Title
Request for Utility Service
ENVD – 1B-90, 319 UCB, Boulder, Colorado 80309-0319
Phone: (303) 735-4981 FAX: (303) 492-6856
Document
Number
US-0002
Revision
Approved by
Date
Bryan Birosak
5/21/2012
1. Purpose: This procedure is intended to inform and document the process to obtain a
new (temporary or permanent), or upgrade an existing, utility service at CU Boulder.
2. Scope: The Utility Services Department manages all utility systems for the CU Boulder
Campus’. Utility systems include: electricity, steam, chilled water, natural gas, domestic
water, sanitary sewer, and storm water (flood). The utility systems are primarily owned
and operated by CU Boulder; however, the campus is interconnected with the local
utility providers (Xcel Energy and City of Boulder) for power, water, sanitary sewers,
storm water drains, and natural gas.
The Utility Services Department will provide or coordinate all new/upgraded/temporary
utility services whether owned by the local utility or CU.
Services covered in this procedure;
 Permanent utility service connections and metering for new construction
 Modifications or upgrades to existing utility service connections and metering for
renovations
 Temporary utility connections and metering for construction purposes
3. Procedures: This procedure covers all the steps from the initial request through
activation and acceptance of a new/upgraded/temporary utility service. In order to
successfully obtain these services; requesters must follow the procedures described
below.
3.1. Request for Utility Service
All requests for utility service(s), or modifications to an existing service(s), shall be
submitted to the Utility Services Department. Requests will be initiated through the
Utility Services Request for Utility Service application located at the CU Boulder
Utility Services website: https://www-stage.colorado.edu/fm/utility-services/requestnew-or-modification-existing-utility-service
Upon receiving the Request for Utility Services application, Utility Services
will proceed with the new/upgraded/temporary service process.
During the request approval phase, Utility Services shall provide a schematic
arrangement or narrative along with Capacity Charges and Connection Fees
associated with the requested service(s) to the Requester.
3.1.1. Request Description
A description and/or conceptual drawing of the project which identifies the new
utilities services required must accompany the Request for Utility Service
application. Specifically, the Point of Entry (POE). See Data/Documents section on
page 2 of the application for attachment instructions.
Page 1 of 4 3.1.2. Timing to Process a Request for Utility Services
The Request for Utility Service application process may take up to 4 weeks to process
and the utility design approval process may take an additional 12-16 weeks depending
on the complexity of the request. It is imperative to provide an “In Service Date” that
properly accounts for this process and requesters must allow for this time as part of the
project formulation in order for the full procedure to be followed. A Request for Utility
Services Process flow diagram containing estimated timelines can be found at:
https://www-stage.colorado.edu/fm/utility-services/request-new-or-modification-existingutility-service
3.1.3. Request Review
Utility Services will review all Requests for Utility Services and will respond
indicating either concurrence and providing design requirements or revisions needed
to enable the service request to be met. Additionally, a planning meeting will be held
with Utility Services and the Requester. If the proposed service is approved to
proceed; Utility Services will establish a Utility Project.
3.2. Utility Service Project
Upon approval of the Request for Utility Services by Utility Services; The Utility
Project Manager (as assigned by PD&C) and the Requester will coordinate the
service installation through the planning, design, and construction process. Including,
but not limited to, point of entry locations and specifications, meter locations, point of
demarcation, service activation and acceptance.
The Utility Project Manager and the Requester will precede through the design
process with formal design review submittals through the CU Boulder Planning,
Design and Construction (PD&C) process. Submittals will be in accordance with the
PD&C requirements.
3.2.1. Funding
Direct construction costs are only those charges that are directly related to the
installation requirements of the specific service. Additionally, a connection fee will be
assigned to cover all costs for utility metering.
Capacity charges and connection fees only apply to CU owned utilities. Costs for
utilities coordinated by Utility Services, but installed by the local utility company (e.g.
Xcel Energy) shall be direct pass through plus the current Project Management and
Facilities Management overhead charges.
Page 2 of 4 3.2.2. Construction Coordination – Meter Standards
The Requester will ensure that all the requirements for the proper coordination and
installation of utility metering are in accordance with the existing standards listed
below. The Requestor shall be responsible for the incorporation of the utility meter
details and specification into their specific project documents.
Electrical Meter
Standards
https://wwwstage.colorado.edu/fm/sites/default/files/resourc
es/Electrical%20Meter%20Standards.pdf
Electrical Standard
Drawings
https://wwwstage.colorado.edu/fm/sites/default/files/resourc
es/Electrical%20Standard%20Drawings.pdf
Water Meter Standards
https://wwwstage.colorado.edu/fm/sites/default/files/resourc
es/Water%20Meter%20Standards.pdf
Steam and
Condensation Meter
Standards
https://wwwstage.colorado.edu/fm/sites/default/files/resourc
es/Steam%20and%20Condensation%20Meter
%20Standards.pdf
Chilled Water Meter
Standards
https://wwwstage.colorado.edu/fm/sites/default/files/resourc
es/Chilled%20Water%20Meter%20Standards.p
df
3.3. Construction and Project Closeout
3.3.1. Permits
The Utility Project Manager will prepare all permit applications and pay all fees.
3.3.2. Inspections
The Utility Project Manager will call for inspections of utility system components to be
turned over to Utility Services per the current CU standards.
3.3.3. Connections and Service Activations
Final connections of all utility systems to existing utilities shall be made by Utility
Services or by an approved Utility Service Contractor as determined during the design
process.
Page 3 of 4 All required shutdowns and valving/switching operations will be managed and
performed by Utility Service personnel only in accordance with Facilities
Management’s shutdown policies. All required testing and inspections shall be
satisfactorily completed prior to scheduling final connections. Under no
circumstances shall new connections to existing utilities systems be made without the
approval of Utility Services.
3.3.4. Asbuilts
Asbuilts of the project utility systems shall be prepared by the designer for the Utility
Project and submitted to Utility Services, the Requestor, and the FM-CAD office per the
CU standards
Page 4 of 4