD TO
CONTRACT VALUE (USD MILLION)
TOTAL
COMMISSIONING
APPLICANT
SHARE
(MONTHS)
_______________________
(Authorized Representative)
Note: This form must be completed for concerned party (Applicant or partner of joint venture or specialist subcontractor).
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 3A-iv)
PAGE__OF__PAGES
SPECIFIC EXPERIENCE – GAS INSULATED SWITCHGEARS (GIS)
List all Gas Insulated Switchgear Equipment for voltage ≥ 132kV Designed, Manufactured, Supplied, Installed, Tested And Commissioned by the Applicant/
Manufacturer during the last ten (10) years:
REF.
PROJECT or BUYER’S NAME
IS A
ATTACHED
(Yes/No)
_______________________
TIME FOR
DESCRIPTION OF EQUIPMENT
REFERENCE
NO.
VOLTAGE
(kV)
NUMBER OF
NOMINAL
BAYS
CAPACITY
(NOS)
(MVA)
LOCATION
CONTRACT
OTHER
INFO
AWARD TO
CONTRACT VALUE (USD MILLION)
TOTAL
APPLICANT
SHARE
COMMISSIONING
______________________
(Place and Date)
(Authorized Representative)
Note: This form must be completed for concerned party (Applicant or partner of joint venture or specialist subcontractor).
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 4)
PAGE__OF__PAGES
Summary Sheet: Current Contract Commitments / Works in Progress
Name of Applicant or partner of a joint venture
Applicants and each partner to an application should provide information on their current commitments on all
contracts that have been awarded, or for which a letter of intent or acceptance has been received, or for
contracts approaching completion, but for which an unqualified, full completion certificate has yet to be
issued.
Name of contract
Employer,
contact
address/tel/fax/
e-mail
Value of
outstanding work
(current USD
equivalent)
Estimated
completion date
Average monthly
invoicing over
last six months
(USD equivalent)
1.
2.
3.
4.
5.
etc.
In accordance with GITA Sub-Clause 4.10, the Applicant shall provide evidence (in a similar manner to
the requirements of Sub-Clause 4.9) to substantiate the adequacy of the sources of finance to meet the
Applicant’s cash flow requirements on the above contracts.
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
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Prequalification Documents
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Section V: Information Forms
INFORMATION FORM (IF 5)
PAGE__OF__PAGES
Financial Capabilities
Name of Applicant or partner of a joint venture
Applicants, including each partner of a joint venture, shall provide financial information to demonstrate that
they meet the requirements stated in the PITA. Each Applicant or partner of a joint venture shall complete
this form. If necessary, separate sheets shall be used to provide complete banker information. A copy of the
audited balance sheets shall be attached.
Autonomous sub-divisions of parent conglomerate businesses shall submit financial information related only
to the particular activities of the sub-division.
Banker
Name of Banker
Address of Banker
Telephone
Contact name and title
Fax
Email
Summarize actual assets and liabilities in USD equivalent (at the rates of exchange current at the end of each
year) for the previous five calendar years, or such period as stated in PITA 4.11. Based upon known
commitments, summarize projected assets and liabilities in USD equivalent for the next two calendar years,
unless the withholding of such information by stock market listed public companies can be substantiated by
the Applicant.
Financial information Actual:
(USD)
Previous five years
5
4
Projected:
Next two years
3
2
1
1
2
1.Total assets
2.Current assets
3.Total liabilities
4.Current liabilities
5.Profit before taxes
6.Profits after taxes
7. Annual Turnover
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
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Prequalification Documents
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Section V: Information Forms
Specify proposed sources of financing, such as liquid assets, unencumbered real assets, lines of credit, and
other financial means, net of current commitments, available to meet the total construction cash flow
demands of the subject contract or contracts as indicated in PITA 4.9.
Source of financing*
Amount USD
1.
2.
3.
4.
Attach audited financial statements—including, as a minimum, profit and loss account, balance sheet, and
explanatory notes—for the period stated in PITA 4.11 (for the individual Applicant or each partner of a joint
venture).
If audits are not required by the laws of Applicant’s countries of origin, partnerships and firms owned by
individuals may submit their balance sheets certified by a registered accountant, and supported by copies of
tax returns.
* Attach the evidences where applicable.
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
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Prequalification Documents
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Section V: Information Forms
INFORMATION FORM (IF 6)
PAGE__OF__PAGES
Personnel Capabilities: Staff proposed for execution of the works
(ref. PITA 4.12)
Name of specialist subcontractor
For specific positions essential to contract implementation, Applicant should provide the names of at least
two candidates qualified to meet the specified requirements stated for each position. This form shall be filled
in for the prime candidate as well as the alternative candidate.
Proposed
Position
Name(s)
Age
Highest
Education
Year of
graduation
Years
of
Exp.
Years
with
Firm
Relevant
Experience
(Attach separate
sheet if necessary)
Project Manager
Design Incharge
Mechanical
/ Electrical
Quality Control
Incharge
Erection
Incharge
Mechanical /
Electrical
Commissioning
Incharge
Mechanical /
Electrical
NOTE:
A summary of the professional experience of each key staff member over the last twenty years only shall be
attached. Indicate particular technical and managerial experience relevant to the project.
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
( Authorized Representative)
Page 48
Prequalification Documents
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Section V: Information Forms
INFORMATION FORM (IF 6A)
PAGE__OF__PAGES
Candidate Summary
Name of Applicant
Position
Candidate
 Prime
Candidate
information
Name of candidate
 Alternate
Date of birth
Professional qualifications
Present
employment
Name of employer
Address of employer
Telephone
Contact (manager / personnel officer)
Fax
Email
Job title of candidate
Years with present employer
Summarize professional experience over the last twenty years, in reverse chronological order.
Indicate particular technical and managerial experience relevant to the project.
From
To
Company / Project / Position / Relevant technical and management
experience
_________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
Page 49
Prequalification Documents
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Section V: Information Forms
INFORMATION FORM (IF 6B)
PAGE__OF__PAGES
Site Management for Transportation, Installation, Testing and Commissioning
Name of Applicant
1.
PROPOSED SITE ORGANIZATION
A.
PRELIMINARY SITE ORGANIZATION CHART
B.
NARRATIVE DESCRIPTION OF SITE ORGANIZATION CHART
C.
DESCRIPTION OF RELATIONSHIP BETWEEN HEAD OFFICE AND SITE MANAGEMENT1
________________________
(Place and Date)
1
_______________________
(Authorized Representative)
Indicate clearly which responsibility and what authority will be delegated to site management.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Section V: Information Forms
INFORMATION FORM (IF 6C)
PAGE__OF__PAGES
Personnel Capabilities: Staff proposed for execution of the works (Specialist Sub-contractor)
(ref. PITA 4.12)
Name of specialist subcontractor
For specific positions essential to contract implementation, Applicant should provide the names of at least
two candidates qualified to meet the specified requirements stated for each position. This form shall be filled
in for the prime candidate as well as the alternative candidate.
Proposed
Position
Name(s)
Age
Nation
ality
Years
of
Exp.
Years
with
Firm
Speciality
Relevant
Experience
(Attach separate
sheet if necessary)
Design
Incharge
Mechanical
/ Electrical
Quality Control
Incharge
Erection
Incharge
Mechanical /
Electrical
Commissioning
Incharge
Mechanical /
Electrical
NOTE:
1. A summary of the professional experience of each key staff member over the last twenty years only
shall be attached. Indicate particular technical and managerial experience relevant to the project.
2. This Information Form should be signed by an authorized person of the specialist sub-contractor.
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
( Authorized Representative)
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Section V: Information Forms
INFORMATION FORM (IF 6D)
PAGE__OF__PAGES
SPECIALIST SUBCONTRACTOR (APPLICANT MAY PROPOSE THE ALTERNATE
SPECIALIST SUBCONTRACTORS)
Work to be undertaken
1.
Name(s) and address(es) of
proposed specialist
subcontractor (s)
Description, location of similar
Works previously executed
(Attach separate sheet if
necessary)
Main:
Alternate 1:
Alternate 2:
2.
Main:
Alternate 1:
Alternate 2:
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 52
Prequalification Documents
Lot 2: Electromechanical Works
3.
Section V: Information Forms
Main:
Alternate 1:
Alternate 2:
________________________
(Place and Date)
_______________________
(Authorized Representative)
Note: Specialist subcontractor, proposed as alternate should also fulfill the evaluation criteria. Alternate specialist
subcontractor, not fulfilling the evaluation criteria shall not be considered in the bid by the successful Applicant.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 53
Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 7)
PAGE__OF__PAGES
Equipment Capabilities
Name of Applicant
The Applicant shall provide adequate information to demonstrate clearly that it has the capability to meet the
Loading/Unloading, Installation and Testing equipment. A separate Form (7) shall be prepared for each item
of equipment proposed by the Applicant.
Item of equipment
Equipment
information
Name of manufacturer
Capacity
Current
status
Model and power rating
Year of manufacture
Current location
Details of current commitments
Source
Indicate source of the equipment
 Owned  Rented  Leased  To be purchased
Following information about ownership to be provided for those equipment which is proposed to be
rented or leased or purchased by the Applicant or partner.
Owner
Name of owner
Address of owner
Agreements
Telephone
Contact name and title
Fax
Email
Details of rental / lease / purchasing agreements specific to the project
________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
Page 54
Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 8)
PAGE__OF__PAGES
SUBCONTRACTORS
Works to be undertaken
Name of Subcontractor
Description, Location Similar
Previously Executed
1.
2.
3.
4.
5.
6.
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
Page 55
Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 9)
PAGE__OF__PAGES
Litigation History
Name of Applicant or partner of a joint venture
Applicants, including each of the partners of a joint venture, shall provide information on any history of
litigation or arbitration resulting from contracts executed in the last five years or currently under execution
(ref. GITA Sub-Clause 4.14). A separate sheet should be used for each partner of a joint venture.
Year
Award FOR
or
AGAINST
Applicant
Name of client, cause of litigation, and matter
in dispute
________________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Disputed amount
(current value,
USD equivalent)
_______________________
(Authorized Representative)
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Prequalification Documents
Lot 2: Electromechanical Works
INFORMATION FORM (IF 10)
Section V: Information Forms
PAGE__OF__PAGES
MANUFACTURER/ SPECIALIST SUBCONTRACTORS AUTHORIZATION
FORM
To: ______________________________ (Name of the Employer)
WHEREAS (Name of the manufacturer/specialist subcontractor) ______________________________
who are established and reputable manufactures of _________________________________________
(name and/or description of the goods) having factories at ______________________________ (address
of factory) do hereby authorize _________________________________________ (name and address of
Agent) to submit a Bid and Subsequently negotiate and sign the contract with you against
_______________________________________ (reference of the Invitation of Qualification and Tender)
for the above goods manufactured by us.
We hereby extend our full guarantee and warranty as per the Conditions of the Contract for the goods
offered for supply by the above firm against this Invitation for Qualification and Tender.
……………………………….
(Signature for and on behalf of
Manufacturer/Specialist subcontractor)
Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by a
person competent and having the power of attorney to bind the manufacturer. It should be included by
the Applicant in his Qualification and Tender Documents.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 57
Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 11)
PAGE__OF__PAGES
Declaration of Local Agent
Name of Applicant or partner of a joint venture
Declaration of local agent, if the Applicant appoints a local agent:
...........................................................................................................................
Name and address of local agent:
...........................................................................................................................
Amount of commission, currency of payment and method of payment:
...........................................................................................................................
Other condition of agreement:
...........................................................................................................................
Signed by:
_____________
____________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
______________________
(Name in Print and signature of Applicant)
Page 58
Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 12)
PAGE __OF__PAGES
Conflicts of Interest
Name of Applicant or partner of a joint venture
Applicants, including each of the partners of a joint venture, shall declare that they have no Conflicts of
Interest in accordance with PITA Sub-Clause 3.4.
PITA Sub-Clause 3.4
Conflicts of Interest (yes/No)
a
b
c
d
e
f
g
_________________
(Place and Date)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
_______________________
(Authorized Representative)
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Prequalification Documents
Lot 2: Electromechanical Works
Section V: Information Forms
INFORMATION FORM (IF 13)
PAGE__OF__PAGES
[This letter of Commitment should be on the original letterhead of the Parent Company and
should be signed by the person with the proper authority to sign documents that are binding for
the Parent Company]
Date:
Contract Identification No.:
To:
Rasuwagadhi Hydropower Company Limited
Lazimpat, Kathmandu
Nepal
Subject: Letter of Commitment
We hereby confirm that [Name of Subsidiary company] having its registered office at [address of
subsidiary company]is fully owned subsidiary of [Name and address of Parent Company]
We would further like to confirm that:
1. The above subsidiary is the designated company within the [Name of Parent Company] to
bid, deal with and execute hydro projects in Nepal.
2. [Name of Parent Company] will not change the ownership of this subsidiary without
informing you of such a change at least in due time.
3. For the fulfillment of its contractual obligations under the contracts for Rasuwagadhi
Hydroelectric Project,
- this subsidiary has full access to and right to use all resources, technology know-how
and references of the [Name of Parent Company]
- “[Name of Subsidiary company]” has the right to receive any technical support of its
personal at the premises of “[Name of Parent Company]”.
4. “[Name of Parent Company]” will also be held responsible for the warranty and
guarantee of goods designed, manufactured, supplied, installed, testing and commissioning
by this subsidiary.
5. This letter of commitment and its possible legal consequences shall be subject to and
construed in accordance with the laws of Government of Nepal.
Name
In the capacity of:
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Prequalification Documents
Lot 2: Electromechanical Works
Section VI: Qualifying and Evaluation Criteria
Section VI
Qualifying and Evaluation Criteria
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 61
Prequalification Documents
Lot 2: Electromechanical Works
Section VI: Qualifying and Evaluation Criteria
Section VI: Qualifying and Evaluation Criteria
In addition to the Qualification Requirements mentioned in the Invitation for Prequalification, General
Instruction to Applicants (GITA) and Particular Instructions to Applicants (PITA), the Employer will use
the criteria specified in this Section to evaluate and qualify Applicants. The method sets pass-fail criteria,
which, if not met by the Applicant shall result in disqualification. The Applicant shall provide all the
information requested in the forms included in Section V (Information Forms).
1. Eligibility Criteria
Before the detail evaluation, the Applicant’s documents will be screened to determine their
responsiveness and the eligibility.
1.1 Applicants shall be disqualified, if they:
-
do not submit notarized certificates of incorporation or registration to demonstrate that the
Application has been legally registered for the last 10 (ten) years prior to the date of submission of
the Application.
-
do not submit the original Power of Attorney for the authorized person signing the Application
Documents.
-
are not from the eligible countries,
-
are debarred or black listed by Government of Nepal (GoN), Nepal Electricity Authority (NEA),
Chilime Hydropower Company Limited (CHPCL) and its sister Companies, World Bank (WB) or
Asian Development Bank (ADB).
Note:
i.
For Joint Ventures, each partner shall fulfil above requirements.
ii.
If the incorporation or registration certificates are other than in English languages, then the Applicant
shall submit its English translated copies. All copies of incorporation or registration certificates shall
be duly authenticated in English by notary agencies of the Applicant’s home country.
1.2 Other Eligibility
Failure to fulfil any of the following requirements shall result in disqualification of the Applicants
Criteria
Compliance Requirements
Documents
Joint Venture
Requirement
Single Entity
Lead Partner
Other
Partner
1.3.1 Conflicts of Interest
No conflicts of interest in
must meet
accordance with PITA
requirement
Sub-Clause 3.4
must meet
requirement
must meet
requirement
1.3.2 Government-owned Entity
Applicant required to
must meet
meet conditions of PITA
requirement
Sub-Clause 3.5.
must meet
requirement
must meet
requirement
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
All Partners
Combined
Submission
Requirements
IF 12
Letter of
Application
Page 62
Prequalification Documents
Lot 2: Electromechanical Works
Section VI: Qualifying and Evaluation Criteria
2. Qualification Criteria:
Qualification/ Experience of Parent Company:
Any subsidiary company which fulfills the requirements of PITA 4.1 (I (a)) can be an applicant provided it
must enclose the documentary evidence from “Parent Company” of having the technical support of and access
to the assets and resources through a Corporate Guarantee or any other authorized documents (Letter of
Commitment (IF-13)) that legally binds parent company also for this work package, to the satisfaction of the
Employer.
2.1 Pending Litigation
Criteria
Compliance Requirements
Documents
Joint Venture
Requirement
Single Entity All Partners
Combined
2.1.1 Pending Litigation
All pending litigation
shall be treated as
resolved against the
Applicant and so shall in must meet
total not represent more requirement
than Fifty (50) percent of
the
Applicant’s
net
worth.
Lead Partner
Other
Partner
Submission
Requirements
Information Form
IF 9
must meet
requirement
must meet
requirement
2.2 Experience
Criteria
Compliance Requirements
Documents
Joint Venture
Requirement
Single Entity All Partners
Combined
2.2.1 General Experience
The applicant shall be
actively involved in
Electromechanical
must meet
Works
contracts
in requirement
hydroelectric project for
last ten (10) years.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Lead Partner
Other
Partner
Submission
Requirements
Information Form
3 and 3A
must meet
requirement
must meet
requirement
Page 63
Prequalification Documents
Lot 2: Electromechanical Works
2.2.2
Section VI: Qualifying and Evaluation Criteria
Particular Experience
a) Contracts of Similar size and nature
Criteria
Compliance Requirements
Documents
Joint Venture
Submission
Requirements
Requirement
Single Entity
The
applicant
must
have
completed at least one (1)
Electromechanical
Works
contract in hydroelectric project
with installed capacity ≥ 100 MW
as a Prime Contractor within the
last ten (10) years.
must meet
requirement
must meet
requirement
Information
Form IF 3
and IF 3A
The
applicant
must
have
completed at least one (1)
Electromechanical
Works
contract in hydroelectric project
with
a
Contract
amount
equivalent to USD 35 Million or
more (Single Contract) completed
as Prime Contractor within the
last ten (10) years.
must meet
requirement
must meet
requirement
Information
Form IF 3
and IF 3A
All Partners
Other
Lead Partner
Combined
Partner
Note:
Satisfactory completion and work experience shall be evidenced by the certificate issued by the client with
proper contact address, telephone, email etc. If the references are other than in English languages, then the
Applicant shall submit its English translated copies. All copies of the reference documents shall be duly
authenticated in English by notary agencies of the Applicant’s home country.
2.2.2 (b)
Experience in Key Activities
The Applicant (Single Entity or Joint Venture partner(s)) shall fulfil the relevant condition in
accordance with PITA 4.4. In case, the Applicant is subcontracting to any potential manufacturers for any
of the Works specified hereunder, he/she shall submit a Letter of Authorization from the potential
manufacturers, which shall fulfil the relevant requirements as per the qualification criteria below:
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 64
Prequalification Documents
Lot 2: Electromechanical Works
Section VI: Qualifying and Evaluation Criteria
Criteria
Compliance Requirements
Joint Venture with or without
For contracts executed during the
Single
Entity
with
or
period stipulated in 2.2.2(a) above,
specialist subcontractor(s)
a minimum experience in the without specialist
subcontractor(s) All Partners Lead
Other
following key activities:
Combined Partner Partner
(i) Experience of successful design,
manufacture, supply, installation,
testing and commissioning
of
Francis Turbines of nominal output
per unit ≥ 35MW and gross head ≥
100m in at least two hydroelectric
projects with satisfactory trouble
free operation for more than two
years as evidenced by respective
user’s certificate..
(ii) Experience of successful design,
manufacture, supply, installation,
testing and commissioning of
Francis Turbines of nominal output
per unit ≥ 35MW in at least two
hydroelectric projects outside the
country of the manufacturer with
satisfactory trouble free operation
for more than two years as
evidenced by respective user’s
certificate.
(iii) Experience of successful design,
manufacture, supply, installation,
testing and commissioning of
Generators for nominal output per
unit ≥ 40 MVA, in four
hydroelectric projects in which at
least two hydroelectric projects
outside the country of the
manufacturer with satisfactory
trouble free operations for more
than two years as evidenced by
respective user’s certificate.
(iv) Experience of successful design,
manufacture, supply, installation,
testing and commissioning of Stepup
power
transformers
of
secondary voltage ≥ 132kV, 40
MVA (three phase) capacity in two
hydroelectric projects out of which
at least one hydroelectric project
outside the country of the
manufacturer with satisfactory
trouble free operations for more
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
must meet
must meet
all requirements
all
requirements
must meet
must meet
all requirements
must meet
all
requirements
all
requirements
Submission
Requirements
Information
Form IF 3A-i
Information
Form IF 3A-i
Information
Form IF 3A-ii
must meet
all
requirements
must meet
must meet
all
all
requirements
requirements
Documents
Information
Form IF 3A-iii
Page 65
Prequalification Documents
Lot 2: Electromechanical Works
Section VI: Qualifying and Evaluation Criteria
Criteria
Compliance Requirements
Documents
Joint Venture with or without
For contracts executed during the
Single
Entity
with
or
period stipulated in 2.2.2(a) above,
specialist subcontractor(s)
a minimum experience in the without specialist
subcontractor(s) All Partners Lead
Other
following key activities:
Combined Partner Partner
than two years as evidenced by
respective user’s certificate.
(v) Experience of successful design,
manufacture, supply, installation,
testing and commissioning of two
lots of 132kV GIS (Gas Insulated
Switchgear) system in which at
least one lot of such equipment
shall be supplied and installed
outside the country of the
manufacturer with satisfactory
trouble free operation for more than
two years as evidenced by
respective user’s certificate.
must meet
must meet
all requirements
all
requirements
Submission
Requirements
Information
Form IF 3A-iv
Note: Satisfactory completion and work experience (item number 2.2.2 (b) (i) to item number 2.2.2 (b) (v)
shall be evidenced by the Client’s references in their letter head with proper contact address, telephone,
email etc. If the references are other than in English languages, then the Applicant shall submit its English
translated copies duly authenticated in English language by notary agencies of the Applicant’s home
country.
2.3 Financial Capabilities
Criteria
Compliance Requirements
Documents
Submission
Requirements
Joint Venture
Requirement
Single Entity
All Partners
Combined
Lead
Partner
Other
Partner
2.3.1 Historical Financial Performance
Submission
of
audited
balance sheets and income
statements for the last five (5)
years to demonstrate the
current soundness of the
applicants’ financial position.
As
a
minimum,
the
Applicant's
net
worth
calculated as the difference
between total assets and total
liabilities should be positive
in each year in last 3 years.
must meet
requirement
must meet
requirement
Information
must meet
Form 5 (IF 5)
requirement
with attachment
Note:
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 66
Prequalification Documents
Lot 2: Electromechanical Works
Section VI: Qualifying and Evaluation Criteria
If the balance sheet and profit and loss account of the Applicant are in language other than English, then
the Applicant shall submit its English translated copy duly authenticated in English by notary agencies of
the Applicant’s home country.
2.3.2 Average Annual Turnover
Criteria
Compliance Requirements
Documents
Joint Venture
Requirement
Single Entity All Partners
Combined
Lead
Partner
Minimum average annual must meet
must meet
must meet
turnover of US$ 24 million, requirement requirement at least 51%
calculated as total certified
of the
payments
received
for
requirement
contracts in progress or
completed within best three
years out of last ten (10)
financial years.
Other
Partner
must meet
at least 25%
of the
requirement
Submission
Requirements
Information
Form IF 5
Note:
The applicant has to submit the audited balance sheets of last ten years. If the balance sheet and profit and
loss account of the Applicant are in language other than English, then the Applicant shall submit its
English translated copy duly authenticated in English by notary agencies of the Applicant’s home country.
2.3.3 Financial Resources
Criteria
Compliance Requirements
Documents
Joint Venture
Requirement
Single Entity All Partners
Lead Partner
Combined
The
Applicant
must
demonstrate access to, or
availability of, financial
resources such as liquid
assets, lines of credit, and
other financial means,
other than any contractual
advance payments to meet
the overall cash flow must meet
requirements
for
this requirement
contract and its current
works commitment.
 The
cash-flow
requirement shall be ≥
US$ 6 million
Bid capacity ≥ US$ 35
million
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
must meet
must meet
at least 51%
requirement of the
requirement
Other
Partner
Submission
Requirements
must meet
Information
at least
Form IF 4
25% of the
and IF 5
requirement
Page 67
Prequalification Documents
Lot 2: Electromechanical Works
Section VI: Qualifying and Evaluation Criteria
2.4 Personnel
The Applicant must demonstrate that the list of key personnel (as given below) who are qualified,
experienced and capable of fluent English speaking and writing, to completing the installation, erection,
adjustment and field tests, commissioning and operating instruction of the equipment.
S. No.
Position
Qualification
1
Project Manager
2
Design Incharge
(Mechanical/Electrical)
3
Quality Control Incharge
(Mechanical/Electrical)
4
Erection Incharge
(Mechanical / Electrical)
Master in Electrical/Mechanical Engineering or Bachelor in
Electrical/Mechanical Engineering with Master in Business
Administration (MBA) with 8 years experience,
OR
Bachelor in Electrical/ Mechanical Engineering with 10 years
experience.
Master in respective field of engineering with 8 years
experience or Bachelor in respective field of engineering with
10 years experience.
Master in respective field of engineering with 5 years
experience or Bachelor in respective field of engineering with 7
years experience.
Diploma or equivalent in respective field with 5 years
experience in erection.
5
Commissioning Incharge
(Mechanical/Electrical)
Bachelor in respective field of engineering with 10 years
experience in commissioning
Note: The numbers of personnel shown above are indicative only which shall be used solely for the
purpose of evaluation of the Applicant. The Applicant must submit the Curriculum Vitae for the above
mentioned personnel. The Applicant, however, shall be responsible for the deployment of necessary
personnel for timely completion of the project.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 68
Prequalification Documents
Lot 2: Electromechanical Works
Annex-1
ANNEX -1
General and Specific Information of the Project
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 69
Prequalification Documents
Lot 2: Electromechanical Works
Annex-1
Project Information
1.1 Introduction
The Rasuwagadhi Hydropower Company Limited (RGHPCL), is a public limited company established
in 2011 AD to harness country’s hydropower potential at a reasonable rate with the maximum
utilization of resources (both financial and technical) available in the country. The Company is
promoted by the Chilime Hydropower Company Ltd. It has successfully commissioned and brought in
full operation of the Chilime Hydroelectric Power Plant of 22.1 MW capacity since June 2003 AD.
RGHPCL is planning to develop Rasuwagadhi Hydroelectric Project (RGHEP) of capacity 111 MW.
RGHPCL has planned to manage its capital requirement from debt and equity under the debt: equity
ratio of 50:50. Financial closure has been made for the debt part of the project from the Employees’
Provident Fund (EPF) under the long-term loan agreement. Similarly, the equity part will be managed
with 51% promoter share and 49% public share.
TheProject is located in Rasuwa District of Bagmati Zone of the Central Development Region. The
project is accessible by the Kathmandu -Trisuli - Somdang road at a distance of 130 km to the north of
Kathmandu and could be reached in 5 hours drive from Kathmandu to Syabrubesi. The construction of
road between Syabrubesi to headwork site of the project at Rasuwagadhi (almost 16 km) is completed.
The Project is a run-of-river type scheme having the capacity of 111 MW with the design discharge of
80m3/sec at Q40exceedance and available gross head is about 168m. The source river is BhoteKoshi
(Trishuli) which flows down from Tibet, China entering Nepal at Rasuwagadhi reaches down to
Trishuli in Rasuwa district. The headworks site is located about four hundred meters downstream from
the confluence of Kerungkhola and Lendekhola, which are the Boundary Rivers of Nepal and China
(Tibet). The total headrace tunnel length of the project is 4203 m up to the surge shaft. Tail water from
the powerhouse will be release through the tailrace tunnel to main river course about 564 m
downstream of powerhouse site.
1.2 Hydrology
The Trishuli River is one of the major rivers of SaptaGandaki Basin which drains the Western
Development Region of Nepal. The Trishuli Basin is located in between latitudes 28o 41' and 27o 45' N
and longitudes 85o 07' and 85o 50' E. The total catchment area of Trishuli River at the confluence with
TadiKhola is about 5624 km2 and may be divided into two parts. The upper catchment having an area
of about 3170 km2 lies in Tibet and is a mountainous arid valley behind the Himalayan region. The
river valley runs north to south and lies above Elevation 1800 m. The river is known as BhoteKosi in
this upper catchment, which is then known as Trishuli ganga in the lower catchment after having been
joined by other tributaries.
The drainage area at the proposed intake site is about 3300 km2 and at the proposed powerhouse site is
about 3350 km2.The average gradient of the river in between the weir site and powerhouse site is about
3.26%.The average annual precipitation over the entire Bhotekoshi basin is estimated to be about 1000
mm.
The long term mean monthly flow in the project area reveals a maximum of 216.40 m3/s in August and
minimum 20.60 m3/s in March.
Mean monthly flows at weir site are as indicated in table below based on the gauging station data of
Syabrubesi Gauging Station collected from 1994-2003.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 70
Prequalification Documents
Lot 2: Electromechanical Works
Annex-1
Long term Mean Monthly Flow at Rasuwagadhi, Intake site of RGHEP
Month
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Mean
Flow
24.2
21.4
20.6
25.0
63.0
123.6
180.9
216.4
161.2
104.8
55.7
32.4
The flow duration curve has been developed from the generated mean monthly project inflow time
series 1994-2003 at the weir site and shown in Fig.RGHEP-1. The flows depending on given time
exceedence are tabulated below:
Time Exceedence of Mean Daily Discharges at Intake site
Time Exceedence (%)
Days per Year
Daily Discharge Equalled
Or Exceeded (m3/s)
35
128
103.25
40
146
80.00
45
164
61.73
50
182
52.01
55
201
43.32
60
219
35.20
65
237
29.36
70
255
25.22
75
274
22.43
80
292
20.93
85
310
19.85
90
328
18.32
95
347
16.15
100
365
12.56
It is to be noted that the 40% dependable flow is about 80.00m3/s.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 71
Prequalificationn Documents
Lot 2: Electrom
mechanical Works
An
nnex-1
Fig.RGH
HEP-1 Flow D
Duration Currve at Weir Site
S
Flood anaalysis at propposed weir sitte is done andd results are tabulated
t
beloow. For the design
d
of diffferent
structuress the 1000 yeaar flood equivvalent to 17611 m3/s is recoommended as the design flo
ood.
Flood
d Estimates
Return Periood
F
Flood
at Intaake site (m3/ss)
Floood at Powerh
house (m3/s)
2
4421
427
10
7701
712
20
8828
841
100
1167
1185
5
1000
17761
1788
8
1.3 Projectt Description
n
Rasuwag
gadhi Hydroeelectric Projecct is a run off the river ty
ype project loocated in Rassuwa District.. The
project utilizes
u
a grosss head of 1667.90 m by ddiverting the Bhotekoshi
B
R
River flow thrrough a 4.203 km
long tunnnel to an unnderground powerhouse.
p
T
The design discharge
d
of the project is
i 80 cumecss and
installed capacity is 111 MW.
p
is aboout 158.48 m.. The headwo
orks of the prroject comprises of a diverrsion
The net head of the project
weir havving crest leng
gth 61.50 m, two bays unddersluice of each clear cresst length of 6.5
6 m and heigght 5
m, a sidee intake with three bays off opening size 9.0m x 4.5m
m each alongg with 40.90 m long intakee bay
will be provided
p
to off take the deesign flow froom the river. Three separaate RCC presssure conduitss and
desanderr intake tunneel is designedd to reach up tto inlet structture of undergground desanding basin. A 125
m long, 15m wide andd 12m highth
hree separate uunderground desanding baasin with 30.00m long inlet zone
is designned to settle the
t sediment particle up tto the size off 0.2 mm. Thhe outlet tunnnel of these three
t
Rasuwagadhi Hydropower
H
Company Limited
Rasuwagadhi Hydroelectric
H
Projeect
P
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individual desanding basins of an average length of 125 m each will finally be merged into a single
point to connect the headrace tunnel.
Waterways of the project comprise of 4203 m long headrace tunnel with a 6 m dia. fully concrete lined
finished circular section. It includes a restricted orifice surge shaft with a diameter of 16 m and height
60.0 m; 313.0 m long underground steel lined penstock (vertical shaft and horizontal tunnel ) of
4.80m~2.50 m dia. finished section.
The underground powerhouse of size 60m x 14.0m x 27.0m consists of three vertical shafts Francis
turbine each of 37.0 MW installed capacity. About 25 m downstream of powerhouse cavern a
transformer cavern of size 90 m long, 12.0 m wide and 10.50 m high is planned to place step up
transformers. Finally, the tailrace tunnel of length 564 m will dispose the plant discharge into
Bhotekoshi River just upstream of the suspension bridge located below the Dalphedi village. On the
tailrace tunnels coming from the units, vertical gates are installed which will be operated from the gate
chamber. The gate chamber will be connected with the transformer cavern at the downstream.
1.4 Power Transmission
Generated power from the Rasuwagadhi Hydroelectric Project (RGHEP-111 MW) will be evacuated
through 10 km long "132 kV d/c Bear" transmission line shall be constructed from the Project to
Chilime Hub Switchyard located at the Chilime VDC, Headworks of existing 22.1 MW Chilime
Hydropower Plant.
1.5 Power and Energy Outputs
With the design discharge of 80.0 m3/s and the available gross head of 167.90 m the installed capacity of
the project is 111 MW and the total annual sellable energy 613.875 GWh. The annual energy generation
will be 639.453 GWh. The overall outage of 4% is considered to compute sellable energy and the plant
factor is found to be 66.50%.
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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POWER AND ENERGY CALCULATION
Installed Capacity, MW
111.00
Design Discharge, m3/s
80.00
Generator
0.97
Minimum Riparian Release, m3/s
2.15
Turbine
0.92
Outage + Losses %
4%
Transformer
0.99
Combined
0.883
Gross Head, m
Months
167.90
No.
of
Days
Rated Efficiency
Mean
monthly
flow
Available
Plant
flow
Net Head
m3/sec
m3/sec
m
kW
kWh
kWh
Generation of Generation of
Power
Energy
Sellable Energy
Baishakh
31
42.42
40.47
165.00
57,866
43,052,493
41,330,393
Jestha
31
75.77
73.62
159.68
101,887
75,803,561
72,771,419
Ashadh
32
159.18
80.00
158.31
109,762
84,296,982
80,925,103
Shrawan
31
199.12
80.00
158.31
109,762
81,662,702
78,396,194
Bhadra
31
190.63
80.00
158.31
109,762
81,662,702
78,396,194
Ashwin
31
132.70
80.00
158.31
109,762
81,662,702
78,396,194
Kartik
30
65.78
63.63
161.61
89,123
64,168,457
61,601,719
Mangsir
29
41.62
39.47
165.11
56,483
39,311,983
37,739,504
Poush
30
27.65
25.50
166.39
36,770
26,474,472
25,415,493
Magh
29
22.44
20.29
166.72
29,317
20,404,684
19,588,497
Falgun
30
21.53
19.38
166.77
28,010
20,167,072
19,360,389
Chaitra
30
22.13
19.98
166.74
28,869
20,785,601
19,954,177
639,453,412
613,875,275
Total
365
Dry Season Sellable Energy (kWh)
84,318,556
Wet Season Sellable Energy (kWh)
529,556,719
Annual Sellable Energy (kWh)
613,875,275
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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RASUWAGADHI HYDROELECTRIC PROJECT (111 MW)
SALIENT FEATURES
S. No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Features
Description
Location
Rasuwa District
Type of Project
Run-of-River (ROR)
Hydrology
Catchment area (Dam site)
90% dependable flow
Design flow (Q40)
Design flood (1000 years)
3300 km2
21.53 m3/sec
80 m3/sec
1761 m3/sec
Geology
Quartzite, Migmatite and Gneiss
Head
Gross
Net
167.90 m
158.48 m
Headworks
Weir Type
Crest Length and its
Undersluice Size & No.
Type of Energy Dissipation
Elevation
Overflow Diversion Weir
61.50 m, 1790.00masl
Double Bay 6.5 m (w) & x 5 m (h)
Downstream Stilling Pool
Desanding Basin
Type
Size
Underground, Triple Chamber
125 m (l) x 15 m (w) x 12 m (h)
Headrace Tunnel
Length
Size
4203 m
6.0 m Dia.; Circular Section
Surge Tank
Type
Size
Underground, Restricted Orifice
16 m (dia.) x 60 m (h)
Penstock
Type & Number
Size
Vertical Shaft/Horizontal Tunnel
313 m (l), 4.80~2.50 m (dia)
Powerhouse
Type
Size
Tail Water Level
Underground
60 m (l) x 14 m (b), 27 m (h)
EL. 1622.10 masl
Tailrace Length & Size
564 m (l) x 6.0 m (b) x 6.0 m (h)
Turbine
Type, Orientation & Number
Unit Capacity
Francis, Vertical Axis & 3 Nos.
38.5 MW
Generator
Type & Number
Unit Capacity
AC 3 Phase Synchronous & 3 Nos.
43.75 MVA each
Installed Capacity
111 MW
Annual Salable Energy
613.875 GWh
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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17.
Annex-1
Dry
Wet
84.318 GWh
529.557 GWh
Transmission Line
Length/ Voltage
10 km/132 kV (upto Chilime Hub)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Page 76
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Lot 2: Electromechanical Works
Annex-1
Fig.RGHEP-L-11-1 (Project Location Map)
Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
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Rasuwagadhi Hydropower Company Limited
Rasuwagadhi Hydroelectric Project
Annex-1
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