CFR
RI FINA
ANCE
FAQ
Q
Updated February 21, 2012
Freque
F
ently Asked
A
d Ques
stions
s
Below
B
are answers to some common
c
q
questionss regarding the submission
of
o invoices
s and expe
ense claim
m forms to
o the Chilld & Family Researrch
In
nstitute (P
PHSA Fun
nds 06 and 07).
Q
I have
e incurred some expe
enses whic
ch need to
o be reimbu
ursed thro
ough CFRI, what do I
do?
A
Fill ou
ut a PHSA expense
e
cla
aim form. Ensure
E
that all original receipts arre attached to the
claim form. Copie
es are not accepted.
a
Forward
F
the
e completed
d and signe
ed form to
Ellan Ponjanie, A 2-136, We st 28th AV, Vancouve r, BC V5Z 4H4.
Q
Where do I find a PHSA Ex
xpense Cla
aim Form?
?
A
Expen
nse claim fo
orms can be
e found on the POD: h
http://pod/fin/expensess/pages/De
efault.aspx
Or CF
FRI website
e: http://www
w.cfri.ca/res
search_sup
pport/financcial_service
es/faq.asp#
#payments
Q
Can I authorize my own re
eimbursem
ments? I ha
ave sufficie
ent Signing
g Authority
y on the
ct.
projec
A
No. Regardless
R
of
o Signing Authority,
A
one
o cannot authorize h
his or her ow
wn reimburrsements.
Please obtain an
n authorizing signature
e from some
eone at lea
ast one leve
el above you.
Q
I have
e an invoic
ce to pay; do
d I need to fill out an expense
e claim form
m?
A
No, ex
xpense claiim forms arre not necessary. To p
pay an invoice, submitt it with the proper
accou
unt coding written
w
on th
he invoice and
a authoriizing signatture.
Q
Accou
unt coding
g? Cost Ce
entres? Wh
hat do all th
hose numb
bers mean
n?
A
See Appendix
A
1 for an expla
anation of the
t coding sstring used
d by PHSA ffor Fund 06
6 and 07.
Refer to Appendix 2 for a lis
st of frequently used a
account cod
des.
APPENDIX 1
Fund 06 Coding
Charrtfield Desc
cription
No. of Digits
Code (as it appea
ars)
Exp
planation
Business Unit
Five
00020
0
Indicates Child
dren’s & Women’s
Hea
alth Centre of BC
Fund
d
Two
06
Fun
nd for resea
arch projects
See
e List of Fre
equently Ussed Accoun
nt
Cod
des for the list of these
e expense
cod
des
The
e departme
ent number will be
diffe
erent for ea
ach of the rresearch
pro
ograms and administra
ative
dep
partments a
at CFRI
Indicates Child
dren’s & Women’s
Hea
alth Centre of BC at O
Oak Street
site
e
If a departmen
nt has proje
ects, the
pro
oject numbe
er will alwayys start with
h
the CPA prefixx followed b
by 5
num
mbers
Acco
ount
Seven
See ex
xplanation
Department
Eight
See
explan
nation
Site
Three
100
Project
Eight
CPAxx
xxxx
Charrtfield Desc
cription
No. of Digits
Code (as it appea
ars)
Exp
planation
Business Unit
Five
00020
0
Indicates Child
dren’s & Women’s
alth Centre of BC
Hea
Fund
d
Two
07
Fun
nd for resea
arch projects
Fund 07 Coding
Acco
ount
Seven
See ex
xplanation
See
e List of Fre
equently Ussed Accoun
nt
Cod
des for the list of these
e expense
cod
des
Department
Eight
00000
0000
This series of eight zeross is used for
Fund 07 research projject
all F
cha
artfield coding
Site
Three
100
Indicates Child
dren’s & Women’s
alth Centre of BC at O
Oak Street
Hea
site
e
See ex
xplanation
The
e research project cod
de will start
with
h one of the
e following: CRC,
CR
RG, KRZ, orr MRZ
Project
Eight
FREQUEN
NTLY USED
D PHSA AC
CCOUNT C
CODES
85
509000
SAL
LARIES
6602000
6
ME
EMBERSHIP FEES
86
609000
BEN
NEFITS
6602020
6
RO
OYAL COLLE
EGE OF PHYSICIANS & S
SURGEONS
OF
F CANADA M
MEMBERSHIP
P DUE
41
109000
GEN
NERAL OFFICE SUPPLIE
ES
6602030
6
CO
OLLEGE OF PHYSICIANS
S & SURGEO
ONS OF BC
ME
EMBERSHIP DUE
48
856000
PUB
BLICATION
6800060
6
CM
MPA INSURA
ANCE
49
903000
EDU
UCATION SU
UPPLIES
6950000
6
SU
UNDRY EXPE
ENSE OTHER
RS
61
101000
POS
STAGE
6960000
6
ME
EETNG EXPE
ENSE / CATE
ERING
61
101500
DEL
LIVERY / COURIER
7650000
7
MIINOR EQUIP DIRECT EXP
PENSE
61
102030
AIR
RTIME CHARG
GES / PHONE / CELL
6504000
6
LE
EGAL FEES
61
152000
ACA
ADEMIC COU
URSE FEES / MAT'LS
0174010
0
TR
RAVEL ADVA
ANCE
61
153000
WO
ORKSHOP FE
EES / MAT'LS
S
4105000
4
PH
HOTOCOPYING SUPPLIE
ES
61
154000
CONFERENCE FEES / MAT'LS
4107000
4
CO
OMPUTER SUPPLIES
62
231000
STA
AFF TRAVEL
L LOCAL
4700000
4
SU
UPPLIES - CL
LINICAL LAB
62
231200
STA
AFF TRAVEL
L IN PROV
4701000
4
RE
EAGENTS CH
HEMICALS
62
231400
STA
AFF TRAVEL
L OUT OF PR
ROV
4951000
4
DE
EPT SUPPLIE
ES GENERAL
L
62
261000
REC
CRUITMENT
7650010
7
MIINOR EQUIP COMPUTER
R HW
62
262000
REL
LOCATION
7650020
7
MIINOR EQUIP COMPUTER
R SW
65
505010
CONSULTANTS
S
7650040
7
MIINOR EQUIP FURNITURE
E
65
509050
HONORARIUM
7500099
7
CA
APITAL EQUIIPMENT