Requesting a Permit to Work
(Work Permit) Process
Training – Apr. 2015
Requesting a Work Permit
© 2015 Brookfield Johnson Controls
June 26, 2015
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Requesting a Work Permit
Audience: Those that have been given work assignments
and require a safe work permit
TOPICS COVERED:
 Work Permit Process Flow Chart
 Control of the Workplace Process HS 289 00 PWGSC
 OHS Control Authority role
 Work Order – Separation of ‘Time and Space’
 Work Permit HS 389 01 for all assigned work
 Mechanism to control all work activities including emergency work needs
and after regular business hours
 Ensure integrity of building systems and protect building occupants/visitors
 Reference HS 105 00 Contractor HSE Policy Handbook
© 2015 Brookfield Johnson Controls
June 26, 2015
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Control of the Workplace
 BJCC has the role of OHS Control Authority will be responsible for
authorization of all work performed for Public Works and for Tenants.
The Work Permit is the primary mechanism we will use to maintain
control of the workplace
 BJCC’s role as OHS Control Authority is to:
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Ensure the safety of the work, the people and property
Provide a Robust Work plan and safety awareness of hazards
Control High Hazard Work / Project Work
Control Low and Medium Hazard Work
Ensure Compliance
 Manage ‘Time and Space’ Calendars to schedule work and prevent
overlap of trades and technicians on site
 Communicate HSE Awareness through the Safety Orientation Module
 Ensure acknowledgment of the Contractor EHS Policy Handbook
 Site OHS Plan (and sub-elements – EERP, Life Safety, etc.)
 Project-specific OHS Plan (based on the Site OHS Plan)
 The Work Permit is intended for ALL work including Emergency
situations
© 2015 Brookfield Johnson Controls
June 26, 2015
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Requesting a Work Permit Steps
Audience: For Work Permit Requesters / Permit Holders:
1.
Work assignments are initiated through a BJCC Work Order. The Safe Work Permit shall be dispatched
with the Work Order to the assigned technician or contractor.
2.
Ensure security clearance / identification is in order for technicians assigned to the Work Order.
3.
Determine if work activity is Low/Medium or High Risk Work so that the appropriate safe work permit
items are captured (Job Safety Analysis - JSA and hazard-specific Control Checklists)
4.
Before starting work, complete the Safe Work Permits, and, as applicable the JSA and control checklists
to ensure safe work measures are in place to protect the worker
5.
Demonstrate / show applicable licenses / certificates to complete the work: sheet metal technician,
electrician, forklift training, etc. before the start of work
6.
Ensure that other contractors / public / visitors are safe – the work will not have a safety impact (Ex.
Noise, odors, safe work zone, slip/trip/fall, etc.)
7.
Review the Permit to ensure complete and check for quality / work-readiness
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permit complete and accurate
permit-holders trained/qualified
Permit control checklists (confined space entry, lock out, etc.) complete as needed
Permit is accessible – maintained
Get Work Permit Approval / Acknowledgement before starting work
Follow and abide by safety controls / measures on the Work Permit and communicate to technicians
Monitor Work Activity and adjust / update the Work Permit if any significant change to the work activity is
required – process steps are altered, new equipment is needed.
Post the Work Permit in the work area for accessible review / proof of safe work measures
Report near miss and hazardous circumstances for remedy and safety awareness
Ensure house-keeping and safety of the area is restored on completion of the job
© 2015 Brookfield Johnson Controls
June 26, 2015
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Sample Permit
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June 26, 2015
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Sample Permit
© 2015 Brookfield Johnson Controls
June 26, 2015
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Safe Work Permit
* The work permit addresses are listed on the next slide
© 2014 Brookfield Johnson Controls
June 26, 2015
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Permit E-mail Addresses
 Regional e-mail boxes are set up for you to send in the
completed Safe Work Permit for review and approval:
 ATL-RP1workpermit@brookfieldjci.com
 QC-RP1workpermit@brookfieldjci.com
 NCA-RP1workpermit@brookfieldjci.com
 ON-RP1workpermit@brookfieldjci.com
 WEST-RP1workpermit@brookfieldjci.com
 PAC-RP1workpermit@brookfieldjci.com
 Once approved, the work can then be scheduled for completion
© 2014 Brookfield Johnson Controls
June 26, 2015
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Work Permit Sections
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Life Safety System(s) Impacted: Indicate Yes/No and what system(s)
Other Building System(s) Impacted (shutdown required?): security, electrical,
HVAC and indicate Yes / No for Shutdown
Include Date / Start and End Time for work assignment
Who Requested the work? – Brookfield or Other and indicate name
Record Work Order Number, WA Number (if assigned) and Project# if assigned
•
Complete Permits are Quality Permits – complete all sections of the permit and indicate if
applicable.
By doing this, you have conducted a thorough job assessment and analysis.
•
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June 26, 2015
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Work Permit Sections
• Work Plan / Details / Location of Work
• Indicate work order assignment details such as installation of… delivery of.. Repair of… Or maintenance of… (indicate systems/Equipment)
• Include details/description of work so that it can be reviewed objectively with checklist items below
• Indicate Location of the work (floor of the building, equipment room, etc.)
• Indicate any special details or considerations for the job
© 2015 Brookfield Johnson Controls
June 26, 2015
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Work Permit Sections – Work Information
Checklist
[Example]
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June 26, 2015
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Work Permit Sections – Work Information
 Risk Assessment
 If the risk assessment questions indicate “YES” – the permit directs the
permit holder to complete and ensure the assigned controls are implemented
for the assigned job
 The Risk Assessment is not intended to replace a Job Safety Assessment.
The “Controls” as identified above are intended as prompts for the permit
authorizer; The permit holder is responsible for conducting a proper job
safety assessment and safety briefing to the workers prior to the
commencement of the work as well as implementing any additional controls
that may be required specific to the work tasks.
© 2015 Brookfield Johnson Controls
June 26, 2015
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Work Permit Sections – Work Information
Complete contractor information with name of company, permit holder, contact number and names of all workers
Leave bottom of the permit for Brookfield JCI use only.
E‐mail completed permit to regional address for approval.
© 2015 Brookfield Johnson Controls
June 26, 2015
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Work Permit
 BJCC has the role of OHS Control Authority will be responsible for
authorization of all work performed for Public Works and for the
Tenants. The Work Permit is the primary mechanism we will use to
maintain control of the workplace
 BJCC’s role as OHS Control Authority is to:





Ensure the safety of the work, the people and property
Provide a Robust Work plan and safety awareness of hazards
Control High Hazard Work / Project Work
Control Low and Medium Hazard Work
Ensure Compliance
 Manage ‘Time and Space’ Calendars to schedule work and prevent
overlap of trades and technicians on site
 Communicate HSE Awareness through the Safety Orientation Module
 Ensure acknowledgment of the Contractor EHS Policy Handbook
 Site OHS Plan (and sub-elements – EERP, Life Safety, etc.)
 Project-specific OHS Plan
 The Work Permit is intended for ALL work including Emergency
situations
© 2015 Brookfield Johnson Controls
June 26, 2015
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Work Permit Inputs
Below are some of the tools to be used to create a robust safe work permit.
A work permit is permission to work in a structured and defined manner.
Any significant changes to the way work is performed should be highlighted
to BJCC for awareness and the safe work permit should be updated to
reflect the changes needed to complete the job safely.
Remember safety is paramount and all other successes
depend on safety!
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HS 105 00 Contractor Health, Safety Environment Policy Handbook
HS 389 01 Safe Work Permit
HS 265 01 Job Safety Analysis
HS 287 01 Building OHS Plan
HS 288 01 Project-specific OHS Plan
OHS Control Checklists – HS 267 01 Lock Out/ Tag Out, HS 262 01 Hot Work
Permit, HS 242 01 Confined Space, work at heights, etc.
© 2015 Brookfield Johnson Controls
June 26, 2015
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Work Permit Inputs
 Tenant-initiated work – work order issued by the TSC and
they will attach a safe work permit
 Send the completed permit to the HSE mailbox for review
and approval
 If a permit comes through O&U work permit, the MTL will
generate a work order, attach the work permit and send to
the permit mailbox for HSE coordinator review
© 2014 Brookfield Johnson Controls
June 26, 2015
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Work Permit Inputs
Below are some of the tools to be used to create a robust safe work
permit. A work permit is permission to work in a structured and defined
manner. Any significant changes to the way work is performed should
be highlighted to BJCC for awareness and the safe work permit should
be updated to reflect the changes needed to complete the job safely.
Remember Safety is paramount and all other successes depend on
safety!




HS 105 00 Contractor Health, Safety Environment Policy Handbook
HS 389 01 Work Permit
Job Safety Analysis
OHS Control Checklists – Lock Out, Confined Space, work at heights,
etc.
 Building OHS Plan
 Project-specific OHS Plan
 Time and Space Calendars – to organize the work flow / schedule
© 2015 Brookfield Johnson Controls
June 26, 2015
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Contractor HSE Policy Handbook
HS 105 00 Health, Safety and Environment Policy
Handbook
 Posted on the Brookfield Johnson Controls Portal for contractors to reference
 16 page document with OHS/ENV requirements and an acknowledgement
page which the contractors should complete on OHS/ENV Orientation
 HSE Coordinator to maintain record of the acknowledgement page for the
vendor on site
 Building OHS Plan
 Project-specific OHS Plan
© 2015 Brookfield Johnson Controls
June 26, 2015
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Contractor’s Acknowledgement
© 2014 Brookfield Johnson Controls
June 26, 2015
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Important Questions / Control Points
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Is a Safe Work Plan in place identifying all safety hazards?
Is a High Hazard Permit authorized where required?
Does the Permit requester have required licenses, certifications, tools?
Have the Building OHS and Project-Specific OHS Plan controls been
reviewed and in place for the assigned work?
Does the Permit requester have Security Clearance to do the job?
Has the Permit requester completed a Site Orientation
Has the work been adequately separated from other work from a ‘Time
and Space’ standpoint?
Have all significant changes in the work plan been considered and the
safe work permit updated to reflect the changes in work activities and the
corresponding safety controls/measures
Have precautions been considered when working with environmentally
regulated systems (ex: fuel tank systems, halocarbon systems, etc.) and
all required steps as well as documentation noted?”
Has a review been completed to ensure work / projects completed on
grounds or lands will not have a negative impact on an endangered
species?
© 2015 Brookfield Johnson Controls
June 26, 2015
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Sample Job Safety Analysis
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June 26, 2015
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Sample Safety Control Checklists
Where elevated risk occurs, complete the appropriate additional safety control Checklist such as the Lock out and Tag out checklist or the Confined Space Entry Permit
© 2015 Brookfield Johnson Controls
June 26, 2015
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