AIRPORTS AUTHORITY OF INDIA
Notice Inviting Tender (Global)
Tender No: (CNS-P)/07/2013-14
Tenders are invited by Executive Director (CNS-Planning) on behalf of
Chairman, Airports Authority of India (AAI) for SITCM of
CRITICAL OPERATIONS POWER SYSTEM (COPS)
for Area Control Center, Tower Base Building & Tower
Buildings of IGI Airport, New Delhi
at an estimated cost of Rs. 25.00 Crore.
Last date of submission of tender is 27th March 2014.
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e-Tender No. :- 1000003550
Executive Director, (CNS-Planning)
Global Notice Inviting Tender
Tenders are invited by Executive Director (CNS-Planning) on behalf of Chairman,
Airports Authority of India (AAI) from the eligible bidders for the works as detailed below.
1. Details of works
:Supply, Installation, Testing, Commissioning
and Maintenance (SITCM) of Critical
Operations Power System (COPS) for Area
Control Centre (ACC), Tower Base Building
(TBB) and Tower Building (TWR) of IGI Airport,
New Delhi
2. Estimated Cost
:INR 25.00 Crore
3. Earnest Money Deposit (EMD)
:INR 50 Lakh
or
:USD 80684
4. Eligibility Criteria
:
4.1
The bidder shall be Original Equipment Manufacturer (OEM) or its authorized
representative (AR) or System Integrator (SI).
4.1.1 In the case of SI or authorized representative of OEM, credentials (financial
turnover & experience as mentioned below) of bidder only will be considered for
evaluating eligibility criteria.
4.1.2 In case of authorized representative, current authorization from OEM authorizing
the bidder as its authorized representative shall be submitted.
4.1.3 In case of OEM, Proof of being Original Equipment Manufacturer (OEM) shall be
submitted. Copy of company registration certificate as OEM with details of product
line shall be submitted excluding commercially-off-the-shelf (COTS) items. AR &
SI shall also provide OEM Registration certificate for the product offered excluding
COTS items.
4.1.4 In case of SI, authorization of OEM(s) firms for the product for the current tender
shall be submitted.
4.1.5 Bidder shall obtain certificate/undertaking from the respective OEM(s) to ensure
availability of spares component for entire life of the item (estimated to be 10
years).
4.1.6 Bidder shall submit an undertaking stating that its firm or its partners or its
directors have not been black listed and no case or complaint is pending against
its firm or its partners regarding irregularities, in India or abroad, by any global
international body like World Bank/International Monetary Fund/ World health
Organization etc.. or any Indian State/Central Government Departments or Public
Sector Undertaking of India.
4.1.7 System Integrator firm is one who sources sub-systems from one or more
OEM(s)
and
integrates
the
same
with
its
own
indigenously
manufactured/developed subsystems having direct system application, to supply
fully functional system as per prescribed specifications. Besides authorization of
each OEM declaring the bidder as system integrator for its product, detailed and
valid agreement should exist between System Integrator and the OEM(s) defining
clearly the role, responsibility, scope of work and contribution towards the
tendered Equipment/System for each of them.
4.2
Annualized average financial turnover: Bidder should have annualized
average financial turnover of at least INR 7.5 Crore or equivalent during last
three financial years, ending 31st March or 31st December of previous year, as per
practice prevailing in the country of the firm. As a proof of financial turnover, copy
of abridged Balance Sheet along with Profit & Loss account of the firm (bidder) for
last three years should be submitted.
4.3
Experience: The bidder (as defined in para 4.1) should have successfully
executed orders for SITC of UPS of capacity 100 KVA or above and associated
electrical and IT equipment, in line with any one of the following criteria either
value criteria a1, a2, a3 or the quantity criteria b1, b2, b3 during last seven years.
a. Value criteria:
a1. One order of value more than or equivalent to INR. 20 Crores
Or
a2. Two orders each of value more than or equivalent to INR 12.50 Crores
Or
a3. Three orders each of value more than or equivalent to INR 10 Crores
OR
Quantity criteria:
b1. One order of UPS of minimum total capacity 1500 KVA, consisting of minimum
100 KVA UPSs.
Or
b2. Two separate orders of UPS each of minimum total capacity 900 KVA,
consisting of minimum 100 KVA UPSs.
Or
b3 Three separate orders of UPS each consisting of minimum total capacity 800
KVA ,consisting of minimum 100 KVA UPSs.
4.4
Performance/Experience Certificate:
4.4.1 Bidder must submit performance/experience certificate in respect of the works
claimed against experience as mentioned under Para 4.3. These certificates should
be issued by the end user agencies for whom the works have been carried out and
endorsed by the bidder. Such performance /experience certificates shall clearly
indicate the following:
i.
Value of order or contract,
ii.
Scope of order or contract,
iii.
Order or Contract No., Award date
iv.
Order or Contract Completion date.
v.
That the supplied & installed systems have performed satisfactorily after
commissioning.
4.4.2 The scope of works in respect of works claimed against Para 4.3 above, should be
substantiated by submission of appropriate documentation such as relevant
portion of the contract.
4.5
The bidder (in case of Indian bidder only and foreign registered firm having
permanent establishment) should have valid PAN/VAT/Sales Tax/Service Tax
registration.
4.6
Overseas bidder shall submit the Permanent Account Number (PAN) within 30
days of award of contract.
4.7
Date of publishing of NIT in AAI E-Portal will be taken as reference for assessing
the eligibility criteria.
4.8
The tender for the offered system cannot be submitted both by the OEM and its
authorized representative. In such case, the application of OEM alone will be
considered and the tender of the authorized representative will be rejected.
4.9
The bidder as System Integrator can participate on behalf of only one set of OEM.
4.10
The bidder as authorized representative can participate on behalf of only one OEM.
4.11
An agent of the foreign firms can submit tender document on behalf of their
Principal/OEM/, on submission of authorization certificate. However, tender
document shall be digitally signed/ signed only by the Principal/OEM/ & not by the
agent.
4.12
Foreign Firms shall enclose all details of their Indian agents/Firms/Representatives
details.
4.13
No bidder firm or its subsidiary firm or its parent firm shall be allowed to submit
alternate bids. Such bids shall be summarily rejected. Bidder firm shall submit an
undertaking stating the same.
4.14
The bidder firm shall possess the required tools, plants, skilled manpower, etc.
required for execution of the subject scope of work in the tender.
4.15
Any firm who wishes to sublet or outsource to any third party then it shall bring to
notice of AAI in submittals to this bid itself. AAI may or may not agree or accept
such intentions /proposals of outsourcing or subletting of scope of work in the
tender.
4.16
Bidder firm shall also submit an undertaking that if any portion of the work is
outsourced or subcontracted then it shall accept all AAI objections within the scope
of work or shall change/replace subcontractor if required by AAI and shall
undertake work itself without any compensation.
5
Concessions to the bidders registered with NSIC, shall be applicable as per the
directives of Govt. of India.
6
Purchase preference to Central Public Sector Undertaking shall be applicable as per
the directives of Govt. of India prevalent on the date of acceptance.
7. The tender processing fee shall be Rs. 2, 500 (Two Thousand Five Hundred Rupees
only) and will be non-refundable. Tenderer processing fee shall be paid to AAI, online after registration. Bidders shall be allowed to register, login to AAI’s eProcurement portal and download tender document, free of cost. However bidders
shall be allowed to submit their bids only after paying Tender Processing fee on-line
through HDFC bank payment gateway.
8.
E- Tendering
8.1 On-line E-Tendering: For all AAI tenders hosted on AAI e-procurement site, PQQ,
Technical Bids and Financial Bid shall be submitted on-line only. However, documents
which have to be submitted in originals like EMD and any other documents mentioned
in the tender documents have to be submitted offline as advised in this tender
document. Scanned copy of EMD to be submitted in original shall be uploaded along
with PQQ document.
8.2
Bidder’s training support system: Detailed information in this regard have
been provided to the bidders at AAI’s e-Procurement Portal under the Self Help
Tab. Training support system for registered bidders is given inside the portal and
visible to the registered bidders only.
8.3. For any technical assistance, bidders may contact as mentioned below:
i)
ii)
Mr A.K .Sharma, Jt.GM (IT), AAI Telephone number: 011-24647596 (Direct),
EPBAX no. 011-24632950, 3506 Mobile no. : 09868572601
E-mailId: etendersupport@aai.aero, saniruddha@aai.aero, gmit@aai.aero
Bidders shall contact IT Dept of AAI, Safdurjung Airport, New Delhi well in
advance for any clarification regarding E-Tender procedure and requirements.
9. Tender document
9.1. The tender document consists of three sections. The bidder shall go through all these
sections (Section A- General Information Guidelines; Section B- Terms & Conditions;
Section C- Technical & Operational requirements) of the tender document and shall
comply with each clause of all the three sections.
9.2. Bidders willing to participate may download the digitally signed tender document online from AAI’s e-Procurement portal at http://etender.aai.aero/irj/portal and submit
digitally counter signed tender document on-line at the same portal.
9.3. The instructions in the tender document are binding on the bidder and submission of
the tender shall imply unconditional acceptance of all the terms and conditions by
the bidder.
Schedule of Important Activities
Date & Time
Date of pre-bid conference
10th March, 2014, 1000Hrs
Last Date for bidders’ queries to AAI
12th March, 2014
Last Date for response to bidders’ queries by AAI
20th March, 2014
Last Date for download of tender document
26th March 2014 1000 hrs
Last Date for submission of PQQ, Technical and 27th March, 2014, 1430 hrs
Price bids
Date of opening of pre-qualification bid
03rd April, 2014, 1500 hrs
Opening of Technical bids
Opening of Price bids
Will be notified
Will be notified
Bidder may upload tender on AAI E-Portal well in advance i.e 24 hrs before scheduled
closing time of bid submission to avoid last minute hassles.
For pre-bid conference, the bidders may contact O/o ED (CNS-P), AAI, CHQ, Rajiv Gandhi
Bhawan, Safdarjung Airport, New Delhi, India, as per above schedule (1000 hours on 1003-2014). Bidder may carry out site survey before pre-bid meeting.
9.4 Date of acceptance and opening of tender can be extended on sole discretion of
Executive Director (CNS-P).
10. Amendment to Tender document
10.1
At any time, prior to scheduled date of submission of bids, AAI if it deems
appropriate to revise any part of this tender or to issue additional data to clarify
and interpretation of provisions of this tender, it may issue addendum /
corrigendum to this tender. Any such addendum / corrigendum shall be deemed
to be incorporated by this reference into this tender and binding on the bidders.
Addendum / corrigendum will be notified through AAI’s e-Procurement portal at
http://etender.aai.aero/irj/portal.
11. Clarifications of Bid Documents
11.1
Bidder, requiring any clarification of the tender Document, may submit their
clarifications, if any, through provision of AAI’s e-Procurement Portal at
http://etender.aai.aero/irj/portal.
Request for clarifications received from bidders shall be responded by AAI till the
scheduled date and time indicated in para.9.3 above or as extended thereto by AAI.
Replies to Clarifications by AAI will be uploaded through AAI’s e-Procurement Portal.
The bidders are advised to visit AAI’s e-Procurement portal at
http://etender.aai.aero/irj/portal regularly.
• Clarifications regarding tender, if any issued by AAI, shall be treated as part of
tender document.
• AAI makes no representation or warranty as to the completeness or accuracy of
any response, nor does AAI undertake to answer all the queries that have been
posted by the Bidders.
• In order to provide reasonable time to bidders to take the amendments into account
for preparing their bids, AAI may, at its discretion, extend the deadline for the
submission of bids suitably if required.
12.
Each Bid shall accompany the earnest money deposit, in the form of :-
12.1 Demand Draft /Pay Order in INR 50 Lakh or USD 80684 in favor of “Airports
Authority of India” payable at New Delhi from a Nationalized / Scheduled bank.
OR
12.2 “EMD Bank Guarantee” from a Nationalized/Scheduled Bank (as per RBI
Schedule) having office in India, in the prescribed Performa as per Annexure VI.
12.3 Authorized Partners/agents/representatives in India of foreign bidder firm can also
submit EMD in Indian Rupees / US Dollars on behalf of their Foreign Principal
bidders.
12.4 Hard copy of EMD shall be submitted in person or by post to the office of
Executive Director (CNS-P), R. G. Bhawan, Safdarjung Airport, New
Delhi-110003 and must be received before opening of the PQQ bid
without which the tender shall be summarily rejected.
Scanned copy of Bank Guarantee or Demand Draft towards EMD shall be uploaded
along with “PQQ” documents.
13.
EMD Bank Guarantee:
a.
EMD Bank Guarantee (BG) shall be valid for a period of six months from the notified
date of opening of the tender without any conditions by the bidder. In case of any
extension of tender opening date, bidder shall arrange to extend validity of such
EMD Bank Guarantee, suitably, within two weeks.
b.
Bidder shall provide name, designation, address, Fax & phone of the bank issuing
BG for confirmation purpose.
c.
Bidder firm shall not change or alter or modify, in any way, the language /contents
of Annexure V (Performa for submitting Eligibility requirements and Undertaking)
& Annexure VI (EMD Bank Guarantee).
d.
Any bid submitted with changed or altered or modified language /contents of the
said Annexure IV, V & VI then the Bid of the firm may be liable to be rejected.
e.
No interest or any other expenses, whatsoever, shall be payable by AAI on the EMD
in any manner.
f.
Generally EMD in form of DD/Pay order in USD shall be en-cashed by AAI after
converting it in to equivalent INR at the conversion rate applicable on the date of
en-cashing the EMD.
g.
AAI is liable to return EMD amount in INR or in USD or in any currency equivalent
to the amount submitted by bidders.
h.
All bank/conversion charges shall be to bidder’s account.
i.
Bidders shall provide to AAI requisite Bank Account details for return of EMD.
j.
The EMD of the unsuccessful bidder shall be returned, on award of contract to
successful bidder and EMD of bidder who are not qualified in initial eligibility
requirement or Technical qualification, EMD shall be refunded after Prequalification/Technical evaluation.
k.
If any successful shortlisted bidder, due any unsatisfactory reason in view of AAI,
does not want to further participate in the tender then EMD in any form of such
bidders shall be enchased and forfeited.
l.
14.
If due some reason AAI cancels this tender then EMD of all bidders without any
interest shall be returned back.
Composition of Bids and General Guidelines for bid process
14.1 Bidders shall up-load/submit their bids as per scheduled date & time through AAI’s
e-Procurement portal at http://etender.aai.aero/irj/portal only.
AAI’s e-Procurement system shall not allow bidders to submit their tender, after the
scheduled date & time. Bidders shall submit tender before the deadline specified in
Para.9.3 of this tender document. The Technical bids and the Financial bids will be
opened online by AAI at the time and date to be notified by AAI to qualified bidders.
All the Statements, documents, certificates etc., uploaded by the bidders shall be
downloaded and verified for PQQ, technical evaluation and price bid evaluation. The
clarifications, particulars, if any, required from the bidders, will be obtained through
query provision available in AAI’s e-Procurement portal. The result of Technical bid
& Financial bid evaluations shall be displayed on AAI’s e-Procurement portal and
shall be visible to all the bidders who participated in this Tender.
15. On-line E-Tendering General Guidelines
i.
ii.
System shall not permit upload of bids after the scheduled time of submission.
The bidder may correct, modify or withdraw his bid after submission but prior to
scheduled last date & time of submission of Technical and Price bids.
iii. Subject to Clause “ii” above, no bid shall be modified subsequent to the schedule
time of submission of bids.
iv. To assist in the examination, evaluation and comparison of bids AAI may, at its
discretion, ask the bidder for the clarification / confirmation of compliance of its
bid. The request for clarification / confirmation of compliance and the response
shall be through query provision available in AAI E-Tendering portal.
v.
Bidders may submit their response to AAI queries through provision of AAI ETendering Portal Only
vi. No post bid clarification / confirmation of compliance at the initiative of the bidder
shall be entertained.
vii. Bidder should not upload the file capacity of more than 10 MB in one file. Large
file should split into smaller one not exceeding 10 MB for uploading.
viii. The bid uploaded on AAI E-Tender portal will only be considered for evaluation.
ix. No hard copy of the bid shall be entertained except EMD, as mentioned in tender
document.
16. AAI reserves the right to accept or reject any or all tenders without assigning any
reasons. AAI reserves the right to call-off process of short-listing of bidders at any
stage without assigning any reason.
17. AAI shall not be responsible if bidder fails to upload the Tender in time.
Executive Director, (CNS-Planning)