RECORD OF PROCEEDINGS
ORGANIZATIONAL MEETING
JANUARY 8, 2013
The Board of Education of the Vandalia-Butler City Schools District met in an Organizational
Meeting at Butler High School on Tuesday, January 8, 2013, at 7:30 p.m.
APPOINT PRESIDENT PRO TEM
The Board appointed Robert Cupp to act as President Pro Tem.
ROLL CALL:
Members present were:
Others present were:
Robert Cupp, President ProTem
Bud Zupp
Judy Abromowitz
Mary Kilsheimer
Brian Boyd
Dr. Christy Donnelly, Superintendent
Dan Schall, Treasurer
PLEDGE OF ALLEGIANCE
President Pro Tem Robert Cupp led the audience in the pledge of allegiance.
2013-001: ELECTION OF PRESIDENT OF THE VANDALIA-BUTLER BOARD OF
EDUCATION
Robert Cupp nominated Bud Zupp for President for 2013.
Motion by Robert Cupp, seconded by Mary Kilsheimer, to close nominations for President of
the Vandalia Butler Board of Education.
Roll Call:
Robert Cupp, yes; Mary Kilsheimer, yes; Bud Zupp, yes; Judy Abromowitz, yes; Brian
Boyd, yes; MOTION PASSED.
2013-002: VOTE FOR PRESIDENT OF THE VANDALIA-BUTLER BOARD OF
EDUCATION
Vote – Bud Zupp for President:
Judy Abromowitz, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Brian Boyd, yes;
Bud Zupp, yes; MOTION PASSED.
President Bud Zupp now presides over the meeting. Mary Kilsheimer thanked Robert
Cupp for his service.
RECORD OF PROCEEDINGS
ORGANIZATIONAL MEETING
JANUARY 8, 2013
2013-003: ELECTION OF VICE PRESIDENT OF THE VANDALIA-BUTLER BOARD
OF EDUCATION
Bud Zupp nominated Brian Boyd for Vice President for 2013. Robert Cupp nominated
Mary Kilsheimer for Vice President for 2013. Mary Kilsheimer declined.
Motion by Bud Zupp to close nominations for Vice President of the Vandalia Butler Board of
Education.
Roll Call:
Robert Cupp, yes; Mary Kilsheimer, yes; Bud Zupp, yes; Judy Abromowitz, yes; Brian
Boyd, yes; MOTION PASSED.
2013-004: VOTE FOR VICE PRESIDENT OF THE VANDALIA-BUTLER BOARD OF
EDUCATION
Vote – Brian Boyd for Vice President:
Judy Abromowitz, yes; Mary Kilsheimer, yes; Brian Boyd, yes;
Robert Cupp, yes; Bud Zupp, yes; MOTION PASSED.
2013-005: 2013 BOARD OF EDUCATION MEETINGS (ATTACHMENT A.6)
Motion by Mary Kilsheimer, seconded by Brian Boyd, to establish the 2013 Board of
Education meeting dates as identified in Attachment A.6.
The Board will need to establish time, place, and dates for the 2013 Board of Education
meetings (established meetings will not be changed unless by consensus agreement at a previous
meeting or through appropriate notification and polling).
When it is necessary to call a special meeting, a reasonable effort will be made to contact
persons requesting advance notice.
It is recommended that the Vandalia-Butler Board of Education will meet at least once a
month.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
RECORD OF PROCEEDINGS
ORGANIZATIONAL MEETING
JANUARY 8, 2013
2013-006: BOND FOR THE TREASURER
Motion by Judy Abromowitz, seconded by Mary Kilsheimer, to approve the bonding of
the Treasurer for Year 2012 in the amount of $100,000.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-007: RESOLUTION ADOPTING TREASURER’S STANDING AUTHORIZATION
FOR CALENDAR YEAR 2013
Motion by Judy Abromowitz, seconded by Robert Cupp, to adopt the Treasurer’s
standing authorizations for the calendar year 2013:
Request for Advance Draw on Taxes
The Treasurer seeks permission from the Board of Education for
authorization to request advance payment of taxes collected as funds are
available in accordance with Section 321.34 Ohio Revised Code.
Investments of Interim and Inactive Funds
The Treasurer is hereby authorized to invest interim and inactive funds in
permissible investments pursuant to ORC Section 135.13, ORC Section
135.13, and H.B. 384.
Appropriation Modifications
The Treasurer is hereby authorized to make appropriation modifications
between fund accounts with these modifications being reported to the Board.
Payment of Bills
The Treasurer is authorized to pay all bills within the limit of the
appropriation resolution as bills are received and when merchandise has
been certified as received in good condition by the Superintendent or her
designee.
Advancement of Funds
The Treasurer is authorized to advance moneys from the General Fund to
other funds in anticipation of future receipts. When the anticipated money
has been received, the advance will be returned to the General Fund.
.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
RECORD OF PROCEEDINGS
ORGANIZATIONAL MEETING
JANUARY 8, 2013
2013-008: BANKS DEPOSITORY AGREEMENT
Motion by Robert Cupp, seconded by Brian Boyd, to approve the following depository
agreements with PNC Bank, Huntington Bank, JP Morgan Chase Bank, and Multi-Bank
Securities.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-009: VANDALIA-BUTLER CHAMBER OF COMMERCE MEMBERSHIP DUES
Motion by Judy Abromowitz, seconded by Mary Kilsheimer, to approve the dues for
membership in the Vandalia-Butler Chamber of Commerce.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-010: MEMBERSHIP IN ALLIANCE FOR HIGH QUALITY EDUCATION
Motion by Judy Abromowitz, seconded by Robert Cupp, to approve membership dues
for the Alliance for High Quality Education for July 1, 2013 through June 30, 2014.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-011: APPROVAL OF LEGAL FIRMS
Motion by Judy Abromowitz, seconded by Robert Cupp, to approve the following legal
firms to handle legal activities on behalf of the Board of Education; usage is at the direction of
the Superintendent or Treasurer.
Cooper, Gentile and Washington:
primarily for general legal work
Squire, Sanders and Dempsey:
primarily for construction legal work
Frost Brown Todd:
primarily for general legal work and property tax legal work
Peck, Shaffer and Williams:
primarily for debt and election legal work
Weprin Folkerth & Routh:
primarily for legal work pertaining to benefits
Rich & Gillis Law Group:
primarily for property tax legal work
RECORD OF PROCEEDINGS
ORGANIZATIONAL MEETING
JANUARY 8, 2013
2013-011: APPROVAL OF LEGAL FIRMS (CONTINUED)
Government Strategies Group:
primarily for legislative and lobbyist work
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-012: EDUCATION TAX POLICY INSTITUTE
Motion by Brian Boyd, seconded by Judy Abromowitz, to approve the district’s
participation with the Education Tax Policy Institute for a fee of $1,500 to cover the period from
January 1, 2013, through December 31, 2013.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-013: RECORD RETENTION SCHEDULE (ATTACHMENT A.14)
Motion by Judy Abromowitz, seconded by Bud Zupp, to approve the Schedule of
Records Retention and Disposition as presented (RC-2).
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-014: MOBILE TELEPHONE ALLOWANCE
Motion by Judy Abromowitz, seconded by Brian Boyd, to approve a mobile telephone
allowance of up to $1,000.00 annually to designated employees.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
RECORD OF PROCEEDINGS
ORGANIZATIONAL MEETING
JANUARY 8, 2013
2013-015: DESIGNEE FOR STUDENT DISCIPLINARY SUSPENSIONS
Motion by Robert Cupp, seconded by Judy Abromowitz, to appoint Christy L. Donnelly,
Ph.D., Superintendent, as the Board’s designee for purposes of hearing and deciding appeals of
student disciplinary suspensions, in accordance with Ohio Rev. Code Section 3313.66(D) and
Policy 5611 of the Vandalia-Butler Board of Education. BE IT FURTHER RESOLVED that the
decision of the Superintendent may be appealed under Chapter 2506. of the Revised Code.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-016: COMMITTEE AND BOARD APPOINTMENTS
Motion by Judy Abromowitz, seconded by Brian Boyd, to make appointments to
committees and boards for terms to begin January 1, 2013:
Board Committee
Office Term
a.
Butler Athletic Council
01/01/13-12/31/13
b.
Financial Advisory Committee 01/01/13-12/31/13
c.
Vandalia Civil Service
01/01/12-12/31/14
d.
Vandalia Human Relations
01/01/13-12/31/13
e.
Vandalia Parks & Recreation
01/01/12-12/31/15
g.
OSBA Legislative Liaison
01/01/13-12/31/13
h.
OSBA Student Achievement
01/01/13-12/31/13
i.
Visions Committee
01/01/13-12/31/13
Robert Cupp
Judy Abromowitz/Bud Zupp
Harry Beyoglides
Brian Boyd
Bud Zupp
Mary Kilsheimer
Mary Kilsheimer
Bethany Reiff
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-017: COMMITTEE AND BOARD APPOINTMENTS
Motion by Judy Abromowitz, seconded by Mary Kilsheimer, to appoint a representative
to the Miami Valley Career Technology Center for calendar year 2013. (The board member
being appointed needs to abstain from the vote, as per the Ohio Ethics Commission.)
Board Committee
MVCTC Board of Education
Office Term
01/01/13-12/31/13
Robert Cupp
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, abstain; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
RECORD OF PROCEEDINGS
ORGANIZATIONAL MEETING
JANUARY 8, 2013
FINANCE
2013-018: SERVICE FUND FOR THE BOARD OF EDUCATION
Motion by Judy Abromowitz, seconded by Brian Boyd, to reduce the Board service fund
at a level of $7,500.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-019: PETTY CASH FUNDS
Motion by Judy Abromowitz, seconded by Brian Boyd, to re-establish the following
petty cash funds, change funds, and accounts. An employee shall be designated trustee of the
petty cash fund in accordance with the guidelines established by the Treasurer’s Office.
Petty Cash (Central Office)
Lunchroom Change Fund
Athletic Account (Checking)
Athletic Change Fund
$200.00
$950.00
$10,000.00
$1,500.00
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
2013-020: ADJOURNMENT
Motion by Judy Abromowitz, seconded by Robert Cupp, that the meeting be adjourned.
Roll Call:
Bud Zupp, yes; Brian Boyd, yes; Robert Cupp, yes; Mary Kilsheimer, yes; Judy
Abromowitz, yes; MOTION PASSED.
____________________________________
Bud Zupp, President
____________________________________
Daniel Schall, Treasurer