G L O V I A . C O M
Purchase Orders
Managing the cost, quality and delivery time of procurement.
Taking active control of your procurement process ensures successful delivery of quality products with good margins and
competitive prices. glovia.com Purchase Orders is designed to help you to manage suppliers, control inventory levels, realize the
benefits of Just-In-Time (JIT) deliveries, and provide the vital visibility necessary to analyze the financial impact of your decisions.
Flexible Control
The application’s design provides the flexible foundation
necessary to meet a broad range of procurement needs.
Orders can be managed from a centralized purchasing
organization, or each operating unit can issue and control its
Purchase Order Process
Purchase
Requisition
Blanket
Purchase Order
Purchase Order
Approval
Receive
Blanket PO
Requisition
Approval
own purchase orders under local policies and procedures.
Provisions for entering foreign currencies, exchange rates, and
Purchase
Order
Convert
Requisition to PO
country codes let you expand your business horizons to
Purchase Order
Freeze
include multinational suppliers. You can also take advantage
Blanket Order
Freeze
of Electronic Data Interchange (EDI) technology, which helps
reduce clerical and administrative time and eliminate
Receive
Orders
unnecessary paper handling.
Reverse
Receipts
Full Financial Visibility
Return to
Vendor
With our system, you’ll have the information you need to
monitor cash flow and stay on top of the financial impact of
Voucher
Receipts
your purchasing decisions and agreements.
locations, as well as drop shipments. An unlimited text and
Paperless Procurement With Approvals
comment capability lets you enter special instructions and
Purchase Orders accommodates online purchasing processes
other supplier-specific information.
such as requisitions, approvals, blanket orders, and regular
POs to reduce paper-handling and unfavorable lead-times.
Simplifying With Outside Processing
The system also provides multi-level approval processing of
Outside processing is a common step in today’s specialized
purchase orders, requisitions and related invoices.
manufacturing environment. Purchase Orders easily handles
outside processing by allowing you to attach a Purchase
B u y e r ’s W o r k b e n c h
Order to a Work Order, thereby treating the work performed by
A fully-integrated Buyer’s Workbench provides access to all
outside suppliers as an additional job step.
relevant data from a single point of entry. This provides
buyers with the ability to easily access and analyze supplier
Completed items are then routed back from the supplier to the
quotes and performance.
work center designated on the original job routing. At all
times, Purchase Orders provides full material visibility and cost
Broad Application Features
control.
Purchase Orders includes standard purchase orders, blanket
orders, requisitions, receiving, supplier returns and a complete
Receiving Controls
supplier information system with historical data. Orders may
Purchase order receipts automatically reject unwanted over-
be entered for stock, non-stock, non-standard, and contracted
shipments and early supplier deliveries. Tolerances may be
services, as well as project-specific materials. Orders can
set, if desired, to ensure that your financial commitments and
include multiple deliveries per line and multiple ship-to
inventory levels stay on target. Cascaded receiving can
also be used to help speed up data entry. The entry of a total
quantity automatically consumes each scheduled delivery.
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Top, bottom and line item comments
Work order and sales order reference
Optional move tickets help route material smoothly to the final
destination for immediate use or storage.
Just-in-Time Deliveries
Material deliveries for Just-In-Time (JIT) manufacturing are
facilitated by routing purchase order deliveries directly to the
Purchase Order Receiving
• By item, supplier or order number
• Receive in-full Tolerance control for over-shipments
• View production shortages
• Just-In-Time (JIT) receipts directly to work center or
work centers or floor stock locations where they are needed.
To further expedite the process, items can be earmarked to
bypass inspection, and an automatic pay-on-receipt
vouchering feature can be used.
Supplier Management
Performance ratings help you make the best supplier selection
manufacturing order
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•
•
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Lot and serial number assignment
Print move tickets with expedite messages
JIT pay-on-receipt vouchering
Receiving history
Landed cost calculated and accrued for imported items
Stock dispostioning to pegging reference
for each situation, optimizing cost, quality and delivery time.
Supplier performance ratings let you isolate the top suppliers,
based on their particular strengths, for quoting or direct
source selection. These measurements can serve as powerful
leverage in price and contract negotiations. International
addressing, multinational currency and Value-Added Tax (VAT)
Blanket Purchase Orders
• Supplier period or long-term contracts
• Authorized amount limit
• Multiple line items with quantity limits
• Start date, expiration date and contract re-negotiation
capabilities help support global sourcing.
date
•
Purchase Order Entry
• Multiple item types for stock, non-stock and non-standard
items
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Multiple deliveries per line
Order currency and exchange rate
Required and rescheduled date
Accepts ASAP or ADVISE for supplier promise date
Supplier item cross references
Receiving tolerance for over- and under-shipments and
Release tracking
Purchase Requisitions
• Manual entry or generated from MRP/MPS/PRP
• Full purchase order information entry
• Supplier item cross reference on requisition
• Conversions of requisitions
• Convert directly or split to multiple purchase orders
• Combine multiple requisitions on a single purchase order
• Conversion tolerance controls
early deliveries
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Ship-to locations by header or line item
Country of origin and dispatch
Drop-shipment by line item
Glovia International
Visit our Web site at www.glovia.com.
With offices worldwide, Glovia International is the leading provider of e-commerce solutions and world-class services for the
digital marketplace. It is the only company to deliver a robust suite of business-to-business “transaction applications” that
are fully scalable and seamlessly integrate with existing enterprise systems. With customers like Dell Computer Corporation,
Panasonic, and Caterpillar, Glovia’s technology enables Fortune 1000 companies to build and run the most advanced digital
enterprises that boost their competitiveness in the rapidly evolving global digital economy. Glovia is a Fujitsu company.
Worldwide & Americas Headquarters
Glovia International,1940 E.Mariposa
El Segundo, CA 90245-3457
For further information and
Tel:
www.glovia.com
+1 800 223-3799
+1 310 563 -7000
Fax:
+1 310 563 -7300
regional locations please visit:
or contact:
marketing@glovia.com
DATAPO0202