OASIS Master Schedule Maintenance
Quick Reference Guide
About This Guide
The Online Administrative Student Information System (OASIS)
provides a central location for viewing and updating student administrative data online. Using the Master Schedule Maintenance module, secondary schools can manage class and
scheduling information for their school for the current school
year, including adding class sections, assigning and reassigning
teachers to classes, and assigning classroom support staff to
classes. Primary users of the Master Schedule Maintenance
module are secondary school master schedulers.
For detailed information about performing basic functions in
OASIS such as logging in and logging out, searching for student
records, and managing search results, refer to the Online Administrative Student Information System (OASIS) Basics Quick Reference Guide, which is posted on the MCPS Technical Help Desk
website.
View the Teacher List and Class Assignments
The Teacher List is shown when you open the Master Schedule
Maintenance module. It is an alphabetical list of staff at your
school who are available for class assignment. You also can open
the Teacher List page by selecting Teacher/Counselor Mnt. on
the Master Schedule Mnt. menu.
Teachers are automatically placed on the Teacher List based
on their HR assignment. Teachers leaving an assignment in
your school remain on this list until all of their classes are reassigned to valid teachers.
Open the Master Schedule Maintenance Module
To open the Master Schedule Maintenance module, follow the
steps below.
 To open the Master Schedule Maintenance Module:
1. Log in to OASIS.
To view a teacher’s class assignments, click the View Sections
link for that teacher.
2. At the top of the page in the tab bar, hover your mouse over
SCHEDULING to display a menu.
3. On the menu, select Master Schedule Mnt.
Master Schedule Maintenance menu options
List of
teaching
and support
staff at your
school
Master Schedule Mnt. menu options are displayed on the left
of the page. Initially on the right is a list of teaching and selected support staff at your school.
View Teacher and Class Lists
On the left of the page on the Master Schedule Mnt. menu, you
can select options to view, for your school, a list of teaching and
selected support staff; teacher class assignments; and a list of
classes for a course, organized by section.
Office of the Chief Technology Officer
On the Class List By Teacher page, the teacher type indicates
how the staff member was assigned to the class, not the staff
member’s HR job code:
• PT = primary teacher
• CT = co-teacher
• SS = support staff
Primary teachers and co-teachers have full access to the electronic gradebook and to attendance. Support staff do not.
View a Class List By Sections
Follow the instructions below to view a list of classes for a course
in your school, organized by section.
Version 2, July 2016
 To view a class list by sections:
1. On the Master Schedule Mnt. menu, select Class Info Mnt.
2. On the Class List By Section page, select a course and optionally a section.
3. Click the Get Classes button to display the class list.
for all courses, schools for restricted courses, and a yearly
course change log.
Course Term Code—Use only valid terms for courses in your
school. High schools use year only for homeroom, counselor,
and English for Speakers of Other Languages (ESOL) Screening. All others are semester courses. Middle schools may use
year, semester, and quarter for regular courses based on
guidelines developed by the Office of Curriculum and Instructional Programs (OCIP); non-standard terms for rotation
courses; and trimester (TR) for some elective courses.
Level—Positions five and six in the class code, referred to as
the level code, are used to designate countywide categories
and other local school groupings. Individual schools can use
the range of numbers in the fifth and sixth positions shown in
the list of level codes in this guide.
Manage Classes
This section explains how to add a class section, update and delete a class section, move a class, and combine classes. Consult
the Additional Information section of this guide for reference
information for maintaining the master schedule for your school.
Add a Class Section
Below are instructions for adding a class section for your school.
 To add a class section:
1. On the Master Schedule Mnt. menu, select Add New
Class/Section.
To calculate class size and to accurately assess the need for
teacher allocations, all classes that are held at a location other than the home school must be coded with 98 or 99 in the
fifth and sixth positions of the course number, and the Room
field of the master schedule must contain an appropriate
code to represent the location where the class is held. For a
list of valid location codes, refer to the standard MCPS high
school/other school codes in this guide.
Section—For regular and homeroom classes, section numbers
must be 2-digit numbers ranging from 01 to 99. If you have
more than 99 homeroom sections, contact the central office
scheduling team for approval to use additional sections A0 to
A9, B0 to B9, C0 to C9, D0 to D9, and E0 to E9.
Teacher—Select from a list of staff at your school who are
available for class assignment. Teachers are automatically
placed on the list based on their HR assignment. For classes
not taught at your school, select the following:
• If your school will enter the grades and attendance, select
a staff member at your school.
• If another school will enter the grades and attendance, select Teacher-99.
2. On the Class Data Entry page, provide the information requested:
Attending School—This is the school where the course is
taught or the school that is responsible for course oversight
and grade entry, which may or may not be the same school.
The default is the home school, which you can change to
cross schedule a class to another MCPS school.
Course—Available for selection in this field are only courses
approved for the attending school. These courses are from
the lists of valid MCPS courses, which are posted on the
scheduling collaboration site and in Outlook in Public Folders
> All Public Folders > Conferences > Management Functions
> Scheduling in either the HS Scheduling (high school) or MS
Scheduling (middle school) folder. Course lists include those
OASIS Master Schedule Maintenance Quick Reference Guide
Room—For classes within the home school, indicate in this
field the room number where the class will be taught. For
classes taken outside of the home school, indicate the class
location using the standard MCPS high school/other school
codes in this guide. Following are additional guidelines:
• Courses in the fire science program held at the Fire & Rescue Training Academy should be coded according to the
supervising school.
• Courses in the Medical Careers Program often are held at
area hospitals and should be coded according to their
sponsoring school.
• For college classes taught in the building, use the appropriate room number. For college classes taught at an
offsite location, use level 98 or 99 and the appropriate college code.
Class Capacity—Select the maximum number of students
permitted in a class.
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Period—Select the period during which the class is taught.
Standard periods are 01 to 07. Additional periods may be
used for High School Plus classes in high school and for teams
in middle schools, although there is room for variance in individual schools. With advance approval, a school may choose
to schedule their school as an “A/B” day school and use the
periods 1A to 4A and 1B to 4B.
To select multiple periods for a class, hold down the Ctrl
key while clicking each period.
3. Do one of the following:
• To save your changes and exit the Class Data Entry page,
click the Save button.
• To save your changes then add another class section, click
the Save & Add Another button.
Update a Class Section
Below are instructions for changing the attending school, room,
class capacity, and period for a class section.
If you are changing the attending school, you must first remove all students from the class section using the OASIS Secondary Drop Add module. Doing so will delete their attendance and marks for that section. Therefore, before removing
the students, make sure that you have a copy of this information so that you can restore it after you change the attending school.
 To update a class section:
1. On the Master Schedule Mnt. menu, select Class Info Mnt.,
and follow the instructions in View a Class List By Sections to
display the section you want to update.
2. On the Class List By Section page, click the Update link for the
section.
3. On the Class Data Entry page, change any of the editable
fields: Room, Class Capacity, and Period. If you are changing
the attending school and have removed all of the students
from the class, the Attending School field also will be editable.
To select multiple periods for a class, hold down the Ctrl
key while clicking each period.
4. To save your changes, click the Update button.
Delete a Class Section
Delete a class section only if the class was never taught. It is best
to delete a class in the summer or before the start of the semester or class. Deleted classes are removed from teacher and student schedules. For student schedules, any attendance and
grades also are deleted. Therefore, the class is not included on
report cards and transcripts, and the students are inactivated in
the electronic gradebook for the class.
If you accidentally delete a class and need to restore it, create a
new class with the same 8-digit course code and term. Add each
student to the course with their original start date. Ask the registrar or guidance secretary to re-enter marking period grades and
the teacher to re-enter attendance.
If you want to move students from a class section to another
existing class section of the same course, you combine the
classes.
 To delete a class section:
1. On the Master Schedule Mnt. menu, select Class Info Mnt.,
and follow the instructions in View a Class List By Sections to
display the section you want to delete.
2. On the Class List By Section page, click the Delete link for the
section. A message will be displayed asking you to confirm
the deletion.
3. On the message, click the OK button.
Move a Class (Change Course, Level, or Section)
Moving a class allows you to change its course, level, or section,
thereby changing its 8-digit course code to a new 8-digit course
code in the master schedule, teacher’s schedule, and students’
schedules. Other information about the class remains unchanged
such as room, class capacity, teacher, students, term, and period.
You can move a class only before the 25th day of the current
semester. However, any attendance is deleted, so you should
print attendance information before moving a class. Grades in
the electronic gradebook remain with the original class, unless
the teacher manually moves them.
OASIS Master Schedule Maintenance Quick Reference Guide
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You cannot move another class into an existing class. To do this,
you must combine classes.
the current semester.) The Combine Class page opens showing, at the top of the page, current class information.
 To move a class:
1. On the Master Schedule Mnt. menu, select Class Info Mnt.,
and follow the instructions in View a Class List By Sections to
display the section you want to move.
2. On the Class List By Section page, click the Move Class link for
the section. (This link is active only before the 25th day of the
current semester.)
3. On the Combine Class page in the Level/Section/Period/Class
Cap/Actual Size field, select the receiving class. The combined class size must not exceed the class capacity of the receiving class (Max Stud. value on the Class List by Section
page).
Class capacity can be changed by updating the class section.
4. In the As Of Date field, select the effective date for combining
the classes.
5. To save your changes, click the Save button.
3. On the Move Class page, make your changes.
You can change any or all parts of the class code—different
4-digit course code; or different level, different section, or
both—to create the new class with a new 8-digit class code.
For example, you could move an entire class from a regular to
an honors level course.
4. To save your changes, click the Save button.
Combine Classes
Combining classes moves students from one existing class into
another existing class. You can combine a class only before the
25th day of the current semester, and both classes must have
the same 4-digit MCPS course code. This action changes only the
level, section, or both (last 4 digits of the course code). Attendance remains with the first class but can be retrieved. Grades in
the electronic gradebook remain with the original class, unless
moved manually.
Change Teacher Assignments
You can change the teacher for a class by reassigning a section of
a class to another teacher or all of a teacher’s classes to another
teacher.
Reassign a Class Section to Another Teacher
Below are instructions for reassigning a section of a primary
teacher’s class to another teacher.
 To reassign a class section to another teacher:
1. On the Master Schedule Mnt. menu, select Teacher/Counselor Mnt., and follow the instructions in View the
Teacher List and Class Assignments to display the class section you want to reassign.
 To combine classes:
1. On the Master Schedule Mnt. menu, select Class Info Mnt.,
and follow the instructions in View a Class List By Sections to
display the section you want to combine into another section.
Only class sections without a date in the Teacher End Date
field can be reassigned.
2. On the Class List By Teacher page, click the Reassign Teacher
link for the section to reassign.
2. On the Class List By Section page, click the Combine Class link
for the section. (This link is active only before the 25th day of
OASIS Master Schedule Maintenance Quick Reference Guide
The Reassign Teacher link is active only for primary teachers, not for co-teacher or classroom support staff. To
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change class assignments for co-teachers and support
staff, refer to Manage Classroom Support Staff.
• Only OASIS users with Master Scheduler access can assign
support staff and view the related reports.
• Every class must have a primary teacher. Support staff are
optional.
• Multiple support staff can be assigned to a class.
• If a primary teacher is on long-term leave, you must assign a
different primary teacher, not rely on the secondary teacher.
(You can end the co-teacher assignment and make that
teacher the primary teacher.)
3. On the Reassign Teacher page in the New Teacher field, select the name of the teacher to whom the class section will
be reassigned.
4. In the As Of Date field, select the effective date of the teacher reassignment.
5. To save your changes, click the Save button.
Reassign a Teacher’s Classes to Another Teacher
You can reassign all of a teacher’s classes to another teacher, but
only in the summer before classes begin.
 To reassign a teacher’s classes to another teacher:
1. On the Master Schedule Mnt. menu, select Teacher/Counselor Mnt.
2. On the Teacher List page, find the teacher whose classes you
want to reassign, and click the Reassign All Sections link for
that teacher. (This link is active only in the summer before
classes begin.)
3. On the Reassign All Sections page in the New Teacher field,
select the teacher to whom the classes will be reassigned.
The selection list includes temporary placeholder names
starting with “A –,” for the number of teachers expected to
be newly assigned to the school.
4. Leave the As Of Date field blank. After you save the new
teacher assignment, this date automatically changes to the
first day of the term for the classes.
5. To save your changes, click the Save button.
Manage Classroom Support Staff
This section explains how to assign classroom support staff to a
class so that you can track and report on them. Keep in mind the
following:
OASIS Master Schedule Maintenance Quick Reference Guide
• If you move a class (change its course, level or section), the
support staff move with the class.
• If you combine a class with support staff into another existing
class, the support staff do not move with the students. You
must add the support staff to the receiving class, if desired.
• Deleting a class automatically deletes all support staff assignments to that class.
Assign Support Staff to a Class
To track and report on classroom support staff, you must assign
them to a class.
 To assign support staff to a class:
1. On the Master Schedule Mtn. menu, select Classroom Support Mnt.
2. On the Classroom Support Maintenance - Class List By Section
page, select the course and level/section to which you want
to assign support staff.
3. Click the Get Classes button. Details about the selected class
are displayed.
4. Provide the information requested, keeping in mind the following:
• New Classroom Support—Available for selection are certified and non-certified teaching staff and selected support
staff at your school.
• Begin Date—This date must be a valid school day.
• Support Type—These selections indicate support staff’s
access to the electronic gradebook and to attendance. Co5
Teacher provides full gradebook and attendance access.
Support does not.
5. To save your changes, click the Save button.
View Support Staff Assigned to a Class
Follow the steps below to view details about support staff who
are assigned to a class.
 To view support staff assigned to a class:
1. On the Master Schedule Mtn. menu, select Classroom Support Mnt.
2. In the list at the bottom of the page, click the Update link.
The middle section of the page refreshes to show details
about that staff member.
2. On the Classroom Support Maintenance - Class List By Section
page, select the course and level/section you want to view.
3. Click the Get Classes button to list that class.
3. Make any or all of the following assignment updates: change
the begin date, enter or change the end date, or change the
support type.
4. Click the Assign link. The Assign Classroom Support page
opens listing, at the bottom of the page, any support staff
who are assigned to the selected class.
4. To save your changes, click the Save button.
Delete Support Staff Assigned to a Class
Below are instructions for removing the class assignment of
classroom support staff. Do this only if a member of the support
staff never actually supported the class. If the staff member did
support the class, update the support staff assignment and enter
an end date to inactivate the assignment instead of deleting it.
 To delete support staff assigned to a class:
1. On the Master Schedule Mtn. menu, select Classroom Support Mnt., and follow the instructions in View Support Staff
Assigned to a Class to list the member of the support staff
whose class assignment you want to remove.
Update Support Staff Assignments
For support staff who are assigned to a class, you can change the
begin date of the assignment, enter or change the end date of
the assignment, and change the support type.
 To update support staff assignments:
1. On the Master Schedule Mtn. menu, select Classroom Support Mnt., and follow the instructions in View Support Staff
Assigned to a Class to list the member of the support staff
whose details you want to update.
OASIS Master Schedule Maintenance Quick Reference Guide
2. In the list at the bottom of the page, click the Delete link for
that staff member. A message will be displayed asking you to
confirm the deletion.
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3. On the message, click the OK button.
View Classroom Support Maintenance Reports
Two classroom support maintenance reports are available: the
Classes with Classroom Support Report and the Available Teachers by Period Report. When displayed, each report has a toolbar
for performing the actions explained below.
Navigate
Action
Navigate
View the Classes with Classroom Support Report
This report shows details about classes at a school with classroom support staff assigned to them.
 To view the Classes with Classroom Support Report:
1. On the Master Schedule Mtn. menu, select Classroom Support Mnt.
Export
Description
Go to the first page.
Go to the previous page.
Go to a specific page.
Go to the next page.
2. On the Classroom Support Maintenance - Class List By Section
page under Reports, click the Classes with Classroom Support Report link. A report viewer opens with your school selected.
Go to the last page.
Export
Select a format for the report
(most likely Acrobat (PDF) file
or Excel), then click the Export
link. You can then either save
the file to a location of your choice or open the
file. When the file is open, you can print the
report in the selected format.
View the Available Teachers by Period Report
3. In the report viewer, click the View Report button. The report
is displayed, as shown below.
4. Click the View Report button. The report is displayed.
This report shows teachers who are available for class assignment for a selected period during each term in the current
school year.
 To view the Available Teachers by Period Report:
1. On the Master Schedule Mtn. menu, select Classroom Support Mnt.
2. On the Classroom Support Maintenance - Class List By Section
page under Reports, click the Available Teachers by Period
Report link. A report viewer opens with your school selected.
3. In the report viewer, select a period.
OASIS Master Schedule Maintenance Quick Reference Guide
In the report, an A in a term column (Q1, Q2, Q3, Q4, S1, S2,
YR) indicates that the teacher may be available to teach a
class that term. A blank indicates that the teacher is teaching
a class that term. To determine if a teacher is available for
class assignment, be sure to look at all terms for the period,
as some terms overlap. If there is an A in all columns for a
teacher, that teacher is definitely available all terms for that
period.
The following table shows how to determine if a teacher is
available for class assignment for the selected period.
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Determining Teacher Availability for Class Assignment
Q1
Q2
Q3
Q4
A
A
A
A
A
A
A
A
A
A
S1
S2
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
YR
Available for the selected period?
A
Teaching S1 and S2 classes. Not available any term.
A
Teaching Q1, Q2, Q3, and Q4 classes. Not available any term.
Teaching a year-long class. Not available any term.
A
Teaching S1, Q3, and Q4 classes. Not available any term.
A
Teaching Q1, Q2, and S2 classes. Not available any term.
A
Available all terms.
A
Teaching an S2 class. Available S1, Q1, and Q2.
A
Teaching Q1, Q2, and Q3 classes. Available Q4.
Additional Information
Term
Code
Valid Term Codes for Secondary Schools
01, 02,
03, 04,
05
In this section is reference information for maintaining the master schedule for your school.
Term codes indicate the duration of secondary school courses for
the school year.
Term
Code
YR
Description
Year-long courses. One course cycle of 36 weeks
each. Used in high schools for homeroom, counselor, and ESOL Screening only. Used in middle
schools for any year-long middle school course,
including homeroom and counselor. Not to be
used for high school courses taught in middle
school or for cross scheduled courses.
S1, S2
Semester courses. Two course cycles of 18 weeks
each, totaling 36 weeks. Used for all regular high
school courses and some middle school courses.
TR1,
TR2, TR3
Trimester courses. Three course cycles of 12
weeks each, totaling 36 weeks. Used only by
middle schools for some elective courses.
Q1, Q2,
Q3, Q4
Quarter courses. Four course cycles of 9 weeks
each, totaling 36 weeks. Used only by middle
schools for physical education, health, and rotation classes.
T1, T2,
T3
Twelve-week non-standard courses. Three course
cycles of 12 weeks each, totaling 36 weeks. Used
only by middle schools for rotation classes.
M1, M2,
M3, M4,
M5, M6
Six-week non-standard courses. Six course cycles
of 6 weeks each, totaling 36 weeks. Rarely used
only by middle schools for rotation classes. The
central office scheduling team must be notified if
adding this type of term to a school’s master
schedule for the first time in the school year.
OASIS Master Schedule Maintenance Quick Reference Guide
Description
Seven-week non-standard courses. Five course
cycles of 7 weeks each, totaling 35 weeks. (Each
course gets an extra day, or one rotation gets an
extra week.) Rarely used only by middle schools
for rotation classes. The central office scheduling
team must be notified if adding this type of term
to a school’s master schedule for the first time in
the school year.
Level Codes
Positions five and six in the class code, referred to as the level
code, are used to designate countywide categories and other
local school groupings.
Level Code
Description
11 to 18,
21 to 28
Other
Semester and period indicators for
Travel and Abbreviated Schedule
courses
30 to 39
Other
School use such as special programs
or groupings, and for middle school
PE classes
40 to 42
Other
ESOL
86
High
School Plus
High School Plus classes
89
Online
Online courses scheduled during
the student’s school day
90 to 97
Special
Education
Recommended usage:
Inclusion (90 to 92): Special education inclusion classes
Self-contained (93 to 97): Any selfcontained special education classes
98 to 99
Out of
Building
Cross scheduled anchor courses
and courses where students leave
their home school to attend at
another location
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Standard MCPS High School/Other School Codes
Use these codes in the Room field of a master schedule to indicate the high school or other locations where classes with level
codes 98 and 99 are taught.
Code
Location
AEHS
Albert Einstein HS
BCC
Bethesda-Chevy Chase HS
CHS
Clarksburg HS
DHS
Damascus HS
GHS
Gaithersburg HS
JBHS
James Hubert Blake HS
JKHS
John F. Kennedy HS
MBHS
Montgomery Blair HS
MC
Montgomery College
NHS
Northwood HS
NWHS
Northwest HS
OC
Other college
OUT
Other non-MCPS school, non-college location
PBHS
Paint Branch HS
PHS
Poolesville HS
QOHS
Quince Orchard HS
RHS
Rockville HS
RMHS
Richard Montgomery HS
SBHS
Springbrook HS
SHS
Sherwood HS
SVHS
Seneca Valley HS
TEHS
Thomas Edison HS of Tech
TWHS
Thomas S. Wootton HS
UMD
University of MD
WCHS
Winston Churchill HS
WHHS
Wheaton HS
WJHS
Walter Johnson HS
WMHS
Watkins Mill HS
WWHS
Walt Whitman HS
ZMHS
Col. Zadok Magruder HS
Valid Section Numbers
For regular and homeroom classes, section numbers must be
2-digit numbers ranging from 01 to 99. If you have more than 99
homeroom sections, contact the central office scheduling team
for approval to use additional sections A0 to A9, B0 to B9, C0 to
C9, D0 to D9, and E0 to E9.
Valid Section
Numbers
Classes
01 to 99
All classes.
01 to 99, A0 to A9,
B0 to B9, C0 to C9,
D0 to D9, E0 to E9
Homerooms. Regular classes with sections starting with a letter will not show
up on schedule cards.
OASIS Master Schedule Maintenance Quick Reference Guide
Approved Course List Column Headers
Below are descriptions of the column headers in the approved
current course list for your school. This list—an Excel document—is posted on the scheduling collaboration site and in Outlook in Public Folders > All Public Folders > Conferences >
Management Functions > Scheduling in either the HS Scheduling
(high school) or MS Scheduling (middle school) folder.
Column Header
Description
CRS_ID
Valid 4-digt course code assigned to the
course.
TITLE
Sixteen-character short name of the
course that appears on report cards
and on student schedules.
CREDIT
Credit value assigned to the course.
LVL
School level that can offer the course:
• HS = high school.
• MS = middle school.
• M/H = both high school and middle
school.
STATUS
Schools at the designated school level
that OCIP has authorized to offer the
course:
• Active—All schools that are at the
designated school level can offer
the course.
• Restricted—Only schools authorized
by OCIP can offer the course.
• Pilot—These are courses that are
being offered for the first time and
are generally available only to specific schools during the pilot phase.
• Future—These are courses that will
be made available in a future school
year.
HON
Indicates if the course is considered
gifted and talented (GT) (middle school
only), honors, or advanced level for
calculating grade point average.
CM
Indicates if the course counts toward
the Certificate of Merit. Y = yes, N = no.
RQA
Indicates if a quarterly assessment is
required for final grade calculation.
Y = yes, N = no.
SUB_CAT
Subject category assigned to the
course. For high schools, the subject
category is used to determine attainment of graduation requirements.
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Column Header
Description
RPT
Number of times a course can be taken
for graduation credit:
• U = unlimited number of repeats for
subject credit.
• X = unlimited number of repeats for
elective credit.
• 0 = no repeats allowed.
• 1 to 9 = specific number of repeats
allowed.
CDev
• Y = part of a career development
pathway.
• N = not part of a career development pathway.
SUB_GRP
General subject group used to identify
subgroups of courses such as special
education and ESOL.
SPEC_CD
Indicates if the course meets any specific mandated graduation requirements, such as biology, physical
science, NSL (national, state, and local)
government, U.S. history, world history,
algebra or geometry, or regular tech
requirement.
ADV_CD
Indicates if the course counts toward
an optional graduation requirement for
the subject category assigned to the
course, such as advanced technology.
SSL
Indicates the number of student service
learning hours awarded for the course
if the student passes the course.
RC
Indicates if the course shows on the
report card. Y = yes, N = no.
ACAD
Academic course indicator. If the indicator is No, then a grade is not required
(although it may be entered).
HQT_Title
Indicates the Highly Qualified Teacher
state subject code title.
HSA_Course_Type
Indicates the HSA test course type:
• HA = Algebra.
• HB = Biology.
• HE = English.
• HG = NSL Government.
OASIS Master Schedule Maintenance Quick Reference Guide
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