SAFE PRACTICE INSTRUCTION
NUMBER 4-2
ISSUE 6
SUBJECT: NEW CHEMICAL PRODUCT APPROVAL
EFFECTIVE: January 08
Approved
VICE PRESIDENT, SUPPORT SERVICES
PURPOSE
To assist in protecting employees from hazardous chemicals by having knowledge of what chemicals are in new
products, what the effects of over exposure might be, what type of control measures will be necessary, how to handle
spills and wastes of new products, compliance with the Toxic Substance Control Act, T.S.C.A., and any other
pertinent information that may be gained by a thorough investigation of the new product. This information will be
essential in updating current MSDS’s and in training employees on a chemical’s proper use.
ORGANIZATIONAL COMPONENTS AFFECTED
All locations of Cessna Aircraft Company and its subsidiaries.
Questions can be directed to:
Cessna Safety and Environmental Departments
INTRODUCTION
New chemicals enter the Company in several different ways:
1. Vendors demonstrating a new product.
2. Supervisors order a new product because the old one is hard to obtain or is no longer manufactured.
3. Someone hears of a new chemical or uses a chemical at home that works well.
To facilitate better training and compliance with governmental agencies (OSHA, EPA, etc.) and reporting
requirements, Supply Management Department, Materials and Processes Engineering, Environmental Resources and
the Safety Department, must know what new chemicals are being used in all departments.
DEFINITIONS
Material Safety Data Sheet (MSDS) – Information provided by the manufacturer of a chemical, at no cost to the user.
Categories included are: 1) Product identification, 2) Product ingredients, 3) Physical and chemical data, 4) Fire and
explosion data, 5) Health hazards, 6) Reactivity data, 7) Spill or leak procedures, 8) Exposure control and special
protection information, 9) First aid measures, 10) Handling and storage, 11) Toxicological information, 12) Ecological
information, 13) Disposal considerations, 14) Transport information, 15) Regulatory information, 16) Other information.
New Chemical – Any product that is made up of one or more chemicals and not currently in use in the work area.
Chemical – For the purpose of this SPI, chemical means any gas, liquid, solid, or powdered material including oils,
lubricants, epoxies, cleaners, welding/soldering materials, paints, adhesives, sealants, etc.
GENERAL
Prior to using any new products, each chemical must be reviewed to ensure safe use, proper disposal methods, and
compatibility with the manufacturing process. New chemicals shall not be purchased, for use in production or on a trial
basis, without first being approved. In addition, all new products must contain chemicals that have been approved by
TSCA.
SAFE PRACTICE INSTRUCTION
NUMBER 4-2
SUBJECT: NEW CHEMICAL PRODUCT APPROVAL
ISSUE 5
EFFECTIVE: January 08
PROCEDURE
Request for Approval
1.0
Any new chemical product proposed for use must be approved in accordance with this SPI.
1.1
The "Request for New Chemical Product Approval" shall be completed by the requesting department which
must include: 1) Product name, 2) Product’s manufacturer, 3) Product’s material code, 4) All known
departments of use (if the material will be used plant wide then enter "plant wide"), 5) A brief description of its
proposed use, 6) The foreman/supervisor signature, 7) The foreman/supervisor phone, 8) The date this form
was filled out.
1.2
The above completed form, a Material Safety Data Sheet, and a product data bulletin must be sent to the
MSDS Coordinator in the Safety Department and Environmental Resources Department (Dept. 833M) for the
approval routing process. (Approval form and MSDS may be hand carried if faster approval is needed.) These
items may be sent by email to MSDSCoordinator or MSDSCoordinator@cessna.textron.com or faxed to 316602-6431 or hard copies mailed to MSDS Coordinator D833M.
1.3
Purchasing will not accept a POR for, nor will a department independently purchase a new (never purchased)
chemical without an approved Material Code, MSDS, and Approval Form per this SPI.
Approval/disapproval
2.0
The MSDS Coordinator will receive the request form, the Material Safety Data Sheet, and the product data
bulletin. The MSDS Coordinator will check to insure the MSDS is not in the database and will check to see if
Material and Processes Engineering (M&P) have already approved the material. If the material has been
approved by M&P it shall be noted on the "New Chemical Product Approval/Disapproval Notification" Form SF18 and steps 2.3 and 2.4 shall be skipped.
2.1
The MSDS Coordinator may send the "Request Form" SF-17, the "New Chemical Product
Approval/Disapproval Notification" Form SF-18, and the MSDS to an Industrial Hygienist or Safety
Representative for their approval/disapproval decision.
2.2
Once completed, the Industrial Hygienist/Safety Representative may send all information to an Environmental
Coordinator for their approval/disapproval decision.
2.3
Once completed, the Environmental Coordinator will then send all information to Materials and Processes
Engineering for their review. Material and Processes Engineering will review all information and perform
sufficient evaluation to determine approval/disapproval for use on Cessna production and/or products. If the
material is not used in a production process or product, Material and Processes Engineering will initial the SF18 form stating thus before returning all information to the MSDS Coordinator.
2.4
Any of the functional groups mentioned in sections 2.1 to 2.3 of this SPI have the authority to disapprove a
hazardous chemical represented by the MSDS being reviewed.
2.5
The MSDS Coordinator shall then send a copy of the "New Chemical Product Approval/Disapproval
Notification" Form SF-18 showing the approval or disapproval to the requester. If the requester disagrees with
any approval/disapproval, they should contact the MSDS Coordinator who will schedule a meeting to discuss
the issue.
2.6
Routing of Approval Forms must not exceed 48 hours in any given approval area except in the case of Material
and Processes Engineering but only for the case of conducting research.
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SAFE PRACTICE INSTRUCTION
NUMBER 4-2
SUBJECT: NEW CHEMICAL PRODUCT APPROVAL
2.7
ISSUE 5
EFFECTIVE: January 08
If emergency use of the new chemical product is necessary, the requestor should contact the MSDS
Coordinator directly.
FORMS USED
SF-17 Chemical Product Approval Form
SF-18 Chemical Product Approval/Disapproval Notification Form
REFERENCED DOCUMENTS
Hazard Communication Written Program
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