PowerTeacher Gradebook
Configuring Gradebook Calculations
When EGP posted to the Source you had two display options, continuing one grade across an entire
semester or having two separate terms. Teachers have various reasons for choosing one over the other.
This QRD provides instructions for setting up the new gradebook based on the approach you used in EGP.
Option
Description
View in Source
Option 1:
Continuing One
Term for 18
weeks
Continuing Term 1 into Term 2 to set up EGP and the
Source at mid-term.
Option 2:
Two Distinct
Terms
Keep two distinct terms. Teachers have different
approaches to calculating the semester grades; some
average the two quarters, and some treat the first quarter
as a “snapshot” grade, not a grade to be calculated for the
semester. The display doesn’t inform users which approach
is used.
Source web view vs. PowerSchool web view

The Source only displayed EGP Term Grades – Semester grades have
never been explicitly displayed. If a teacher used separate terms, parents
and students only saw the semester grade on the physical report card.

For semester 2, PowerSchool will display term AND semester grades on
the web. During Q3, the two grades should be the same. When we get to
Q4, the S2 grade will be calculated based on your gradebook setup
(e.g., term weights, total points, or category weights)

Note: Do you use one category as 100% (e.g., Summative) and others as
0%? (e.g, Formative). If so, no letter grade will appear on the web until
you have grades in the category/categories that are included in the final
grade calculations. However, parents and students can click in the areas
where a grade is supposed to appear and drill down to the scoresheet view.
Before you move on, make sure you know if you want to use the continuous approach or
the 2-term approach.
PowerTeacher Ver: 2.6.0.1– 2/12/13
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You need to set your new gradebook up to calculate semester grades as well as term grades. There are 2 basic steps to the
process if all courses use the same settings. If you have different settings for different courses, you need to do the process for
each set of courses.
1.
STEP ONE Adjust Course Settings in ONE class (based on appropriate option below), including copying categories
to Q3 & Q4 if necessary.
2.
STEP TWO: Copy course settings from one class to other classes with the same setup
The table below describes the different ways teachers have set up EGP. There are instructions for each option below.
Option 1: Continuous semester grade, Total Points
Option 2: Continuous semester grade, Weighted Categories
Option 3: Separate Terms, Total Points
Option 4: Separate Terms, Weighted Categories
Gradebook setup is done; no further setup is needed 
See instructions below for Option 2
See instructions below for Option 3
See instructions below for Option 4
Option 2: Continuous semester grade, Weighted Categories
The key to this setup is to make sure your semester and quarter grade settings are identical. Your
categories need to be set up before you proceed.
1. Select the course from the Classes pane you
want to configure.
2. From the Grade Setup tab (Blue A+ icon),
double click on reporting term S2 to view detail
screen
3. Choose Category Weights
4. Click Add Category (bottom of table) and select
the categories you use in the selected course
(check the classes pane in the top left corner to
see what class you are configuring)
5. Enter the weights you want to use for each
category (most teachers use percentages, but
you need to enter the values in the Weight
column). The % values are calculated when you
click out of a cell.
6. Click Save
7. Click Copy (in gray, above the center of the
category table)
PowerTeacher Ver: 2.6.0.1– 2/12/13
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8. Leave default S2 Only selected, and click OK
9. Check the boxes in front of Q3 & Q4
10. Click Next and Finish
Option 3: Separate Terms, Total Points
This option requires you to determine how you calculate the two terms to determine the semester grade:
1. Select the course from the Classes pane
you want to configure.
2. From the Grade Setup tab (Blue A+ icon),
double click on reporting term S2 to view
detail screen & choose Term Weights.
3. If both terms are weighted equally (e.g.,
50/50), the default 100/100 weights
work for you. Choose other weights if
necessary (e.g., 40/60). Matching
numbers mean the quarters are
weighted equally.
4. Click Save
PowerTeacher Ver: 2.6.0.1– 2/12/13
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Option 4: Separate Terms, Weighted Categories
This option requires changes at both the semester and quarter level. Your categories need to be set up
before you proceed.
1. Select the course from the
Classes pane you want to
configure.
2. From the Grade Setup tab
(Blue A+ icon), double click on
reporting term S2 to view
detail screen & choose Term
Weights.
3. If both terms are weighted
equally (e.g., 50/50), the
default 100/100 weights work
for you. Choose other weights
if necessary (e.g., 40/60).
Matching numbers mean the
quarters are weighted equally.
4. Click Save
5. In the top section, now select
Q3 (double click if you need to
view detail screen)
6. Choose Category Weights
7. Click Add Category (bottom of
table) and select the
categories you use in the
selected course (check the
classes pane in the top left
corner to see what class you
are configuring)
8. Enter the weights you want to
use for each category (most
teachers use percentages, but
you need to enter the values
in the Weight column). The %
values are calculated when
you click out of a cell.
PowerTeacher Ver: 2.6.0.1– 2/12/13
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9. Click Save
10. Click Copy (in gray, above the
center of the category table)
11. Leave default Q3 Only
selected, and click OK
12. Check the box in front of Q4.
13. Click Next and Finish
STEP TWO: Copy course settings to other sections with the same setup
1. Select the course from the Classes pane you want to
configure.
2. From the Grade Setup tab (Blue A+ icon), double click
on reporting term S2 to view detail screen
3. Click Copy (in gray, after “Calculate S2 final grade
using:”)
4. Select section option, Entire Class and click OK
5. Check the boxes in front of the courses that use the
same grade setup
6. Click Next, then Finish
7. Click on other sections to confirm that your settings
copied properly to S2, Q3 & Q4. Remember to double
PowerTeacher Ver: 2.6.0.1– 2/12/13
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click if you don’t see the detail screen.
PowerTeacher Ver: 2.6.0.1– 2/12/13
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