HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
Tender Document
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Adv. No: - HARTRON/MSG/2014-15/04
DATE OF CLOSING: 12.01.2015 by 2.30PM
S. No.: 01
DATE OF OPENING of Technical bids:
12.01.2015 at 3.00PM
REVISED TENDER DOCUMENT
FOR
CATEGORY: Rate Contract(R/C) of Computers for a period of 1 year. The technically
qualified vendors will be empanelled for purchase of Computers for a period of 1
year or till the new empanelment of vendors will be finalized. The approximate
quantity of Computers likely to be procured during the R/C period is 8000 nos. This
category covers empanelment of vendors for Servers & Storage also.
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
1
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
Particulars of the Tender
Sr. No. 1
CHAPTER 1
S#
Cost of Tender Document
:
1.
Sale of Tender Document
:
2.
Last Date For Submission of
Bid
Date Of Tender Opening
Instructions to Tenderer
Eligibility Criteria for
Vendors
CONDITION OF
CONTRACT/Empanelment
Certificate for Acceptance
Authorization for Signature
Manufacturer Authorization
Undertaking of rates
After Sales Services
Terms & Conditions
Format of price Bid
Declaration Regarding Clean
Track Record
General Information of the
Bidder
Checklist
:
12.01.2015 by 2.30 PM
:
:
:
12.01.2015 at 3.00 PM
Annexure-I
Annexure-II
:
Annexure-III
:
:
:
:
:
:
:
:
Annexure-IV
Annexure-V
Annexure-VI
Annexure-VII
Annexure-VIII
Annexure- IX
Annexure- X
Annexure-XVI
:
Annexure-XVII
:
Annexure-XVIII
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
₹5000/- (if downloaded from website,
attach Demand draft of ₹5000/- along
with Bid)
9.00 AM to 5.00PM on all working days till
12.01.2015 by 2.30 PM
(Roshan Lal)
Assistant General Manager (MSG)
Ph: 0172 - 2713218, 2705570
E-Mail ID: roshanlal@hartron.org
2
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
Adv. No: - HARTRON/MSG/2014-15/04
AN ISO 9001 CERTIFIED ORGANISATION
HARDWARE GUIDE
HARDWARE GUIDE
Annexure-I
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INSTRUCTIONS TO TENDERERS
1. Preparation of Bids
a. Cost of Bidding - The Bidder shall bear all costs associated with the preparation
and submission of its bid, and HARTRON hereinafter referred to as "the Purchaser"
will in no case be responsible or liable for these costs, regardless of the conduct or
outcome of the bidding process
b. Bidding Documents – The Bidder is expected to examine all instructions, forms,
terms, and specifications in the Bidding Documents. Failure to furnish complete
information required or submission of a bid not substantially responsive to the
Bidding Documents in every respect will be at the Bidder's risk and may result in
rejection of its bid.
c. Clarification of Bidding Document – A prospective Bidder requiring any
clarification of the Bidding Documents may notify the Purchaser in writing at the
Purchaser's mailing address indicated in the Tender Document. The purchaser will
respond in writing to any request for clarification of the Bidding Documents if
received minimum 10 days prior to the deadline for submission of bids prescribed
by the Purchaser
2.
Technical and Commercial Bid
i. The bid for each part must be submitted in full i.e. all items specified in the
requirement must be included. Incomplete bids will be summarily rejected. The
bids are to be submitted in two parts:
a) Technical Bid
b) Commercial Bid
and
Each bid must be sealed in separate envelope with all relevant details with proper
indexing & page numbering.
3.
The Technical bid prepared by bidder shall comprise the following components:a) A Tender Form as per respective completed in all accordance.
b) Documentary evidence established in accordance with Annexure-II that the Bidder is
eligible to bid and is qualified to perform the contract if its bid is accepted.
c) The documentary evidence of the goods and services conformity to the Tender
Documents may be in the form of literature, drawings and data, and shall furnish a
detailed description of the goods essential technical and performance
characteristics:
4. Commercial Bid
i. The commercial bid shall indicate the unit prices inclusive of all taxes & duties
(wherever applicable) with FOR destination. All prices must be quoted in Indian
rupees only and as per Format placed at Annexure-X.
ii. Prices for Subassemblies, Accessories should also be suitably quoted wherever
necessary.
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
3
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
CHAPTER 1
CHAPTER 1
iii. Price indicated on the Price Schedule shall be inclusive of all taxes, and
charges.
iv. Prices quoted by the Bidder shall be fixed during the Bidder's performance of
the contract and not subject to variation on any account. A bid submitted with
an adjustable price quotation will be treated as non-responsive and will be
rejected.
v. All prices and other information like discounts (on volumes or otherwise) etc.
having a bearing on the price shall be written both in figures and words in the
prescribed offer form. If there is discrepancy between the price / information
quoted in words and figures, the price/information quoted in words will be
treated as final.
5.
Quotation must be enclosed in a properly sealed envelope addressed to the
Managing Director, HARTRON with kind attention to Assistant General Manager
(MSG), HARTRON by designation and not by name. The quotations must be super
scribed “Rate Contract/Empanelment of vendors for supply of Computers, Servers
& SAN Storage for a period of 1-year and Rate Contract for supply of Computers for
a period of 1 year as called for in Tender Notice No HARTRON/MSG/2014-15/04.”
The offers must reach the Assistant General Manager (MSG), HARTRON on or before
12.01.2015 up to 2.30 PM.
6.
In the event of offers being submitted by a firm, it must be signed separately by
each member thereof, or in the event of the absence of any partner, it must be
signed on his behalf by a person holding a power of attorney authorizing him to do
so, or in the case of a Company, the quotations should be executed in the manner
laid down in the said Company’s Articles of Association. The signatures on the
offers shall be deemed to be authorized signatures.
7.
All the columns of the offers form shall be duly, properly and exhaustively filled
in. The rates and units shall not be overwritten. Offers shall always be both in the
figures and words. The words “No offers” should be written across any or all of
the items in the schedule for which a tenderer does not wish to tender.
8.
Any omission in filling the columns of “units” and “rate” shall altogether debar a
offers for being considered.
9.
All corrections must be signed by the tenderers.
10.
EMD of ₹2,50,000.00 in the form of a Banker’s Cheque or a composite demand
draft has to be deposited in the favour of HARTRON “Haryana State Electronics
Development Corporation Limited”, Chandigarh payable at Chandigarh.
11.
Non-refundable amount: The vendor will submit a non-refundable amount of
₹12,500/- plus service tax towards issuing of enquiry/tender document during the
Rate Contract/empanelment period. The service tax if applicable on the nonrefundable amount will be paid by the bidder. In case, empanelled supplier/vendor
wish to withdraw from the empanelment, vendor shall be allowed to do so and
EMD amount will be refunded to him after forfeiting the non-refundable amount
provided that EMD are free from any Purchase.
12.
The supplier who will not be qualified for empanelment, the EMD will be refunded
back and non-refundable amount will not be refunded in any case.
13.
The Managing Director, HARTRON will have the right of rejecting all or any of the
offers without assigning reason.
4
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
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14.
No tender will be considered unless and until all the documents are properly
signed.
15.
The offers will be regarded as constituting an offer or offers open to acceptance in
whole or in part or parts at the discretion of Managing Director, HARTRON.
16.
OEM should have been supporting the products under its own name and brand since
last 3 years and should have a product roadmap for next one year. The quoted
products should be latest version. OEM Support for the products should be
available for next 3 years after end of life. Level -1 support at site is to be
provided by the bidder. Level - 2 supports should be provided by the OEM directly
at site in case their authorized bidder / agent fails to rectify the problem within
allotted time. Certificate of OEM for the same should be submitted along with
technical bid.
17.
HARTRON will accept only new equipment, used and/or re-manufactured equipment
will not be accepted.
In the event of tender being accepted, the offers will be converted into contract,
which will be governed by the conditions.
Read and accepted.
Signature of the Tenderer
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
5
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
Annexure-II
1.
CHAPTER 1
The vendor should fulfill the following pre-qualification criteria:-
CHAPTER 1
Eligibility Criteria for Vendors
Bidder must be a manufacturer. In case the manufacturer is not bidding directly, then
the sole distributor/dealer can participate for the empanelment only with
manufacturer’s authority letter. The authorized distributor/dealer should be in the
business of selling Computers for the last minimum three years.
2.
The offered brand should be available in the market from the last three years
minimum through the Principal Company’s presence in India. However, in case
Principal Company’s presence is not in India from last three years and the quoted
Computers are imported, in such case there should be clear technical/Financial
collaboration between the OEM and the bidder. The visible presence of the offered
Brand in the State including Chandigarh is also desirable.
3.
The offered Computers should be manufactured in ISO 9001:2000, ISO 14001 plant and
should have Microsoft Windows, Linux certification & DMI compliance. The offered
items should have FCC & UL, RoHS Certification and should be Energy Star 6.0 and CE
compliant.
4.
The manufacturer of Servers & Computers should have Greenpeace rating greater than
2.5.
5.
The manufacturer should have service facilities at Haryana, Chandigarh and Delhi. The
After Sales Services can be provided by the bidder or directly by the Principal
manufacturer or through their Authorized Service Centre. The offer will be accepted
on the confirmation of the same from the Principal Company alongwith an undertaking
to provide after sale service as per the terms & condition of this tender. However, in
case SAN storage, bidder should offer suitable OEM warranty in the name of purchaser
for entire duration of warranty period from the date of installation and acceptance.
In case of computers and Servers standard warranty from the OEM during the warranty
period would be preferred.
6.
In case, the bidder is a manufacturer, annual turnover should be more than ₹2000/Crores in each of the last three years in India. In case, the bidder is an authorized
distributor/dealer, the distributor/dealer must have cumulative turnover of more than
₹20.00 Crores during the last three years. In case the Bidder is a distributor/dealer
both the conditions of manufacturer & distributor/dealer must be fulfilled.
6
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
7.
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
Manufacturer directly or through any dealer should have supplied minimum two orders
of 1000 nos. Computers each of the offered brand or two orders of the same
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computers of worth minimum ₹1.50 Crores each of the offered brand to any Govt.
Department/other reputed Organization in India during last 3 years from the date of
submission of bid.
Note - Documentary Proof should be attached with the offer wherever required. The
vendor should be in a position to produce the original document(s) for verification,
if needed.
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
7
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
Annexure-III
CHAPTER 1
1.
This contract is to last for execution of this project on turnkey basis but in the
event of any breach of the agreement at any time on the part of the contractor;
the contract may be terminated summarily by the Managing Director, HARTRON
without compensation to the contractor.
Any change in the constitution of the firm shall be notified forthwith by the
contractor in writing to the authority sanctioning the contract and such change
shall not relieve any former member of the firm from any liability under the
contract.
No new partner/partners shall be accepted into the firm by the contractor in
respect of this contract unless he/they agree to abide by all its terms, conditions
and deposit with the officer sanctioning the contract a written agreement to this
effect. The contractor’s receipt or acknowledgement or that of any partners
subsequently accepted as above shall bind all of them and will be a sufficient
discharge for any of the purposes of the contract.
2. The articles to be supplied under this contract will be of the quality equal and
answerable in every respect to the specifications given in the list accompanying
with the tender approved by the Managing Director, HARTRON. The contractor
shall be responsible for all complaints as regards the quality. In case of dispute
regarding quality of articles, the decision of Managing Director, HARTRON will be
final and binding on the contractor. It will be open to the Managing Director,
HARTRON to send samples submitted by the tenderer/contractor to any
laboratory/Committee of technical expert for tests and the cost thereof will be
borne by the tenderer/contractor.
3. The Managing Director, HARTRON may by notice in writing call upon the contractor
to supply additional articles to serve as sample and upon such notice in writing,
contractor shall at his own cost be bound to supply additional samples, such
additional samples being in all respect of the same quality as the sample first
supplied.
4. The contractor will be responsible for damage or loss in transit and replace goods
broken or lost within 10 days from the date of notice thereof. Unless otherwise
specified all goods must be delivered & installed at destination within time line
mentioned in Tender Document from the date of issue of purchase order.
5. Condition as to time for performance whether laid down herein or in any indent
shall be always regarded as the essence of the contract.
a) The Managing Director, HARTRON or any of the experts or the Indenting Officers
or any other officer or person duly authorized in writing by Managing Director,
HARTRON shall have the power to inspect the stores, before, during or after
manufacturers, collection dispatch, transit or arrival and to reject the same or
any part or portion after the written approval of the Managing Director,
HARTRON, if he or they be not satisfied that the same is equal or according to
the specifications submitted by the contractor. The contractor shall not be paid
for supplies rejected as above and such supplies shall be removed by the
contractor at once and at his expense. He shall neither claim nor be entitled to
payment for any damage that rejected supplies may suffer from any harm
whatsoever incidental to a full and proper examination and test of such supplies.
8
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
CONDITION OF CONTRACT / EMPANELMENT
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
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HARTRON shall be under no liability whatsoever for rejected and the same will
be at the contractor’s risk. Rejected supplies shall be removed by the contractor
within 10 days after notice has been issued to him of such rejection, and failing
such removal of rejected goods be will at contractor’s risk and Hartron may
charge the contractor rent for the space occupied by such rejected goods.
b) Final inspection of stores, already inspected may be carried out at the discretion
of the Managing Director, HARTRON, by such officer as may be authorized by
him. The provisions of conditions will apply to the final Inspection also.
6. The contractor shall provide without any extra charge all materials, tools, labour
and assistance of every kind which the aforesaid officer may consider necessary for
any test or examination which he may require to be made on the contractor’s
premises and shall pay all cost attendants thereon. In the case of stores inspected
at maker’s premises, the maker shall provide all facilities including testing
appliances for making necessary tests other than special tests, or in dependent
tests. Failing these facilities at the own premises for making the tests the
contractor shall bear the cost of carrying out test elsewhere. The contractor shall
also provide and deliver free of charge at such place as the aforesaid officer may
direct such materials as he may require for tests. If for the purpose of determining
the quality of stores the aforesaid Officer find it necessary to have the stores
tested at the test house or laboratory, all expenses incidental to the test shall be
borne by the contractor. On the failure of the contractor to pay the expenses
within 10 days of the receipt of intimation in this behalf from the Inspecting
Officer, the Managing Director, HARTRON shall have the right to deduct the
amount from the security deposited by the contractor, and if the amount so
deducted is not deposited within 10 days, the Managing Director, HARTRON may
treat the default as a breach of agreement and proceed as per agreement without
further notice. Further the aforesaid officer shall have the right to put all articles
or materials to such tests as he may think proper for the purpose of ascertaining
whether the same are in accordance with the specifications or sealed sample
mentioned in the tender and to cut out or off and/or destroy a portion not
exceeding 2% from each delivery for such purpose and the quantity so cut out or
off and/or destroyed as aforesaid shall be replaced by contractor free of charge.
7. Packing cases, containers, gunny packages etc. which may be used for purposes of
packing and which are delivered with stores will not be returned or paid for unless
specifically stipulated, and that to contractor’s expense.
8. Unless otherwise specified in a requisition, bills for the whole goods referred to in
each indent, in triplicate, will be prepared and submitted by contractor to the
Managing Director, HARTRON. The full amount will be paid on receipt of stores in
good condition after their verification as regards specifications, etc.
9. With every dispatch of goods or materials under the contract, invoices in triplicate
will be prepared by the contractor. Invoices in duplicate are to be sent by the
contractor to the Indenting Officer, the duplicate to be returned by the Indenting
Officer, with the quantities or number received duly noted thereon and the third
copy to be sent by the contractor to Managing Director, HARTRON for record in his
office.
The contractor shall dispatch the material freight paid and duly insured at
destination.
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
9
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
Subject to these conditions, the contractor will not be entitled to charge or be
paid for supplies broken, lost or damaged in transit. The Managing Director,
HARTRON will be the authority to determine whether or not the breakage, loss or
damage was caused through the contractor’s negligence and the decision of the
Managing Director, HARTRON or some other officer action on his behalf shall be
final and conclusive against the contractor. Such rejected supplies shall be
removed by the contractor at his own expense.
If during the currency of the contract, the specifications of any article or articles
to be supplied thereunder be changed the contractor shall continue to comply with
demands for the supply of the said article or articles in accordance with the new
specifications at rate to be mutually agreed to in writing at the time of such
change, and in default of such agreement the contractor in so far as it relates to
the said article or articles in respect of which no agreement has been arrived at,
shall terminate but no such change shall affect the supply of any other articles
under the contract or entitle the contractor to any compensation.
10. In the event of withdrawal or discontinuance of any article or articles and
consequent ceasing of or reduction in demand the contractor shall not be entitled
to any compensation. Purchaser will however, make all reasonable endeavors to
give warning of any impending complete withdrawal or of any reduction seriously
affecting quantities likely to be required under contract.
11. The date of delivery stipulated in a supply order shall be deemed to be the essence
of the contract and should the contractor fail to deliver any consignment within
the period prescribed for such delivery stipulated in the supply order, the delayed
consignment will be subject to penalty clause as mentioned at Part – B of Terms &
Condition on the value of the stores supplied. In case of nonpayment by the
contractor, recovery will be made from his bills or amount of Earnest Money with
the Managing Director, HARTRON provided that:
a)
No recovery of penalty will be made if the Managing Director, HARTRON
accepts the delayed supplies by extending the delivery period upto 1 week
by recording in writing that the exceptional circumstances were beyond the
control of the supplier and there was no loss to Purchaser.
b)
Where the delay on the part of supplies is more than 2 weeks, the matter of
extension of delivery period will be referred by the Indenting Officer to the
Managing Director, HARTRON with a certificate that there are genuine
reasons for delay on the part of suppliers and that no loss will result to
Govt. in case extension delivery period is allowed. The case will be decided
on merits by the office of Managing Director, HARTRON. The extension will
be allowed to the extent of purchasing power delegated to him and in cases
above his competence, the extension will be allowed by Managing Director,
HARTRON and Indenting Officer. In case the delivery period is extended, no
penalty for supplies, made during the extended period be recovered from
the supplier.
10
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
CHAPTER 1
This is subject to the condition that the materials are securely packed by the
suppliers in sound containers and the consignment is accepted by the carriers
without any adverse remarks as to the packing or the condition of the containers.
In case of any adverse remarks, the responsibility for the losses in transit will rest
with the suppliers.
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c)
AN ISO 9001 CERTIFIED ORGANISATION
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On the failure of the supplier to make supply within the extended period or
otherwise and the receipt of such information in the office of Managing
Director, HARTRON, risk purchase at the cost of suppliers will be made by
the Managing Director, HARTRON within 6 months of the expiry of the
stipulated delivery period by inviting short term quotations from the
registered and other known suppliers. The excess cost thus incurred will be
recovered from the suppliers from his pending bills/ Earnest Money or
through court of law. This procedure will be adopted after serving
registered notice to supply stores within 15 days.
12. The contractor acknowledges that he has made himself fully acquainted with all
the conditions and circumstances under which the supplies required under the
contract will have to be made or furnished and with all the terms, clauses,
conditions, specifications and other details of the contract and the contractor shall
not plead ignorance of any of those as excuse in case of complaint against or on
rejection of supplies tendered by him or with a view either to asking for
encashment of any rates agreed to in the contract or to evading any of his
obligations under the contract.
13. No payment will be made in advance for any supplies under this contract.
14. i)
The contractor shall not:
a)
Assign or sublet contract without written approval of the officer
sanctioning the contract.
b)
Disposal details of the conditions governing this contract to
unauthorized persons (intending against this contract is permissible
only for the bonafide use of Government Departments and Quasi
Public and not for private parties or for the private use of the
Government Officers).
ii)
In the event of the contractor failing duly and properly to fulfill or
committing breach of any of the terms and conditions of this contract or
repeatedly supplying goods liable to rejection hereunder or failing,
declining, neglecting or delay to comply with any demand or requisition or
otherwise not executing the same in accordance with terms of this contract
or if the terms of this contract or if the contractor or his agent or servants
being guilty of fraud in respect of this contract or any other contract
entered into by the contractor or any of his partners or representatives
thereof with Government directing, giving, promising or offering any bribes,
gratuity, gift loan, perquisite, reward or advantage pecuniary or otherwise
to any person in the employment of Government in any way relating to such
officers or person or persons, officer or employment or if the contractor or
any of his partners become insolvent or apply for relief as insolvent debtor
or commence any insolvency proceedings or make any composition with
his/their creditors or attempts to do so, then without prejudice to
Government's rights and remedies otherwise, Government shall be entitled
to terminate this contract forth with and to blacklist the contractor and
purchase or procure or arrange from Government's stocks or otherwise at
the contractor's risk and at the absolute discretion of the Managing
Director, HARTRON as regards the manner, place or time of such purchases,
such supplies have not been supplied or have been rejected under this
arrangement or are required subsequently by Government there under and
in cases where issues in replacement are made from Governments stock or
supplies, the cost or value or such stocks or supplies together with all
incidental charges or expenses, shall be recoverable from the contractor
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
11
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
on demand and the contractor shall not be entitled to benefit from any
profit which may thus accrue to Government.
15. If any question, difference or objection whatsoever shall arise, in any way
connected with or arising out of this instrument or the meaning or operation of any
part thereof or the rights, duties or liabilities or either party than save in so for as
the decision of any such matter is here in before provided for and has been so
decided every such matter including whether its decision has been otherwise
provided for and/or whether it has been finally decided accordingly in whether the
contract should be terminated or has been rightly terminated in whole or part and
as regards the rights and obligations of the parties as the result of such
termination, shall be referred for arbitration to any Officer appointed by
Commissioner IT and decision shall be final and binding and where the matter
involves a claim of the amount if any awarded in such arbitration shall be
recoverable in respect of the matters so referred.
16. The Arbitrator and his subordinate staff shall be paid a fee of ₹500/- per hearing
subject to a maximum of ₹1500/- in each case provided that out of this amount
20% will be payable to his staff. The arbitration fee will be borne equally by the
Govt. and by the party concerned. The parties, other than the Govt. shall deposit
their share in shape of Demand Draft in favour of HARTRON, Chandigarh before
announcement of award by the Arbitrator. In case the arbitration proceedings are
conducted exparte and the award is announced against the tenderer than entire
amount shall be payable by the Managing Director, HARTRON but where the
exparte award is announced in favour of the Govt. the share of the opposite party
shall be recoverable from the said party."
17.
i)
The desired quantity, technical specifications of items and scope of work
should be as per
12
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
CHAPTER 1
The termination of this contract in whole or part under these conditions
shall not be affected by the acceptance, meanwhile or subsequently, of
supplies accepted or made at any station whether in ignorance of the
termination otherwise.
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
CHAPT
ERER2 2
CHAPT
Annexure-IV
Certificate of Acceptance
I/We hereby offer to supply of Computer in the manner in which and within the time
specified as set forth in the Notice Inviting Tender during the empanelment period.
I/We herewith enclose deposit receipt for sum of `………………..as Earnest money &
`………………. as non-refundable amount and should I/We fail to execute an agreement
embodying the said conditions. I/We hereby agree that the above sum of Earnest money
shall be forfeited by Managing Director, HARTRON.
Read and accepted.
Signature of the Tenderer
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
13
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
Annexure-V
(In the case of a Firm)
Sign. by the above-named firm of ______________________
___________________________________________ partner of the firm.
Date __________________
through
Signature
2.
(In the case of a Company)
The seal of the ____________________ Company Limited, was affixed by virtue of the
resolution of the Board No.___________________________________ dated
__________________ the ___________________ day of ________________2014.
Seal
Dated
Director’s
Signature
(In either case)
Secretary’s.
Signature
In the presence of (i)
(i) Signature
Address
Description
(ii) Signature
Address
Description
Signed by_______________
Signature of _______________
Dated ______________
14
Phone: 2713218,
on behalf of the Managing Director
of HARTRON
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
1.
CHAPTER 1
IN WITNESS THEREOF the parties have here up to set their hands on the cases indicated
below:
AN ISO 9001 CERTIFIED ORGANISATION
HARDWARE GUIDE
HARDWARE GUIDE
CHAPT
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CHAPT
ANNEXURE-VI
MANUFACTURER's AUTHORISATION CERTIFICATE
(To be submitted by OEMs on their respective letterheads, signed by persons having
the appropriate Power of Attorney – Notarized copy to be submitted)
From
----------------------------------------------------------------------------To
Managing Director,
HARTRON, SCO-111-113,
Sector 17-B, Chandigarh
Ref.: Adv. No: - HARTRON/MSG/2014-15/04
WHEREAS we ___________________________(OEM’s Name) are official manufacturer of
_____________________(Item
Name)
and
have
manufacturing
facilities
at
____________________________ (OEM’s Manufacturing Site Address), we hereby authorize
________________________(Bidder’s Name) located at ___________________________
(Bidder’s Address) to submit the bid for supply & installation of the following items
manufactured by us, to meet the requirements associated with your above tender.
List of Items:
1. _______________________________________________
2. _______________________________________________
3. _______________________________________________
We, do hereby solemnly affirm and declare: (i)
That this is to certify that M/s ____________________ is our authorized
dealer/distributor/agent and he is authorized to submit tender/quote the rates in
the State of Haryana, against tender enquiry No. _______________ due on
______________ and to supply the material in original manufactured by us.
(ii)
That we shall have full responsibility of satisfactory supplies against the supply
order/rate contract if dealer/distributor/agent against the above mentioned
tender inquiry.
(iii)
That I am fully authorized to give this affidavit on behalf of _____________ and
the power of attorney have been executed in my favour (Attested copy enclosed).
(iv)
That if at any stage a dispute arises between dealer/distributor/agent and our
manufacturing firm, we will be responsible to arrange supply on the terms and
conditions of supply order/rate contract.
(v)
That in case the dealer/distributor/agent fails to supply the goods as per supply
order of the contract we, the manufacturer takes the responsibility of the supply
and will abide by the terms and conditions of contract, signed by the
dealer/distributor/agent.
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
15
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
(vii)
That the support of delivered products against the supply order shall be available
for next 3 years after end of life / sale.
(viii)
Level - 2 support shall be provided by us directly at site incase our authorized
agent fails to rectify the problem within allotted time framer.
(ix)
We (OEM) shall be responsible to rectify the problem or replace the faulty system
or part thereof if it is not fully rectified by our authorized partner.
(x)
We (OEM) assure HARTRON that in the event of ______________________ (Bidder’s
Name) not being able to fulfill its obligation as our sales & service provider in
respect of this tender, we would continue to meet the obligations stated in the
above mentioned tender through alternate arrangements.
(xi)
We (OEM) also confirm that __________________ is our authorized service provider
/ agent and can hence provide maintenance and upgrade support for our products
during and after the warranty period, the latter being subject to yours awarding an
AMC to the Bidder, up to _________ (no. of years of post-warranty support) years
from the date of expiry of the warranty.
DEPONENT
Verification:
Verified that the contents of the above affidavit of mine are true and correct to
the best of my knowledge and nothing has been concealed therein.
DEPONENT
16
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
That the delivered products against the supply order shall be latest version.
CHAPTER 1
(vi)
AN ISO 9001 CERTIFIED ORGANISATION
HARDWARE GUIDE
HARDWARE GUIDE
ANNEXURE-VII
CHAPT
ERER2 2
CHAPT
UNDERTAKING OF RATES
From
------------------------------------------------------------------------------------------------------To
Managing Director,
HARTRON, SCO-111-113,
Sector 17-B,
Chandigarh
We do hereby confirm that:
1. The rates quoted during the Rate Contract/empanelment period will be lowest possible
against the NIT floated, and we shall not quote less rates to any other customer than the
rates quoted to HARTRON. In case, we quote less rates than HARTRON to any other
customer within 1 month of the NIT, then double of the difference in amount will be
refunded to HARTRON. We also confirm that in case our Company/principal officially
reduce the price before the delivery or within 15 days from the date of delivery, then the
benefit for the same will be passed to HARTRON.
For submission of bid, negotiations and for contract we authorize Mr. (Name & Designation
of the representative) of our firm.
(Signature)
Name
:
Designation
:
(Head or Senior
Executive of Firm)
Address
:
Phone No
:
Fax No
:
Pager No
:
Mobile No
:
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
17
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
ANNEXURE-VIII
--------------------------------------------------------------------------------------------To
Managing Director,
HARTRON, SCO-111-113,
Sector 17-B,
Chandigarh
Whereas, we M/s (Bidder Name) are established & reputable manufacturers/authorized
dealer for sales & services of (Make of items) of [items name] having service offices at
Delhi, Chandigarh and in the state of Haryana. Details are as under:
--------------------------------------------------------------------------------------------Sr.No.
Address of Service
Phone No.
Number of
Centre
Engineers
--------------------------------------------------------------------------------------------We do hereby confirm that:
Services including repair/replacement of defective parts will be done by us and fully
backed by (name of the principal). Replacement of defective Systems/parts will be done
by equivalent or better systems/parts of the same make. We will attend all the
complaints/service calls within 24 hours. Down time will not exceed beyond 48 hours. In
case, down time exceeds 48 hours then we will extend the warranty period of that item(s)
double of the down time.
(Signature)
Name
:
Designation
:
(Head or Senior Executive of Firm)
18
Phone: 2713218,
Address
:
Phone No
:
Fax No
:
Pager No
:
Mobile No
:
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
From:
CHAPTER 1
AFTER SALE SERVICE CERTIFICATE
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
CHAPT
ERER2 2
CHAPT
Annexure-IX
Terms & Conditions for Empanelment / Rate Contract
1.
Offer
Acceptance
2.
Format
3.
Contract
4.
Subcontracts
5.
Specification
Conformity
6.
Opening Date
7.
Jurisdiction
8.
Offer Discretion
9.
Writing
10. Certification
11. Documents
12.
13.
Sister concerns
Authentic
Signatory
14. Quantity
15. Inspection
Offers are to be submitted along with required mentioned details of
material. Offers received without these, tender form may be
ignored.
Any required details, which is not on the proper form and received
late, may not be considered.
The conditions of contract attached to the form be returned duly
signed along with the schedule and in case of non compliance the
tender may be ignored.
The Supplier shall notify the Purchaser in writing of all subcontracts
awarded under this Contract if any already specified in the bid. Such
notification, in the original bid or later, shall not relieve the Supplier
from any liability or obligation under the Contract. Sub-Contract
shall be only for bought-out items and sub-assemblies
Tenders which are not strictly according to the specifications laid
down in the schedule will not be considered. Unless a deviation from
the specification / delivery period given in schedule is pointed out by
the tenderers specifically, it will be presumed that offer conforms to
the specifications, delivery period as laid down in the schedule
In case the date of opening falls on Holiday, gazetted or
subsequently declared, the tender will be opened on the next
working day following the closed day.
All disputes will be settled within the jurisdiction of Chandigarh.
The quotations will be regarded as constituting an offer or offers
open to acceptance in whole or in part or parts till the date as
indicated in the schedule.
The offers should be typed or written in ink. Offers in pencil may be
ignored.
The Bidder must have ISO certification and any other certification
should furnish the certificates.
Photocopies of all the required documents should be attached with
the offer. The vendor should be in a position to produce the original
document(s) for verification, if required.
The tenderer will give complete addresses of its sister
concerns/authorized dealers along with name of partners with their
complete address (es) and extent of share.
It should also be ensured that tender/quotation has been signed by
an authorized person. His name, designation and address should be
given in capital letters. Please also indicate the name, designation of
the person who signs the schedule and who shall have further
correspondence in this case.
This office reserves the rights to increase or decrease the quantity at
any stage.
After arranging Rate Contract by HPPC, 1 Computer in each category
of R/C makes be evaluated by the joint Technical Committee of
HARTRON and NIC Haryana. The Computer available on Rate Contract
upto the single order of 25 nos. Computers Department wise may be
exempted for inspection. Beyond the single quantity of 25 nos.
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
19
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
18. Authorization
19.
Past
Performance
20. Price
21. Bid Validity
22. Corrections
23. Price Variation
Negotiation
24.
Rights
25. Bindings
26. Signature
27. Rates
20
Phone: 2713218,
CHAPTER 1
17. Agreement
CHAPTER 1
16. Partnership
Computers, the inspection of the stores will be carried out at
destination or otherwise specified.
The tenderers must attach with their offers the partnership deed or
constitution of the firm indicating the name of the proprietor.
The successful tenderers are required to send the agreement in
duplicate as the condition of the contract, tenders for accepted
applicable in this case to the firm of issue of
acceptance/adhoc/detailed orders by the Department, Haryana,
failing which no acceptance / supply order will be issued and a copy
of the same shall be returned to the tenderers duly executed on
behalf of Department, Haryana by this office and second copy will be
retained in this office for record.
Only manufacturers or their distributors/agents/stockiest/authorized
dealers are entitled to submit their tenders. The manufacturers
should supply documentary proof i.e. Registration with the Director
of Industries, National Small Scale Industries Corporation or with
penal of HARTRON this Directorate, Offers other then the
manufacturers should be supported with an authority letter from the
manufacturers, authorizing them to quote rates standing guarantee
for the satisfactory execution of supply orders failing which offers
are liable to be ignored.
Tenderers who are dealing first time with Hartron are required to
furnish particulars of supplies of similar stores made by them during
the past three years to various State Govt./ Directorate General,
Supplies & Disposals, New Delhi (NCR) / or any other organisation in
the Country, failing which the offers/tenderers are liable to be
ignored.
The total landed prices in the Cost Proposal should be inclusive of
current excise duty, freights, insurance, sales tax etc., failing which
the offer may be ignored. However octroi shall be extra if
applicable. Further if there is any change in the excise duty by Govt.
of India then the same shall be applicable on presentation of the
proof. The change in any other duties including sales tax, custom
duties effect due to devaluation of Rupee shall not be entertained.
The validity of the quotation / prices should be valid for 90 days
from the date of opening of bids unless otherwise specified. If any
firm withdraws their offer within the validity period or modifies
conditions without approval of Hartron, the EMD of the firm may be
forfeited and the firm may be debarred from doing any business with
HARTRON and others State Govt. Organizations.
The tenderer must sign each Correction.
Offer with price variation clause will not be accepted.
HARTRON reserves the right to call all or selected parties for
negotiations.
Hartron does not bind himself to accept the lowest tender and
reserve to himself the right to reject any or all tenders without
assigning any reasons.
An authorized person should sign the tender/quotation. His name,
designation and address should be given in capital letters.
The prices offered in the tender for the stores should be lower than
the price at which the tenderer supply the stores of identical
description to various State Government Institutions/Undertakings/
or any other organization during the validity period. If at any time
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
CHAPT
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CHAPT
during the validity period the successful tenderer reduces the sale
price of quoted stores to any other organization at a price lower than
the price chargeable under this supply order/contract, the tenderer
should be forthwith notify such reduction to this office, then the
prices payable under the supply order/contract for the stores
supplied after the date of prices reduction will be reduced to that
level. Otherwise double of the difference will have to be refunded to
Hartron.
28. Payment Terms
Delivery &
29. Installation
Period
30.
31.
Additional EMD of ₹2.50 lac in the form of DD as performance
security may be deposited by empanelled vendor for all orders less
than 100 nos. Computers.
The delivery of material is within 6 weeks from the date of issue of
purchase order and installation of supplied material is within 2 weeks
from the date of delivery / supply.
Installation/site not ready certificate within one month from the
date of delivery, failing which 0.25% penalty per week will be
applicable
Acceptance
Certificate
On successful completion of acceptability test, receipt of
deliverables etc., and after the purchaser is satisfied with the
working of the entire set up, the acceptance certificate signed by
the representative of the purchaser will be issued. The date on
which such certificate is signed shall be deemed to be the date of
Final acceptance of the SAN Storage & Server.
Performance
Security
A single EMD of Rs. 2.5 lacs in the form of DD as performance
security may be deposited by empanelled vendor for all orders less
than 100 nos. Computers. For all order having quantity more than
100 and more computers, the supplier submit 2% BG of total order
value of each order valid for 1 month more than warranty period
On Site
32. Warranty
33.
95% after submission against delivery and balance 5% after
Installation and submission of B.G of 2 % of total order value which
will be valid for 1 month more than the warranty period in case
single ordered quantity is 100 or more than 100 computers.
Prices
Systems Manuals
and Licensed
34.
Software
36 months from the date of installation or 37 months from the date
of delivery.
Price payable to the Supplier as stated in the Contract shall be firm
and not subject to adjustment during performance of the Contract
 The Supplier shall provide complete and legal documentation of
hardware, all subsystems, operating systems, system software
and the other software. The Supplier shall also provide licensed
software for all software products, whether developed by it or
acquired from others. The supplier shall also indemnify the
purchaser against any levies/penalties on account of any default
in this regard.
 The Technical Documentation involving detailed instruction for
operation and maintenance is to be delivered with every unit of
the equipment supplied.
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
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ION- The
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, HARYANA
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Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
35. Billing
37. Augmentation
Repair/
39.
Maintenance
Service
40. Information
Cards
Integration and
41. installation
commitment
43. Price Fall Clause
44. Compliance
Phone: 2713218,
The bidder should be able to undertake repair/maintenance of the
equipment for the period of minimum 8 years as & when required by
the user department.
Service Information Cards with details (Address of Service Center
with nearest place to installation, phone no., engineer name etc.)
be provided along with equipments for proper working.
Bidder will provide Integration and installation commitment of all
device with new system to be installed in Haryana State Data Center
& NIC Data Center.
The purchase/rate contract would be decided on the basis of the
best valid rates quoted. If it is considered that the best valid rates
quoted by L1 (best valid bid) are not reasonable, the negotiations
shall be held only with the L1 and a counter offer will be made to the
L1. In case the L1 bidder does not accept the counter offer, the
tender would be dropped and recourse would be taken to invite fresh
tenders. Further, in case the L1 does not have the
capability/capacity to execute the complete order, the supply order
in excess of the quantity quoted by L1 could be placed with L2
(second best valid bid) on the rates quoted by L1. Similarly, if the L2
is also found to be reluctant to supply the stores at such counter
offers or the combined capacity of L1 and L2 does not meet the supply
of complete order, the balance supply order could be placed on L3
(third best valid bid) at the rates offered by L1.
Purchase
Process
22
Supplier shall have to guarantee for a minimum period of 3 years
from the date of acceptance that the equipment shall be upgraded
to the latest version or some additional equipment at their
negotiated prices (if any).
HARTRON reserves the right to increase or decrease quantity of
goods, subject to the final requirement at the time of placement of
order or as per site requirement without any change in unit price or
others terms & conditions.
38. Changes
42.
CHAPTER 1
Arbitration
Clause
CHAPTER 1
36.
The bill shall be raised in the name of the user Department, which
will be mentioned in the order, and the payment shall be released by
HARTRON after the verification of the materials.
In the eventuality of any dispute, the sole Arbitrator shall be
Financial Commissioner & Principal Secretary to Govt. Haryana,
Information Technology Department, Haryana and his decision shall
be binding on all the parties.
MD, HARTRON can accept lower rates from the vendor at any stage
during the contract under price fall clause. Further, if the firm
reduces the price of the items of the offered models/replaced
models with same or better specifications during the
contract/supplies, then the rates will also be reduced accordingly.
The bidder must have to submit compliance of all the parameters
with technical bid. If there is no compliance that it should be
mentioned as “no compliance”
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
HARDWARE GUIDE
HARDWARE GUIDE
CHAPT
ERER2 2
CHAPT
OEM Service
45.
Support
46. Bid Price
Penalty of delay
47. in delivery and
configuration
48.
Tender
Document
49. Right to Reject
50.
Patent Rights
Supplier
51. Integrity
52.
Preventative
Maintenance
Procurement of
53. Hardware /
Software
AN ISO 9001 CERTIFIED ORGANISATION
The bidders have to submit OEM support certificate for the next 3
years with technical bid. List of OEM support centers in India along
with address should also be submitted.
The bidders would have to quote the prices in Indian Rupees only for
the total scope of work.
Prices quoted must be firm is final price and shall remain constant
throughout the period of the contract and shall not be subject to any
upward modifications, whatsoever
After expiry of ‘Delivery’ / ‘Installation & Configuration’ period a
penalty @ 0.5% per week for the delay of first two weeks and 1%
penalty for the delay of next 3 weeks upto a maximum cap of 4%
penalty for 5 weeks delay” may be considered. Thereafter, HARTRON
might cancel the order with the consultation of Indenting
Department/Organization and suitable action might be taken against
the
defaulter
firm.
However,
in
case
Purchasing
Departments/Organizations opts for accepting the items beyond 5
weeks delay, than 1% penalty per week or part thereof would be
continued for delay till the date of supply.
The bidder must submit the seal & signed copy of tender document
along with technical bid.
The Managing Director, HARTRON will have the right of rejecting all
or any of the offers without assigning reason.
The Supplier shall indemnify the Purchaser against all third-party
claims of infringement of patent, trademark or industrial design
rights arising from use of the Goods or any part thereof in the
Purchaser’s country. If the Supplier fails to comply and the Purchaser
is required to pay compensation to a third party resulting from such
infringement, the Supplier shall be responsible for the compensation
including all expenses, court costs and lawyer fees. The Purchaser
will give notice to the supplier of such claim, if it is made, without
delay.
The Supplier is responsible for and obliged to conduct all contracted
activities in accordance with the Contract using state-of-the-art
methods and economic principles and exercising all means available
to achieve the performance specified in the Contract
Visit of engineer is mandatory for preventative maintenance at least
twice in a year during the warranty & AMC period even if no
complaint is lodged by the purchaser. The payment against
performance BG submitted by the supplier will be released after
verifying all preventative call reports for satisfactory working of the
supplied servers & storage during the warranty period.
In case rates of any item are observed to be on higher side then the
same item(s) can be procured separately by the HARTRON and its
installation & configuration should be done by successful bidder.
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana
Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
TECHNOLOGY
, HARYANA
23
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage

55.
56.
CHAPTER 1

If the Purchaser considers necessary, it may ask for revised
commercial bids from the technically qualified bidders. The
revised bids in sealed envelopes shall be submitted within a
specified time of intimation to this effect. The revised bids shall
not be for amounts more than the one quoted earlier for an item
by the respective bidder, unless the specifications are for higher
configuration. Any bidder quoting higher rates in their revised
commercial bid for the same item quoted earlier shall be
disqualified for further consideration and the bid security may be
forfeited.
Technical and Purchase Committee have right to change the
specifications before opening of the commercial offers for the
betterment for purchase of Computers. In case the specifications
are changed then the bidders will have the right to submit the
revised offer.
CHAPTER 1
Revised
54. Commercial Bids
HARDWARE GUIDE
HARDWARE GUIDE
Price Preference
Procedure
Arranging
Contract
Category
57.
The vendors who will raise the bills/invoices from Haryana will be given
price preference of 50% applicable VAT while deciding L1 bidder.
The
Rate Contract will be finalized by High Powered Purchase
of
Rate Committee (HPPC) as per the policy dated 18.06.2013 and 16.06.2014
circulated by Department of Industries & Commerce, Haryana and
available on the Website of Directorate of Supplies & Disposal, Haryana
i.e. dsndharyana.gov.in or by following past practice for arranging R/C
of different makes of Computers at different rates on the basis of
prevailing market rate as per the discretion of HPPC
This case is for Rate Contract of Computers for a period of 1 year.
The technically qualified vendors will also be empanelled for
purchase of Computers for a period of 1 year or till the new
empanelment of vendors is finalized. Accordingly, there will be no
separate press tender in case HARTRON invites offer for Rate
Contract of Computer with same specifications or different
specifications not covered under the prevailing Rate Contract, the
same will be arranged by inviting offers from the empanelled vendors
(from this case). The one time purchases of Computers irrespective
of any quantity/amount will also be finalized by inviting offers from
the empanelled vendors.
The technical qualified vendors will also empanelled for purchase of
Server & Storage for a period of 1 year or till the new empanelment
of vendors is finalized
24
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
Annexure-X
CHAPT
ERER2 2
CHAPT
Price Bid Format / Statement of Unit prices
S#
1.
Item Description
Unit Price
(INR)
inclusive of
all taxes
Desktop Computer Intel Core i3 based processor and with
Windows 8.1 SL operating system
(The detailed specifications is placed at Annexure-XI)
2.
Desktop Computer Intel Core i3 based processor and with
Windows 8.1 professional operating system
(The detailed specifications is placed at Annexure-XII)
3.
Desktop Computer Intel Core i5 based processor and with
Windows 8.1 professional operating system
(The detailed specifications is placed at Annexure-XIII)
4.
Desktop Computer Intel Core i5 based processor with v-Pro
Technology, SFF Cabinet and with Windows 8.1 professional
operating system
(The detailed specifications is placed at Annexure-XIV)
5.
6.
All-in-One Desktop Computers based on Intel Core i5
processor
(The detailed specifications is placed at Annexure-XV)
Optional Items
i.
External 16x DVD R/W or higher with USB Interface
ii.
4 GB DDR-III (1600 MHz) OEM certified RAM
iii.
Wireless keyboard & Mouse in lieu of wired keyboard & mouse
for item at sr. no. 5
iv.
23” LED touch screen display inlieu of 23”LED display for
item at sr. no. 5
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Haryana
Home of Electronics
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ION- The
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, HARYANA
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Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
Annexure-XI
Computer based on Intel Core i3 processor and with Windows SL
Description
1.
Processor
4th Gen Intel Core i3-4150 or higher
2.
Speed
3.5 GHz or Higher
3.
Cache
3 MB Intel smart Cache or higher
4.
System Bus/QPI
5 GT/sec
5.
Chipset
Intel 8 series Chipset or better
6.
Mother Board
Original Intel or OEM manfct.
7.
Memory
4 GB DDR-III (1600MHz) or higher RAM
8.
Hard disk drive
500 GB SATA (7200 RPM) or higher capacity
9.
Keyboard
104 keys standard keyboard with USB
interface
10. Expansion Slots
1 PCIe x 1 and 1 PCI Express x 16 (total
minimum 3 PCI slots)
11. Housing
Micro ATX / Small Form Factor (SFF )
cabinet
12. Video Graphics
Integrated Graphics with a provision of
Graphics card on above mentioned PCIe slot
13. I/O Interface
Dual Channel serial ATA–600 controller
14. Ports
Minimum 6 USB port (atleast 2 nos. 3.0 USB
port ) out of which minimum 2 USB port
should at front side
15. Power Supply
Suitable power supply to meet the
requirement of additional devices (Power
Efficiency >=85%)
16. Sound Card
Integrated
17. OS Supported
Windows 8/ Linux
18. Storage Bays
One external 5.25” and two internal 3.5”
storage bays
19. Mouse
Optical mouse with USB interface
20. Monitor
18.5" TFT or higher(Widescreen) LED
backlit TCO 06 certified or higher
21. Ethernet Card
10/100/1000 MBPS.
22. Preloaded Software
Windows 8.1 SL with Media
23. Certification
ISO 9001, Energy Star 6.0 or higher
complaint, FCC, UL, CE, RoHS, Microsoft &
Linux
26
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
Items
CHAPTER 1
S#
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
Annexure-XII
Computer based on Intel Core i3 processor and with Windows 8 Professional
CHAPT
ERER2 2
CHAPT
S#
Item
Description
1.
Processor
4th Gen Intel Core i3-4150 or higher
2.
Speed
3.5 GHz or Higher
3.
Cache
3 MB Intel smart Cache or higher
4.
System Bus/QPI
5 GT/sec
5.
Chipset
Intel 8 series Chipset or better
6.
Mother Board
Original Intel or OEM manufct.
7.
Memory
4GB DDR-III (1600MHz) or higher RAM
8.
Hard disk drive
500 GB SATA (7200 RPM) or higher
9.
Keyboard
104 keys standard keyboard with USB
interface
10.
Expansion Slots
1 PCIe x 1 and 1 PCI Express x 16 (total
minimum 3 PCI slots)
11.
Housing
Micro ATX / Small Form Factor (SFF ) cabinet
12.
Video Graphics
Integrated Graphics with a provision of
Graphics card on above mentioned PCIe slot
13.
I/O Interface
Dual Channel serial ATA–600 controller
14.
Ports
Minimum 6 USB port (atleast 2 nos. 3.0 USB
port ) out of which minimum 2 USB port
should at front side
15.
Power Supply
Suitable power supply to meet the
requirement of additional devices (Power
Efficiency >=85%)
16.
Sound Card
Integrated
17.
OS Supported
Windows 8/ Linux
18.
Storage Bays
One external 5.25” and two internal 3.5”
storage bays
19.
Mouse
Optical mouse with USB interface
20.
Monitor
18.5" TFT or higher(Widescreen) LED backlit
TCO 06 certified or higher
21.
Ethernet Card
10/100/1000 MBPS.
22.
Preloaded Software
Windows 8.1 Prof. with Media
23.
Certification
ISO 9001, Energy Star 6.0 or higher
complaint, FCC, UL, CE, RoHS, Microsoft &
Linux
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Home of Electronics
SECRETARIAT FOR INFORMAT
ION- The
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, HARYANA
27
Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
CHAPTER 1
S#
Item
Description
1.
Processor
4th Gen Intel Core i5-45xx or higher
2.
Speed
3.2 GHz or Higher
3.
Cache
6 MB Intel smart Cache
4.
System Bus/QPI
5 GT/sec
5.
Chipset
Intel 8 series Chipset or better
6.
Mother Board
Original Intel or OEM manufactured
7.
Memory
4GB DDR-III (1600MHz) or higher RAM
8.
Hard disk drive
500 GB SATA (7200 RPM) or higher capacity
9.
Keyboard
104 keys standard keyboard with USB
interface
10.
Expansion Slots
1 PCIe x 1 and 1 PCI Express x 16 (total
minimum 3 PCI slots)
11.
Housing
Micro ATX / Small Form Factor (SFF )
cabinet
12.
Video Graphics
Integrated Graphics with a provision of
Graphics card on above mentioned PCIe slot
13.
I/O Interface
Dual Channel serial ATA–600 controller
14.
Ports
Minimum 6 USB port (atleast 2 nos. 3.0 USB
port ) out of which minimum 2 USB port
should at front side
15.
Power Supply
Suitable power supply to meet the
requirement of additional devices (Power
Efficiency >=85%)
16.
Sound Card
Integrated
17.
OS Supported
Windows 8/ Linux
18.
Storage Bays
One external 5.25” and two internal 3.5”
storage bays
19.
Mouse
Optical mouse with USB interface
20.
Monitor
18.5" TFT or higher(Widescreen) LED backlit
TCO 06 certified or higher
21.
Ethernet Card
10/100/1000 MBPS.
22.
Preloaded Software
Windows 8.1 Prof. with Media
23.
Certification
ISO 9001, Energy Star 6.0 or higher
complaint, FCC, UL, CE, RoHS, Microsoft &
Linux
28
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
Annexure-XIII
Computer based on Intel Core i5 processor without v-Pro technology
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
Annexure-XIV
CHAPT
ERER2 2
CHAPT
Computer based on Intel Core i5 processor with v-Pro technology & SFF cabinet
S#
Item
Description
1.
Processor
4th Gen Intel Core i5-4570 or higher with v-Pro
Technology
2.
Speed
3.2 GHz or Higher
3.
Cache
6 MB Intel smart Cache
4.
System Bus/QPI
5 GT/sec
5.
Chipset
Intel Q87 series or better
6.
Mother Board
Original Intel or OEM manufactured
7.
Memory
4GB DDR-III (1600MHz) or higher RAM
8.
Hard disk drive
500 GB SATA (7200 RPM) or higher
9.
Keyboard
104 keys standard keyboard with USB interface
10.
Expansion Slots
Minimum 1 PCIe x 1 and 1 PCI Express x 16 slot
11.
Housing
Small Form Factor (SFF ) cabinet with volume
<=16 liters
12.
Video Graphics
Integrated Graphics with a provision of Graphics
card on above mentioned PCIe slot
13.
I/O Interface
Dual Channel serial ATA–600 controller
14.
Ports
Minimum 6 USB port (atleast 2 nos. 3.0 USB port )
out of which minimum 2 USB port should at front
side
15.
Power Supply
Suitable power supply to meet the requirement of
additional devices (Power Efficiency >=85%)
16.
Sound Card
Integrated with internal speaker on
Motherboard/TFT/Head Phone (Creative/Logitech)
17.
OS Supported
Windows 8/ Linux
18.
Storage Bays
Internal: One 3.5", External: One 5.25”
19.
Mouse
Optical mouse with USB interface
20.
Monitor
18.5" TFT or higher(Widescreen) LED backlit TCO
06 certified or higher
21.
Ethernet Card
10/100/1000 MBPS.
22.
Preloaded Software
Windows 8.1 Prof. with Media
23.
Certification
ISO 9001, Energy Star 6.0 or higher complaint,
FCC, UL, CE, RoHS, Microsoft & Linux
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Home of Electronics
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ION- The
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Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
Annexure-XV
All-in One Desktop Computer based on Intel Core i5
1.
Processor
Intel Core i5-4590S or higher
2.
Speed
3.0 GHz or higher
3.
Cache
6 MB Cache or higher
4.
Chipset
Intel Q87 or better
5.
Memory
4 GB 1600 MHz upgradable upto 16 GB
6.
Hard disk drive
500 GB 7200 rpm SATA or higher
7.
Keyboard & Mouse
104 keys Wired USB keyboard and optical mouse with
USB interface
8.
Video Graphics
Intel HD Graphics
9.
Audio
Integrated Stereo Sound with two internal
speakers and Digital Array Mike
10. Ports
3 USB Ports, 1 Mic., 1 headphone in
side, 1 RJ-45, 1 Display Port/ HDMI/VGA port
11. Power Supply
Internal 200W, (Power Efficiency >=85%) or better
12. Wireless
connectivity
Bluetooth 3.0, IEE 802.11 b/g/n
13. Monitor
23” LED backlit Antiglare LCD display (1920x1080) or
better
14. Optical Drive
8X or better DVD Writer
15. Ethernet Card
Integrated Gigabit Ethernet LAN 10/100/1000.
16. Webcam
Integrated HD Webcam
17. Preloaded Software
Windows 8.1 Professional (64 bit) with media
18. Display Stand
Tilt and adjustable
19. Certification
ISO 9001, Energy Star 6.0 or higher complaint,
FCC, UL, CE, RoHS, Microsoft & Linux
30
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
CHAPTER 1
Description
CHAPTER 1
S# Item
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
ANNEXURE – XVI
CHAPT
ERER2 2
CHAPT
Declaration Regarding Clean Track Record
To,
Managing Director,
Haryana State Electronics Development Corporation Limited,
SCO 111-113, Sector 17-B,
Chandigarh.
Ref: Bid document No. Hartron/MSG/2014/……………
dated …………..
Sir,
I have carefully gone through the terms & conditions contained in the RFP Document
[No._________________]. I hereby declare that my company has not been debarred /
black listed by any Government / Semi Government organizations in India. I further certify
that I am competent officer in my company to make this declaration.
Yours faithfully,
(Signature of the Bidder)
Printed Name
Designation
Seal
Date:
Business Address:
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Home of Electronics
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Tender Document for Empanelment of vendors for supply of Computers, Servers & Storage
HARDWARE GUIDE
HARDWARE GUIDE
Annexure-XVII
(Registration Number and Registration authority)
Public Ltd. Co. / Private Co. / Partnership firm etc.
Location
Street
Pin Code
Telephone / Facsimile
Email
Other (URL etc.)
Name of the Contact
Contact’s designation
Contact addresses if different from above
Business Structure
Quality Certifications
CHAPTER 1
Address of Registered office
Year of Incorporation
Legal Status
Technological Collaborations
Business address for correspondence in
India
CHAPTER 1
General Information of the Bidder:
Form – I
The Bidder shall furnish details on the following lines:
The Registered name of the company
City
(Enclose Certificates copy)
Details of EMD furnished
Amount
Date
Issuing Bank & Branch
Account No. -
Details of Tender document fee
Amount
Date
Issuing Bank & Branch
Account No. -
Local address
PAN No.
Income Tax Assessment Jurisdiction
TIN
Central Excise Registration
Name of the Bidder:
Particulars of Turnover – Form II
Name of OEM:
Particulars of Turnover in the preceding three years as per audited accounts (in `Crores) in India.
Financial
Year
Turnover of Bidder
Turnover of OEM
2011-12
2012-13
2013-14
Note: - Please attach audited Balance Sheets of last 3 years and highlight the opening &
closing balance (Provide sufficient evidence to support information provided in the above
table).
32
Phone: 2713218,
SECRETARIAT FOR INFORMATION TECHNOLOGY, HARYANA
Haryana - The Home of Electronics
S
ECRETARIAT FOR INFORMAT
ION TECHNOLOGY
, HARYANA
2701864, 2705570
Fax : 0172-2705529
e-mail : md@hartron.org, Website : www.hartron.org
HARDWARE GUIDE
HARDWARE GUIDE
AN ISO 9001 CERTIFIED ORGANISATION
Annexure-XVIII
CHAPT
ERER2 2
CHAPT
CHECKLIST FOR BID SUBMISSION
The following check-list must be filled in and submitted with the bid document and also
arrange your bid document for each part as given below:
Have you attached the following document
Technical Bid :
1
General Information of bidder : Form – 1
2
Particulars of Turnover : Form II
Attached proof of the sales turnover of your company for the years
2011-12, 2012-13, 2013-14.
3
Tender document fee for the required amount
4
Bid Security for the required amount (EMD)
5
Non-refundable amount with required service tax
6
Details & Copies of Firm Registration
7
Details & Copies of Last ITR
8
Details & Copies of PAN/TIN, VAT and Annual Information Return (AIR)
wherever applicable.
9
Proof of the Manufacturer’s Authorization
10
Certificate of Undertaking of rates
11
Certificate of After sales service support
12
Details of your maintenance infrastructure facilities including addresses
of the service centers
13
OEM support Certificate, List and address of OEM support centers in
India
14
Declaration Regarding Clean Track Record
15
Certificate of Acceptance
16
Technical details of the goods and services offered as a part of this bid
document (Datasheet & other relevant details of each offered
components & Services to be offered)
17
Delivery Schedule
Commercial Bid:
1
Statement of unit prices and price schedule
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Yes/No
Note –
 Please arrange your bid document for each part along with proper indexing,
tagging & page numbering.

Bid without Tender Fee, EMD, Non-Refundable Amount, Proper Indexing, Tagging &
Page Numbering should not be considered.

Highlight all the specification mentioned in tender document in your offered
datasheet against compliance.

Amendment of Bid Document - At any time upto the last date for receipt of bids,
HARTRON, may for any reason, whether at his own initiative or in response to a
clarification requested by a prospective Bidder, modify the Bid Document by an
amendment. The amendment will be notified only on the website of HARTRON i.e.
www.hartron.org.in and will be binding to all. In order to afford prospective
bidders reasonable time or otherwise for any other reason, in which to take the
amendment into account in preparing their bids, the Client may, at his discretion,
extend the last date for the receipt of Bids.
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Haryana
Home of Electronics
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ION- The
TECHNOLOGY
, HARYANA
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