TECHNICAL GUIDELINE
Number (1)
Oil Spill Preparedness and Response
April – 2011
‫ إدارة اــــ‬-‫ ا ا وا
ة ا‬
Marine Environment & Wildlife Section
Environment Department
Prevention and Control against Oil Pollution
I. Background: Oil Spills can arise from a number of different sources ranging from oil
loading, unloading or pipeline operation, and from a collision or grounding of vessels
carrying crude oil and product in local ports or coastal waters. They can also arise from
tankers or barges operating on inland waterways, or from exploration and production
operation and tankers operating in international waters. There are also other non
operational sources such as urban runoff and natural seepage.
Without a doubt the most crucial aspect of dealing with any emergency is to be prepared.
However unlike most emergencies that occur with little warnings but are over in a
relatively short period of time, an oil spill incident can also occur with little warning but
may extend for weeks, months or even years.
Therefore planning for oil spills must not only look at the immediate tactical response
and managing the immediate aftermath but must be prepared to cater for a much
lengthier tactical response and must have a more strategic view with regards to an
aftermath that may extend for years.
II. Introduction: Planning for an oil spill emergency helps minimized potential danger
to human health and the environment by ensuring a timely and coordinated response.
Well designed local, regional and national contingency plans can assist response
personnel in their efforts to contain and clean up oil spill by providing information that
the response team will need before, during and after spills, occur.
Developing and exercising the plan provides opportunities for the response community
to work together as a team and develop the interpersonal relationship that can mean so
much to the smooth functioning of a response.
Because the approached and methods for responding to oil spills are constantly evolving
and each oil spill provides an opportunity to learn how to better prepare for future
incidents , contingency plans are also constantly evolving and improving – ensuring
increased protection for human health and environment from these accidents.
III. Objective: To provide guidelines and model of a timely and coordinated response
mechanism for the containment and recovery of oil spill using the combined resources of
the government and private stakeholders. It is hope that with the application of this, the
impact and damages on the marine environment caused by an oil spill will be very much
minimized if not totally avoided.
IV. Legal Basis
A. International Conventions
Table 1 shows list of international conventions in which United Arab Emirates is a
signatory since joining the International Maritime Organization on 1980.
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Table 1: International Conventions
Convention
Objective
• CLC PROT 1992 / Protocol of 1992 • This convention provides for compensation for
to amend International Convention
on Civil Liability for Oil Pollution
Damaged,1969
• OPRC
Convention
Prevention,
Cooperation
• MARPOL
1990,
International
on Oil Pollution
Response
and
damaged, or response cost incurred, due to spills
of persistent oils within a member nation’s
territorial sea or EEZ. Claims are made against
the vessel owner and insurers.
• CLC is based on the principle of “strict liability”,
i.e., the vessel which spilled the oil will pay
regardless of fault
• This convention makes provision for contingency
plans for ships, offshore platforms, coastal
terminals and ports, and for the development of
national response plan
• Its also encourages the development of
international cooperation in spill preparedness
and response
• It sets out a wide range of procedures and ships
design and operating requirements aimed at
reducing pollution of the sea from ships
• Annex 1 deals with oil pollution
• This convention regulates the discharge of waste,
including oily waste, at sea
73/78, International
Convention for the Protection of
Pollution from Ships 1973 as
modified by the Protocol 1978
• London
Convention
1972,
Convention on the Prevention of
Marine Pollution by Dumping of
Waste and other Matter, 1972, as
amended
• Intervention 1969, International • This Convention affirms the right of a coastal
Convention
relating
to
the
State to take such measure on the high seas as
intervention on the high seas in
may be necessary to prevent, mitigate, or eliminate
cases of oil pollution casualties, 1969
danger to its coastline or related interest from
pollution by oil or the threat thereof, following a
maritime casualty.
B. Regional Conventions / Protocols
Kuwait Regional Convention for Co – operation on the Protection of the
Marine Environment from Pollution / Kuwait Convention 1978,
• Aims to provide protection of the marine environment from all sources of
pollution and to promote regional cooperation in marine environmental
protection and emergency response management.
• Established the Regional Organization for the Protection of the Marine
Environment (ROPME) which developed protocols addressing the critical areas
of environmental management. Table 2 shows list of protocols:
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Table 2 shows list of regional protocols that United Arab Emirates has ratified.
Table 2: Regional Protocols
Protocol
• Protocol
concerning
Marine
Pollution resulting from Exploration
and Exploitation of the Continental
Shelf (1999)
• Protocol for the Protection of the
Marine
Environment
against
Pollution from Land-Based Sources
(1990)
• Protocol concerning Regional Co-
operation in Combating Pollution by
Oil and Other Harmful Substances
in Cases of Emergency (1978)
Objective
• To take all appropriate measures to prevent, abate
and combat pollution in the Sea Area resulting
from exploration and exploitation of the bed of
the territorial sea and its sub-soil and the
continental shelf.
• To take all appropriate measures to prevent, abate
and combat pollution by discharges from land
reaching the Sea Area whether water-borne, airborne, or directly from the coast including
outfalls and pipelines.
• Is to provide cooperative and effective preventive
and response measures to deal with marine
emergencies caused by oil and other harmful
substances.
C. Federal Laws
a. Federal Law No. 24 of 1999, on the Protection and Development of the
Environment. Chapter 2 of this law deals with the protection of marine
environment and it's living and non – living natural resources including coast,
beach and seaports by prevention, reduction and control from all kinds and
forms of pollution regardless of its source.
b. Federal Law No. 23 of 1999, concerning Exploitation, Protection and
Development of living Aquatic Resources in the State of the United Arab
Emirates.
D. Local Orders
a. Local Order No. 61 of 1991, Environment Protection Regulations in the
Emirate of Dubai has a provision prohibiting discharge of oil to marine
environment.
b. Local Order No. 11 for the year 2003, concerning Public Health and
Community Safety in the Emirate of Dubai.
V. Source of Oil Pollution
How does petroleum (oil products) become a pollutant in the coastal and marine
environment?
Accidental or deliberate, operational discharges and spills of oil from ships, especially
tankers, offshore platforms and pipelines, is the most obvious and visible cause of oil
pollution of the marine environment.
However, oils enter the ocean from the variety of sources, and both natural sources and
land based sources account for a large part of the total annual input to the marine
environment as oil pollution.
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Fig.1 drawn from data
contained in National
Research Council (2003),
Oil in the Sea III: Inputs,
Fates and Effects.
other
(atmospheric
deposition and
jettisoned aircraf t f uel)
5%
consumption
activities
natural seeps
47%
(land-based runof f,non-tanker
operational releases
and spills)
33%
extraction
(plaf orms and
produces w aters)
3%
VI. Guidelines:
tanker spills
8%
trasportation
(cargo w ashing,
coastal f acility and
pipeline spills)
4%
1. Following Entities are required to develop and maintain oil spill response plan
capable to handle Tier 1 or 2 spills ( see definition at part VIII ) emanating from
their operations and be submitted to Marine Environment and Wildlife Section
for approval;
a) Oil exploration and production activities
b) Shipyards
c) Oil refineries, terminals and depot
d) Port, harbors and marinas
e) Manufacturing plants and other establishment using persistent oil
2. Ships / Vessels are required to develop and maintain on board a Shipboard Oil
Pollution Emergency Plan (SOPEP).
3. Response plans must clearly indicate the reporting requirements and must
assigned responsibilities for reporting pollution incident. The contact details and
requirements for reporting spills must also be displayed throughout the site in
accordance with Part VII.
4. Companies must maintain oil spill equipment capable of addressing spills from
their facilities/vessels including port, harbors and marinas.
5. The response plan must list any critical environmental resources within the likely
impact areas and the means to protect them.
6. The response plan must list the inventory of all equipment to be maintained at
the site and who is responsible for its maintenance.
7. Enough number of trained personnel to mount effective oil spill response
operation.
VII. Reporting Oil Spill:
a. Under the Federal Law 24 of 1999, the owner, captain or any person in charge of
the marine means of transportation, the persons responsible for the
transportation of oil located within seaports or the marine environment of the
United Arab Emirates and the officials of parties involved in oil extraction are
required to report immediately any oil spillage incident to the following
Authorities.
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1.
2.
3.
4.
5.
Dubai Municipality – see details below
Ministry of Environment & Water – 800 9990 (24/7)
UAE Coastguard 4th Squadron – Tel. no. 04 3450520
Dubai Police - Operation Center – Tel. no. 04 2694848 / 999
DP World – Control room – Tel. no. 04 8835251
MARINE ENVIROMENT & WILDLIFE SECTION
DUBAI MUNICIPALITY
Sunday – Thursday
Office hours between 07:30 – 14:30
Contact numbers (04) 606 6815 / 6818 / 6821 / 6822
Emergency
hotline
223 2323
/ 800 900
b. Basic Information
Needed
in reporting
Oil Spill
i.
ii.
iii.
iv.
v.
vi.
vii.
Location of the spill (by latitude and longitude if possible );
Nature of the spill (oil type etc);
Approximate quantity of pollutant;
Source of the spill;
Weather , sea state, and tidal conditions in the area;
Initial actions taken; and
Identification of the reporter (name, contact number etc).
c. Within 24 hours of the incident, Oil Spill Report form (see Annex 1) must
be faxed to MEWS office, Fax No. 04 7033532 or by email to
marabdulla@dm.gov.ae and mahussain@dm.gov.ae.
VIII. Concept of Tiered Response
The size, location and timing of an oil spill are unpredictable. Spills can arise from oil
loading, unloading or pipeline operations, and from a collision or grounding of vessels
carrying crude oil and products in local ports or coastal waters. They can also arise from
tankers or barges operating on inland waterways, or from exploration and production
operations and tankers operating in international waters.
Oil spill risks and the responses they require should be classified according to the size of
spill and its proximity to a company’s operating facilities. This leads to the concept of
‘Tiered Response’ to oil spills. A company should seek to develop response capability in
a way that allows it to be escalated as required for each incident. A contingency plan
should cover each Tier and be directly related to the company’s potential spill scenarios.
The amount of equipment and trained personnel identified at each Tier will vary for each
operation, depending on a variety of factors such as the risk, location, oil type and
environmental or socioeconomic sensitivities under threat.
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Fig. 2: The Tiered Response
a. Tier 1 Response
Small local spills
This should cover operations at company-owned, operated (or shared) facilities where
events are largely controlled by the company’s operating procedures, and personnel and
equipment can be made available to respond immediately to an ‘on-site’ incident. Such an
incident would generally be associated with ship transfer or bunkering operations at a
jetty, pier or mooring, and around waterside storage tanks. The contingency plan should
recognize the need for the local operators to control events and to establish a rapid
response capability aimed at quickly containing and, if possible, recovering the spill. If
this is achieved there will be no need to involve other parties apart from meeting legal,
reporting or alerting requirements.
b. Tier 2 Response
Medium spills that may be local or at some distance from operational centers
This will cover company operations at their own facilities and within public or multi-user
facilities where a company has limited control of events and the physical area of the spill
is larger than in the Tier 1 case. The risks here would typically be associated with
shipping accidents in ports or harbors, in creeks or coastal waters, but could also be from
pipelines, tank failures or near shore exploration and production operations. Other
users/operators of the facility should recognize that they run similar risks and be
encouraged to join in establishing an oil spill plan and response capability. As public
amenities might be threatened, local government services and agencies may act as the
principal coordination and control agency. The contingency plan should carefully define
the conceptual response capability, the roles and responsibilities of the various parties,
the scope of the plan and procedures for escalating the response to the Tier 3 level.
c. Tier 3 Response
Large spills which may exceed national boundaries
This will cover major incidents, the scale and scope of which is beyond the capabilities of
the Tier 2 response.
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Typically Tier 3 plans cover larger oil spills at sea where the operating company may not
have any capability to deploy resources immediately and government takes the leading
role.
The oil spilled may have an impact on the property or operations of the company, or
occur near a company installation and be too large for the company to handle alone.
Equally, it might be very remote from all company owned or -operated resources. The
likelihood of such incidents may be low but pollution damage can be considerable and
coastlines over a wide area are potentially at risk.
The contingency plan should aim to access and mobilize local, national and international
resources (from regional stockpiles and elsewhere) quickly and efficiently. Because such
incidents often become high profile and politically sensitive, the Tier 3 plan will most
probably form part of a National Emergency Plan headed by an appropriate national
agency or government department. The contingency plan must identify the agreed role
for all participants within that National Emergency Plan.
In actual incidents, spills do not always fall into convenient categories and the boundaries
between Tiers will inevitably be blurred. It is, therefore, important to be prepared to
involve the next highest Tier from the earliest moments. It is easier to stand down an
alerted system than to try to escalate a response by calling up unprepared reserves at a
late stage.
d. Classification
The spill dimensions associated with the individual Tier classes are classified in the table
below:
Tier
I
II
Volume
Up to 10,000 liters (10 m³)
Up to 1,000,000 liters (1,000
m³)
Response
Facility / Onboard Capability
Tier I response including the capabilities of
other industries, OSRO (Oil Spill Response
Organization) and government agencies
III
More than 1,000,000 liters (> Total national resources and foreign resources
1,000 m³)
IX. Overall Organization and Responsibilities
A. Incident Organizational Structure (IOS)
In the event of an oil spill, the incident organizational chart shown below shall be
followed:
Fig. 3: Structure for Incident Organization
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B. Preparation of Contingency plan
The movement of oil from the dominant production centers of the world to the
worldwide market is achieved primarily by the use of tankers and pipelines. The global
pattern of marine transport is well established. The risks posed by oil transportation lead
governments, oil companies and ship owners alike to recognize the need to have in place
an effective and tested crisis management capability. Oil spill response planning is one
facet of that activity.
An oil spill contingency plan should comprise three parts:
A strategy section, which should describe the scope of the plan, including the geographical
coverage, perceived risks, roles/responsibilities of those charged with implementing the
plan and the proposed response strategy;
An action and operations section, which should set out the emergency procedures that will
allow rapid assessment of the spill and mobilization of appropriate response resources;
A data directory, which should contain all relevant maps, resource lists and data sheets
required to support an oil spill response effort and conduct the response according to an
agreed strategy.
The preferred industry approach to oil spill contingency planning should tackle
three main issues:
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1. To enable effective escalation of a response to changing circumstances companies
should develop plans based on the tiered response as described in this report.
2. Maximum credible and most likely case scenarios should be identified based on a risk
analysis of the geographic area covered by the plan.
3. A cooperative approach by all parties concerned is essential in ensuring an effective
response. When developing plans companies should seek the cooperation of those who
share the risk and those who will participate in the response by integrating their plans
with those of national authorities and industry partners.
The general the plan should be comprise of three main parts:
1. Strategy Section
Authorities and responsibilities: This should indicate the various authorities
encompassed by the plan and their responsibilities. It should also outline any
statutory requirements that the plan may be required to adhere to, particularly if
the plan interfaces with a local authority regulations
Dimension of plan: which will indicate the area the plan covers and its
geographical limits. For instance it may cover a refineries operations plus the sea
approaches to the marine terminal at the refinery.
Risk: the part will describe he types of risk involved from the chance of a hose
burst or pipeline failure to the possible grounding or collision of an approaching
tanker. From these scenarios plus knowledge of types of oils being handled at the
facility an indication of the fate and effect of an incident can be predicted. By
being able to predict the fate and effect shoreline resources can be prioritized
from protection.
Response strategy: will define the philosophy and objectives of response. It will
indicate the problems due to local limiting and adverse conditions as well as
setting out the strategies for sea and coastal zones. Arrangements for dealing with
waste storage and disposal will be outlined.
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Equipment: what equipment is available and how it can be effectively used in
the strategies previously outlined.
Organization and manpower: this sub –section will clearly outline the
management organization from the on scene commander to the clean up workers
in the field. It will also show the relationship with the relevant government
authorities and how they fit into the incident management system.
Communications: the communications network will also be described in this
sub-section, listing the communications equipment fitted into the command
center and a description of the field communications equipment. Examples are
reports and incident logs etc.
2. Action and Operations Section
Initial Procedures: This set out arrangements for notifying the relevant
authorities of an accident.
Emergency: activation procedures for calling out response team members and
setting up the command center. Emergency activation and mobilization
procedures that will allow rapid sourcing and deployment of resources
particularly from contractors and third parties.
Planning: what requires to be done in the form of planning in the short,
medium and long term.
Guidance on specific cleanup operations and the critical factors when deciding
the final and optimum levels of shoreline cleanup.
3. Data Directory Section
Which should contain all the relevant maps, (particularly sensitivity maps) resource list
and local wind, weather and environment data sheets to assist in the assessment of the
situations and the development of a strategy for dealing with the situations.
Primary oil spill equipment (manufacturer type, size, location and cost of hire
where applicable)
Support equipment needed to deploy the equipment. Workboat, tugs, tractors
and trailers etc.
Sources of manpower, contractors, local authorities, etc.
Source of experts and advisers
Local, national and international contacts who required to be notified of the
incident and who may be able to offer assistance.
Refer to Annex 2 – for Proposed Contingency Planning Format for more detailed on
what should be contained within each of the main section of the response plan.
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X. Oil Spill Response and Strategy
A. General Philosophy and Objectives
Normally, the aims of oil spill response are both to minimize the immediate damage to
environmental and socio-economic resources and to reduce the time for recovery of
affected resources. These can be best achieved by basing all oil spill responses on the
process called Net Environmental Benefit Analysis (NEBA), meaning the measures
undertaken should be those that will result in the greatest reduction of environmental
damage for the available means and resources. Below are some of the guidelines in
carrying out a NEBA;
1. Collect information about physical characteristics, ecology, human use of the
environment, and other resources of interest in the area;
2. Review previous spill experiences and experimental results which are relevant in
the area and the response methods that were considered;
3. In the bases of the aforementioned, predict the likely environmental outcomes of
using the suggested response method;
4. Predict similarly the likely environmental outcomes if the area is left for a natural
clean up;
5. Compare the advantages and disadvantages of the response option with those of a
natural clean up;
6. Oil should be contained and recovered mechanically if possible;
7. Oil should generally be collected as close to the source as possible;
8. Focus should be on preventing oil from reaching the shoreline;
9. If mechanical recovery is not effective or possible, chemical dispersants should be
considered based on a NEBA;
10. Upon protecting shoreline resources, the level of priority should be based on its
environmental sensitivity;
11. All oil spill response efforts should be based on a NEBA;
12. The natural breakdown processes should be utilized to the greatest extent possible;
and
13. Consider the “No response” option in conducting a NEBA.
B. Response Strategy
o Mechanical Recovery
Mechanical recovery constitutes the most common approach for combat of marine
oil spills. The mechanical recovery operation will typically involve the following
components:
Booms for containment of oil
Skimmers for recovery of oil
Pumps
Oil / water separators
Temporary storage
Vessel for towing of booms and operation of recovery units
The operation may involve three or two vessels, depending on how the boom is
deployed. The purpose of the boom is to concentrate the oil to a thick enough layer
for effective recovery to take place. The effectiveness of booms to accumulate the
oil is highly dependent on wave conditions, tow speed, boom configuration and oil
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properties. It is commonly assumed that booms lose oil by entrainment at relative
speeds exceeding 0.7 knots, even though some novel inventions show promise for
higher speeds.
o Mechanical removal
Shoreline cleanup by mechanical removal involves a wide range of different tools
and techniques, reflecting the highly variable conditions that a shoreline area can
represent.
Techniques may be ranging from manually removal of oil using sorbents of simple
tools to the use of more advances beach cleaning machinery. Here is only listed a
number of techniques/tools commonly applied to remove oil at a shoreline:
Manual sorbent application
Manual removal of oiled materials (hand, shovel, rakes)
Manual cutting of vegetation
Low pressure flushing at ambient temperature
Vacuum trucks
Warm water / low pressure washing
High pressure flushing
Manual scraping
Beach cleaners
o Leave alone, but monitor
Sometimes the best course of action is a decision not to clean up the spilled oil. If
the oil is at sea, and not threatening shore or sensitive areas, it may be sufficient to
monitor the spill while allowing the natural process of dispersion and
biodegradation to take course.
o Bioremediation
Bioremediation is the application of nutrients (fertilizers containing nitrogen and
phosphorous) to the shoreline to accelerate the natural biodegradation of the oil. Oil
biodegradation is the natural process by which microorganism oxidizes
hydrocarbons, ultimately converting them to carbon dioxide and water. The process
is limited by the availability of oxygen, moisture and nutrients needed by microbes.
The use of non-native bacteria is not recommended as most areas have indigenous
bacteria that are capable of degrading oil.
Bioremediation is typically used as a final treatment step after completing
conventional shoreline treatment or in areas where other methods are not possible
or recommended.
o Biodegradation
This is natural process whereby bacteria and other micro-organism found in the sea
break down spilled oil. It is one the main ways in which spilled oil is weathered.
When oil is spilled into the marine environment, the growth of indigenous microbes
is stimulated as increase amounts of carbon in the oil provide food for the microbes.
Biodegradation occurs at different rates depending on the type of oil, the amount of
oxygen and nutrients and temperature levels.
o In-situ burning
In situ burning is carried out at shorelines by igniting the upwind end of the oiled
area and allowing the oil to burn downwind. The method is typically used on
substrate or vegetation where sufficient oil has collected to sustain ignition, if oil of
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a type that will sustain burning and local air pollution regulations allow. The method
will kill surface organism in burn area and residue may be somewhat toxic. The
method will also cause local and time limited air pollution
o Dispersant
The use of dispersants will break up the oil film physically, thus reducing the
smothering effect of a slick in plants and animals and they will also accelerate the oil
biodegradation process. The use of dispersant in Dubai water is not recommended
where physical recovery of oil is feasible. Below are guidelines for the use of
dispersant.
The use of dispersants is only allowed in Dubai Waters with the following
conditions:
1. Use of dispersant should be taken in accordance with the decision – tree
given in figure 4.
2. Use of dispersant in open sea should only take place with approval of the
coordinator nominated within the Dubai Oil Spill Response Plan
3. Use of dispersant within creek, ports, harbors and areas of shallow waters (20
m or less within 1 mile of such depth) as well as beaches and rocky shore is
only allowed with written approval from Environment Department.
4. On- site testing must be carried out to check for the effectiveness of the
dispersant before using it on the field
5. Only low toxicity dispersant approved by the Regional Organization for the
Protection of the Marine Environment (ROPME), below is the list of
approved dispersant:
a. COREXIT 9500*
b. DASIC SLICKGONE NS
c. FINASOL OSR – 52
d. GAMLEN OD 4000 (PE 988)
e. NU CRU
f. RADIAGREEN OSD
* For sea and beach but not for rocky shore
6. In case of using any other product which not approved it’s considered a
violation and penalty will be imposed
Note: the used of Dispersant, Bioremediation, Biodegradation and In – Situ Burning in
oil spill response is allowed with approval from the Authority
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Fig. 4: Dispersant use decision tree
Oil Spilled
Can oil be left to disperse
and degrade naturally?
Yes
No
Monitor
Is physical control and
recovery feasible?
Reassessment
if necessary
Yes
Reassessment
No
Implement
Yes
No
Are control/recovery
actions adequate?
Or
partially
Can oil be chemically
dispersed?
Yes
No
Continue actions
Will adverse impacts
associated with chemical
dispersion be less than
those results without
chemical dispersion?
Yes
Monitor until change
in status and consider
resource
protection
techniques
No
Implement
dispersion
Was action
adequate?
Yes
Monitor until change in status
and
consider
resource
protection techniques
No
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Annex 1: Oil Spill Report form
OIL SPILL REPORT FORM
Fill in this form and send it by fax or email to the Marine Environment & Wildlife Section:
Fax no : 04 7033532
Email: marabdulla@dm.gov.ae or mahussain@dm.gov.ae
DATE OF
TIME OF
OBSERVATION: ……/……/20
OBSERVATION: ……….(hour)……….(min.) am/pm
LOCATION (Coordinates or the nearest land-mark): E: ……………. º ……………. ′ ……………. ″
N: ……………. º ……………. ′ ……………. ″
……………………………………………………………………………………………………………..
……………………………………………………………………………………………………………..
SOURCE / CAUSE
POLLUTION (X mark):
OF
vessel
Oil production facility
oil transfer site
land based
Other (specify)...................................................................................
APPEARANCE:
brown to black
silver
brown / orange
rainbow
VOLUME & EXTENT OF SPILL: ……………………………………………………………………..
……………………………………………………………………………………………………………..
WIND DIRECTION & CURRENT: ……………………………………………………………………..
……………………………………………………………………………………………………………..
WEATHER CONDITIONS: ……………………………………………………………………………..
……………………………………………………………………………………………………………..
ACTION, BOTH TAKEN AND INTENDED, TO COMBAT POLLUTION & PREVENT
FURTHER SPILLAGE. …………………………………………………………………………………..
……………………………………………………………………………………………………………..
……………………………………………………………………………………………………………..
NAME & CONTACT DETAILS OF INITIAL OBSERVER & INTEMEDIATE REPORTER
INITIAL OBSERVER:
INTERMEDIATE REPORTER:
NAME: ………………………………………..
NAME: ………………………………………………
OCCUPATION: ……………………………… OCCUPATION: ……………………………………..
PHONE NO: …………………………………
PHONE NO: ………………………………………...
ADDITIONAL INFORMATION/REMARKS: …………………………………………………………
…………………………………………………………………………………………………………......
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Annex 2: Proposed Contingency Planning Format
What follows sets out the proposed sections and subsections of each part of a typical oil
spill contingency plan and may be used either as a template when writing a new plan or
as a checklist when reviewing an existing plan.
Strategy Section
1. Introduction and scope
1.1 Authorities and responsibilities, coordinating committee
1.2 Statutory requirements, relevant agreements
1.3 Geographical limits of plan
1.4 Interface with other plans/representation at joint control centers
2. Oil spill risks
2.1 Identification of activities and risks
2.2 Types of oil likely to be spilled
2.3 Probable fate of spilled oil
2.4 Development of oil spill scenarios
2.5 Shoreline sensitivity mapping
2.6 Shoreline resources, priorities for protection
2.7 Special local considerations
3. Spill response strategy
3.1 Philosophy and objectives
3.2 Limiting and adverse conditions
3.3 Strategy for offshore zones
3.4 Strategy for coastal zones
3.5 Strategy for shoreline zones
3.6 Strategy for oil and waste storage and disposal
4. Equipment, supplies and services
4.1 On water oil spill equipment
4.2 Inspection, maintenance and testing
4.3 Shoreline equipment, supplies and services
5. Management, manpower and training
5.1 Crisis manager and financial authorities
5.2 Incident organization chart
5.3 Manpower availability (on-site, on-call)
5.4 Availability of additional labor
5.5 Advisors and consultants
5.6 Training/safety schedules and drill exercise programmed
6. Communications and control
6.1 Incident control room and facilities
6.2 Field communications equipment
6.3 Reports, manuals, maps, charts and incident logs
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Action and Operations Section
7. Initial procedures
7.1 Reporting incident, preliminary estimate of response Tier
7.2 Notifying key team members and authorities
7.3 Establishing and staffing control room
7.4 Collecting information (oil type, sea/wind forecasts, aerial surveillance, beach reports)
7.5 Estimating fate of slick (24, 48 and 72 hours)
7.6 Identifying resources immediately at risk, informing parties
8. Operations planning and mobilization procedures
8.1 Assembling full response team
8.2 Identifying immediate response priorities
8.3 Mobilizing immediate response
8.4 Preparing initial press statement
8.5 Planning medium-term operations (24-, 48 and 72-hour)
8.6 Deciding to escalate response to higher Tier
8.7 Mobilizing or placing on standby resources required
8.8 Establishing field command post and communications
9. Control of operations
9.1 Establishing a management team with experts and advisors
9.2 Updating information (sea/ wind/weather forecasts, aerial surveillance, beach
reports)
9.3 Reviewing and planning operations
9.4 Obtaining additional equipment, supplies and manpower
9.5 Preparing daily incident log and management reports
9.6 Preparing operations accounting and financing reports
9.7 Preparing releases for public and press conferences
9.8 Briefing local and government officials
1O.Termination of operations
10.1 Deciding final and optimal levels of beach clean-up
10.2 Standing-down equipment, cleaning, maintaining, replacing
10.3 Preparing formal detailed report
10.4 Reviewing plans and procedures from lessons learnt
Data Directory
Maps/charts
1. Coastal facilities, access roads, telephones, hotels, etc.
2. Coastal charts, currents, tidal information (ranges and streams), prevailing winds
3. Risk locations and probable fate of oil
4. Shoreline resources for priority protection
5. Shoreline types
6. Sea zones and response strategies
7. Coastal zones and response strategies
8. Shoreline zones and clean-up strategies
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9. Oil and waste storage/disposal sites
10. Sensitivity maps/atlas
Lists
1. Primary oil spill equipment: booms, skimmers, spray equipment, dispersant,
absorbents, oil storage, radio communications, etc (manufacturer, type, size, location,
transport, contact, delivery time, cost and conditions)
2. Auxiliary equipment: tugs and work boats, aircraft, vacuum trucks, tanks and barges,
loaders and graders, plastic bags, tools, protective clothing, communications equipment,
etc (manufacturer, type, size, location, transport, contact, delivery time, cost and
conditions)
3. Support equipment: aircraft, communications, catering, housing, transport, field
sanitation and shelter etc (availability, contact, cost and conditions)
4. Sources of manpower: contractors, local authorities, caterers, security firms
(availability, numbers, skills, contact, cost and conditions)
5. Experts and advisors: environment, safety, auditing, (availability, contact, cost and
conditions)
6. Local and national government contacts: (name, rank and responsibility, address,
telephone, fax, telex)
Data
1. Specifications of oils commonly traded
2. Wind and weather
3. Information sources
References:
For more additional information in combating oil spills, the following references and
websites are recommended:
a. "A guide to Contingency Planning for Oil Spill in Water", IPIECA Report Series
Vol. 2 2nd Edition March 2000
b. "Guide to Tiered Preparedness and Response", IPIECA Report Series Vol. 14
c. "Choosing Spill Response Option to Minimized Damage", Net Environmental
Benefit Analysis IPIECA Report Series Vol. 10
d. "Action Against Oil Pollution" , A Guide to the Intergovernmental and Industry
organizations involve in the prevention and mitigation of oil spill in the marine
environment by IPIECA
e. www.imo.org
f. www.ipieca.org
g. www.itopf.com
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