ENC No. 17
Meeting
Trust Board
Date
27th July 2012
Title of Paper
Estates Strategy Group minutes
Lead Director
Akshay Parikh, Non Executive Director
Author
Jayne Tunstall, Chief Operating Officer
PURPOSE OF THE PAPER
The purpose of the paper is to note the minutes of the Estates Strategy Group
meeting held on 16 July 2012.
SUMMARY OF THE KEY POINTS
Estates Strategy Action Plan updated – no major issues reported
Asset Utilisation & Sustainability Committee – Terms of Reference for the 3
sub groups ratified.
Action Plans for the 3 sub groups submitted
A&E and ICCU Project Teams progressing well. ICCU Outline Business
Case circulated to Group for comment
HSDU Working Group – preferred option identified, Business Case to be
developed
RECOMMENDATIONS
1. To NOTE the minutes of the Estates Strategy Group.
For One and All – Page 1 of 5
Trust Board – 27 July 2012
Estates Strategy Group minutes
LINKS
Strategic Objectives
Safe, high quality services
Annual objectives
Ensure our Estates Strategy supports the service needs
of the integrated organisation.
Maintain and provide an efficient facilities environment
for our patients and staff
Monitor / CQC /
Regulatory
Requirements
IMPACT
Patient Experience
Quality & Safety
Financial
Improved physical environment
Improved physical environment
N.A
Workforce
N/A
Equality & Diversity
N/A
Estates
Supports development of Estates Strategy
IM&T
N/A
Communications /
Engagement
N/A
RISKS
Failure to address the environmental and estates issues could result in quality, safety,
financial and regulatory concerns.
PREVIOUS CONSIDERATION
For One and All – Page 2 of 5
Trust Board – 27 July 2012
Estates Strategy Group minutes
MINUTES OF THE ESTATES STRATEGY GROUP MEETING HELD ON
MONDAY,
16 JULY 2012 AT 2.30PM IN THE BOARDROOM, ROUTE 127
Present
Jayne Tunstall (JT)
Kate Brady (KB)
Brian Gillham (BG)
Neil Hathaway (NH)
Jane Longden (JL)
Sue Wakeman (SW)
Chief Operating Officer (Deputy Chair) – Chair
Interim Divisional Director – Unplanned Care
Patient Representative
Divisional Director of Estates & Facilities
Interim Associate Director of Facilities
Director of Human Resources
In Attendance Carol Dawes (CD)
Executive Assistant (Minute Taker)
Apologies:
Director of Strategy
Medical Director
Director of Finance
Project Co
Non Executive Director
Anne Baines (AB)
Amir Khan (AK)
Shahana Khan (SK)
Marc Needham (MN)
Akshay Parikh (AP)
060/12
APOLOGIES FOR ABSENCE
Apologies for absence were noted.
061/12
MINUTES OF PREVIOUS MEETING (21/05/12)
The minutes of the previous meeting were accepted as a true
record. Unfortunately the June meeting was not quorate and had
been cancelled.
062/12
LIVE ACTION SHEET
The Live Action Sheet was reviewed and updated.
063/12
ESTATES STRATEGY ACTION PLAN
NH presented the updated Estates Strategy Action Plan for
discussion. No major issues were reported.
Following discussion, the following actions were noted:
- NH to present an exception report at future meetings, to NH
highlight what actions are not on plan and what is being done
to mitigate them.
- NH to revisit the action plan key to reduce the number of NH
colours used
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Trust Board – 27 July 2012
Estates Strategy Group minutes
064/12
A&E PROJECT TEAM – UPDATE
KB advised the Trust has been working with the Intensive Support
Team from the Department of Health on nationally agreed models,
in order to define what the new A&E will look like.
Drawings to be finalised to form part of the Business Case.
The Urgent & Emergency Care Improvement Programme (UECIP)
has been developed, which identifies 5 separate Project Teams and
objectives have been outlined. The UECIP plan to be presented at
the next meeting.
065/12
ICCU PROJECT TEAM – UPDATE
KB reported an Outline Business Case (OBC) for the Integrated
Critical Care Unit had been developed (copy circulated
electronically for comment). Comments to be fed back to KB by
close of play Friday, 20 July 2012.
KB advised the OBC will be progressed through the internal
processes.
066/12
HSDU WORKING GROUP
KB advised Non Financial and Financial Options Appraisals and
Tender evaluations had been undertaken by the Working Group.
The process had identified that an external supplier could not
provide a better value for money service than the current internal
provision. As a result, the best option economically for the Trust is
to refurbish the existing facility, including a review of all equipment.
KB has discussed the outcome with the Business Case Review
Group, who recommends a Business Case is developed based on
the preferred option to take item this forward.
067/12
ASSET UTILISATION AND SUSTAINABILITY COMMITTEE
(AUSC)
It was noted the Terms of Reference for the three sub groups had
been ratified by the Estates Strategy Group.
Updated Action Plans of the sub-groups were circulated for
discussion.
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Trust Board – 27 July 2012
Estates Strategy Group minutes
JT
All
Asset Utilisation Group
It was noted that various pieces of information would be received by
the Group in the next couple of weeks. The Chair of the Group to
be invited to attend the next Estates Strategy Group meeting to
discuss progress.
Clinical & Non-Clinical Space Utilisation Group
JT advised a review of community premises is being undertaken,
identified in 3 strands:
- complete register of sites/occupancy
- decant for ICCU
- child health records
The space utilised within the acute premises is also been reviewed.
Carbon Reduction & Sustainability Group
NH reported a list of projects being undertaken by the group has
been developed and agreed to bring to the next meeting for
information.
068/12
ANY OTHER BUSINESS
Properties for Disposal
NH/JL raised the issue of 68 Ida Road and requested authorisation
to appoint an Estate Agent to facilitate the sale of the property.
Following discussion approval was granted to sell 68 Ida Road and
also obtain a valuation of Manor Quays.
Discussion took place around the renting of Wilbraham Court
accommodation for clients. It was agreed discussions should be
held at the Space Utilisation Group.
During discussions it was requested a status report of the properties
for disposal be brought to the next meeting for information – NH to
action.
069/12
DATE AND TIME OF NEXT MEETING
The next meeting will take place on Monday, 13 August at 2.30pm
in the Boardroom.
For One and All – Page 5 of 5
Trust Board – 27 July 2012
Estates Strategy Group minutes