New FirstClass
Teacher Website
Creation
Version 10
Course Number: TECHNO-00100
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Agenda
New V. 10 First Class Teacher Website Creation
TECHNO-00100
Introduction to FirstClass Teacher Website Creation (10 min.)
District Web Publishing Policy (5 min.)
WEBSITE CONSTRUCTION PROCESS (90 min.)
Tour of a SWCS teacher website
 District template sections
 Teacher created sections
The Website Wizard
 Accepting the AUP
 The Welcome Web Page
Web Page Organization within FirstClass
Types of Web Pages
 Basic web pages (Welcome, About Me, Blank Page)
 Web folder
 Listing folder
 Web calendar
 Podcast
 Blog
Adding Content to Web Pages
 Text
 Graphics
 Links
 Audio/video podcasts
 Files for sharing
 Calendars
 Podcasts
 Blogs
Tutorials & Help
DISCUSSION/QUESTIONS (10min.)
CLOSING/EVALUATION (5 min.)
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Table of Contents
Planning Your Website………………………………….…………………………………………………………………………………………..4
Major Changes from Previous Website Template………………………………………………………………………………4
Getting Started: Attend Training….………………………………………………………………….…………………………….…….4
The Web Publishing Container….……………………………………………………………………………………………………………..4
Types of Content You Can Place on Your Website……………….……………………………….………………….…………5
Converting from the Old Website Template to New Web Publishing……………………………………..……..5
Hiding Unfinished Web Pages………………………………………………………………………………………………………..………..7
Help Video Tutorials & Help Documents……….………………………………………………………………………….………..…7
Overview: Creating Content for Your Website……………………………………………………………………………………7
The Welcome Page…..……………………………………..……………………………………………………………………….…………….....8
The Appearance Button………………………………………………………………………………………………………….…………………8
Seeing It on the Web…………………………………………………………………………………………………………..….…………..…..8
Accessing Your Website…………………………..…………………………………………………………………………….…….……..…..9
Adding a Web Page for Internet Links………………………………………………………………………………………………….9
Adding Still Graphics………………………………………………………………………………………………………………………..……….9
Adding Animated Graphics…………………………………………………………………………………………………………….…..…..10
Creating a Web Calendar……………………………………………………………………………………………………………………….…11
Advanced: How to Access Your Calendar Using Other Calendar Programs…………………….…….….….12
Adding a Web Link at the Top Level of Your Web Page……………………………………………………….…………..12
The Listing Folder………………………….…………………………………………………………………………………………………..…….13
Listing Folder for Pictures………………………………………………………………………………………………….…….………..….14
Advanced: The Web Folder……………………….………………………………………………………………………………….…..…..14
Advanced: Adding a Web Folder for Internet Links in the Content Area…………….……………....…...15
Advanced: Adding a Web Folder for Internet Links in the Navigation Colum.……………………………16
Creating Audio Podcasts……………………………………………………………………………………………….……………………..…..17
Advanced: Adding a Picture on Your Podcast Web Page……………………………………………………………………18
Advanced: Uploading Video & Audio Podcasts Created by Others.….……………………………………………..19
Advanced: Setting Up RSS Feeds for Your Podcasts Through iTunes……………………………………..…..19
Advanced: How Others Can Access Your Podcast through RSS Feed Readers…………………..……...19
Creating Blogs……….…………………………….…………………………………………………………………………………….…....………..20
Advanced: How Others Can Access Your Blog through RSS Feed Readers………………….………….….21
Some Sources of Free Copyright-Friendly Graphics for Web Pages…………………………….………………21
SWCS Administrative Web Publishing Policy…………………………….………………………….…………………..……….22
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New FirstClass Teacher Website Creation
By attending training & using a district template you can build &
maintain a SWCS teacher website to share information & resources with
students & families. The website will be linked through the SWCS & building websites,
acknowledging school/home communication as a critical support for student achievement.
A teacher website can make it easier for you to incorporate technology into
instruction & easier for students to access technology resources for learning.
Planning Your Website
Like most other tasks, advance planning will make the website creation process
easier & more successful. Begin by deciding what web pages you want to create. Do you
want separate pages for each course you teach? A homework calendar? Pages to display
student work? A classroom news page? Design your website to make it easy for you to
teach with it & easy for students to learn using it.
Decide what website links you want to post on your web page.
Seeing examples of existing SWCS teacher websites may help to conceptualize your
own. Go to the SWCS public website & scroll down the left side to the Schools button.
Choose a school & click on its Website icon. Click on the Teacher Websites tab. Any
active teacher website will appear as a blue underlined link.
Major Changes from Previous Website Template
On the previous website template, many teachers used buttons across the top of the
page for web pages they created as part of their website. There are no buttons on the
new website template, so all pages will be on the left navigation column or nested inside
other pages. Individual web links can go on a Links/Web Resources page.
Getting Started: Attend Training
SWCS policy states: The process whereby staff members (authors) can voluntarily
post web pages on the District website is to participate in training provided by the District
prior to posting the web page. The full SWCS Board policy is at the end of this document.
Currently, webpage creation is available to principals, teachers, BTCs (Building
Technology Coordinators), and any classified personnel who work with students in an
instructional capacity.
The Web Publishing Container
On the FirstClass Desktop, the Web Publishing container stores
material that you want to publish on the web. You create your web site
here, & FirstClass publishes the contents of this container on the web.
1. From your FirstClass Desktop, click Web Publishing.
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Types of Content You Can Place on Your Website
Website content can be:
basic web pages (called Blank Page)
blogs (online diaries)
podcasts (audio or video tracks)
web calendars
uploaded files to share, such as .pdfs or photos
links
Your web site contents are listed in the “tree view” in the Web
Publishing folder. The order they are listed is the order they will
appear on your web site. Click & drag to reorder them.
Converting from the Old Website Template to New Web Publishing
Converting your old website content so that it is compatible with the new web publishing
format will be a series of copy/pastes from the old web pages to new ones. Do this one
web page at a time & view each page on the web to isolate any problems.
1. From the Desktop, click on the Tools icon,
Accept, & then OK.
then the AUP icon,
then
2. Close all windows until you are back at the FirstClass Desktop: fc.swcs.us
3. Click on the Web Publishing icon.
4. Right-click the Profile page (spiderweb icon) and choose Delete.
5. Look in the list for your old Home Page. Right-click on the Home Page & choose Approve
(The title is now italicized. This hides your old page so it no longer displays on the web).
6. Repeat right-click > Approve to hide all your old web pages.
7. Click on the top Web Publishing line .
8. Click on the Appearance icon.
9. Choose your school icon,
for the template.
& then click OK. This applies the school "skin" (colors)
10. Click on the New Web Page icon.
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11. Choose the Welcome icon & click OK.
12. Leave the Page name as Welcome.
13. Include your name in the Page title.
Note: The Page Name displays in the LEFT navigation column, the Page title displays in
the color bar at the top of that page.
14. Add Search Keywords if desired (for Google, etc. search results).
15. Highlight (Ctrl A), then delete the generic content on the Welcome page. (Use the
Delete key on the keyboard.)
16. Click on your old Home Page , select All (Ctrl A), Copy (Ctrl C), then click back on the
blank Welcome page & Paste (Ctrl V). Click on Save and Close.
Note: If you don’t see your text editing toolbar, Click on View > Toolbars > Show Edit
Bar.
17. In the left column, click, hold, & drag your new Welcome page & drop it just UNDER
Web Publishing.
18. To see your new website on the Internet, click the View in Browser icon,
then
replace the www with your school initials…This is a temporary fix until all the websites
are changed to the new format.
19. If the page meets your approval, right-click on the old page name with the spider web
icon & delete it.
20.To convert another page, click back to the top line.
Repeat steps
9-15, but choose Blank Page for Step 10. Drag new pages UNDER the Welcome page.
21. To copy Side Navigation links, create a Blank Page, name it Web Resources or Links,
then copy & paste each web link from the old Home Page Side Navigation column.
22.To add a web calendar to record assignments or events, click on New Web
Page, then choose Web Calendar.
23. Click Appearance & choose your school “skin”.
Note: To rename any page, right-click, choose Properties, then rename. Save.
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Hiding Unfinished Web Pages
If working on a web page & don't want it visible or accessible until you’re finished,
you can hide it from visitors to your website. To do this, unapprove it. The page won't
show up in your website's navigation bar.
1. On the web page you want to hide right-click & choose Approve. The
text will change to italic print.
2. Save.
When ready to publish this page, approve it, repeat steps 1 & 2. The title
will revert to regular text.
Help Video Tutorials & Help Documents
For help documents, click the Web Publishing Container, & then click the Help button.
For video tutorials, navigate to these web addresses:
http://www.firstclass.com/tutorials/Personal%20Web%20Publishing/Personal%20Web%20Publishing?Plugin=FC
http://www.umaine.edu/it/software/tutorials/firstclass/8/WebPublishing/WebPublishing.html
Overview: Creating Content for Your Website
All linked pages are created the same way:
1. Click on Web Publishing on the left side “tree view” or
from the Desktop, click the Web
Publishing button.
2. Click New Web Page.
3. Select one of the basic web page templates:
Welcome: the first page visitors to your website see
About Me: a customizable template to share
information about you (not useful…too much
information)
Blank Page: a generic page (most often used)
Podcast: Create audio podcasts. Also can hold audio &
video podcasts created by others.
Listing Folder: a place to hold files to share, ex. homework documents, photos, etc.
Web Folder: for nested web pages that you don’t want on your Welcome web page
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Web Calendar: a calendar for posting homework assignments, class events, etc.
Blog: an online diary
4. Add/Update the page’s content.
5. Save.
The Welcome Page
The first object in the “tree” that isn't a folder or a link is automatically your “home
page” (the first page people see when they go to your website).
1. From the Web Publishing container, click New Web Page.
2. Click Welcome.
3. Enter a Page name: Welcome (Do NOT
use “Home Page” as your page name or it
will not work correctly.)
4. Enter a descriptive Page title (shows in the title bar of the web page).
5. Highlight & delete the placeholder picture & text.
6. Enter your own text. Verdana is the most commonly used web font because it displays on
both PC & Mac computers. Use a common font & a text size that is easy to read.
7. Save.
The Appearance Button
The Appearance button is used for applying the building “skin” to any web page that
doesn’t apply it automatically.
Seeing It on the Web
To see your website live on the web, click the View in Browser button,
then replace the www with your school initials…This is a temporary fix until all the
websites are changed to the new format.
The Internet Explorer Refresh button will reload the page with recently saved
changes.
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Accessing Your Website
All SWCS teacher website addresses follow the same format:
http://schoolinitials.swcs.us/~firstname.lastname
To find your website address to give others, view your website by clicking View in
Browser. Your web browser's address field displays your website's URL.
People can also access your website by clicking your name on the building
website Staff page.
Other SWCS users can access your web site from FirstClass by rightclicking on your name from an email or from the Directory & choosing Open
User Web Site.
Adding a Web Page for Internet Links
The easiest way to add individual website links is to type or copy/paste them into
the content area of a blank web page.
1. From the Web Publishing container, click New Web Page.
2. Choose Blank Page.
3. Enter a Page name (shows on navigation column) & Page
title (shows in the title bar): Links/Web Resources
4. Highlight & delete the placeholder picture & text.
5. Enter your own text. Verdana is the most commonly used web text font because it
displays on both PC & Mac computers. Use a common font & a text size that is easy to
read from your website.
6. Save.
Adding Still Graphics
Near the end of this packet is a list of free, copyright-friendly graphics for web
pages. The SWCS Web Publishing Policy states that no copyrighted or trademarked
material belonging to others may be used unless written permission to display such material
has been obtained from the owner.
The easiest way to insert any graphic file onto your webpage is to use Copy & Paste
Special.
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1. Click the cursor in the Content area where you want to paste the graphic.
2. Navigate to the graphic & click on it to open it to its maximum size.
3. Right-click on the image & choose Copy.
4. Back in the webpage Content area, right-click & choose Paste
Special.
5. From the Paste Special screen, choose Compressed PNG Image. (This allows the picture
to load more quickly.) Click OK.
6. Click once on the graphic to select it. A box appears
around the graphic.
7. Use the two dropdown menus above the Content area
to place & size it. This is a trial & error process,
placing it in the Content area, & then checking how it
actually looks on the webpage. Dragging the picture
does not work.
Good webpage design includes placing a link on the graphic so if someone clicks on it,
s/he will be returned to the web page.
1. Select the graphic by clicking
once on it, then click the Make
Link button.
2. In the Target URL field, type a # symbol.
3. In the Window field, choose Use Same Window.
4. Click OK & Save.
Adding Animated Graphics
Animated graphics (GIFs) can be placed on your web
pages.
1. The first task is to find the desired GIF file and
save it to a retrievable location (Desktop, My
Documents, server, etc.).
2. To insert an animated GIF file, click in the Content area
where the GIF is to be inserted.
3. From the dropdown menu choose Insert>Image/File.
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4. Navigate to the file & double-click to insert it.
5. Delete any images temporarily saved on the Desktop, My Documents, or server.
Once inserted, it can be resized & placed on the page
where desired with the two dropdown menus above the
Content area. This is a trial and error process, placing it
in the Content area, and then checking how it actually
looks on the webpage. Dragging the image does not work.
The graphic animates only on the webpage. It appears as a still image in the Content
area.
As with still images, place a link back to the webpage using the directions from the Adding
Still Graphics section.
Creating a Web Calendar
A calendar on your website is a clear & easy-to-update way to post
homework, project deadlines, etc.
Path: Web Publishing > New Web Page > Web Calendar
1. Click to open the calendar.
2. Click on the Appearance button & choose your school “skin”.
3. Right-click on the title, & choose Properties to give your calendar a descriptive name. .
To add an item to the calendar:
1. Click the date on which you want to add the item.
2. Click the black arrow to the right of the New button & choose
New Task.
3. Complete the task Description.
(The Advanced tab holds more options.)
4. Click Save and Close or [Ctrl-S].
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Click View in Browser to see your calendar.
Change the month displayed by clicking the
arrows on either side of the month.
Note: On the Calendar, Tasks cannot be set “today”, only for future dates.
If you need to place a calendar item today, use an Event instead of a task.
They work the same, except you can set start & end times on Events. If
times are not needed, place a check in the All day event box.
Advanced: How to Access Your Calendar Using Other Calendar Programs
FirstClass web calendars support an iCalendar "feed" that lets website
viewers subscribe your calendar to their calendar programs. To accomplish
this, an iCal button is added to your web calendar when it is viewed in your website.
Hover the cursor over this button to display the URL to use for subscribing to your
web calendar.
If someone doesn't have a calendar program that understands subscribing, s/he can
click this button to download your web calendar contents in iCalendar format, & then
import the iCalendar file into his/her calendar program.
Adding a Web Link at the Top Level of Your Web Page
There may be links that are so important that you want them to show on the
navigation column of your Welcome page.
First, place the web address into your FirstClass Bookmarks:
1. From the Desktop, open your Bookmarks folder.
2. Click New Bookmark. An Info window opens.
3. In the Name field, enter the link name that you want to appear
on the navigation column.
4. In the URL field, enter the web address (It’s
often easiest to navigate to the site & copy
the URL from the address line).
5. Click OK.
Next, drag the link into the Web Publishing
container:
1. With Web Publishing & Bookmarks side by side, drag the bookmark into the Web
Publishing container.
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The link is now in the Web Publishing container & so shows on your Welcome page.
The Listing Folder
A Listing Folder is a container to hold files you want to share, such as
homework documents, photos, sound files, PDF files that you want visitors to
download, etc. Remember to observe copyright laws.
Path: Web Publishing > New Web Page >Listing Folder
To rename a Listing folder:
1. Right-click & choose Properties.
2. Type a new name & click OK.
To upload files to a listing folder:
1. Select the listing folder & click the Upload button.
2. Navigate to the file & double-click it. A progress bar
appears as it uploads.
3. Click to place a checkmark in Close when finished.
Note: If you have multiple files to upload, you can place them in one folder and then ShiftClick to select them all, & then choose Select to upload them with one step.
View in Browser after upload
4. Control-S to save.
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Listing Folder for Pictures
If you have pictures to share & want them to be displayed with thumbnails, create a
separate listing folder just for pictures & then format them to display as thumbnails.
1. Create the Listing Folder & upload the files as described in the previous section.
2. Right-click in the space below the
uploaded files & choose Select Fields.
3. Scroll down the available fields & choose Thumbnail.
4. Click Add. Thumbnail will be added to the Display fields
on the right.
5. With Thumbnail selected on the right, click the Move
Up button until Thumbnail is at the top of the list.
6. Click OK & Control-S to save.
Advanced: The Web Folder
A Web Folder stores websites nested in folders, allowing you to create
web pages that you don’t want visible on your Welcome page.
For example, if you wanted to have a different web page for each of
three courses you teach, you might have a web folder entitled Courses.
Inside the Courses folder would be web pages for Biology, Physical Science, &
Physics. The Courses link shows on your Welcome page navigation bar. Opening the
Courses folder then displays your webpage for each course. You might even want to go
further and have a Homework web folder inside each Courses web folder.
Path: Web Publishing > New Web Page >Web Folder
Rename the Web folder to reflect its purpose:
1. Right-click & choose Properties.
2. Type a new name & click OK.
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Create the web pages inside the Web Folder:
1. Click to select the Web Folder & create the web pages inside it.
2. Name & Save each new web page.
3. Choose your building “skin” with the Appearance button.
Click View in Browser to see the appearance of your web folder &
nested web pages.
Advanced: Adding a Web Folder for Internet Links in the Content Area
Another way to add individual website links is to type or copy/paste them into the
content area of a blank web page inside a Web Folder. You would use this instead of just
a blank page if you wanted separate pages for each subject, for example, a page of math
links and a separate page of reading links.
1. Add a Web Folder as described in the
previous section.
2. Rename the folder Links through right-click
> Properties.
3. Add a blank web page in the Links folder.
4. Choose your building “skin” with the
Appearance button.
5. Title the web page to reflect the type of links
it contains.
6. Type, copy/paste, or drag links into the content area.
7. Click to select the link & use the formatting menus to determine its
placement on the web page. Trial & error will be necessary here as
there is limited formatting.
8. Save & check with View in Browser.
9. Add as many Links web pages as needed.
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Advanced: Adding a Web Folder for Internet Links in the Navigation Column
Links may also be created in a web folder so that the links
are in the navigation bar instead of the content field.
First, create the Web Folder:
1. Path: Web Publishing > Web Page > Web Folder to create the new folder in your Web
Publishing container.
2. Name the folder: right-click > Properties.
Next, add the desired links to your FirstClass Bookmarks folder:
1. From the Desktop, open your Bookmarks folder.
2. Click New Bookmark. An Info window opens.
3. In the Name field, enter the link name that you want to
appear on the navigation column.
4. In the URL field, enter the web address (It’s often
easiest to navigate to the site & copy the URL from the
address line).
5. Click OK.
Third, drag & drop the links in to your new web folder:
1. With Your new Web folder & Bookmarks side by side, drag the bookmarks into the web
folder.
2. Save. The links you dragged in appear under
the folder.
3. View in Browser to check.
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Finally, add a page within your new web folder so that the navigation scheme on the
left, which is just links, has some explanation on the right-hand content side:
1. With the new web folder selected, add a new blank web page.
2. Name the new web page.
3. Enter text in the content area to explain the links
column.
4. Save & View in Browser.
Creating Audio Podcasts
You can create audio podcasts for your website. Pre-existing audio &
video podcasts may be uploaded to share. Your computer must have either a
built-in or attached microphone to record an audio podcast.
Path: Web Publishing > New Web Page > Podcast
To create an audio podcast:
1. Ensure a microphone is in the computer or attached. (Most desktop computers do not
have internal microphones, so you have to connect an external microphone. Look for a
microphone icon & plug your mic in there. Most laptops do have built-in microphones. The
microphone will usually be on the top or front of the laptop. It may be identified with a
picture of a microphone next to a small hole.)
2. In the Podcast folder, click New Episode.
3. Title & author (required fields) your podcast in the fields provided. The more fields you
enter, the more information the user has.
4. Click the Record Episode button.
5. Click the red circle to begin recording.
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The audio track displays. The vertical bar should stay in the green & yellow range to avoid
sound distortion.
6. Click the vertical red bars to pause
recording, & the red square to stop
recording.
7. Click the green arrow to hear your podcast.
8. When you click the Save button, the
podcast screen closes & your file is
displayed in your podcast folder & on
your Podcast web page.
Double-click the title to play the podcast from the web page.
To add more tracks to your podcast, click New Episode & repeat
Steps 2-6.
Advanced: Adding a Picture to Your Podcast Web Page
A picture & title can be useful for your
podcast web page when all the podcasts are on
the same topic. Only the Podcast folder can
have a picture, not individual podcast
episodes.
1. Click to select the Podcast webpage.
2. Click the Edit Podcast Details button.
3. Click the Album Art tab, & then right-click & choose Attach.
4. Navigate to & double-click the desired picture.
5. After the picture appears in the Album Art field, click OK.
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Advanced: Uploading Video & Audio Podcasts Created by Others
Although FirstClass can create only audio podcasts, you may post already created
video podcasts on your podcast webpage.
1. Find the video podcast & save it temporarily on your Desktop for easy access.
2. Open your Podcast webpage & select New Episode.
3. Add the title, author, etc. in the fields.
4. Navigate to the file & drag & drop the audio or video file onto
the form.
5. The file uploads. Save with Ctrl-S.
6. View in Browser to check.
Advanced: Setting Up RSS Feeds for Your Podcasts Through iTunes
FirstClass podcasts support RSS so that they can be served to the
iTunes Music Store.
1. Click to select Podcast, & then click Edit Podcast Details.
2. Complete the Podcast Details form as desired.
In the Update frequency field, enter interval in minutes that the
iTunes Music Store should check for new episodes (1440 = 1 day).
Advanced: How Others Can Access Your Podcast through RSS Feed Readers
FirstClass podcasts support RSS feed readers, so others can subscribe to your podcast.
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FirstClass RSS support adds these objects to your podcast page when it is viewed in your web
site:
Subscribe button - People who have a browser that displays this button can simply click it
to subscribe to your podcast.
"Feed URL" field - People can copy & paste this URL into non-Apple podcast-watching
software. This field also gives you the URL you need to submit your podcast to the iTunes
Music Store.
XML button - People who have a browser that can't display the subscribe button can
hover their cursor over the XML button. This displays the URL to use for accessing your
podcast with their RSS reader.
Open this Podcast in iTunes button - Launches the iTunes program and points it at this
podcast.
Note: It is beyond the scope of this class & materials to provide complete RSS or iTunes help.
Research these through the Internet (or ask your students!) to learn more. There is a brief
summary in the FirstClass tutorial videos cited on pg 7.
Creating Blogs
A blog is an online diary to which you add dated entries. First, you
create the blog container & then create blog entries inside it. In FirstClass
Blogs, students can read a blog entry, but cannot respond to it. Only FirstClass
users can respond/comment on FirstClass blogs.
Blog entries are listed in reverse chronological order, with the most recent entry
highlighted. Each blog includes a link that lets other FirstClass users log in & add a
comment as well as read existing comments
First, create the blog:
1. Click to select Web Publishing.
2. Click New Web Page & select Blog.
3. Open the blog.
4. Change the blog name, if desired, through right-click > Properties.
Next, create an entry in your blog:
1. Click to select the blog & click New Blog Entry.
2. Title the entry & type in your text.
3. Click Save & Close.
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Notes: The entry is automatically dated today.
Click the Entry Date line to change the date.
Pictures may be added through Copy > Paste Special >
Compressed PNG Image.
To check your entry on the web, with the blog selected click the View in Browser button.
Advanced: How Others Can Access Your Blog through RSS Feed Readers
FirstClass blogs support RSS feed readers, so others can subscribe to your blog,
getting updates when you post a new blog entry.
FirstClass RSS support adds these objects to your blog page when it is viewed on the web:
Subscribe button - People with a web browser that displays this button can simply click it
to subscribe to your blog.
XML button - People who have a web browser that cannot display the subscribe button
can hover their cursor over the XML button. This displays the URL to use for accessing
your blog with their RSS reader.
Some Sources of Free Copyright-Friendly Graphics for Web Pages
CLIP ART & ANIMATED CLIPS




Discovery School's Free Clip Art
CoolArchives
Awesome Clip Art for Kids
All Free Original Clipart keep
WEB ART & BACKGROUNDS
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Hee Yun's Graphic Collection
Squidfingers Background Patterns
PHOTOS
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MorgueFile
Free Photos Bank
Free Foto
Stock Vault
Wikimedia Commons
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American Memory
Pics4Learning
Courtauld Institute of Art (40,000 images of art and architecture)
MISCELLANEOUS
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http://eduscapes.com/tap/topic98.htm (links to many copyright-free and
public domain resources, most of which are not blocked by our filter)
GeekPhilosopher (links to many more image sites)
Sites containing “questionable” images or words are blocked from district
computers by filtering to comply with the federal Children’s Internet
Protection Act.
7540.02 – ADMINISTRATIVE WEB PUBLISHING
In order to provide guidance in the construction and ongoing maintenance of the SouthWestern City Schools’ Intranet/Internet Web site, the following policies and procedures
regarding web pages have been established:
A. District Web Site
1. The South-Western City Schools may establish Intranet (internal) and Internet
(external) web sites. Material appropriate for placement on the District web site
includes: District information, school information, teacher or class information,
and student projects. Personal, non-educationally related information will not be
allowed on the District web sites
2. The South-Western City Schools’ Superintendent will designate a District
webmaster. The webmaster is responsible for maintaining and monitoring the
official District web site. The webmaster will develop style and content guidelines
for official District and school web materials and develop procedures for the
placement and removal of such material. All material originating from the authors,
schools, and administrative departments must be approved through a process
established by the webmaster
3. The process whereby staff members (authors) can voluntarily post web pages
on the District website is to participate in training provided by the District
prior to posting the web page
B. Web Publishing Procedures
1. All District Acceptable Use Policy provisions will govern material placed on the web
(Policy 7540.03)
2. All pages should be grammatically correct
3. All words should be spelled correctly
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4. Web pages representing a building or department of South-Western City Schools
shall reside only on the District’s web server
5. All web pages will carry a stamp indicating when it was last updated and the
author’s email address or school phone contact number
6. Web pages shall not:
i. Contain inappropriate comments, jokes, or graphics, commercial or
advertising material
ii. Include defamatory, libelous, or obscene matter
iii. Promote alcoholic beverages, cigarettes or other tobacco products of
any illegal product, service or activity
iv. Contain obscene, profane, vulgar, sexually explicit, defamatory,
harassing or abusive language or be utilized to intimidate another person
v. Promote illegal discrimination on the basis of race, color, religion,
national origin, disability, sexual orientation, disability, age or ancestry
vi. Contain the full name, address, or phone number of students. First names or
first names and the first letter of the last name may be used where
appropriate
vii. Display photographs or videos of any identifiable individual without a signed
photo release (To protect the student’s identity, photographs should focus
on the event and not the students. Pictures taken from the student’s side
and back include him/ her in the activity but do not expose the individual to
any risks). Photo releases for students under the age of eighteen (18) must
be signed by their parent or guardian. Signed photo releases are also
required for other identifiable individuals including faculty and staff
viii. Contain copyrighted or trademarked material belonging to others unless
written permission to display such material has been obtained from the
owner. There will be no assumption that the publication of copyrighted
material on the web site is within the fair use exemption.
ix. Contain students’ email addresses
x. Include statements or other items that support or oppose a candidate
for public office, the investigation, prosecution, or recall of a public
official, or passage of a tax levy or bond issue
C. Security
1. Ownership of all files will remain with the South-Western City School District
2. The District webmaster reserves the right to modify any District page at any time
3. The District reserves the right to terminate serving any and/or all pages at any
time
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