A tour of the Extended Portal, a critical supplement to Infinite Campus
for managing student and guardian information
Perry Swanson | application specialist
Academy District 20
perry.swanson@asd20.org
desk 719-234-1779 | cell 719-232-4458
Aug. 3, 2015
This document offers a tour of the Extended Portal (sometimes called the Extended Parent Portal), a
web-based application built by Academy District 20 developers to help manage information about
students and guardians. The Extended Portal is connected to data in Infinite Campus.
Future changes to the Extended Portal and Infinite Campus are just about guaranteed. If the images you
see are different than those in this document, don’t worry. The basic ideas are likely still the same. You
can always get specialized help by contacting the Academy District 20 Help Desk at help@asd20.org or
719-234-1777.
Most of the Extended Portal is focused on student information, and thus most of this document shows
those parts of the program. Guardians may also change their personal information using the Extended
Portal. Details about that part of the program are on page 14.
Signing in
Guardians can visit the Extended Portal by clicking the Logins button on the main page of any school
website, and then clicking the Extended Parent Portal link. They can also access it by logging into Infinite
Campus and then clicking the Extended Portal link, illustrated in the following image.
The username and password are the same that guardians use to sign in to Infinite Campus. A guardian
who forgets his or her password can reset the password by using a tool to be released on June 8, 2015.
The tool is available only from Infinite Campus, not the Extended Portal. The user should follow prompts
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to reset the password and then sign in to Infinite Campus with the new password. After that, the user
will be able to sign into the Extended Portal using the new password.
Users can also get help by contacting the Building Technology Coordinator in the student’s school, or the
Academy District 20 Help Desk at help@asd20.org or 719-234-1777. A password may be reset only
through tools in Infinite Campus, not the Extended Portal.
After signing in, a guardian sees the household summary, a list of members of the household. The list
includes students and guardians. Click a name to access tools for that person.
Student tools
When a guardian clicks a student's name, the next screen shows a variety of tools for managing that
student's data. The following sections detail what a guardian can do in each area, how the functions
interact with Infinite Campus and directions for district employees to upload documents.
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Registration
The Registration page shows a checklist a guardian can use to complete a student's data. Clicking on a
checklist item takes the user to the page related to that item. Many items only require a guardian to
review information to ensure it is correct. The checklist items are the same options that are available if a
user clicks tabs in the menu at the top. Once an item is complete, the checkbox on the Registration page
will be checked.
The page also includes a link to the school fee payment website, PayForIt.net, where guardians can sign
in to pay fees.
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Enrollment
The Enrollment page shows details about the school in which the student is enrolled. The page is only
for information, and the data cannot be changed.
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Emergency Contacts
The Emergency Contacts page allows a guardian to view and change the emergency contacts for the
selected student. Each student has three emergency contacts.
When a guardian clicks the Submit button, the information is saved to Infinite Campus on the
Emergency Contact Information tab, under Student Information/General.
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Physician
The Physician page allows a guardian to view and change the student's physician information, along with
an associated hospital and phone number.
When a guardian clicks the Submit button, the information is saved to Infinite Campus on the
Emergency Contact Information tab, under Student Information/General.
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Health
The Health page details immunizations the selected student has received and the student's health
conditions. It also shows a vaccine comparison, a list of equivalent names for the same vaccine. The
information is read-only.
The page also includes an agreement the guardian is asked to sign electronically each year. After the
guardian enters his or her legal name and clicks the Submit button, the agreement no longer displays on
the page until it is reactivated the following year. The guardian’s agreement to the “Annual Health
Statement” is not recorded in Infinite Campus.
Note the directions to guardians concerning how to update a student’s immunizations and health
conditions.
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The list of immunizations is read-only. It displays Infinite Campus data from Student
Information/Health/General/Immunizations.
In addition, the Health tab shows a list of health conditions for the selected student. Health conditions is
also read-only on the Extended Portal. Again note the directions to guardians concerning how to update
a student’s immunizations and health conditions.
The list displays Infinite Campus data from Student Information/Health/General/Conditions.
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Agreements
The Agreements page shows documents and agreements for a guardian to review. Guardians may
indicate agreement for documents that require consent, such as the Student Network Agreement and
the school handbook. The documents and agreements on this page can change from one year to the
next. In addition, each school may control some of the documents and agreements that appear on the
Agreements page. Find details in the next section.
Guardian responses on the Agreements page are saved to Infinite Campus under Student
Information/General/Student Agreements.
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Manage your school’s documents using eDocs
School employees may manage documents on the Agreements page via a separate
application called eDocs. Employees who have access to eDocs will see a link near
the top of the Index in Infinite Campus. If you don't see the link, or if you are unable
to sign in, a principal, assistant principal or principal’s secretary may request access
for any employee via a Help Desk ticket, help@asd20.org.
Once you're signed in, using the application is simple. Watch a brief tutorial video
by clicking an icon near the upper-right of the screen that looks like this:
All documents are disabled at the end of each school year
All documents uploaded to eDocs are disabled on the day after the last day of
school each year, and new versions must be uploaded. It's important for schoolbased workers to upload new versions before leaving for the summer to ensure
that guardians have every opportunity to view documents that will be important
for the next school year. That's especially important for student handbooks. If new
versions of your school's documents are not ready before you leave for the
summer, you can still upload then later.
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Vehicles
The Vehicles page allows a guardian to set after-school release and transportation instructions, and
student vehicle information.
When a guardian clicks the Save Changes button, the after school instructions are saved to Infinite
Campus under Student Information/General/Emergency Contact Information.
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Vehicle Information is saved to Infinite Campus under to Student Information/General/Parking Detail.
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Bus Routing
The Bus Routing page shows the bus pickup and drop-off times and locations for the selected student
for each day of the week.
It also shows pending transportation requests for the selected student and allows the guardian to
submit a new transportation request.
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Guardian tools
Returning to the household summary page, the user may also click the name of a guardian to change
certain information about that person.
Edit Guardian
A guardian may change the indicated information for himself or herself, or for any other guardian in the
household.
When the guardian clicks the Submit button, the information is saved to Infinite Campus under
Census/People/Demographics/Personal Contact information.
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