Go All Out . . . Be A Scout!!! School Night for Scouting School Night for Scouting Book 2011 Aloha Council, BSA Developing Leaders For Life Every School Has A School Night . . . Every Family Is Personally Invited PLANNING A SUCCESSFUL ROUND UP KEYS TO SUCCESS RECRUIT TOP COMMUNITY LEADERSHIP SCHOOL LEADERSHIP SUPPORT ORGANIZE A SCHOOL SUPERINTENDENTS LUNCHEON USE A PROVEN PLAN CREATE EXCELLENT PUBLICITY HAVE EFFECTIVE, TRAINED LEADERSHIP PROVIDE VOLUNTEER COVERAGE AT EACH SCHOOL ESTABLISH, THEN MEET ALL DEADLINES RECOGNIZE VOLUNTEERS EFFORTS ALOHA COUNCIL BOY SCOUTS OF AMERICA SCHOOL NIGHT FOR SCOUTING GO ALL OUT . . .BE A SCOUT!! PURPOSE: To enroll prospective Tiger Cubs, Cub Scouts, and Boy Scouts into existing packs and troops; to enlist parent participation in the program; and to organize new units to take care of boys who want to join. PLAN: 1. Designate one night (School Night) in each elementary school in the Aloha Council and invite prospective boy members and their parents to attend a special meeting at the school in their neighborhood or community. 2. A School Coordinator will be appointed for each school to be in charge of the School Night program. 3 Leaders of Cub Scout packs in each school district will be asked to be present to participate in the program. PROMOTION: Attractive posters will be provided for school bulletin boards. Printed invitations will be provided and distributed to all prospects in each school. Council-wide publicity for newspapers, radio, and TV will be properly coordinated. Classroom visits will be held in every school to personally invite new boys to join. PROGRAM: FOLLOW-UP: The School Coordinator for each school will be in charge of the following program: 1. Attendance cards will be filled out by parents as they arrive. 2. Scouting information, including what is parental responsibility in Scouting and how to enroll, will be presented to those attending. 3. Parents and boys will adjourn from the central meeting and assemble in neighborhood groups by Tiger Cub, Cub Scout, and Boy Scout age, where School Night personnel and unit leaders will enroll boys and give additional information about their units. 4. Membership committee personnel will be on hand to take care of those prospects who cannot be enrolled in existing units by organizing new packs. 5. Training courses will be offered in each district, every Saturday for new volunteers. School Coordinators will collect all applications, fees, new Den Membership Rosters and a copy of the newly recruited adult leader application that night. All of these items will be turned in that night at the report meeting. The Cubmaster should receive all of the pack copies at the report meeting. The Organizer and/or the membership committee will organize new units as necessary. Attendance cards will be turned in by School Coordinator as part of his/her report. ALOHA COUNCIL BOY SCOUTS OF AMERICA SCHOOL NIGHT FOR SCOUTING WORK SCHEDULE - 2011 DATE (On or By): April 15 - District Executives prepare complete list of all schools (public, private, and parochial) May 1 - Recruit Council School Night Chairman Recruit District School Night Chairmen May 4 and 5 - School Night training for professionals May 15 - - District Executives prepare a pencil draft of School Night structure and dates Contact all school superintendents. Solicit their cooperation and permission to use the schools. Ask them to notify all elementary principals of their approval. Begin all recruiting of School Coordinators and Organizers June 1 - Develop external publicity plan Develop all materials June 15 - Trainer Development Trainees/Invitees Identified July 1 - Commissioners and District Executive to contact all packs to determine status of leaders, especially Cubmasters Recruit and organize Cub Leader Training All printed materials developed and to printer - July 5 - Begin contacting school principals. Solicit their cooperation, confirm the date, schedule room-to room visits for the day before School Night. July 10-23 - District Orientation (for School Coordinators and Organizers) All School Night Dates set July 16 - Train the Trainer program held July 19 - Council-wide briefing meeting and kick off. District School Night Chairmen, District Tiger Cub Coordinators, District Chairmen, District Commissioners, District Membership Chairmen, District Program Chairmen, District Cub Leader Training Chairmen, District Executives, and selected council officers should be in attendance. Goals are set. - Mid July - - Meeting of key district School Night personnel immediately after council meeting. School Night materials ready for District Executives. All recruiting of School Coordinators and Organizers completed. Contact all unit leaders and secure their cooperation. Confirm school assignments. Principal contacts completed Posters placed in all schools Flyers delivered to all schools for inclusion in first day take-home material July 22 - All School Night Dates set July 25-28 - District Kick Off (for School Coordinators, Organizers, and unit representatives) August 1-31 - A back to the Pack programs is held in all packs - Final checks with workers and leaders Room-to-Room visits (Boy Talks) SCHOOL NIGHTS (GO ALL OUT. . . BE A SCOUT!!) Begin follow-up Begin Cub Leader Trainings Every Saturday Fees turned in every Friday August 2, 3, 4 - Make up training for School Night workers. Site in each District September 29 - School Night Victory Celebration October 8 - Cub Family Overnighters Held October 14 - All follow-ups completed All registrations and fees turned in Thank You‟s sent Workers Principal (Give # of youth recruited) Superintendent (# youth Total) All follow-up registrations and fees turned in August 2September 29 PROFESSIONAL’S RESPONSIBILITIES 1. Maintain the proper attitude and set the proper tone for the entire School Night for Scouting effort. Through proper and timely preparation the professional staff member helps create the environment for success 2. Work with the District Chairman and the Advisory Committee to recruit the District School Night Chairman. Team effort. 3. Determine the best, most effective groupings/scheduling of all schools to ensure the highest quality and most efficient School Night Effort. 4. Work with the District School Night Chairman to insure recruitment of quality personnel to conduct the School Night program in each school according to schedule. 5. Contact the superintendent of each system in the district. A. Secure permission to hold School Night and to contact the principals. B. Secure approval of the School Night dates. C. Ask the superintendent to inform the principals (preferably by letter) of his support for School Night, your impending visit, and his request for their cooperation. D. Secure permission to do classroom visitations or rallies. 6. Attend the Council-wide School Night Briefing/Kick Off with the District School Night Advisory Committee. 7. Contact each school principal. A. Confirm the School Night date. You suggest the date! Avoid conflicts, schedule early. Do not schedule your date on the same night as open houses, PTA/PTO meetings night, etc. B. If a school has a marquee or a bill board, inquire as to the possibility of putting announcement on it. Also inquire about school announcements. Arrange to have reminder announcements made several days in a row before the school night date. C. Make sure the school will be open. Confirm the time and the person responsible (secure phone #). Check the facilities of the actual meeting location. D. Confirm arrangements for custodian if necessary. If principal expresses concern about overtime suggest comp-time or suggest that the custodian might come in and hour or two later that day. Be creative E. Display posters and Yard Signs in prominent locations. Personally put up the posters. Use high traffic areas like the main entrance to the school, in the cafeteria, etc. Yard signs should be put in an area that parents will see during drop-off and pick-up. F. Deliver first day flyers far enough in advance so they will be sent home with boys on first day of school. G. Arrange classroom visits or a rally to distribute flyers to H. students the day before School Night. 8. Attend and assist with the promotion and the program at the District Orientation and the District Kick Off. Provide necessary follow-up. 9. Provide up-to-date information of the unit leadership and needs to School Coordinators. 10. Conduct classroom visit/rally in each school to distribute flyers and to generate enthusiasm in the prospective new members. Always try to take a good volunteer with you. 11. Prepare and properly stock school night boxes for each school night. Make certain that the boxes are delivered to the school coordinator. Collect the boxes back at the report meeting so that they can be restocked. 12. Determine correct fees to collect at each school. (Fee should be universal in each District) Fill out School Night envelopes down to the dotted line. 13. See that a central location is secured for the report meeting on each School Night. (Conduct a briefing prior to the School Night program at a central location, like a restaurant) Report Meetings are not optional. Call Staff Leader with the results every night, without fail. 14. Review each School Night envelope to insure that the proper information is recorded, application information is complete, and the money balances before turn-in at the office. Keep council copy of registration for your use, i.e. FOS prospecting. Contents should be 100% correct before they are turned in. It is not the job of the registrar to do your job. 15. Insure immediate follow-up by the unit volunteers with un-registered boys. 16. Update your unit leaders roster before turning in School Night envelopes. Will need new leader information for Cub Leader training, Pow-Wow, etc. 17. Schedule adequate adult leader training. The District Executive should attend every training so that they can cultivate new relationships with their units. 18. Give direction to the District Cub Scout Overnighter. The professional is expected to be at their Cub Overnighter the entire time. Bring your tent! 19. Send appropriate thank you notes to key volunteers, unit leaders, and new leaders. 20. Let your school principals know how you did at school night via letter or personal visit in October and November. SCHOOL NIGHT FOR SCOUTING RESPONSIBILITIES OF THE DISTRICT CHAIRMAN 1. 2. 3. 4. 5. 6. 7. Serve as chairman of the District Advisory Committee. Give suggestions on personnel for School Night. Assist with recruiting the District School Night Chairman. Attend Council School Night for Scouting Briefing/Kick Off. Assist with the District School Night Orientation and Kick-off meetings. Attend report meeting(s). Assist with the follow-up. RESPONSIBILITIES OF THE DISTRICT COMMISSIONER 1. 2. 3. 4. 5. 6. 7. 8. 9. Serve on the District Advisory Committee. Give suggestions on personnel for School Night. Attend Council School Night for Scouting Briefing/Kick Off. Assist in determining where new units may be needed. With the Advisory Committee, determine units to be assigned each school. Assign commissioners to assist with School Night. Assist with District School Night Orientation and Kick-off meetings. Attend report meeting(s). Assist with the follow-up. RESPONSIBILITIES OF THE DISTRICT MEMBERSHIP CHAIRMAN 1. 2. 3. 4. 5. 6. 7. 8. 9. Serve on the District Advisory Committee. Give suggestions on personnel for School Night. Assist with recruiting the District School Night Chairman. Attend Council School Night for Scouting Briefing/Kick Off. With the Advisory Committee, determine where new units may be needed. Assign an Organizer to each school in the district. Assist with District School Night Orientation and Kick-off meetings. Attend report meeting(s). Assist with the follow-up. RESPONSIBILITIES OF THE DISTRICT CUB LEADER TRAINING CHAIRMAN 1. 2. 3. 4. 5. 6. Serve on the District Advisory Committee. Attend Council School Night for Scouting Briefing/Kick Off. Work with each pack to ensure they conduct Fast Start training for new leaders immediately following School Night. Work with District Executive to schedule adequate basic training opportunities for new leaders following School Night. Work with training team to promote attendance at all courses and to follow-up with any untrained leaders. Turn-in training records to Service Center in a timely fashion. ALOHA COUNCIL BOY SCOUTS OF AMERICA SCHOOL NIGHT FOR SCOUTING DISTRICT SCHOOL NIGHT CHAIRMAN DUTIES DATE 1. Attend the Council School Night Briefing/Kick Off. Meet with the Advisory Committee in the district, which includes the District Membership Chairman, District Chairman, District Commissioner, and District Cub Leader Training Chairman. 2. Give leadership to the overall effort and success of School Night in the district. 3. Accept the responsibility of achieving the district‟s School Night objectives. 4. Recruit a School Coordinator for each school in the district. District Executive provides list of schools. 5. Lead the District School Night Orientation for School Coordinators and Organizers. 6. Lead the District School Night Kick Off for School Coordinators, Organizers, and unit leaders. 7. Establish a central report meeting the same night as each School Night. ALOHA COUNCIL BOY SCOUTS OF AMERICA SCHOOL NIGHT FOR SCOUTING SCHOOL COORDINATOR DUTIES (Must be a good public speaker) DATE 1. Attend the District School Night Orientation. 2. Attend the District School Night Kick Off. 3. Call the school principal the day of School Night to make sure the promotional announcement has been made to the boys and to make sure the school will be open. 4. Preside at School Night at assigned school(s). Approved program is attached. 5. Collect reports from each unit leader and/or Organizer following their meetings. 6. Take the completed report envelopes and attendance cards to the district report meeting that night. ALOHA COUNCIL BOY SCOUTS OF AMERICA PACK SCHOOL NIGHT CHAIRMAN RESPONSIBILITIES: 1. Attend the District School Night Kick Off. 2. Coordinate the selection of the School Night date between your pack leaders and the district School Night team. 3. Identify existing leadership and leadership needs. Provide this information to your School Night Coordinator. How many boys will return for each existing den? How many Den Leaders? 4. Recruit enough pack leaders to help with the School Night program set up and decorations, welcome, games, etc. 5. Assist your District Executive with in-school classroom visits prior to School Night, if possible. 6. Provide interesting displays of things the pack has done for the School Night preopening. Many Packs set up displays in the cafeteria or library ahead of school night. 7. Encourage all current Cubs to wear their uniforms to school on the day of School Night. 8. Follow up with all new leaders and boys to make them feel welcome and a part of the pack. Encourage them to attend Basic Leader Training the Saturday after School Night. Share the Council-wide list of dates and locations. 9. Ensure that Pack Leadership understands that School Night for Scouting is for new boys. School Night is NOT a Pack meeting. ALOHA COUNCIL BOY SCOUTS OF AMERICA TROOP SCHOOL NIGHT CHAIRMAN RESPONSIBILITIES: 1. Identify troop membership needs. What patrols have room for new members? 2. Help set up for School Night. Provide a display of things your troop has done. 3. Attend assigned School Night to meet with new families. 4. Follow up with all new Scouts and parents to make them feel welcome and part of the troop. Arrange appropriate training for new leaders. ALOHA COUNCIL BOY SCOUTS OF AMERICA DISTRICT SCHOOL NIGHT ORIENTATION AGENDA 7:00 P.M. Training for School Coordinators, Organizers, & Advisory Committee Presiding: District School Night Chairman I. PRE-OPENING A. Name Tags, sign in, distribute booklets B. Display charts, posters and school assignments II. OPENING ...........................................................................District School Night Chairman A. Invocation/Pledge of Allegiance B. Welcome and Introductions III. PURPOSE AND PLAN OF SCHOOL NIGHT .................. District School Night Chairman IV. YOUR SCHOOL NIGHT JOB ............................................ District School Night Chairman (Review Job Descriptions) or a member of Advisory Committee A. School Coordinator B. Organizer V. SCHOOL NIGHT PROGRAM ................................................................. District Executive A. Review the classroom visitation concept (rally) B. Review School Night agenda in detail C. How to organize dens (dramatize) D. Registration procedures E. Promotion VI. EACH SCHOOL COORDINATOR MAKES A SET OF CHARTS (Complete by District School Night Kick Off) VII. DETAILS ................................................................................................... District Executive A. Review School assignments B. Location of report meetings C. Call-in numbers D. Date of Kick Off and School Nights E. Details on units that will be at their schools VIII. QUESTIONS IX CHALLENGE (Value and need for School Night) ............. District School Night Chairman X. SCHOOL TEAM MEETINGS A. Review School Night - Things to Do B. Discuss School Night agenda and make program assignments C. Get to know each other - Develop esprit de corps... Exchange phone numbers XI. ADJOURN ALOHA COUNCIL BOY SCOUTS OF AMERICA DISTRICT SCHOOL NIGHT KICK OFF AGENDA 7:00 PM (This meeting should simulate an actual School Night.) Training For School Coordinators, Organizers, and Unit Leader (All School Night personnel) Presiding: District School Night Chairman I. Pre-Opening A. Sign In, Name Tags, Sit by School B. Display charts, posters and school assignments II. Opening ................................................................................ District School Night Chairman A. Invocation and Pledge of Allegiance B. Welcome & Introductions III. Purpose and Plan of School Night ....................................... District School Night Chairman IV. Organization and Duties ...................................................... District School Night Chairman or member of Advisory Committee A. Key Dates B. School Coordinator Duties C. Organizer Duties D. Unit Representatives Duties (Fill out and turn in Leadership Needs sheet) E. Share specific school assignments V. School Night Program ............................................................................... District Executive A. Discussion of all School Night materials (distribute boxes) including registration forms, envelopes, cards, and reporting procedures B. “Role Play” the organization of dens C. Review collection of fees and report meetings VI. School Team Meetings A. Review school assignments B. The School Coordinator, Organizer, and Unit Representatives for each school should meet together at this time. Review materials and make assignments. VII. Questions VIII. Closing Remarks .................................................................. District School Night Chairman - Stress final school contacts and personal preparation for School Night IX. Adjourn ALOHA COUNCIL BOY SCOUTS OF AMERICA PACK LEADERSHIP NEEDS Pack No. ________ Unit Leaders continuing from last year are: Pack Committee Chairman Committee members (minimum of 2) Pack Trainer Cubmaster Assistant Cubmaster Tiger Cub Den Leader Webelos Den Leader (s) Den 1 WL WA Den 2 WL WA Den Leaders (one per 5-8 boys) & Assistant Den Leaders Den 1 Active Boys in Den 1 DA Den 2 Active Boys in Den 2 DL DA Den 3 Active Boys in Den 3 DL DA Den 4 Active Boys in Den 4 DL DA Den 5 Active Boys in Den 5 DL DA Den 6 Active Boys in Den 6 DL DL DA ALOHA COUNCIL BOY SCOUTS OF AMERICA SCHOOL NIGHT BOX / BAG CONTENTS NOTE: Items marked in bold with an A * A should be handed out as people come through the door 1. Attendance Cards* 1. Orange - Tiger Cubs 2. Yellow - Cub Scouts 3. White - Boy Scouts 2. Parents Information Card (blue) 3. Applications 1. Tiger Cub/Cub Scout 2. Boy Scout 3. Adult 4. Parents Orientation Guide* 5. Extra School Night Workers Booklets 6. Several Copies of Cub Scout Program Helps (Two-month inserts) 7. Report Envelopes (one for each unit at the school) filled out down to dotted line 8. Boys Life Magazine promotion piece* 9. New Den Membership Rosters 10. Cub Scout Overnighter Fact Sheets* 11. Family Enrollment Pledge Forms* 12. Trail’s End Popcorn Information* 13. District Training Flyer 14. So You‟re a New . . . . . Brochures 1. Cubmaster 2. Committee Members 3. Webelos Den Leader 4. Den Leader 5. Tiger Den Leader AND YOUR SCHOOL NIGHT PRESENTATION CHARTS!!!! Each Coordinator should also bring the following items for their box: pens, change (currency & coins), a calculator, and some masking tape. ALOHA COUNCIL BOY SCOUTS OF AMERICA SCHOOL COMMITMENT SHEET Date of Classroom Visits (One sheet for each visitation day) Time School Principal, Phone & Rating Grades Rally or Room-to-Room Checkpoints: 1. 2. 3. 4. 5. 6. 7. OK the SN Date. Where will SN be held? Who will open the building? Rally or room-to-room? Schedule time and day. Put up posters. Leave First Day Flyers Rate the principal. SN Location ALOHA COUNCIL BOY SCOUTS OF AMERICA School Information Meeting To be held during school hours on day before School Night. Purpose of meeting -to excite and enthuse boys to come to School Night and to inform them of what to bring. Preparation-Ask principal for a brief meeting of all boys of Tiger Cub and Cub Scout ages either by going form classroom to classroom (Preferred) or in a special assembly (rally). Alternate Presentation Methods -Some schools do a morning news show on closed circuit TV. This should only be used if the classroom to classroom or rally option is not available. Remember to look directly into the camera and do your same presentation. Remember to use your same hand motions and gestures. When you ask them how many of them are tough enough to go camping, raise your hand and look as if you see them raising their hands. It works! AGENDA Distribute information flyers and ask teacher to put stickers on boys while you talk. Introduce Scouting-take about 2 minutes, tell boys what Scouts do. Tell about Scout Night- time, place and purpose. What to bring? Must have a ticket –their parents. Tell them the registration fee is shown on School Night flyer. Bring parents and money to register. Finish up with another enthusiastic statement on Cub Scouting and/or Scouting. Have them put away the information flyers. Tell them to put the flyer in their backpack, homework folder, in their pocket, etc. ALOHA COUNCIL BOY SCOUTS OF AMERICA Rally/Classroom Visit Check Sheet CHECK YOURSELF Mentally-review spiel, (Get Fired Up!) Physically-hair combed, neat appearance, in uniform Necessary Materials-flyers, stickers, props, posters SPIEL (Distribute flyers first-Use boys to help) 1. Introduce yourself. 2. “For the first time in your life you are old enough to be a ______________.” 3. Questions, “Who thinks they are tough enough to go camping right away?”, “How many of you like to build stuff like model cars and model boats?” etc. 4. Show flyer and walk through key information-time, date, cost, parents attend, location. 5. Have a gimmick/joke to get them to hold onto flyer, to get it home. 6. Review key information again. 7. Avoid taking questions. Tell them “We‟ll cover all that tomorrow night at the meeting.” 8. Make sure current Scouts understand that they do not have to attend because School Night is just for the new guys. TIPS __Ask an obvious girl or a Cub Scout in uniform to give a flyer to every boy. __Ask teacher or an obvious girl to put a sticker on every boy. __Send trouble maker to principal. (If a rally) __Be funny-ugly man at school, oldest Boy Scout, etc. __Be exciting - make them remember you and tell their parents. __Parents are admission ticket. __Send parents if they can‟t come. __Have date on flyer. __Have plenty of flyers. __Check to see if posters are up-over water fountain, bulletin board, cafeteria, door to boy‟s restroom. __Remind current Scouts to wear uniforms __Check with principal to remind of arrangements: time for building to be open, who will be there to open? __Leave extra flyers with teacher/principal and ask to announce School Night again on day of School Night (PA system). STUNTS __Rope Tricks __Take a Cub uniform shirt and briefly explain badges. __Show books (Wolf, Bear, etc.). __Pinewood Derby Racer __Fold flyers (Magic Trick) __Explain the Cub Scout sign (Quiet-Wolf‟s Ears) ROOM-TO-ROOM TIPS __ When you check into the school, ask for a map of the school so that you can keep track of the classrooms you have done. Check them off as you go. Stick the map in your files for next year __Have a boy distribute flyers __Ask teacher to write date and time on chalkboard __Ask teacher to help with stickers __Do regular spiel, but keep to 2-3 minutes maximum __Save fifth grade for last; go to first and second grade rooms first __Carry the phone number of the Girl Scout Office with you in case a girl puts you on the spot and asks about Girl Scouts. Leave it with the teacher. Tell the girls to tell the Girl Scout Office that the Boy Scout Guy/Gal gave you the number. :>) It will also win you cool points with the teacher! __THANK THE TEACHER FOR THEIR TIME!! A Scout is Courteous. SCHOOL NIGHT PROGRAM AND CHECK SHEET ”GO ALL OUT. . .BE A SCOUT!!” Before You Leave Home: Prepare your pre-opening game(s) Prepare your presentation c (School Coordinator) Call the school (the day of) to remind them about School Night Put on your complete uniform. Practice your presentation and review the agenda Take a pocket calculator Take 20-30 pens Take some change, both bills and coins Take masking tape Call as you leave to confirm you are on your way to the school (or go the prearranged location to pick-up your materials). When You Arrive at the School (School Coordinator): Arrive by 6:15 PM Take a copy of the school permit (if needed) Spread out your materials and set up room properly Check with the other School Night personnel and the unit leaders on their responsibilities. Post your presentation charts. Put up your pre-opening game(s). Pack representatives put up any displays they have. Either you or another School Night worker must be positioned by the door to distribute attendance cards, Boys‟ Life, the special parent‟s guide, popcorn flyer, etc., and to welcome the families to School Night for Scouting. Be sure the boys and parents stay in the assigned room, don‟t let them wander. Have the boys and parents sit together by grade levels. Put signs on the tables with grade level markers. Collect all of the attendance cards and quickly scan the responses. Look at the question at the bottom of the card as well as parent‟s Scouting background. Knowing this information in advance will tell you a lot about the group before you start. The General Presentation (School Coordinator): Begin promptly at 7:00 PM. Never punish the punctual! Introduce yourself and welcome everyone on behalf of the Aloha Council, Boy Scouts of America. Any opening ceremony prepared by the pack (optional and very, very brief). Introduce the other School Night workers and unit leaders. Ask all boys who are in the sixth grade, and their parents, to either adjourn to another room or to move together into one area. These are the Boy Scouts and will meet with the troop representative. All boys and their parents sitting at the fourth and fifth grade tables are your potential Webelos and leadership. All boys and their parents at the second and third grade tables are your potential Cub Scouts and and leadership. Separate them, if not already, into groups of 5-8 boys. ___All boys and their parents at the first grade tables are your potential Tiger Cubs and leaders. Separate them into groups of 5-8 boys also. Begin presentation using charts. Organizer to assist as needed. Chart #1 How many of you in the audience tonight have ever been involved in Cub Scouting? Please raise your hands. That‟s great. For those of you who are new to Cub Scouting, let me take a moment to tell you what it‟s all about. Cub Scouting is part of the Boy Scouts of America. It has several purposes. Among them are: 1. Character Building – (say some things about the development of character) 2. Citizenship Training 3. It‟s a family-oriented program 4. It‟s fun 5. It‟s a program for boys in grades 1 through 5 Chart #2 WHAT PARENTS WANT? 1. Quality family time 2. Help the boys develop 3. Meet other people Family Camping Brochure 4. Learn to get along Day Camp 5. Master new skills 6. Be happy! Brochure DRUGS: A DEADLY GAME BOOK WHAT DO PARENTS WANT OUT OF CUB SCOUTING? 1. Quality Family Time 2. To help boys develop 3. To help their boys meet other people 4. To learn how to get along 5. To master new skills 6. To be happy As we explain our program this evening, you will readily understand how we use our meetings and our advancement program to get families to do things together, how we help boys develop new skills to meet people. You might be interested in knowing that boys in Cub Scouting, on the average, do better in school than those boys who are not in Cub Scouting. Chart #3 WHAT BOYS WANT? FUN!!! Cub Scout Sports Brochure (Use own pack photos) Of course, what the boys want from Cub Scouting is fun. (Stop at this point and ask a couple of course, the boys what they like to do. Make a veryOf special point of getting boys to start talking. As they indicate an interest in sports, talk about the Cub Scout Sports program. Then go to the next chart with all the patches and ribbons and talk about the Pinewood Derby, Summer Camps, Scout Fair, Cub Family Overnighter, etc.) O Chart #4 Year Round Opportunities pOST Poing Point POINT OUT A FEW OF THE PATCHES TO GET RESPONSES FROM THE BOYS. DISCUSS: CUB SCOUT OVERNIGHTER – MENTION FLYER. Chart #5 HOW DOES IT WORK? 1. 2. 3. Program Helps Training Monthly themes a. Communications b. (Picture) Cub Scout d. (Picture) Happy Holiday c. Living & Sharing e. Indian Lore (Picture) (Picture) Annual Program Helps‟ Cover Many of you are beginning to ask, “Well, just how does Cub Scouting work?” First, we have a program for each month. (Open up a Program Helps Book and explain a simple theme.) Pass out Program Helps to people who look like prospective den leaders. Go through a sample month and explain how the agenda for each den meeting is set up. Chart #6 4. Boys‟ Life Magazine 5. Den Meetings 1. When: 2. Where: 3. What: Weekly Homes/School/Church Up to Den Leader Program Helps 6. Pack Meetings 4. When: 5. Where: 6. What: 7. Special Activities 1. Pack 2. Council/District Then describe what takes place at den meetings and what takes place at pack meetings. Also, describe some high points about the special activities. Chart #7 ADVANCEMENTS (STICKERS) TIGER CUBS BOBCAT ALL WOLF A. Achievements B. Arrow Points 2nd GRADERS BEAR A. Achievements B. Arrow Points 3rd GRADERS WEBELOS 4 & 5 GRADERS A. Activity Badges B. Arrow of Light th th All boys are interested in earning badges. Let‟s talk for a moment about the advancement program. Hit some of the high points from the Tiger Cub handbook. As a Tiger Cub, he will work on „Big Ideas‟ with his family and earn the Tiger Cub badge. Every boy second grade and above that joins Cub Scouting first works on his Bobcat. The requirements are on the Cub Scout application. Next, a boy in the 2nd grade works on the Wolf badge (take the Wolf Book, go through it achievement by achievement, describing several and asking boys in the audience if they like to do such things. Especially emphasize a boy working with his dad on the tools, and a boy putting his work chart of chores he must complete on the refrigerator for his mom to keep up with. Hit on the highlights of the Bear Book, Arrow Points, and then a special presentation on the Webelos Program. (Have pack leadership provide you with samples of books, advancement boards, etc.) Chart #8 PACK ORGANIZATION Boys / Den Leaders and Assistants \ Webelos Leaders and Assistants │ CUBMASTER Assistant Cubmaster Assistant Cubmaster (Picture) Pack Committee / Chartered Partner \ Aloha Council Boy Scouts of America The program is brought to the boys in a simple and sound manner. First, a partnership is formed between the Boy Scouts of America, represented in this area by the ALOHA Council, and a local community institution, such as a church, civic club, or school. The institution represented here tonight is . They furnish a meeting place, provide some of the leadership, and keep an eye on the program. The council is responsible for providing everything the unit and the leaders need to be successful-training, program helps, notices of activities and opportunities, camping facilities, people to call when you have a question or a problem, and the services of a professional Scouter. Actually the BSA doesn't own any packs or troops, just a unique program chartered to local institutions that deliver Scouting to the boys of the community. The chartered organization representative (COR) is the liaison between the partner institution and the unit, and a committee of at least three adults meet monthly to take care of the decisions and actions that must be taken to keep the unit functioning. The Cubmaster is in charge of the monthly pack meeting. At the pack meetings, the boys receive their badges and awards and show off what they have learned or made during the month. The den leaders meet with a group of 5-8 boys every week for one hour where they begin their projects and achievements. The Cub Scout motto is "Do Your Best" and when the parent feels the Cub has done his best, he passes. When you buy your son his handbook, please take the time to read the Parent's Supplement and thumb through his book to familiarize yourself with it. A little encouragement form you can go a long way. Chart #9 FINANCE 1. REGISTRATION 2. DUES / UNIFORM / BOOK 3. MONEY EARNING PROJECTS 4. FRIENDS OF SCOUTING 5. UNITED WAY Friends of Scouting Card Friends of Scouting Brochure HOW IS SCOUTING FINANCED? 1. Every member, boy and adult, pays a registration fee. 2. A boy pays dues, normally $.50 or $1.00 per week, to the pack and his parents buy the boy‟s uniform and personal equipment. 3. Boys participate in money earning projects, such as the Council Popcorn Sale & Scout Fair. (Elaborate dates, review popcorn information.) 4. The council receives its money from the Friends of Scouting Campaign and from the United Way. Each family received a form tonight concerning the Family Enrollment phase of Friends of Scouting. Please note that this is entirely voluntary, but any support you can give is appreciated. If you would like to participate, just turn in your form along with your registration form at the end of tonight‟s meeting. Chart #10 TRAINING FOR LEADERS BASIC LEADERS TRAINING PROMOTION FLYER Special Sessions University of Scouting BASIC TRAINING COURSES Roundtables TRAINING FOR LEADERS. Those of you who become leaders will definitely want to take advantage of the training we have to offer. Our basic training will take place on (Refer to Training Handout). We also have a Council University of Scouting on _________________________________. There are other special sessions from year to year, but one highlight every month is our Cub Scout Leader Roundtable which is held on: _________________________________at_______________________________________. Chart #11 BOY’S REGISTRATION 1. ANNUAL FEE 2. BOYS‟ LIFE MAGAZINE ADULT REGISTRATION 1. ANNUAL FEE 2. SCOUTING MAGAZINE 3. NEWSLETTER 4. INSURANCE BOY‟S LIFE MAGAZINE COVER SCOUTING MAGAZINE COVER Now let‟s talk about how we register. Explain the registration fee and what it covers, including Boys‟ Life Magazine. After that, explain adult registration, and that it includes a subscription to Scouting Magazine, Program Helps, and the Council newsletter. at Review the leader‟s responsibilities for each position from the attached sheet. Read “A Boy‟s Eyes” from attached sheet (Optional). Explain that each Den needs a Den Leader, Assistant, and Committee Member. Same for a Webelo Den. If pack-level leadership (Cubmaster, Assistant Cubmaster, Committee Chairman) is needed, ask selected parents who have show interest to accept these specific positions. Let each group now select their Den Leader, Assistant Den Leader, and Committee Member. Give each group a “New Den Membership Roster.” “Shut UP”, but remain available for questions. Wait for each new den to respond that they have recruited their leadership and are ready to proceed. Then distribute the cub and adult applications to that new den. Have the organizer and pack representative assist. Do not wait for all new dens to be ready. Do them one by one. Announce “The Wolf den has recruited their leaders.” Get a round of applause. This encourages some to step forward. Ask the parents to fill out the boys‟ forms, and not to fill in the boxes at the bottom of the form. Front cover goes to the boy. All new leaders fill out adult applications. Designate each new den with a letter (A, B, C, etc.) and have each boy and leader mark the upper right hand corner of their applications appropriately. Refer to front of the Report Envelope for correct fees. Checks should be made to Southeast Louisiana Council, BSA. Collect applications and fees in one of two ways: A. If you have a small crowd (one or two dens) ask the parents to come up to your table by den and you collect from them individually. B. If you have a large crowd (three or more dens), ask the new Den Leaders to collect the applications and fees for their den and bring them to you as a group. In the margin of each application, mark it paid and the amount received. Check List Continued Be sure the Boys‟ Life box is marked if they are subscribing. Be sure every boy has his new Den Leader‟s name and phone number and when and where his first meeting will be, if that has been decided. (The first meeting may wait until after training.) Parents complete blue information cards. Have each Den Leader fill out a “New Den Membership Roster” with names and phone numbers of her/his boys. Keep attendance card of any boy who fails to register. Add their name to the den roster. Encourage everyone to attend the Cub Scout Overnighter, (review the date and location.), and to participate in the Popcorn Sale. Ask all new leaders to remain with you and dismiss all other parents and boys. Thank them for agreeing to serve. Briefly discuss training and first leader‟s meeting. Give the Cub Pack representative the unit copy of each youth and adult application. Be sure the new leaders have the name and phone number of the Cub Pack representative. Collect the “New Den Membership Rosters” Encourage all new leaders to attend basic training and the monthly roudtables, remind them of the Overnighter, the Popcorn Sale, and the University of Scouting. Thank everyone for their dedication to youth. AFTER THE MEETING (School Coordinator): Collect the report envelopes from the unit representative(s), and the Organizer(s). Each should contain all of the applications for the new boys and adults and their fees. Check each envelope to be sure the information on the applications totals the amount collected. Fill in the front of each envelope. You may do this at the report meeting site if you have a deadline to be out of the school. Leave the room and the school in at least as good a condition as you found it. Go immediately to the School Night Report Meeting at envelopes and any left-over materials. to turn in your report ALOHA COUNCIL BOY SCOUTS OF AMERICA Leaders’ Responsibilities COMMITTEE CHAIRMAN: Conducts monthly Pack Leaders‟ meeting. Ensures that adequate support is given to the Cubmaster and Den Leaders by committee members to run program. Helps recruit additional leaders as needed. Helps plan program. Attends training. COMMITTEE MEMBERS: Provide support by taking care of records, finances, advancements, activities, membership, etc. Attend monthly Pack Leaders‟ meeting to help plan program. Attends training. CUBMASTER: Emcees monthly Pack meeting. Aids Den Leaders by coordinating monthly program. Helps committee recruit new leaders as needed. Attends training. Attends monthly Pack Leader‟s meeting. DEN LEADER: Meets weekly for one hour with den of 5 – 8 boys. Den meeting is held in Den Leader‟s home, a school, or another suitable place. Den Leader determines time, day and location of Den Meeting that is most convenience from him/her. Attends training. Attends monthly Pack Leaders‟ meeting. WEBELOS DEN LEADER: Same as Den Leader except works with older Cub Scouts and conducts periodic overnight parent/son camp outs. Attends training. Attends monthly Pack Leaders‟ meeting. “A BOY’S EYES” “I’d like to be a Cub Scout”… (His eyes were clear and true) “I’d like to learn, and play and build, Like Jim and Freddy do.” “I know how to use a hammer; I can drive a nail if I try… I’m eight years old, I’m big and strong And hardly ever cry.” I gave him the application And parent-participation sheet. (His eyes were filled with sunshine As he left on dancing feet.) Next day my friend was back again, A dejected little lad, “I guess I’ll skip the Cub Scouts.” (His eyes were dark and sad.) “My Mom is awfully busy, She has lots of friends, you see, She’d never have time for a Den, She hardly has time for me.” “And Dad is always working… He’s hardly ever there; To give them any more to do Just wouldn’t be quite fair.” He handed me back the papers With the dignity of eight years, And smiling bravely, left me. (His eyes were filled with tears.) Do you see your own boy’s eyes As other people may? How he looks when you’re “too busy” Or “just haven’t time today”? A boy is such a special gift… Why won’t you realize It only takes a little time To put sunshine in his eyes. You say, “I’ll start tomorrow” But tomorrow is far away. He’s a boy for such a short time So won’t you start today? What To Do In Case Of...... A den cannot come up with leadership. Do not distribute applications and do not collect any fees from that den. Keep their attendance cards and turn them in at the report meeting. Applications and fees should be collected from dens with leadership ONLY! You run out of applications. Go ahead and collect the fees and use the attendance cards as applications. Have the new den leader complete a New Den Membership Roster. Applications will be filled out at the report meeting from the cards. The school is locked. If you don‟t know where to go or to call to get a key, hold the meeting in the parking lot or at any nearby facility. If that won‟t work, get everyone to fill out an attendance card and tell them they will be contacted shortly to reschedule School Night. Your School Night partner (Coordinator or Organizer) doesn’t show up. Using this check list, do your best to fill in for him/her and go ahead with School Night. If you don‟t have a bag of materials, be sure to get everyone‟s name, address, etc. Scramble....be flexible!!! The pack and/or troop representative doesn’t show up. Go ahead and conduct School Night, recruit leaders, and collect the applications and fees. The pack/troop will receive their copies of the application later. A boy shows up without a parent or adult. If he has brought his fees with him, ask another adult to help him fill out an application and go ahead and sign him up. If he does not have his fees, send the application home with him and tell him to bring it and his fees to his first meeting. Make sure his name & phone number is put on the den roster. The parents don’t have any money with them. Have the boy fill out an application and ask the Den Leader or Scoutmaster to keep it. Tell the boy to take his fees to his first meeting Appendix of Form New Den / Group Membership Roster ALOHA COUNCIL BOY SCOUTS OF AMERICA SCHOOL NIGHT FOR SCOUTING CONTROL FORM DISTRICT SCHOOL NIGHT DATE School Principal Phone # School Coordinator Address Phone # Trained Organizer Address Address Phone # Trained Tiger Cub Den Leader Address Phone # Trained Units Leader‟s Name Phone # Units Leader‟s Name Phone # Units Leader‟s Name Phone # No. of Flyers Needed Classroom Visitation/Rally: (circle one) Date: Time: RESULTS Attend Tiger Cubs Cub Scouts Boy Scouts Total Adult Leaders # Boys‟ Life Enrolled ALOHA COUNCIL BOY SCOUTS OF AMERICA SCHOOL NIGHT REPORT SHEET DISTRICT GOAL SCHOOL TIGER CUBS ATTEND TIGER CUBS ENROLLED AVERAGE NEEDED PER SCHOOL CUBS ATTEND CUBS ENROLLED SCOUTS ATTEND SCOUTS ENROLLED TOTAL BOYS ENROLLED LEADERS ENROLLED NEW UNITS BOYS’ LIFE SCHOOL NIGHT PROMOTION THINGS CUB SCOUT PACKS CAN DO: Make posters and hang them up at convenience stores, restaurants, supermarkets, etc. Wear Scout uniforms to school on School Night day. Announce School Night in chartered organization newsletter or church bulletins Unit leaders should visit their church‟s Sunday School classes Encourage Cub Scouts to bring a friend to School Night AT THE SCHOOLS *Classroom visitations or rallies the day before *Colorful flyer for all boys Announce on P.A. the day of School Night and the day before *Colorful posters for each school *Colorful Yard Sign for each school Display Table at School Open House *First Day Flyers OTHER Best if local units wrote in or called in stories for their School newspaper or newsletter Marquees *Radio/TV PSA’s Tray Liners at McDonald‟s, Burger King, etc Billboards Newspapers, Give them all of your dates in advance. Run a story reporting the results and include a phone number Ain case someone missed Atheir School Night * Handled by Council / District ALOHA COUNCIL BOY SCOUTS OF AMERICA 42 Puiwa Road Honolulu, HI 96717 Phone: (808) 595-6366 Fax: (808) 595-4323 www.alohacouncilbsa.org CUBMASTERS : Below is the “Welcome Back to the Pack” plan adopted by the Council Membership Committee. The idea is to help get ready for the fall by signing up old members early and recruiting needed leadership before School Night. If you have not already done so, please start planning your “Back to the Pack” activity now. In addition, enclosed you will find a “Pack Leadership Needs” worksheet and the dates & locations for all District School Night Kick Offs. BACK TO THE PACK Each fall, Cub Scout packs get a “new start” due to the Fall Round-Up. New Cubs attend the School Night program to be assigned to a den. New den leaders are recruited from those parents in attendance to work with the new den. Somewhere amidst all of this hustle and bustle-the promotion for new boys to join Cub Scouts and the excitement surrounding the Fall Round-Up-is the fact that many old members do not get contacted to come back from the summer break that many packs take. Hence, membership is lost along with potential leadership from their parents. The Membership Committee of the Council is proposing a “Welcome Back to the Pack” promotion in August. During August, which will be prior to any School Night, each pack should hold it‟s first meeting of the new program year. The purpose of the meeting will be to get old members signed up for the coming Scouting year; recruit leadership to fill vacancies (whether it be for Cubmaster, Den Leader, Webelos Leader, or Committee Member), and to discuss plans for pack activities for the fall. The Council will promote the meetings, but the individual pack must develop it‟s own promotion plan in order that all members are contacted personally, preferably by telephone, to get a commitment for their attendance. Research has shown many boys will not continue without being personally contacted. In other words, in their minds, they have only taken a vacation during the summer and are waiting to be contacted about when to start attending the meetings again. Remember: in August, all Cub Scouts should be contacted about the “Welcome Back to the Pack” meeting and encouraged to become active in Cub Scouts for the fall. Parents are requested to attend as well. 1 District School Night Kick-off Dates Last year more than 1500 new Cub Scouts were recruited during School Night for Scouting. Packs that attended their District‟s School Night Kick Off were best prepared for the increase of new Scouts and Leaders. On the back of this letter you will find a list that shows the dates, times and locations of every School Night for Scouting Kick Off in the council. It is vital that your unit be represented. At the kick off you will meet your School Night for Scouting team and have the dates of your pack‟s recruitment night. You will receive a reminder invitation in late July. 2 Pack Leadership Needs Also attached you will find a Leadership Needs worksheet. Please take some time to fill it out. You need to bring this completed form with you to your School Night for Scouting Kick Off. It will save you a lot of time and help to make your job as a Cubmaster easier by completing this form. Your cooperation is appreciated! ALOHA COUNCIL BOY SCOUTS OF AMERICA ORGANIZER DUTIES DATE __________ 1. Attend the District School Night Orientation. __________ 2. Attend the District School Night Kick Off. __________ 3. Have parents fill out attendance cards on School Night. Collect the completed cards before the start of the program. NOTE: Orange for Tigers/1st Graders, Yellow for Cubs/Webelos (2nd - 4th Grade), and White for Boy Scouts (Grades 5 and up). __________ 4. Assist in the Organization of New Dens. __________ 5. If boys are not to be put into existing units, take the necessary steps to organize a new unit as needed. __________ 6. Turn over to the School Coordinator all forms, fees, and attendance cards at the end of the meeting.