INSTRUCTIONS FOR EXTRACTING STUDENT ACHIEVEMENTS IN VET QUALIFICATIONS (RSQUAL) Please read these instructions carefully to ensure your VET qualifications are accepted by the Authority. The following instructions will assist you in creating an achievement report for all full qualifications achieved. These instructions contain four sections: A. Preparation tasks. B. Verifying VET qualification achievements. C. Extracting VET qualification achievements . D. Submitting VET qualification achievements (RSQUAL). VET QUALIFICATION ACHIEVEMENT EXTRACTION TASK CHECKLIST Tick box () A. Preparation tasks Ensure all VET UoC results have been entered and successfully processed in SIRS (RSVET) Ensure all VET qualifications achieved have been entered in RTP VET B. Verifying VET qualification achievements VET qualification achievements verified C. Extracting VET qualification achievements VET qualification achievements extracted D. Submitting VET qualification achievements VET qualification achievements uploaded into SIRS If you require assistance with: RTP/SIS Contact the Customer Service Centre on 9264 5555 or 1800 012 828 for regional callers SIRS Contact the Data Services Team on 9273 6344. PREPARATION TASKS Please ensure all qualifications achieved have been entered into RTP VET and verified by the RTO. Edit the qualification and ensure the following are selected: 
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Full qualification enrolment – yes Compliance – compliant Achieved – yes Enter completion date. If the certificate has been received please tick the ‘Certificate Issued’ checkbox and enter certificate details if known. B. VERIFYING VET QUALIFICATION ACHIEVEMENTS The VET Qualification Achievements window will display all VET qualifications achieved in the selected year. Errors will be highlighted in red. Correct all errors prior to submission to the Authority. To review the VET qualification Achievements:  Log onto Reporting to Parents.  Select the School Curriculum and Standards Authority Reporting menu item.  Select the VET Qualification Achievements (RSQUAL) menu item.  Confirm that the correct School and Calendar Year has been selected.  Filter the selection for ‘All Year Groups’ or individual academic years.  De‐select the Hide existing valid records checkbox to view all VET qualification achievement data. Valid records are highlighted in green. Records that are coloured red must be reviewed and corrected. Invalid records highlighted red will not be included in the RSQUAL file until they are corrected.  To print an error report, Click on the Print Errors A list of errors and suggested actions will be printed. icon. C. EXTRACTING VET QUALIFICATION ACHIEVEMENTS This process will create a file of information from the displayed (valid) data that can be uploaded into SIRS. Rows with errors highlighted in red will not be included in the export file. To extract the VET UoC achievement file:  Log onto Reporting to Parents.  Select the School Curriculum and Standards Authority Reporting menu item.  Select the VET UoC Achievements (RSQUAL) menu item.  Confirm that the correct School and Calendar Year has been selected. FIGURE 1: SELECT SCHOOL AND CALENDAR YEAR  Click on the Extract file for upload to SIRS icon.. If the ‘All Year Groups’ or ‘Years 10 to 12’ filter is selected, the following output file type dialog box will open and select one of the options If an individual academic year has been selected in the filter option, the following Download report dialog box will open.  Select Download. FIGURE 2: OPEN OR SAVE FILE DIALOGUE BOX  Click Save File to save the file.  The Save As dialog box will open as shown below.  Browse to the required file location.  Click on Save. D. SUBMITTING VET QUALIFICATION ACHIEVEMENTS For assistance with logging onto SIRS, contact the SIRS help desk on 9273 6719 or SIRShelp@scsa.wa.edu.au.  Go to SIRS at https://sirs.scsa.wa.edu.au/. FIGURE 3: SIRS LAUNCH SCREEN
 Enter your SIRS Username and Password. FIGURE 4: SIRS LOGIN  Click Uploads.  Select Upload Achievements.  Select Achievement Type of VET Qualification (RSQUAL).  Click on Browse and locate the saved file. The file will be in the format RSQUALnnnnYxxCCCC where ‘nnnn’ is the school code, ‘xx’ is the academic year and ‘CCCC’ is the calendar year. Please note: If the option to download all year groups to a single file has been selected, ‘Yxx’ (refer above) will be replaced with YUP (for upper school).  Enter your email address if it is not showing.  Click Upload File for Processing.  If you have chosen to upload each academic year VET qualification achievements separately, repeat the above steps for each year group. You will be notified by email and in the Private Messages screen in SIRS of the success of the upload.