PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS
FOR
SUPPLY/PROVISION OF GOODS AND SERVICES
FOR
THE YEAR 2016-2018
Tender Reg. No BKB/PREQ/2016 - 2018
CLOSING DATE:
19th APRIL, 2016 AT 11.00 A.M.
TENDER CATEGORY NO: ……………………………………………
Tender Notice
Tender Number: BKB/PREQ/2016 – 2018
Date: 5thApril, 2016
Tender Name: PRE-QUALIFICATION OF SUPPLIERS FOR SUPPLY/PROVISION
AND SERVICES FOR FINANCIAL YEAR 2016 - 2018
OF GOODS
Brand Kenya Board (BKB) invites applications from interested and eligible bidders for the prequalification/registration as supplier (s) for the financial year 2016 – 2018 ending on 31st May 2018
as per the under listed categories and description of goods and services.
PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS
No.
Tender Number
Item description of goods and services
Eligibility
CATEGORY A: PRE-QUALIFICATION AND SUPLY OF GOODS
1.
2.
BKB/PREQ/001/2016-2018
BKB/PREQ/002/2016-2018
3.
BKB/PREQ/003/2016-2018
4.
BKB/PREQ/004/2016-2018
5.
6.
7.
8.
9.
10.
BKB/PREQ/005/2016-2018
BKB/PREQ/006/2016-2018
BKB/PREQ/007/2016-2018
BKB/PREQ/008/2016-2018
BKB/PREQ/009/2016-2018
BKB/PREQ/010/2016- 2018
11.
Supply and Delivery of General Office
stationery
Supply and Delivery of computer
consumables and its related Accessories
Supply and Delivery of computers, printers,
UPS, fax machines, photocopiers and office
Equipment
Design and supply of branded Promotional
materials: T-shirts, Caps, Banners, carrier
bags etc.
Supply and Delivery of General Office
Furniture
Supply of Newspapers and Periodicals
Supply of Photography and Image Sourcing
Supply, delivery and installation of
Software and hardware
Supply of African themed gifts
(e.g. giveaways)
Provision of Office suppliers (Beverages,
sugar and fresh milk etc)
Provision of cleaning materials (detergents,
serviettes, soaps, tissue paper etc)
Special groups
Open
Open
Open
Open
Special groups
Open
Open
Special groups
Special groups
Special groups
BKB/PREQ/011/2016 - 2018
Page 2 of 27
No.
Tender Number
Item description of goods and services
Eligibility
CATEGORY B: PREQUALIFICATION FOR PROVISION OF SERVICES
12.
BKB/PREQ/012/2016-2018
13.
BKB/PREQ/013/2016-2018
14.
BKB/PREQ/014/2016-2018
15.
BKB/PREQ/015/2016-2018
16.
BKB/PREQ/016/2016-2018
17.
18.
19.
BKB/PREQ/017/2016-2018
BKB/PREQ/018/2016-2018
BKB/PREQ/019/2016-2018
20.
BKB/PREQ/020/2016-2018
21.
BKB/PREQ/021/2016-2018
22.
23.
BKB/PREQ/022/2016-2018
BKB/PREQ/023/2016-2018
Provision of repairs and maintenance of
Photocopiers, Telecommunication
equipment’s and PABX)
Provision of Air Travel Agency services
(IATA Registered)
Provision of repairs and maintenance of
PABX and Telecommunications Equipment
Services
Provision of Hotels, Conference and
Accommodation Services
Provision of Office refurbishment and
furnishings e.g. Curtains and carpets
Services
Provision of Taxi Services ( Saloon cars,
Vans, Mini-Buses and Buses)
Provision of Courier and freight services
Provision of Event Organization,
Exhibitions and Experiential/Road-show
services
Provision of mass media monitoring and
analysis consultancy services
Provision of research consultancy services
(e.g. Market, County Competitiveness
Indices, customer satisfaction, and national
perception survey ,Employees satisfaction,
work environment survey services,
customer satisfaction and perception
survey)
Provision of websitemaintenance, updating
and hostingconsultancy services
Provision of PR and communication
services (Advertising, Concept Design,
artwork development and Media strategy &
Buy in etc)
Open
Open
Open
Open
Open
Open
Special Groups
Special groups
Open
Open
Open
Open
Page 3 of 27
No.
Tender Number
Item description of goods and services
Eligibility
BKB/PREQ/024/2016-2018
Provision of printing for small works and
below the line materials Services.
Special groups
BKB/PREQ/025/2016 – 2018
Provision of Creative design, printing,
content development, publication and
editorial services
Open
BKB/PREQ/026/2016-2018
Provision of online databases access
(subscription to published materials/data) in
marketing, Brand management and public
diplomacy consultancy
Open
BKB/PREQ/027/2016-2018
Provision of photography, audiovisual
production and editing services (film,
documentary, radio production, Voice
Over, video coverage and clips etc)
Open
BKB/PREQ/028/2016-2018
Provision of entertainment services (DJ’s
Bands, Musicians, Models, Hostesses, MC’s,
Dancers etc)
Special groups
BKB/PREQ/029/2016-2018
Provision of Editorial Services for content
development
Open
BKB/PREQ/030/2016-2018
Provision of Translation Services (Kiswahili,
Open
sign languages, French, Arabic, Chinese etc)
24.
25.
26.
27.
28.
29.
30.
31.
BKB/PREQ/031/2016-2018
32.
BKB/PREQ/032/2016-2018
33.
34.
35.
BKB/PREQ/033/2016-2018
BKB/PREQ/034/2016-2018
BKB/PREQ/035/2016-2018
36.
BKB/PREQ/036/2016-2018
Provision of outdoor media services
Provision of digital advertising services
(social networks, phone, internet, social
media management & monitoring analysis
etc)
Provision of cleaning and fumigation
services.
Provision of repair and maintenance
services of office furniture & fittings.
Provision of bottled water (mineral water)
and leasing of dispensers
Supply of motor vehicle spare parts tyres,
tubes/abridge tyres and
Batteries
Open
Open
Special groups
Special groups
Open
Open
Page 4 of 27
No.
37.
Tender Number
Item description of goods and services
Eligibility
BKB/PREQ/037/2016-2018
Supply of fuel and lubricants (Electronic
fuel card services)
Open
CATEGORY C: PRE-QUALIFICATION FOR PROVISION OF CONSULTANCY SERVICES
38.
BKB/PREQ/038/2016-2018
39.
BKB/PREQ/039/2016-2018
40.
41.
BKB/PREQ/040/2016-2018
BKB/PREQ/041/2016-2018
Provision of Branding consultancy services
e.g. Brand strategy development, country
Brand Audits, Country image and
perception management
Provision of capacity building, training and
management consultancy services e.g.
strategy development, staff recruitment,
change management, health and safety etc
Provision of marketing training and
activation of marketing campaigns services
Provision of Legal Services
Open
Open
Open
NB: The special target group (Youth, Women and Persons living with Disability) should have been
duly registered with the National Treasury (Directorate of Public Procurement) and MUST show
proof of registration by providing the certificate of registration.
Pre-qualification/Registration tender documents, containing detailed terms and conditions of
application, may be obtained from the Procurement Office, NHIF Building, 4th Floor, and Ragati
Road during working hours, i.e. Monday to Friday between 8:00 a.m. – 1:00 p.m. and 2:00 p.m. –
5:00 p.m. w.e.f 5th April 2016
The Pre-qualification tender document may also be obtained from the Brand Kenya Board’s
website www.brandkenya.go.ke and also IFMIS website: www.supplier.treasury.go.ke/tendersfree
of charge. Bidders are required to submit their company details (Name, Contact details, & Physical
address) through prc@brandkenya.go.ke
Bidders who download the tender document from these websites must forward their particulars
immediately for record purposes.
Completed Pre-qualification documents in plain sealed envelopes clearly marked
“PRE-QUALIFICATION/REGISTRATION
DOCUMENTS
FOR
SUPPLIERS
SUPPLY/PROVISION OF GOODS AND SERVICES FINANCIAL YEAR 2016 - 2018:
FOR
Page 5 of 27
Item Description …………………………………………………………………………………..
Pre-qualification No. ………………………………………………………………………………
and addressed to:
Chief Executive Officer,
Brand Kenya Board,
4th Floor, NHIF Building, Ragati Road
P.O Box 40500 - 00100
NAIROBI.
Should be deposited in the tender box located at the Reception, 4th Floor, and NHIF building so as
to be received on or before Tuesday19th, 2016 at 11.00am.
Applications will be opened immediately thereafter, in the presence of bidders or their
representatives who may wish to attend at 11.00amin the Boardroom on the 4th floor, NHIF
Building.
Page 6 of 27
PRE-QUALIFACTION INSTRUCTIONS
1.1 Introduction
Brand Kenya Board would like to invite interested candidates who must qualify by meeting the set
criteria as provided, to supply and deliver of goods and services to the Board.
1.2 Pre-qualification Objective
The main objective is to supply and deliver assorted items and also provide services under relevant
tenders/quotations to the Ag. Chief Executive Officer, Brand Kenya Board, and NHIF Building as
and when required during the period ending 31st May, 2018.
1.3 Invitation of Pre-qualification
Suppliers registered with Registrar of Companies under the Laws of Kenya in respect of
merchandise or services are invited to submit their PRE-QUALIFICATION documents to the
Ag.Chief Executive Officer, Brand Kenya Board, NHIF Building so that they may be prequalified/registered for submission of tenders. Bids will be submitted in complete lots singly or in
combination. The prospective Suppliers are required to supply the mandatory information for prequalification /registration as requested.
1.4 Experience
Prospective suppliers and contractors must have carried out successful supply and delivery of
similar items/services to Public/Private institutions or of similar size and complexity. Potential
suppliers/contractors must demonstrate the willingness and commitment to meet the prequalification criteria.
1.5 Pre-qualification Document
This document includes questionnaire forms and documents required from prospective suppliers.
1.6 Considerations
In order to be considered for pre-qualification/registration, prospective suppliers must submit all
the information herein requested.
Page 7 of 27
1.7 Distribution of Pre-qualification Documents
Two copies of the completed pre-qualification/registration data and other requested information
shall be submitted to reach:
Chief Executive Officer,
Brand Kenya Board,
th
4 Floor, NHIF Building, Ragati Road
P.O Box 40500 - 00100
NAIROBI
Not later than 19th April 2016 at 11:00 a.m. (local time)
1.8 Questions Arising from Documents
Questions that may arise from the pre-qualification documents should be directed to the Chief
Executive Officer, Brand Kenya Board, and NHIF Building whose address is given in par. 1.7.
1.9 Additional Information
The BKB reserves the right to request submission of additional information from prospective
suppliers.
2. BRIEF CONTRACT REGULATIONS/GUIDELINES
2.1 Taxes on Imported Materials
The Supplier will have to pay all taxes payable as applicable for all materials to be supplied.
2.2 Customs Clearance
The contractors shall be responsible for custom clearance of their imported goods and materials.
2.3 Contract Price
The contract shall be of unit price type or cumulative of computed unit price and quantities
required. Prices quoted shall be inclusive of all delivery charges and all taxes as well.
Page 8 of 27
2.4 Payments
All local purchase orders shall be on credit of a minimum of thirty (30) days or as may be
stipulated in the Contract Agreement.
3. PRE-QUALIFICATION/REGISTERED DATE INSTRUCTIONS
3.1 Pre-qualification data forms
3.1.1 The attached questionnaire forms are to be completed by prospective suppliers/contractors
who wish to be pre-qualified for submission of tender for the specific category.
3.1.2 The pre-qualified/registered application forms which are not filled out completely and
submitted in the prescribed manner will not be considered. All the documents that form part of
the proposal must be written in English and in ink.
3.2 Qualification
3.2.1 It is understood and agreed that the pre-qualification/registered data on prospective bidders
is to be used by BKB in determining, according to its sole judgment and discretion, the
qualifications of prospective bidders to perform in respect to the Tender Category as described by
the client.
3.2.2 Prospective bidders will not be considered qualified unless in the judgment of BKB they
possess capability, experience, qualified personnel available and suitable equipment and net
current assets or working capital sufficient to satisfactorily execute the contract for goods/services.
3.3 Essential Criteria For Pre-Qualification/Registered
3.3.1 Experience:
Prospective bidders shall have experience in the supply of goods, services and allied items. The
potential supplier/contractor should show competence, willingness and capacity to service the
contract at short notice.
3.3.2 Personnel
The names and pertinent information and CVs of the key personnel for individual or group to
execute the contract must be indicated in form PQ-3.
Page 9 of 27
3.3.3 Financial Condition
The Supplier’s financial condition will be determined by latest financial statement submitted with
the prequalification documents as well as letters of reference from the bankers regarding
suppliers/contractors credit position. Potential suppliers/contractors will be pre-qualified on the
satisfactory information given.
3.3.4 Special consideration
Special consideration will be given to the financial resources available as working capital, taking
into account the amount of uncompleted orders on contract and work in progress date on Form
PQ-4. However, potential bidders should provide evidence of financial capability to execute the
contract.
3.3.5 Past Performance
Past performance will be given due consideration in pre-qualifying bidders. Letter of reference
and or copies of order/contracts from past customers should be included in Form PQ-6.
3.4 Statement
Applications must include a sworn statement Form PQ-7 by the Tenderer ensuring the accuracy of
the information given.
3.5 Withdrawal of Prequalification
Should a condition arise between the time the firm is pre-qualified to bid and the bid opening date
which in the opinion of the BKB could substantially change the performance and qualification of
the bidder or his ability to perform such as but not limited to bankruptcy, change in ownership or
new commitments, BKB reserves the right to reject the tender from such a bidder even though he
was initially pre-qualified.
3.6 The firm must have a fixed Business Premise and must be registered in Kenya, with Certificate
of Registration Incorporation/Memorandum and Article of Association, copies of which must be
attached.
3.6.1 The firm must show proof that it has paid all its statutory obligations and have current Tax
Compliance Certificate which is mandatory.
Page 10 of 27
3.7 Prequalification Criteria
Minimum Capability Requirements and Applicable Evaluation Criteria for all the categories
(mandatory requirements)
No.
Evaluation requirement
1.
Copies
of
certificate
registration/Incorporation
Copy of VAT Registration certificate
Tax compliance certificate from KRA
2.
3.
4.
Evaluation
parameters
of Mandatory
Copies
of
pin
certificate/firm/individual
Copy of current trade license from
local authorities/counties
IATA certificate and any other
relevant registration bodies
Declaration that you are not insolvent,
in receivership, bankrupt or in the
process of being wound up and is not
subject to legal proceedings)
Valid registration certificate with
relevant
professional
bodies
authorities (e,g valid certificate of
dealership or authorization
5.
6.
7.
8.
Mandatory
Mandatory
Weighted %
All categories
Mandatory
All categories
Failure to produce
this certificate to
prove compliance
will
lead
to
automatic
disqualification
All categories
Mandatory
All categories
Mandatory
Only applicable to
category 13
All categories
Mandatory
Mandatory
Maximum
Score
Only applicable to
category 2, 3, 35&
42
Minimum Capability Requirements and Applicable Evaluation Criteria for the following
categories
1)
2)
3)
4)
BKB/PREQ/001/2016 – 2018 – Supply and Delivery of General Office stationery
BKB/PREQ/005/2016- 2018 – Supply and Delivery of General office furniture
BKB/PREQ/006/2016 – 2018 – Supply of newspapers and periodicals
BKB/PREQ/011/2016 – 2018 - Provision of cleaning materials (detergents, serviettes, soaps,
tissue paper etc)
5) BKB/PREQ/013/2016 – 2018 – Provision of Air travel agency services (IATA Registered.
Page 11 of 27
6) BKB/PREQ/018/2016 – 20168– Provision of Courier and freight services
7)
8) BKB/PREQ/028/2016 – 2018- Provision of entertainment services (Dj’s Bands, Musicians,
Models, Hostesses, MCs Dancers etc)
9) BKB/PREQ/029/2016– 2018 – Provision of Editorial Services for Content development.
S/No.
1
2.
3.
4.
Firms Experience
Personnel
Capability
Financial Capability
Facilities and Tools
Total
Parameter
Weighted
Provide proof of previous
experience, Attachatleast 4
evidence (Copies of previous
contracts,
contract
values,
letters of recommendation
Local purchase orders/service
orders among others
(20 marks)
4 evidence
3 evidence
2 evidence
1 evidence
Provide Organization profile.
Indicate key staff, professional
qualification, experience and
their functions.
(10marks)
Org. profile
Over 4 staff
3 staff
2 staff
Provide latest audited financial (20marks)
statements for the last 4 years 4 years
and
any
other
support 3 years
document.
2 years
1 year
Adequate facilities / tools
(20marks)
4 evidence
3 evidence
2 evidence
1 evidence
70
Maximum
Marks Awarded
20
15
10
5
2
8
5
2
20
15
10
5
20
15
10
5
Minimum Capability Requirements and Applicable Evaluation Criteria for the following
categories
1) BKB/PREQ/002/2016 – 2018 – Supply and delivery of computer consumables and its
related accessories
2) BKB/PREQ/003/2016 – 2018 – Supply and delivery of computers, printers, UPS, fax
machines, photocopiers and office equipment
3) BKB/PREQ/008/2016 -2018 – Supply, delivery and installation of software and hardware
Page 12 of 27
4) BKB/PREQ/011/2016 – 2018 - Provision of cleaning materials(detergent, serviettes, soap ,
tissues paper etc)
5) BKB/PREQ/039/2016 – 2018 – Provision of capacity building, training and management
consultancy services e.g. strategy development, staff recruitment, change management,
health and safety etc
6) BKB/PREQ/007/2016 – 2018 – Supply of photography and image sourcing
7) BKB/PREQ/027/2016 – 2018 – Provision of photography, audiovisual production and
editing services (film, documentary, radio production, voice over, video coverage and clips
etc)
8) BKB/PREQ/033/2016 – 2018 – Provision of Cleaning and Fumigation services.
9) BKB/PREQ/036/2016 – 2018 – Supply of motor vehicle spare parts tyres tubes/abridge tyres
and batteries.
10) BKB/PREQ/014/2016 – 2018 – Provision of repairs and maintenance of PABX AND
Telecommunications equipment services.
S/No.
1
2.
3.
4.
BKB
Requirements
Firms
Experience
Personnel
Capability
Financial
Capability
Facilities
and Tools
Parameter
Adequate
Provide proof of previous
experience in the experience; Attach at
relevant field
least 4 evidence (Copies
of previous contracts,
contract values, letters of
recommendation among
others.
Competent
Provide
Organization
personnel
profile. Indicate key staff,
capable
of professional qualification,
ensuring supply experience and their
and delivery in a functions.
timely
manner
and undertaking
maintenance of
equipment
Financial
Provide latest audited
capability
to financial statements for
perform
the the last 4 years and any
contract
other support document
Adequate
facilities / tools
Weighted
Maximum
Marks
Awarded
(20 marks)
4 evidence
3 evidence
2 evidence
1 evidence
20
15
10
5
(10 marks)
Org. profile
Over 4 staff
3 staff
2 staff
2
8
5
2
(20 marks)
4 years
3 years
2 years
1 year
Evidence of facilities and (20 marks)
tools to be used in 4 evidence
maintenance of the items. 3 evidence
2 evidence
20
15
10
5
20
15
10
Page 13 of 27
Total
1 evidence
70
5
Minimum Capability Requirements and Applicable Evaluation Criteria for the following
categories
1) BKB/PREQ/009/2016 – 2018 - Supply of African themed gifts ( erg give a ways
2) BKB/PREQ/004/2016 – 2018 – Design and supply of branded promotional materials: Tshirts, caps, banners, carrier bags etc
3) BKB/PREQ/017/2016 – 2018 – Provision of Taxi services ( Saloon cars, vans, mini-buses
and buses)
4) BKB/PREQ/024/2016 – 2018 – Provision of printing for small works and below the line
material services.
5) BKB/PREQ/025/2016 – 2018 – Provision of creative design, content development,
publication and editorial services
6) BKB/PREQ/024/2016 – 2018 - Provision of printing for small works and below the line
materials
7) BKB/PREQ/019/2016 – 201 – Provision of Event organization, exhibitions and
experiential/Road – show services
8) BKB/PREQ/037/2016 – 2018 – supply of fuel and lubricants( Electronics fuel card services)
9) BKB/PREQ/032/2016 – 2018 – Provision of digital advertising services (social networks,
phone, internet, social media management & monitoring analysis etc)
10) BKB/PREQ/035/2016 – 2018 – Provision of bottled water (mineral water) and leasing of
dispensers
11) BKB/PREQ016/2016-2018- Provision of Office refurbishment and furnishings e.g. curtains
and carpets services
12) BKB/PREQ/020/2016 – 2018 – Provision of mass media monitoring and analysis
consultancy services
13) BKB/PREQ/021/2016 – 2018 – Provision of research consultancy services (e.g. market,
customer satisfaction and national perception survey, employee and work environment
survey services)
14) BKB/PREQ/022/2016 – 2018 – Provision of website maintenance updating and hosting
consultancy services
15) BKB/PREQ/023/2016 – 2018 – Provision of PR and communication services ( Advertising,
concept design, artwork development and media strategy & buy in etc)
16) BKB/PREQ/026/2016 – 2018 – Provision of online databases access (subscription to
published, materials/data) in marketing , Brand management and public diplomacy
consultancy
17) BKB/PREQ/032/2016 – 2018 – Provision of digital advertising services (social media
management & monitoring analysis, social networks, phone and internet
18) BKB/PREQ/036/2016 – 2018 – Supply of motor vehicles spare parts tyres, tubes,A bridge
tyres and batteries.
19) BKB/PREQ/038/2016 – 2018 – Provision of branding consultancy services eg. Brand
strategy development, country brand audits, country image and perception management
Page 14 of 27
20) BKB/PREQ/039/2016 – 2018 – Provision of capacity building, training and management,
training and strategy development consultancy services eg. Health & safety, alcohol and
drug abuse consultancy services
21) BKB/PREQ/041/2016 – 2018 – Provision of Legal services
S/No.
1
2.
3.
4.
BKB Requirements Parameter
Firms
Experience
Weighted
Maximum
Marks
Awarded
Adequate
Provide proof of
experience in the previous experience,
relevant field
Attach atleast 4
evidence (Copies of
previous contracts,
contract values,
letters of
recommendation
among others
Personnel
Competent
Provide
Capability
personnel capable Organization profile.
of ensuring supply Indicate key staff,
and delivery in a professional
timely manner
qualification,
experience and their
functions
Financial
Financial
Provide latest
Capability
capability
to audited financial
perform
the statements for the
contract
last 4 years and any
other support
document. Provide
evidence that if
awarded the
contract, the bidders
will be able to supply
and deliver.
Facilities and Adequate facilities Evidence of facilities
Tools
/ tools/equipment’s and tools to be used
for
undertaking for the provision of
the work
given goods/services
(20 marks)
4 evidence
3 evidence
2 evidence
1 evidence
20
15
10
5
(10 marks)
Org. profile
Over 4 staff
3 staff
2 staff
2
8
5
2
(20 marks)
4 years
3 years
2 years
1 year
20
15
10
5
(20 marks)
4 evidence
3 evidence
2 evidence
1 evidence
20
15
10
5
Total
70
Page 15 of 27
Minimum Capability Requirements and Applicable Evaluation Criteria for the following category
1) BKB/PREQ/015/2016 – 2018 – Provision of Hotels, Conferences and accommodation
services (Indicate the hotel in Nairobi, Mombasa, Kisumu, Naivasha, Eldoret, Embu, Nyeri
and any other part of the country)
S/No.
1
2.
3.
4.
BKB Requirements
Firms
Experience
Personnel
Capability
Financial
Capability
Equipment
facilities
Tools
Parameter
Adequate experience Provide proof of
in the relevant field previous
experience, Attach
at least 4 evidence
(Copies of previous
contracts, contract
values, letters of
recommendation
among others
Competent
Provide
personnel capable of Organization
ensuring supply and profile. Indicate key
delivery in a timely staff,
professional
manner
and qualification,
undertaking
the experience
and
work if awarded the their functions
contract
Financial capability Provide
latest
to
perform
the audited
financial
contract
statements for the
last 4 years and any
other
support
document. Provide
evidence that if
awarded
the
contract,
the
bidders will be able
to
supply
and
deliver.
Adequate facilities / Evidence
of
and tools/equipment’s for facilities and tools
undertaking
the to be used for the
work. This includes provision of given
but not limited to goods/services
Weighted
Maximum
Marks
Awarded
(20 marks)
4 evidence
3 evidence
2 evidence
1 evidence
20
15
10
5
(10 marks)
Org. profile
Over 4 staff
3 staff
2 staff
2
8
5
2
(20 marks)
4 years
3 years
2 years
1 year
20
15
10
5
(20 marks)
4 evidence
3 evidence
2 evidence
1 evidence
20
15
10
5
Page 16 of 27
accommodation
facilities
and
conference facilities
Total
70
3.8 The qualification is 70 Points.
To qualify the prospective supplier must score not less than 70 Points.
Page 17 of 27
PRE-QUALIFICATION
All firms must provide:1. Submission of one original and one copy of tender document clearly marked original and
copy respectively. Both envelopes to be placed in one outer envelope clearly marked with
Tender No. and Title.
2. Copies of Certificate of Registration/Incorporation
3. Copy of VAT Registration Certificate.
4. Tax Compliance Certificate from Kenya Revenue Authority (failure to produce
this
certificate to prove compliance, will lead to automatic disqualification thus no further
evaluation of the application).
5. Copies of Pin Certificate of firm/company /individual.
6. Copy of current Trade License from Local Authorities where applicable
7. Letter of recommendation from the previous organizations served
8. Air travel firms must be registered with IATA and any other relevant bodies
9. Practicing Certificate for all professional where applicable
10. Where registration for service provision is mandatory, the firm must attach evidence of
valid registration certificate with relevant professional bodies’ authorities (e.g. valid
certificate of dealership/authorization).
11. Properly bound and good presented documents. Loosed documents will not be accepted.
Page 18 of 27
For the special target group (Youth, Women and Persons with Disability) duly registered with the
National Treasury will not be subjected to further pre-qualification. However, the following is
required:
1. Registration certificate with the National Treasury- Directorate of Public Procurement
(AGPO certificate)
2. A detailed company profile
3. Duly filled business questionnaire ( Form PQ – 5)
4. Duly filled pre-qualification data (PQ -2)
5. Complete and duly signed Tender Securing Form (Form PQ -8)
6. A list and contact details of directors
(Mandatory)
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FORM PQ -2
PRE-QUALIFICATION DATA
1. REGISTRATION OF SUPPLIERS APPLICATION FORM
I/We ……………………………………… hereby apply for registration as supplier/(s) of
……………………………………………………………………………………………………………
………………………………………………………………………………..................................
Post Office Address……………………………………………………….................................
Town…………………………………………………………………………………………………….
Street………………………………………………………………………...................................
Name of building……………………………………………………………...............................
Room/Office No……………………………………. Floor No………….................................
Telephone Nos………………………………………………………….....................................
Full Name of applicant…………………………………………………..................................
Other branches location……………………………………………………............................
2. ORGANIZATION & BUSINESS INFORMATION
Management personnel…………………………………………………………........................
President (Chief Executive)………………………………………………...............................
Secretary……………………………………………………………..........................................
General Manager………………………………………………………………………..................
Treasurer……………………………………………………………………………………………….
Other (s)……………………………………………………………………………….....................
Partnership (if applicable)
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Name of partners
3. Business founded or incorporated …………………………........................................
4. Under present management since ……………………………………….........................
5. Net Worth equivalent Kshs………………………………………………...........................
6. Bank reference and Address ……………………………………....................................
7. Bonding Company reference and Address ……………………………….......................
……………………………………………………………………………………………………………
8. Enclose copy of organization chart of the firm indicating the main fields of activities
……………………………………………………………......................................
9. State any technological innovations or specific attributes which distinguish you from your
competitors ….…………………………………................................................
…………………………………………………………………………….....................................
………………………………………………………………………….........................................
10. Indicate terms of trade / sale …………………………………………...........................
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PQ-3
SUPERVISORY PERSONNEL
Name ……………………………………………………………………………………………………
Age ……………………………………………………………………………………………………
Academic Qualification ……………………………………………………………………………
……………………………………………………………………………….............................................
.....................................................................................................................................................................
.................................................................................
Professional Qualification ………………………………………………………………………….
……………………………………………………………………………….............................................
......................................................................................................................
Length of service with contractor or supplier position held ……………………………….
………………………………………………………………………………...................................
(Attach copies of certificates of key personnel in the organization)
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PQ-4
FINANCIAL POSITION AND TERMS OF TRADE
1. Attach a copy of firm’s four year certified financial statements giving summary of assets
and current liabilities / or any other financial support.
2. Attach letters of reference from the bankers regarding supplier’s credit position.
(20 marks)
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8.2
CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM – PQ 5
You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c)
whichever applied to your type of business. You are advised that it is a serious offence to give false
information on this form
Part 1 – General:
Business Name
……………………………………………………………………………………………………..
Location of business premises.
……………………………………………………………………………………..
Plot No………………………………………………… Street/Road
………………………………………………..
Postal Address …………………………….. Tel No. …………………. Fax ………………. E mail
…………….
Nature of
Business,………………………………………………………………………………………………..
Registration Certificate No.
………………………………………………………………………………………
Maximum value of business which you can handle at any one time – Kshs. ……………………
Name of your bankers …………………………………………….. Branch
………………………………………
Part 2 (a) – Sole Proprietor
Your name in full …………………………………………………….. Age ………………………..
Nationality ………………………………… Country of origin …………………………………….
 Citizenship
details
…………………………………………………………………………………….

Part 2 (b) Partnership
Given details of partners as follows:
Name
Nationality
Citizenship Details
Shares
1. ………………………………………………………………………………………………
……….
2. ………………………………………………………………………………………………
………
3. ………………………………………………………………………………………………
……..
4. ………………………………………………………………………………………………
……..
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Part 2 (c ) – Registered Company
Private
or
Public
……………………………………………………………………………………………………….
State the nominal and issued capital of companyNominal Kshs. ………………………………
Issued Kshs. …………………………………
Given details of all directors as follows
Name
Nationality
Citizenship Details
Shares
1……………………………………………………………………………………………………………
…………..
2.
………………………………………………………………………………………………………………
……..
3.
………………………………………………………………………………………………………………
………
4.
………………………………………………………………………………………………………………
………
5
………………………………………………………………………………………………………………
……….
Date
…………………………………………………………..
Signature
of
Candidate
………………………………..
 If a Kenya Citizen, indicate under “Citizenship Details” whether by Birth, Naturalization or
Registration.
NB: Special target group MUST also dully fill this as a requirement
PAST EXPERIENCE – PQ 6
NAMES OF THE APPLICANTS CLIENTS IN THE LAST TWO YEARS
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NAMES OF OTHER CLIENTS AND VALUES OF CONTRACT/ORDERS
i.
Name of Client (organization) …………………………………………………………
ii.
Address of Client (organization) ………………………………………………………
iii.
Name of Contract Person at the client (organization) ……………………………
iv.
Telephone No. of client ……………………………………………………….............
v.
Value of Contract ………………………………………………………………………..
vi.
Duration of Contract (date) ……………………………………………………………
(Attach documents evidence of existence of contract)
2. Name of 2nd Client (organization) …………………………………………………………….
i.
Address of Client (organization) ………………………………………………………
ii.
Name of Contact Person at the client (organization) …………………………….
iii.
Telephone No. of Client ………………………………………………………………..
iv.
Value of Contract (date) ………………………………………………………………..
v.
Duration of Contract (date) ……………………………………………………………
(Attach documental evidence of existence of contract)
3. Name of 3rd Client (organization) …………………………………………………………….
i. Address of Client (organization) ………………………………………………………….
ii. Name of Contact Person at the client (organization) ……………………………......
iii. Telephone No. of Client …………………………………………………………..............
iv. Value of Contract …………………………………………………………………………….
v. Duration of Contract (date) ………………………………………………………………..
(Attach documental evidence of existence of contract)
4. Others ………………………………………………………………………………………….
(Marks)
N.B Reference letters on client letter heads from Five (5) major clients that the bidders are
currently doing business with for the past two (2) calendar years, and details of contact persons
SWORN STATEMENT – PQ 7
Having studied the pre-qualification / registered information for the above project we/ I hereby
state:
a. The information furnished in our application is accurate to the best of our knowledge.
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b. That in case of being pre-qualified/registered we acknowledge that this grants us the right
to participate in due time in the submission of a tender or quotation when
invited/requested to do so by the ministry.
c. When the call for quotation is issued the legal technical or financial conditions or the
contractual capacity of the firm changes we shall notify the ministry and acknowledge
your right to review the pre-qualification made.
d. We enclose all the required documents and information required for the pre-qualification
evaluation.
e. We confirm that we have not been debarred from participation in public procurement and
have no litigation procedure in process.
f. We are not an employee of Brand Kenya Board, or a member of the Board or committee of
Brand Kenya Board
g. We are not a Minister, Public Servant or any Government or any department of the
Government or a person appointed to any position by the President or a Minister.
h. When our legal, technical or financial conditions or the contractual capacity of the firm
changes, we volunteer to inform you of the status and acknowledge your right to review
the pre-qualification made.
i. We are not be insolvent, in receivership, bankrupt or in the process of being wound up and
is not subject of legal proceedings related to the foregoing.
Date ………………………………………………………………………………………………
Applicant’s Name: …………………………………………………..................................
Represented by …………………………………………………………………………………...
Signature ………………………………………………………………………………………….
(Full name and designation of the person signing and stamp or seal).
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