Exchange Guideline to SJTU For Incoming students Shanghai Jiao Tong University www.sjtu.edu.cn -1- CONTENT INTRODUCTION .................................................................................................................................................... - 3 SJTU ............................................................................................................................................................................ - 3 APPLICATION DEADLINE FOR EXCHANGE PROGRAM ................................................................................................... - 4 APPLICATION DOCUMENTS FOR EXCHANGE PROGRAM .............................................................................................. - 4 ACADEMIC INFORMATION ............................................................................................................................................. - 5 ACADEMIC CALENDAR.................................................................................................................................................. - 5 REGISTRATION AND PROCEDURE ................................................................................................................................ - 5 COURSE SELECTION..................................................................................................................................................... - 6 ATTENDANCE AND EXCUSED ABSENCE ....................................................................................................................... - 7 CERTIFICATION OF STUDY ........................................................................................................................................... - 7 TRANSCRIPTS ............................................................................................................................................................... - 8 ABOUT CHINESE LANGUAGE COURSE:......................................................................................................................... - 8 STUDENT VISA ..................................................................................................................................................... - 9 INSURANCE..........................................................................................................................................................- 10 ACCOMMODATION .............................................................................................................................................- 10 OFF-CAMPUS ACCOMMODATION ................................................................................................................................ - 10 STUDENT FACILITIES AND ADDITIONAL NEEDS .........................................................................................- 11 LIBRARY SERVICE ...................................................................................................................................................... - 11 SJTU ADMINISTRATIVE SERVICE- USEFUL LINKS ..................................................................................................... - 11 SJTU CAMPUS MAP LINKS ........................................................................................................................................ - 12 EMERGENCY/ SECURITY SERVICE ............................................................................................................................. - 12 - -2- Introduction SJTU Shanghai Jiao Tong University (SJTU) was founded in 1896 by Mr. SHENG Xuanhuai. It is one of the oldest universities in China. SJTU has throughout its 113 year history nurtured large numbers of outstanding figures and made significant contributions to bringing prosperity to the nation and to the development of science and technology. SJTU boasts 24 academic schools:the Schools of Naval Architecture and Ocean Engineering, Mechanical & Power Engineering, Nuclear Science and Engineering, Information Security, Electronics & Electrical Engineering, Microelectronics, Mathematics and Physics, Material Science and Engineering, Chemistry and Chemical Engineering, Environmental Science and Engineering , Life Science and Biotechnology, Agriculture and Biology, Medicine, Pharmaceuticals, Aeronautics & Astronautics, Humanities and Social Sciences, Antai Economics & Management, Law, International and Public Affairs, Media & Design, and Foreign Languages, in addition to 2 directly affiliated departments: The Department of Plastic Technology and The Department of Physical Education, as well as The UM-SJTU Joint Institute. It also has The School of Continuing (adult) Education, School of Online Learning, and School of International Education, as well as The Shanghai Advanced Institution of Finance. SJTU has five campuses including Xuhui, Minhang, Luwan, Qibao and Fahua, and offers plenty of advanced teaching and research equipment and facilities. In 2009 there were 34,479 students enrolled at SJTU, including 18,496 undergraduates and 15,983 post-graduates. SJTU has always been actively involved in International academic exchange programs with foreign universities. To date, it has established relations with over 150 renowned universities and colleges worldwide, as well as connections with many research institutions, corporations and enterprises at home and abroad. SJTU sends excellent teachers and students abroad every year to give lectures, to study or to attend international academic conferences. SJTU also invites foreign specialists and scholars to give lectures or to take part in academic exchanges. SJTU is the nodal point of "China Education Science and Research Networks" in the east China region, and through computer networks, it has faster and closer connections with universities, scientific research institutions and corporations both at home and abroad. -3- Application Deadline for Exchange program Exchange Programs only accept international students from SJTU partner universities and schools nominated; the application deadline is as follows: Fall semester application deadline: April 15 Spring semester application deadline: November 15 Application Documents for Exchange program ① An application form ② A copy of current passport ③ A recommendation from the home University ④ A CV/ a resume of the applicant ⑤ An official grade report ⑥ A digital photo (2.5cm*3.5cm)— -4- Academic Information Academic Calendar Shanghai Jiao Tong University’s academic year begins in September and ends in July of the following year. It includes two semesters: Each semester has seventeen weeks of scheduled classes and two weeks for reviewing and testing. Summer break begins from early July to mid August, and usually lasts for two months. Winter break follows the schedule of Chinese New Year, which varies from year to year; it usually extends from two weeks before Chinese New Year to two weeks after Chinese New Year, and usually lasts about five weeks. http://jwc.sjtu.edu.cn/xl/xl-2009-2010.htm (Chinese) Registration and Procedure Registration: Registration involves two steps: firstly, Exchange students should register with the school of international Education (SIE) for VISA issue and accommodation; secondly students should register with the school (or college) where you will study during the exchange term at SJTU. The school (or college) will provide a set of information, including course schedule, course selection, transcripts, and student ID card. Registration Date: Exchange students should register at the appointed time as the Admission Notice offered by SJTU. Registration Office: SIE: Rm109, Teaching building, 1954 Huashan Road, Shanghai Tel: 86 21 62821015 School (or College): Please see the Additional Needs to find out the academic office of the school (or college) where you will study at. Leave of Absence: If for some reason a student cannot register on schedule, students must ask to take a Leave of Absence. Those who do not submit a Leave of Absence or do not receive approval to take a leave of absence will be considered as having given up the program of study. Student ID card (Campus Card) After registration, Exchange students can apply for Student ID card in the Network Center (网络中心) of SJTU. Minhang Campus: 1st floor, in the New Library building Tel: 34203030/34202020 Xuhui Campus: 4th floor, High tech building -5- Tel: 62932901 Course selection For Undergraduate exchange students (http://electsys.sjtu.edu.cn/electsysJd/) Undergraduates need to select courses online. The Selecting courses system is open from Monday, 1:00 pm in the first week to Friday, 4:30 pm in the second week each semester. The username and password is the same as SJTU student number. Course Module for Undergraduates: http://202.120.35.11/ReportServer/Pages/ReportViewer.aspx?%2fExamArrange%2fLessonArr angeForOthers&rs:Command=Render Examinations, Grades - Transformation Rules Courses are assessed in a variety of ways: written exams are common as well as various assignments, case studies, presentations. For students who graduated in 2005 or after, some courses are graded by the “pass/ Failure” grading system and others are graded by the hundredmark system. The Chinese five-level score system (优秀 excellent, 良好 good, 中 fair, 及格 pass, 不及格 failure) is no longer in force. The transformation rules are illustrated in the following chart. For students who graduated in 2004 or before, the transformation rules are unchanged. Grading System for Undergraduates Chinese Grade Grade Grade Point 95~100 A+ 4.3 90~94.9 A 4.0 85~89.9 A- 3.7 80~84.9 B+ 3.3 75~79.9 B 3.0 70~74.9 B- 2.7 67~69.9 C+ 2.3 65~66.9 C 2.0 62~64.9 C- 1.7 60~61.9 D 1.0 <60 F( Failure) 0 The grade point average does not include the courses graded by the” Pass/ Failure”, but the credits of these courses are added to the total credits. In order to graduate, students need to accumulate the required credits, as the specified for each program. One credit is designed for one lecture hour per week for 18 weeks. GPA=∑(course credit ×point)/ ∑course credit -6- For Graduate exchange students (http://www.gs.sjtu.edu.cn) The courses for Graduate students may be found on the Bulletin Board at the Graduate School. When Students select courses, they should consult the school (or College) Academic Office, as each department has specific requirements, and the College Office will draft a reasonable and elective plan to help students for select courses and fulfill requirements. Course Module for Graduate: http://www.gs.sjtu.edu.cn/mis/courseTableQuery.do Assessment and Grade Courses are assessed in variety of ways: written exams are common as well as various assignments, case studies, project, presentations. SJTU graduate Courses’ exam-score employs ten grade systems from A to D, the transformation rules are illustrated in the following grading scale. Grading System for Graduate students Chinese Grade Grade Grade Point 96~100 A+ 3.3 90~95 A 3.0 85~89 A- 2.7 80~84 B+ 2.3 75~79 B 2.0 70~74 B- 1.7 67~69 C+ 1.3 63~66 C 1.0 60~62 C- 0.7 0~59 D( Failure) 0 One credit is designed for one lecture hour per week for 18 weeks. GPA=∑(course credit ×point)/ ∑course credit Attendance and Excused Absence Attendance is generally taken for all lectures, tests and examinations, and other academic activities. Students should be present at all of these. Exchange students who fail to attend over a third of their classes will not be eligible to receive a Certification of Study. Certification of Study SJTU can provide Chinese or English “Certification of Study” documents upon request. Exchange students with the students ID card go to the School of International Education to obtain it. -7- Transcripts Upon graduation or finishing one study program, SJTU will provide every exchange student with an official copy of their transcripts. The first transcript will be free and additional transcripts are available for a fee of 5 RMB. Anticipate 7 days for processing these. For Undergraduate: Registration and MIS Office of Academic Affairs Division on Minhang Campus For Graduate student: Academic office in Graduate School on Minhang Campus About Chinese language course: SIE will provide Chinese language courses depending on the agreement between the partner universities and SJTU. The fee of the Chinese language course also depends on the agreement. However, exchange students should prioritize their main subject during the exchange term. The Chinese language course offered by SIE is like any regular language course. The course follows the university academic calendar, holds daytime classes on weekdays, and the majority of students on the course are self-supported language students. Therefore, to avoid timetable clashes between the main subject course and the Chinese language course, exchange students should firstly obtain their main subject course timetable from the school (or college), and choose a Chinese language course in SIE accordingly. For more detail introduction about Chinese Language course: www.sie.sjtu.edu.cn -8- Student Visa It is important for all exchange students to have an up to date and correct Visa in order to successfully and safely complete their studies without major concern. The procedure for obtaining and extending them can be complicated; therefore you must read the following information carefully and refer any relevant questions to the School of International Education at SJTU to ensure that you do not encounter any Visa or residence problems. Different kinds of Chinese Visa Exchange students to China must bring a current passport and either a study visa (“X”)(when staying for over six months)or a visiting visa ( “F”) (when staying for less than six months) . If you enter China with a different kind of visa, you must change it into a study visa as soon as possible. www.sie.sjtu.edu.cn/visa Apply for Re-entry into China visa, Change Visa and Visa Extension Students should bring their student ID, current passport and one extra passport picture to the School of International Education, and should fill out a visa/ residence permit form. Attach the passport picture to the visa/permit form and have the form stamped with the School of International Education’s seal. Bring this completed form and your passport to the Shanghai Municipal Public Security Bureau to obtain a re-entry permit, to change your Visa and to extend the Visa. For further information on Visas, please consult the Exchange office in the School of International Education at SJTU (Room 109, Teaching Building No.1, Xuhui campus). Leaving of the Country after Completion of Study Program International students must leave the Chinese mainland before their visa expires. If for some reason this is not possible, students must apply for permission to extend their visa from Shanghai Municipal Public Security Bureau. Obeying the laws of China and the University Rules The legal rights of International students who study in China will be upheld and protected by Chinese law. International students must also obey all Chinese laws and university rules, including the People’s Republic of China’s Rules for the Entry and Exit of Foreigners, the Handbook for Students in SJTU, etc. -9- Insurance International Students should buy medical insurance before entering China. Students should present proof of their medical insurance to the university to prove that they have the insurance that covers accidental injury and hospitalization services during the period of their study. The proof must be in English or Chinese. Accommodation Please read the information on accommodation on the SIE website carefully before completing your application form for exchange program and make sure that you are aware of what type of accommodation you are applying for. Please note that the accommodation fees are paid by semester and will not be refunded if you move out during the semester. Due to the shortage of student residence halls, students should reserve accommodation as soon as possible. We will inform you if the accommodation is not available. On Campus Accommodation for exchange student On Xuhui Campus http://www.sie.sjtu.edu.cn/page/en-page/Accomodationandfoodxuhui.asp Lian Xing Building (Single Room) RMB¥70/day (approx.US$12) for long-term students Students should pay additional charges for water and electricity that exceeds the monthly quota of RMB¥90 Yuan. No.9 Dormitory Building(Single Room) RMB¥75/day (approx.US$12.5) for long-term students Students should pay additional charges for water and electricity that exceeds the monthly quota of RMB¥90 Yuan. On Minhang Campus http://www.sie.sjtu.edu.cn/page/en-page/minhangzhusu.asp No.8 Building (Double Room) RMB¥5400/semester/person including electricity and water bills Off-campus accommodation If students live off-campus, they must register with the exchange student office of SIE, and fill in the Temporary Residence Form for Foreigners at the local police station within two days of arrival in China. Students who live in a hotel can get the form in the service center of the hotel. If students change their address and contact information during the term, they should promptly report their new address, phone number and email address to the exchange student office of SIE. Please ensure that the rent procedure is entirely legal if you rent a flat. - 10 - Student Facilities and Additional needs Library Service University library services include over a million books and journals. Based on several sites, each with specialist staff, all libraries have lending and enquiry services and are open during term time, evening and weekends. Students with a University Campus Card can use any University Library. Name of Library Subject Areas Location Science and Engineering, Main Library Minhang Campus Computer Science, Biosciences Bao Yugang Library Bao Zhaolong Library Medical school Library Humanities, Law and Social Science Business, Management, Social Science Medical and Health Science Minhang Campus Xuhui Campus Luwan Campus SJTU Administrative Service- Useful links Office Tel& Address th 5 floor, Administration Building B, Minhang Campus SJTU International cooperation office Tel: 86 21 34206750/ 34206752 Academic Affairs Division at SJTU RM 333, New Administration Building B, Minhang Campus Registration and MIS Office (Outgoing exchange) Tel: 86 21 34206403-107 School of International Education Rm109, Teaching building 1, 1954 Huashan Road, Shanghai Incoming exchange student office Tel: 86 21 62821015 Campus Card Office //ecard.sjtu.edu.cn th Xuhui Campus: 4 floor, Haoran Hi-Tech Building Tel: 86 21 62932901 Minhang Campus:1 st 34203030/34202020 - 11 - floor, New Library Building Tel: 86 21 School of Mechanical Engineering Rm205, Mechanical Building A, Minhang Campus http://me.sjtu.edu.cn/ Tel: 86 21 34205875 (International cooperation office) School of Environmental Science and Engineering Rm102, SESE Building, Minhang Campus Tel:54745634(International cooperation office) http://sese.sjtu.edu.cn/ School of Electronic, Information&Electrical Engineerin Rm209, SEIEE Building No.3, Minhang Campus http://www.seiee.sjtu.edu.cn/ Tel: 86 21 3420 5466 (International cooperation office) College of Economics & Management Academic Office:Rm208, Building No.1 (86 21 52301522) http://www.asom.sjtu.edu.cn/index.jsp MBA office: Rm 215, Antai building (86 21 52301903) Fahua Campus:535 Fahuazhen Rd, Shanghai School of Humanities and Social Science Rm 211, SHSS Building, Minhang Campus http://shss.sjtu.edu.cn/ Tel: 86 21 34205651 (Academic Office) School of International and Public Affairs (SIPA) Rm2005, Xinjian Building, Xuhui Campus http://www.sipa.sjtu.edu.cn/ Tel: 86 21 62933095(Academic Office) KoGuan Law School Room 410, KoGuan Law School, Minhang Campus http://law.sjtu.edu.cn/En/Document1101.aspx http://law.sjtu.edu.cn/llmprogram/ Tel: (+86 21) 3420 5997 (International Programs Office) SJTU Campus Map links http://www.sjtu.edu.cn/english/about/Visiting.htm http://comic.sjtu.edu.cn/map/mh/ Emergency/ Security Service Shanghai is a relatively safe city and life on SJTU campus is particularly safe. There are 24- hours guards stationed at each campus gate and at various locations on campus. Your student ID card is sufficient both on campus and anywhere in Shanghai for identification. If an emergency occurs, promptly call these emergency numbers, these numbers you can dial for free from any phone. - 12 - Information Enquiries 114 Post Service 11185 Fire Emergency 119 Shanghai Telecom 10000 Police 110 Bus Line Service 16088160 Ambulance 120 Railway Inquiry 63179090 Medical Emergency 122 Flight Inquiry (Pudong Airport) 38484500 Weather report 121 Flight Inquiry (Hongqiao Airport) 62688918