Solution and feature guide
Accelerate
productivity
With a reliable, high-volume, shared scanning solution
December 2013
Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Content
3 Getting to know the HP Digital Sender Flow 8500 fn1 Document Capture
Workstation
4 Product walk-around
5 Is a document capture workstation right for you?
7 Top features
9 High-speed productivity
12 High-Volume reliability
13 Networked manageability
15 Premium security features
17 Outstanding energy saving
17 Worry-free HP solution
18 A - Technical specifications
20 B - Ordering information
Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Getting to
know the
HP Digital
Sender Flow
8500 fn1
document
capture
workstation
Welcome to the Solution and Feature Guide for the HP Digital
Sender Flow 8500 fn1 Document Capture Workstation—HP’s
next-generation digital sender. Improve workflows and
increase productivity with a reliable, high-volume, shared
capture and route solution that features an easy-to-use, yet
powerful interface for everyday users. Seamlessly integrate
the device into existing systems using best-in-class
networkability and do more with your investment thanks to
HP FutureSmart firmware and a host of extensibility options.
Plus, enjoy centralised device management with HP Web
Jetadmin, the most comprehensive fleet management tool
among tested competitors.1
Finding information
This guide provides information to help you learn about the product’s features and
functionality. For information on setting up your device, please refer to the HP Digital Sender
Flow 8500 fn1 Install Guide. For details on using the device, see the HP Digital Sender Flow
8500 fn1 User Guide. For questions or technical details on HP scanning technologies, please
use the contact information to reach an HP representative.
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Product
walk-around
1
Front view
1. 100-sheet automatic document feeder
2. Legal-size flatbed scanner
3. HP Easy Select full-colour touchscreen
control panel
4. Power button with LED
5. Keyboard
6. Retractable output tray for legal-size
media
7. Hardware Integration Pocket (HIP) for an
optional accessory, such as a secure card
reader
8. Front-facing Hi-Speed USB port for walkup scanning to a portable storage device
6
2
3
7
4
8
5
Main Panel
9. Touchscreen brightness adjustment
button
10. Reset button
11. Sleep button with LED
12. Stop button
13. Start button with LED
14. Ready, Data, and Attention LEDs
9
10
11
12
13
14
Back view
15. Power connector
16. Rear panel drawer assembly
17. EIO card slot
18. Formatter status LEDs (both are green,
under normal conditions the left LED is
on steady and the right LED blinks)
19. Ethernet part
20. Slot for a cable-type security lock
15
16
17
4
18
19
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Is a
document
capture
workstation
right for you?
How do you choose the hardware capture solution that’s
right for your business? Should you select a PC-connected
scanner, networked digital sender workstation, or a
multifunction product (MFP) that offers printing, copying, and
faxing as well as scanning?
Although there is no quick and easy answer to this question
(many businesses will need a mix of single-function scanners
and MFPs), consider the following:
Job volume
Consider the number of different users and the number of pages they will scan per day.
•At up to 350 pages per day, low-volume scanning devices may include MFPs or entry-level,
single-function scanners. These devices are appropriate for general office scanning.
•At up to 2,000 pages per day, mid-volume scanners are used by workgroups or
departments.
•Designed to handle recommended input volumes of 5,000 pages per day, a high-volume
capture solution like the HP Digital Sender Flow 8500 fn1 Document Capture Workstation
meets the high-volume capture needs of multiple users.
Job complexity
Consider the type of material you’ll be scanning.
•If you need to scan standard paper sizes and types, such as letter, legal, A4 bond paper,
or primarily single-sided pages, an entry-level scanner or MFP may be an appropriate
solution.
•If you need to scan a variety of different media types, such as over-sized paper, ID cards,
other non-standard media, or primarily two-sided pages, a more robust solution typically
found in single-function devices may be required.
Workflow complexity
Consider how the scanned material will be used.
•A low-complexity capture workflow is one in which, for example, you wish simply to scan
documents into storage. In general, entry-level scanners and MFPs are appropriate for lowcomplexity workflows with minimal data entry or capture manipulation requirements.
•More complex capture workflows might include performing optical character recognition
(OCR), validating scans as they are processed, entering data associated with the scan,
making adjustments to optimise images, automatically extracting data from a structural
form, redacting information from a scanned document, and enabling multiple users to
access and search scanned documents. For high-complexity workflows, a more robust
PC-connected or networked scanning solution may be the best choice. For example, the HP
Digital Sender Flow 8500 fn1 Document Capture Workstation performs OCR processing and
features an integrated keyboard to easily add metadata.
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
The diagram below illustrates appropriate device recommendations based on job volume
and complexity.
Deployment—dedicated vs. shared
Consider how the devices will be deployed.
•Dedicated, PC-connected scanners are appropriate for individuals such as knowledge
workers, who regularly scan a number of documents that must be verified on their PCs.
For example, in a small city planning and zoning department, a single user might scan and
verify all property documents before archiving. In this situation, a single-function scanner,
connected to a PC where additional manipulation can occur, is an ideal solution.
•If multiple users need to share a scanning device or if the scanning device needs to be
managed by software such as HP Web Jetadmin2, networked MFPs or digital senders may
be the right choice. For example, in an enterprise-wide deployment of an application such
as travel expense reporting, a networked digital sender or MFP would be desired.
Whatever your business environment, HP has a scanning solution that’s right for your
document workflow. MFPs offer device consolidation, networkability, and a great value for
low-volume and low-complexity environments. But customers with higher scan volumes
or advanced workflow needs should look to a single-function scanner. If scanning must be
shared among users and/or the workflow complexity is high, a networked capture solution,
such as the HP Digital Sender Flow 8500 fn1 Document Capture Workstation, may be the
right choice.
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Top features
The top features of the HP Digital Sender Flow 8500 fn1
Document Capture Workstation are highlighted below.
For a more in-depth look at these features and their
benefits, see the pages that follow.
High-speed productivity
•Large display with HP Easy Select user interface, a physical keyboard, and embedded
workflow functions
•One-touch Quick Sets launch workflows from the control panel
•Previewing functions include thumbnail views and pan and zoom for more
detailed inspection
•Document finalisation functions include page reordering, page deletion and addition,
and page rotation
•Advanced image enhancement features include blank page removal, colour dropout,
auto-orient, auto-crop, auto-deskew, and auto-threshold
•Two-sided scanning at up to 60 ppm/120 ipm measured at 200 ppi (black-and-white,
grayscale, colour) and 300 ppi (black-and-white, grayscale); up to 45 ppm/90 ipm
measured at 300 ppi (colour)3
•Support for a wide range of media types with the 100-sheet ADF and legal-size
flatbed scanner
•Send to network folder, FTP site, email address, USB drive, SharePoint site,
or networked printer
•Hardware Integration Pocket (HIP) and host Hi-Speed USB port support HP and
HP Certified Partner solutions5
•HP Open Extensibility Platform (OXP) provides a consistent partner development
interface across HP enterprise devices
High-volume reliability
•A robust recommended daily duty cycle of 5,000 pages
•Embedded OCR, plus colour dropout for accurate OCR and small file sizes
•Supports a wide range of file formats
•HP EveryPage6 technologies accurately feed and capture scans, even mixed stacks of
various weights and sizes
Networked manageability
•HP Jetdirect Gigabit Ethernet networking
•Includes the HP Embedded Web Server for easy one-to-one management and
supports HP Web Jetadmin for efficient fleet management2
•HP FutureSmart firmware makes updating and managing device features easier
•Supports optional HP Digital Sending Software (DSS)7
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Premium security features
•Embedded HP High-Performance Secure Hard Disk
•Multiple secure file and disk erase options
•Multiple authentication methods, including LDAP, Kerberos, user PINs, and support for HP
Access Control Solutions
•Network security features: IPsec, 802.1x authentication, SNMPv3, HTTPS, certificate
management, network port disablement, and firewall support
•Encrypt scans (PDF and email) to enable secure workflows
Outstanding energy savings
•Uses less than 1 watt of power in off mode
Worry-free HP solution
•One-year next business day onsite repair warranty; phone and Web support included
•Additional warranty and service extension options available from award-winning HP Total
Care
•Made from 12% recycled plastic with mercury-free bulbs
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
High-speed
productivity
Upgrade the heart of your workflow with a fast, easy way to
capture documents. With the HP Easy Select user interface,
a hardware keyboard, incredible scanning speeds, and the
option to add even more functionality, the HP Digital Sender
Flow 8500 fn1 Document Capture Workstation delivers what
hectic work environments need to stay productive.
HP Easy Select user interface
Help reduce training costs and help-desk calls and empower everyday users with the
award-winning HP Easy Select user interface. Users can manage their jobs confidently
from this large, intuitive interface—in many cases it’s one they’re already familiar with.
The control panel offers:
•Simple-to-use menus that allow you to set system defaults, customise settings for a
particular job, and configure and launch Quick Sets
•Helpful feedback while interacting with the touchscreen graphical display
•Information on how to use product features
•Clear instructions for tasks such as jam recovery
•Easy-to-read status messages in one location
Physical keyboard lets you add metadata,
email addresses, and file names right from the
workstation.
The control panel includes an SVGA touchscreen graphical display with contrast adjustments,
three job-control buttons, three LED indicator lights, a Sleep mode button, a virtual
keyboard, and a physical QWERTY keyboard for inputting text, such as email addresses,
file names, and metadata.
Quick Sets—for one-touch automated workflows
Scanning profiles (or Quick Sets) are a time-saving feature that lets you launch document
workflows at the push of a button: just save your most commonly used scan settings and file
destinations as Quick Sets, then initiate scans using these saved preferences. Quick Sets can
be configured directly from the control panel, or from a PC using HP Web Jetadmin7 or the
HP Embedded Web Server.
Convenient previewing and editing
Not only can you save files on your network from the device, you can easily get your scans
to look just the way you want them. Instantly preview, modify, and finalise scans before
sending them into the workflow, eliminating the need to walk back and forth from a PC.
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
You can scan multiple pages using the ADF and view them as thumbnail images, or zoom and
pan for a detailed inspection. Document modification and finalisation options include page
reordering, page deletion and addition, and page rotation. You can apply changes to a single
page, or multiple pages at once.
Extensive user help
The HP Digital Sender Flow 8500 fn1 Document Capture Workstation has a built-in Help
system that explains how to use each screen. To open the Help system, touch the Help
button in the upper-right corner of the screen. For some screens, the Help button opens to
a global menu where you can search for specific topics. For screens that contain settings for
individual jobs, the Help button opens to a topic that explains the options for that screen.
Blazing fast scanning
Quickly scan your documents hands-free, with speeds of up to 60 ppm/120 ipm measured at
200 ppi (black-and-white, grayscale, colour) and 300 ppi (black-and-white, grayscale); up to
45 ppm/90 ipm measured at 300 ppi (colour).3 Designed to keep pace with busy workgroups,
the HP Digital Sender Flow 8500 fn1 document Capture Workstation also includes the
following performance features:
•Instant-on scanner lamp
•1 GHz processor
•1536 MB RAM (768 MB on primary processor, 768 MB on scanner processor)
•Powerful HP Jetdirect Gigabit Ethernet networking
Versatile document capture
Easily scan a range of media types, including ledgers, receipts, checks, hard plastic insurance
or ID cards, and business cards. The 100-sheet automatic document feeder handles 34-inch
long single- and double-sided pages and weights from 49 to 120 g/m² (13 to 32 lb). Just lift
the lid to capture cards and thick, bound materials on the legal-size flatbed scanner.
Out-of-the-box digital sending
The HP Digital Sender Flow 8500 fn1 Document Capture Workstation offers robust,
embedded digital sending features, without the need to download additional software.
Similar products, such as the HP 9250c Digital Sender and other previous HP Digital Sender
generations, required users to download HP Digital Sending Software in order to enable
digital sending features. Although the HP Digital Sender Flow 8500 fn1 Document Capture
Workstation maintains
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
compatibility with HP Digital Sending Software, the optional software is not required as most
digital sending features are included standard on the device. So you can start scanning right
away—directly to a network folder, FTP site, email address, USB drive, SharePoint site, or
networked printer.
Digital sending not only reduces manual processes and makes content available sooner,
it can also dramatically cut printing and paper expenses and help you eliminate the costs
of physical storage and hardcopy distribution, such as analog faxing, postage, and courier
services.
Optional HP Certified Partner solutions
Use the included Hardware Integration Pocket (HIP) or the two host Hi-Speed USB ports to
maximise the return on your hardware investment with integrated solutions such as job
accounting, secure authentication via a card scan reader, or a proximity badge reader.5 The
HP Digital Sender Flow 8500 fn1 Document Capture Workstation supports a broad portfolio
of HP Certified Partner solutions—enabling you to meet changing business needs. HP works
with best-in-class solution partners to address key areas of business concern. To learn more
about available infrastructure, management, and workflow solutions, visit hp.com/go/gsc.
HP Open Extensibility Platform (OXP)
The HP Digital Sender Flow 8500 fn1 Document Capture Workstation is built on HP OXP,
which creates a unified environment for software solutions across HP enterprise printing
and imaging devices. Solutions can now be housed solely on the server, with no components
residing on your imaging and printing devices—simplifying the development of HP and
third-party workflow and document management solutions.
HP OXP delivers important business and technical benefits:
•Improves the ability to streamline paper-intensive workflows
•Protects investments in imaging and printing solutions by providing compatibility across a
fleet of devices and enabling older devices to be brought up-to-date easily
•Uses configuration files, rather than complex programming approaches, and is easy to test,
integrate, and deploy
•Accelerates implementation times for new application rollouts
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
High-Volume
reliability
Get more done with reliable and versatile two-sided
scanning. HP EveryPage6 technologies ensure that your
scans come out the way you want them to.
Dependability
Be prepared for virtually any high-volume scanning job with a recommended 5,000-page
daily duty cycle. A higher duty cycle rating means a more robust and reliable device, ready for
your busy workgroup.
Embedded OCR and powerful imaging
With optical character recognition (OCR), you can convert scanned images to common file
types with editable and searchable text.
Produce impressive black-and-white or colour scans at up to 600 dpi resolution and 24bit colour depth. Optimise scans for text, images, or mixed text and images, and adjust
sharpness, brightness or darkness, and contrast. Get the scanning results you need:
•Save scans in a wide range of file formats, including JPG, TIFF, MTIFF, PDF (image-only,
searchable, high compressed and AES encrypted), PDF/A, TXT, Unicode TXT, RTF, and HTML.
•Automatically detect and remove blank pages in scanned output with blank page
suppression.
•Choose from three colour modes: colour, black-and-white, and grayscale.
•Remove colours from scanned documents or images by filtering out a colour channel (red,
green, or blue). Channel colour drop-out can improve the accuracy of OCR results, enhance
readability, and reduce the size of scanned files.
HP EveryPage6 technologies
Confidently feed and capture scans—including mixed stacks of various media weights and
sizes—with HP EveryPage6, a set of innovative technologies created to ensure a dependable
on-ramp to your digital workflow. Count on reliable scanning of almost any document type
thanks to these technologies:
•A multiphase pick process separates a stack of paper into increasingly smaller stacks, while
advanced separation ensures only one page is fed through the device at a time.
•Intelligent picking minimises document wear and tear while ensuring that pages process
without interruption. First, the minimum amount of force required to pick a page from the
stack is applied. If this amount of force is not adequate, the roller speed and/or pressure is
adjusted.
•Mixed stack handling saves time—no more presorting input for scanning. The device
is engineered to support a wide range of media types, while maintaining high scanning
performance.
•Ultrasonic multi-feed detection helps ensure that all pages are scanned. Sound waves are
used to verify that a single sheet has been separated from the stack for processing.
In the event that the ADF is unable to pick a page, or if multiple pages are pulled into the
paper path, the feeding process stops and the device notifies you of the error. Pages that
have already been scanned are stored in memory, which means that you don’t have to
restart your scan from the beginning.
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Networked
manageability
The HP Digital Sender Flow 8500 fn1 Document Capture
Workstation is designed to integrate seamlessly into existing
digital workflows by leveraging your existing IT
infrastructure—network authentication, email addresses,
and fax services—for an increased return on your IT
investment. Plus, with HP Web Jetadmin2 and the HP
Embedded Web Server, busy IT staff can configure, monitor,
and troubleshoot from any network-connected PC using
standard web browsers.
Easily update, manage and expand the capabilities of
networked devices with HP FutureSmart—a whole new way
to manage device firmware. To expand the digital sending
capabilities even further, consider the optional HP Digital
Sending Software.
NOTE
Optional wireless connectivity is available with an HP Jetdirect Wireless Ethernet accessory.
For more information, see “Appendix B—Ordering information” on page 19.
Optimise your imaging and printing fleet
The HP Digital Sender Flow 8500 fn1 Document Capture Workstation is supported by HP Web
Jetadmin2, the most comprehensive fleet management tool among tested competitors.1
This single solution allows you to efficiently manage a wide variety of networked and PCconnected devices, including printers, multifunction products, scanners, and digital senders.
Remotely install, configure, troubleshoot, secure, and manage your devices—ultimately
increasing business productivity by helping you save time, control costs, protect your assets,
and provide a better return on your investment. HP Web Jetadmin enables you to:
•Gain a clear picture of how many and what kind of devices you have.
•Get visibility into your supplies usage, so you can make smarter purchasing decisions,
reduce spending, and even track and allocate costs to individual departments or users.
•Simplify, and in many cases, automate routine tasks. For example, you can apply fleet-wide
policies to automatically configure new devices with the right printing and security settings
when they’re added to your network.
•Give your help desk staff the tools they need, such as automatic alerts, to resolve problems
quickly, and often proactively, before a call is even received.
•Ensure that your devices are up-to-date with the latest firmware and are properly
configured (especially important for organisations that need to meet regulatory
requirements).
•Use robust tracking and reporting tools to help you make better decisions about how
your devices are deployed across your organisation, so you can make the most of your IT
investments.
•Get the ultimate in investment protection with HP Web Jetadmin Premium Support. This
expanded service option gives your staff access to HP’s dedicated software support
engineers, who provide advice, usage recommendations, problem diagnosis, and more.
HP Web Jetadmin2 can benefit IT-managed print environments of all sizes, from large
enterprises managing thousands of devices to small businesses with just a handful. For
more information about how you can efficiently manage your entire imaging and printing
fleet with HP Web Jetadmin2—or to download this free software tool—visit hp.com/go/wja.
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
HP embedded web server
While HP Web Jetadmin2 is used to manage groups of devices, the HP Embedded Web Server
provides access to an individual document capture workstation from your PC instead of from
the control panel. It requires no special software to install or configure, just a computer that
is on the same network as the device.
The HP Embedded Web Server allows you to:
•View device and network status information
•View and change device settings, including settings for email, network folders, address
book, digital fax, save to USB, Quick Sets, authentication, and more
•View and change the control panel menu configuration
•View and change network configuration
•Access product support
Protect your investment
HP FutureSmart firmware makes updating, managing, and extending the capabilities of
supported devices easier and more consistent. HP FutureSmart is the “brain” that controls
the HP Digital Sender Flow 8500 fn1 Document Capture Workstation and enables many of its
new and exciting features, such as user authentication.
Designed to adapt to evolving technologies, HP FutureSmart ensures that devices remain
viable for years to come—and it provides consistency for IT and end users across all
supported devices. HP FutureSmart delivers value in three main areas: it helps protect your
imaging and printing investments, it provides advanced workflow capabilities, and it enables
easy management.
HP FutureSmart lets you:
•Quickly manage firmware updates for this device because a single firmware codebase
simplifies and reduces time testing and updating firmware across the HP FutureSmart fleet.
•Preview and edit scanned and faxed images at the digital sender before the job is executed.
Easily create automatic job profiles to apply settings and preferences, enhance images, and
save files to specified locations automatically.
•Help secure your device and business processes. Set up user profiles and permissions to
control access to device functions and capabilities.
•Reduce the time and cost to train new users. A consistent user interface and menu
design across all HP FutureSmart devices, including the HP Digital Sender Flow 8500 fn1
Document Capture Workstation, makes the user experience intuitive and familiar.
Optional HP Digital Sending Software
HP Digital Sending Software (DSS)7 lets you set up standard processes that can be shared
across multiple devices and users, and even create customised workflows for each product.
This optional software runs as a service on a network server and allows multiple products
to send jobs through the server. It is not necessary to install any software or drivers on
individual computers.
Although the HP Digital Sender Flow 8500 fn1 Document Capture Workstation includes
robust digital sending features out of the box, HP DSS enables the following additional
sending features:
•Remote copy (sending to a printer)
•Custom keys
•Configuration utility for digital sending and workflow capabilities
•Central email routing
•Central personal address book management
For more information about HP DSS, please visit hp.com/go/dss.
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Premium
security
features
Keep your sensitive data secure with the embedded HP
High-Performance Secure Hard Disk. In addition, the HP
Digital Sender Flow 8500 fn1 Document Capture Workstation
offers a variety of options for user authentication and data
encryption, including support for IPsec, user-configurable
PINs, and more.
Secure hard disk
Protect sensitive data stored on the device with the HP High-Performance Secure Hard Disk.
Even if physically removed, all data on the disk is automatically encrypted and cannot be
accessed. In addition, the HP Digital Sender Flow 8500 fn1 Document Capture Workstation
can securely overwrite stored data:
•Whenever a job finishes, all the associated files can be overwritten.
•The entire contents of the hard drive can be securely erased when a hard disk is
decommissioned or redeployed in your environment.
•HP offers multiple mechanisms to erase job data and stored data, including erase
functionality that conforms to U.S. NIST SP800-88 overwrite algorithm specifications.
Advanced security
The HP Digital Sender Flow 8500 fn1 Document Capture Workstation offers industry-leading
solutions to secure access, network communications, and the device itself. Impressive
security features are frequently ignored because IT can find them difficult to implement. HP
focuses not only on delivering state-of-the-art security capabilities but creating seamlessly
integrated, easy-to-use solutions as well.
Controlling access
•Multiple authentication methods. With authentication options available from the device,
you can configure Windows®/Kerberos authentication, LDAP authentication, and user PIN
authentication that integrates with your existing infrastructure. Authentication can help
your organisation manage user access, prevent unwanted scanning and digital sending,
help secure access to management utilities, and avoid unwanted device configurations.
•HP Access Control solutions. HP Access Control combines the cost controls and security
features an enterprise needs with the ease-of-use that users demand. Solutions for job
accounting, pull printing, and more are included.
•HP and third-party authentication. With the hardware integration pocket, you have
the option of adding badge/card reader solutions and more in order to control access to
network directories and folders.5
•Access Control Lists (ACL). Use the HP Embedded Web Server to implement user-based
access controls with customisable security policies. Instead of a control panel lock that
applies to all users equally, access is controlled by who is signed in. Administrators, key
operators, groups of users, and even guests can each have different levels of access to the
device’s features. There are 46 access control points that can be granted to specific users
or groups of users. This feature supports Active Directory user groups, so administrators
won’t need to manually add or remove each user from the device’s access control list.
•Physical device protection. Both the device and the embedded HP High-Performance
Secure Hard Disk can be physically secured from theft and tampering using a lock that
requires a physical key for removal (this accessory must be purchased separately). In
addition, host USB ports and other physical ports can be disabled to prevent unauthorised
use.
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Protecting data
Network security. The device offers IPsec, 802.1x authentication, SNMPv3, HTTPS, certificate
management, network port disablement, and firewall support.
•Additional encryption is available on several levels:
–– Password Encrypted PDFs enable secure document workflows (using the FIPS 140
validated cryptographic module). The sender and recipient must enter the same
password to send and then access the digitally sent file.
–– Device management data that travels over the network between the device and the HP
Embedded Web Server or HP Web Jetadmin2 can also be encrypted.
–– Stored passwords are encrypted to help ensure protection of this critical information.
Take the worry out of scanning
Add security without adding employees. Use optional HP Imaging and Printing Security
Center (IPSC), the industry’s first policy-based solution that helps you increase security,
strengthen compliance, and reduce risk across your imaging and printing fleet.
•Streamline the process to securely deploy and monitor devices by applying a single security
policy across the fleet.
•Easily achieve baseline security with the HP Best Practices Base Policy—no security
expertise required.
•Secure new HP devices as soon as they are added to your network with HP Instant-on
Security.9 The software automatically configures settings to comply with your corporate
security policy.
Safeguard your fleet of HP devices with the
solution Buyers Lab, LLC calls trailblazing—
HP Imaging and Printing Security Center8
•Actively maintain and verify compliance with your defined security policies by using HP IPSC
automated monitoring and risk-based reporting.
To learn more about HP Imaging and Printing Security Center or to obtain a free 60-day trial,
please visit hp.com/go/ipsc.
For more information
We extend the capabilities of HP devices through ongoing relationships and collaborative
projects with world-class technology companies, independent software vendors, and
system integrators. And we work closely with select companies to deliver customised
security solutions for your industry.
Visit hp.com/go/secureprinting for details about third-party data integrity, access control
and authentication, security checklists, and audit tools available.
Rely on “the industry’s first policy-based
imaging and printing compliance solution”8
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Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Outstanding
energy
saving
It’s never been more important to save energy and
resources—HP technologies can help.
•Save money and energy - uses less than 1 watt of power in off mode
•Designed with the environment in mind - made from 12% recycle plastic
•Uses mercury-free bulbs
Save energy with sleep settings
Save energy and reduce costs while ensuring the HP Digital Sender 8500 fn1 Document
Capture Workstation is ready when you need it. Accessed through the digital sender’s HP
Embedded Web Server, energy settings let you easily control sleep and wake modes to
improve efficiency and reduce your environmental impact.
Worry-free
HP solution
The HP Digital Sender Flow 8500 fn1 Document Capture Workstation sets the standard for
industry reliability—providing a worry-free document capture solution. If you ever do need
service and support, HP Total Care is one of the best.
The product comes with a standard one-year warranty with next business day onsite repair
service, plus phone and web support. Additional warranty and service extension options are
also available from HP Total Care.
Award-winning services from HP Total Care
Because downtime can have serious business consequences, HP provides high-quality
services that extend beyond the standard warranty and help you avoid unbudgeted repair
costs. Benefits include reduced printing and infrastructure costs, maximised uptime, expert
technical phone support, and predictable, consistent service delivery—even across multiple
locations.
Recommended services:
•HP 3-year Next Business Day Onsite, hardware support: An HP authorized representative
will arrive at the Customer’s site during the coverage window to begin hardware
maintenance service the next coverage day after the call has been received and
acknowledged by HP.11
•Network Installation Service: a qualified technician installs the device onsite.
These services and additional coverage options can be purchased as:
•HP Care Pack Services: easy-to-buy, easy-to-use support packages.
•HP Contractual Services: a comprehensive portfolio for maintaining maximum IT
availability.
For ordering information,
see “Appendix B—Ordering information” on page 20.
17
Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
A - Technical
specifications
Scanner type
Flatbed, automatic document feeder (ADF), two-sided scanning with ADF
Scan technology
Charge Coupled Device (CCD) Flatbed, Contact Image Sensor (CIS) ADF, colour scanning
Light source (scanning)
Light Emitting Diode (LED)
Speed
Up to 60 ppm/120 ipm measured at 200 ppi (black-and-white, grayscale, colour) and 300 ppi (black-and-white,
grayscale)
Up to 45 ppm/90 ipm measured at 300 ppi (colour)
3
Recommended duty cycle
5,000 pages per day
Scan resolution
Hardware: up to 600 x 600 dpi; Optical: up to 600 dpi
Output resolution dpi settings
75, 100, 150, 200, 240, 300, 400, 500, 600
Bit depth
24-bit
Grayscale levels
256
Digital sending standard features Embedded OCR software; Send to Email; Send to Email (encrypted); Send to Internet; Send to SharePoint and LAN Fax;
Save to network folder; Save to USB drive; Address Book Management (network [LDAP]; local; personal); Quick Sets;
Image Preview and Page Edit; Job Notification; Send to Me; admin-controlled email fields
Digital sending optional features
Via HP Digital Sending Software: Customised Workflow Creation including metadata collection and validation; Central
Address Book Management; Filenet support; Novell Authentication; Single Point of Email Routing; Fleet Configuration of
Digital Send; OCR
Processor
1 GHz
Memory
1536 MB (768 MB on primary processor, 768 MB on scanner processor)
Hard disk
HP High-Performance Secure Hard Disk (AES128 encryption or better, Secure Erase, minimum 250 GB)
Media
Capacity. 100-sheet ADF
Types Paper. (plain, inkjet, photo), envelopes, labels, cards (business, insurance, embossed, plastic ID, credit) [flatbed
only]
Sizes. A4, A5, A6; letter, legal, executive; custom sizes
Weights. 49 to 120 g/m² (13 to 32 lb)
Maximum scan size Width: 216 mm (8.5 in); length: 864 mm (34 in)
Minimum scan size Width: 25.4 mm (1 in); length: 25.4 mm (1 in)
Advanced features
HP EveryPage6 technologies including ultrasonic multi-feed detection; Advanced image enhancement features such
as blank page removal, colour dropout, auto-orient, auto-crop, auto-deskew, and auto-threshold; Long page support;
Switchable black/white background; Quick Set scan profiles; Send to: Folder, FTP, Email, Network Fax, Print, USB Flash
drive, SharePoint, Encrypted hard disk standard
File formats
JPG, TIFF, MTIFF, PDF (image-only, searchable, high-compressed and AES encrypted), PDF/A, TXT, Unicode TXT,
RTF, HTML
Control panel
Full-SVGA display with HP Easy Select User Interface; Screen brightness-adjustment control; LEDs (Ready, Data,
Attention); Buttons (Start, Cancel, Sleep, Reset); virtual keyboard; front-facing Hi-Speed USB Host port
Connectivity
1 Gigabit Ethernet port, 1 front-facing Hi-Speed USB port on control panel, 1 Hardware Integration Pocket (HIP)
Operating systems
No operating system required
Minimum system requirements
Windows folder share, DFS, Novell share; Windows client to access HP Embedded Web Server pages
Network protocols
IPv4/IPv6: Apple Bonjour Compatible (Mac OS 10.2.4 and higher), SNMPv1/v2c/v3, HTTP, HTTPS, FTP, TFTP,
WS Discovery, IPsec/Firewall
IPv6: DHCPv6, MLDv1, ICMPv6
IPv4: Auto-IP, SLP, Telnet, IGMPv2, BOOTP/DHCP, and WINS
18
Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Internet fax providers
Anny Way Office Edition, AccPac, Biscom FAXCOM, Captaris RightFAX, Castelle FaxPress Premier, Castelle FaxPress,
Cycos-mrs Unified Communication, Esker Pulse/Fax, Esker LanFax, FAXSys, Intercope FaxPlus/Open, Fenestrae
Faxination, GFI FAXmaker, Genifax, Gold Fax, Imecom Integral Fax, Interstar LightningFax, Object Fax, Omtool, RedRock
FaxNow!, RTEFax, Tobit DvISE, Topcall, Zetafax, NET SatisFAXtion
Security
Identity Management: Kerberos authentication, LDAP authentication, 1000 user PIN codes, control panel lock, optional
HP and third-party advanced authentication solutions (e.g., badge readers)
Network: IPsec, 802.1X authentication (EAP-PEAP, EAP-TLS), SNMPv3, HTTPS, Certificates, Access Control List
Data: Encrypted hard disk (AES128 or better), Encrypted PDF (uses FIPS 140 validated cryptographic module from
Microsoft), Encrypted Email, Secure File and Disk Erase, SSL/TLS, Encrypted Credentials
Device: Security lock slot, USB port disablement, HIP for security solutions
Management
Fleet Management with HP Web Jetadmin2, optional HP Digital Sending Software, HP Embedded Web Server,
Administration Application through Front Panel, Import/Export (PINs, local address book, speed dials)
Product dimensions
(width x depth x height)
Without trays extended: 520.7 x 533.4 x 308.1 mm (20.5 x 21 x 12.1 in)
Weight
20.18 kg (44. 5 lb)
10
With keyboard and output tray extended (maximum): 536.7 x 635 x 308.1 mm (21.1 x 25 x 12.1 in)
What’s in the box
HP Digital Sender Flow 8500 fn1 Document Capture Workstation (with embedded High-Performance Secure Hard Disk);
Install Guide, Documentation CD, Universal power supply, power cord
Warranty
One-year Next Business Day Onsite repair warranty, phone and web support included. Warranty may vary by country as
required by law. Go to hp.com/support to learn about HP award-winning service and support options in your region.
Environmental and power specifications
Environmental ranges
Operating temperature: 10° to 35° C (50° to 95° F)
Non-operating temperature: -40° to 65° C (-40° to 149° F)
Operating humidity: 15 to 80% RH (non-condensing)
Non-operating humidity: 15 to 80% RH (non-condensing)
Power specifications
Power features Universal AC adapter: 100 to 240 VAC (50/60 Hz), 32 V, 5.625 amp output
Power supply required Input voltage: 100 to 240 VAC (±10%), 50/60 Hz (±3%), 2.6 amp
Power consumption11 Maximum: 70 watts; Ready: 37 watts; Sleep: 24 watts; Off/Standby: less than 1 watt ENERGY
STAR qualified. See hp.com/go/energystar.
Acoustic power emissions
Operating (ADF scanning using A4 paper at default settings at 60 ppm): 7.1 B(A) Idle: 4.0 B(A)
Safety certifications
IEC 60950-1: 2005 2nd edition; CSA/UL 60950-1, 2nd edition (2007); EN 60950-1: 2006; CE, GOST; CCC; BSMI; CSA; CSA
nrtl; CB Test Certificate
Electromagnetic emission
standard
EMC Directive 2004/108/EC (Europe); CISPR 22 Ed. 5: 2005 +A1: 2005 +A2: 2006, Class A; EN 55022: 2006 +A1: 2007,
Class A; GB9254-2008 [identical to CISPR 22: 2006(rev 5.2)] (China); CNS13438: 2006 (Taiwan); CFR47 Part 15, Subpart
B (US FCC), Class A, referencing ANSI 63.4-2003; EN 61000-3-2: 2006, Class A (harmonics); EN 61000-3-3: 1995 + A1:
2001 +A2: 2005 (flicker); CISPR 24 Ed 1: 1997 +A1: 2001 +A2: 2002; EN 50024: 1998 +A1: 2001 +A2: 2003; CE; FCC, KCC;
SMA; C-tick; Canadian EMC Declaration
19
Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
B - Ordering
information
Product
HP Digital Sender Flow 8500 fn1 Document Capture Workstation
L2719A
Service and support
HP 3-year Next Business Day Onsite, Hardware Support
HZ666E
HP 4-hour, 13x5 Onsite, Hardware Support
HZ668E
HP 4-year Next Business Day Onsite, Hardware Support
HZ673E
HP 5-year Next Business Day Onsite, Hardware Support
HZ674E
HP 1-year Post Warranty Service, Next Business Day Onsite, Hardware Support
HZ675PE
HP 1-year Post Warranty Service, 4-hour, 13x5 Onsite, Hardware Support
HZ677PE
HP 2-year Post Warranty Service, Next Business Day Onsite, Hardware Support
HZ678PE
Connectivity
HP Jetdirect 695nw Printer Server
J8024A
HP Jetdirect 640n Print Server
J8025A
Software
HP Digital Sending Software (please visit hp.com/go/dss)
HP Web Jetadmin (download for free at hp.com/go/webjetadmin)
Accessories
HP Optional Keyboard, French
L2710A #ABF
HP Optional Keyboard, Canada-French
L2710A #ABC
HP Optional Keyboard, German
L2710A #ABD
HP Optional Keyboard, Spanish
L2710A #ABE
HP Optional Keyboard, Russian
L2710A #ACB
Solutions
hp.com/go/gsc
Supplies
ADF Roller Replacement Kit
20
L2718A
Solution and feature guide | HP Digital Sender Flow 8500 fn1
Document Capture Workstation
Use accessories and supplies specifically designed for the product to ensure optimal
performance. To order the accessories and supplies listed here, go to hpshopping.com
(U.S. only). If you don’t have access to the Internet, contact your qualified HP dealer, or call
HP (U.S.) at (800) 282-6672.
Learn more at
hp.com
Contact Information
Hewlett-Packard Company
3000 Hanover Street
Palo Alto, CA 94304-1185
Phone: (650) 857-1501
Fax: (650) 857-5518
Contact HP by country:
welcome.hp.com/country/us/en/
wwcontact_us.html
HP Shopping (for U.S. only)
hpshopping.com or 1-888-999-4747
Based on manufacturers’ published product specifications and internal HP analysis of leading printer manufacturers’ network device management
solutions as of February 2013. Download HP Web Jetadmin for free at hp.com/go/wja.
1
HP Web Jetadmin is free and can be downloaded at hp.com/go/wja.
2
Actual processing speeds may vary depending on scan resolution, network conditions, computer performance, and application software.
3
Solutions deployed through the hardware integration pocket may require additional purchase.
4
HP EveryPage is referred to as HP Precision Feed on Scanjet devices introduced before 2013.
5
HP Digital Sending Software (DSS) optional and available for download. Not compatible with all versions of HP DSS. For more information, please contact
HP or visit hp.com/go/dss.
6
Buyer’s Lab, Inc. Outstanding Achievement in Security Solutions award, March, 2013. For details, see hp.com/large/ipg/gateway/security_center
7
HP Instant-on Security is part of HP Imaging and Printing Security Center, which must be purchased separately.
8
Inclusive of power adapter and US power cord; weight varies as per configuration.
9
Power requirements are based on the country or region where the product is sold. Do not convert operating voltages or use with other voltages. Doing so
might cause damage that would not be covered under the HP product warranty.
10 All coverage windows are subject to local availability. Contact a local HP sales office for detailed information.
11 © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties
for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be
construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
Windows is U.S. registered trademark of the Microsoft group of companies.
4AA4-9590EEW, December 2013