PEOPLESOFT
CHART OF ACCOUNTS
REFERENCE CARD
SUMMARY
As part of the conversion to PeopleSoft, BHSF is moving to a new standardized chart of accounts for
coding transactions across the organization. The new chart of accounts will allow BHSF to more easily
track and compare financial information and to allow for future growth. Below are some diagrams that
compare the old coding structure to the new chart of accounts mapping structure in PeopleSoft.
AUTOMATED DEPARTMENT ACCOUNT CROSSWALK
Click here to create your department account crosswalk.
CHART OF ACCOUNTS MAPPING STRUCTURE
The diagram below shows the enti re PeopleSoft cha rt of accounts structure. You may not use all chartfields for every
transaction; however, every Finance and Supply Chain transaction requires a Business Unit, Department and Account.
CURRENT - Lawson
ENTITY
COST CENTER
ACCOUNT
(3 digits)
(4 digits)
(5 digits)
SUBACCOUNT
(4 digits)
FUTURE PeopleSoft
If applicable
NEW
Business
Unit
(5 digits)
Operating
Unit*
(5 digits)
Department
(5 digits)
CHARTFIELD
Account
(6 digits)
NEW
NEW
NEW
NEW
Project BU
(5 digits)
Project ID
(12 digits)
Project
Activity
(10 digits)
Fund Code
(5 digits)
DESCRIPTION
EXAMPLES (by name)
Business Unit
Legal entity
Baptist Hospital
Operating Unit
Division or segment. Will be used to report BHMG practices.
BHMG Pediatric Orthopedics
Department
Cost center
Radiology, Lab, Administration
Account
Natural class of assets, liabilities, net assets, revenue or expense
Purchased Services, Salaries
Project Business
Unit (PCBU)
Type of Project (Project Costing Module)
Construction Management
Project ID
Capital project, grant, IT system, CME, Foundation event
BHE T & C Hurricane Hardening
Project Activity
Granular level detail about the Project
BB - Design Consultants
Fund Code
Used for Foundation only
BHM Pediatric ER Fund
PEOPLESOFT
CHART OF ACCOUNTS
REFERENCE CARD
CHART OF ACCOUNTS MAPPING STRUCTURE – EXAMPLE
CURRENT – Lawson
Entity
Cost Center
Account
200
BHM
3600
Surgery
60735
Gen Medical Supplies
ENTITY
COST CENTER
ACCOUNT
FUTURE - PeopleSoft
Business
Unit
(5 digits)
Operating
Unit *
(5 digits)
Department
(5 digits)
20200
Account
(6 digits)
41200
615615
Surgery
Gen Medical
Supplies
Example: Coding $10,000 requisition for other purchased services
ENTITY
COST CENTER
ACCOUNT
$
200
3600
62999
10,000
DEPARTMENT
ACCOUNT
$
41200
639620
10,000
Lawson
BUSINESS UNIT
OPERATING
UNIT*
PeopleSoft
20200
* Operating Unit is only used for BHMG Business Units
Example: Coding $10,000 requisition for a construction management project
ENTITY
COST
CENTER
ACCOUNT
SUB
ACCT
$
100
1000
16610
1119
10,000
BUSINESS
UNIT
DEPT
ACCOUNT
PCBU
PROJECT
ID
PROJ
ACTIVITY
$
10000
73470
162000
P1000
PRJ166101235
– BHSF Central
Distribution
Center
BB – Design
Consultants
10,000
Lawson
PeopleSoft