RaDAR Quick Reference Guide
California State University
San Marcos
Report Name
Report Description
Intended Use
For a selected term and year, this report shows
the number of students who applied, were
admitted, and enrolled by ethnicity and entry
status (admit type).
To display on the website for public information.
To view yield rates of selected ethnicities and to
gain information for the admission process.
FTE (Full-Time Enrolled) headcount by admit
type cohort for a selected term and the previous
year. Includes breakdown of
resident/nonresident, post-baccalaureate and
undergraduate, by the admit type cohorts (first
time freshman, new transfer student, new 2nd
bachelors student, new post-bac student, new
credential, continuing undergrad, continuing
post-bac, or transitory student).
To show trending information for enrollment cohort
data.
List of students who have changed or added
majors and/or minors within a chosen date
range. The report displays the major they
changed from and the major they changed to for
analytical studies. Departments can use the
data from this report to welcome students who
have recently declared their major/minor.
The Change of Major report is intended to be used
by colleges and departments to view individual
student information and their major and minor
changes for the time period selected when
running the report.
College by Level
The number of declared students enrolled in
each college by their academic career level
(undergraduate, graduate, and credential) for
the previous 5 Fall terms. Undeclared students
are in their own category.
A quick way to see the breakdown of graduate,
credential and undergraduate students by
College.
This will aid in planning and help answer
commonly asked questions such as overall
enrollment, enrollment by college and the number
of credential, graduate and undergraduate
students.
Contact Information by Graduation Term
Provides a list of addresses and email
addresses for students by major, minor, and
graduation term.
Contact Information by Major and Minor
Provides a list of addresses and email
addresses for students by major and minor.
Intended to be used by colleges and departments to
contact students who have applied for a specific
graduation term.
Intended to be used by colleges and departments to
contact students in a specific major or minor.
graduation term.
Applicant Demographic Report
Campus Enrollment Cohort Report
Change of Major/Welcome New Majors
Copyright 2016 – California State University, San Marcos
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Report Name
Course Need Report
Course Taken Report
Degree Completion Report
Copyright 2016 – California State University, San Marcos
Report Description
An enrollment management tool that lists the
degree requirements for majors/minors and the
number of active students who still need to
enroll in a particular course fulfill the
requirement. (Students who are currently
enrolled in a course for a requirement are NOT
included in the enrollment counts.)
For a selected group of students in a major(s),
this report shows EMPLID, Name, Email,
Primary Major, Admit Term, Academic Level,
Graduation Status, Graduation Term, if the
chosen specified course(s) has been taken.
Academic levels, course grades, and multiple
courses can be specified and filtered.
Lists students who have either MET or NOT
MET all degree requirements and displays the
unmet requirements. Filter by a selected Career,
Degree Checkout Status, College, Expected
Graduation Term, Cumulative Earned Units and
Major, a Met All report will display the students
who have met all degree requirements based on
the Degree Progress Report (green circle); a
Not Met All report will display students from the
selected criteria and display the outstanding
requirements still needed to earn a degree.
Intended Use
The Course Need report is an enrollment
management tool that helps Departments build their
class scheduled based on the number of students
needing a particular course to fulfill a requirement.
The new Degree Planner tool (for Undergraduate,
state-supported majors only) currently being
implemented will help display what TERMS
students plan on taking the courses they need.
Provide a list of students that have successfully
completed a course(s) or still need to enroll in a
course(s).
* Provide public users with degree completion
information for students by Major, Expected
Graduation Term, and Cumulative Earned
Units.
* Report can be used to award degrees.
* Report can be used to quickly evaluate Excess
Unit Seniors to see if they have met all degree
requirements and can be awarded a degree
without
ever
filing
for
graduation.
* Report can be used by academic departments
to see how many students still need to complete
a
certain
requirement
or
course.
* Report can be used by academic advisors and
graduation evaluators to inform students of their
missing requirements.
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RaDAR Quick Reference Guide
Report Name
Degree Report
Department Data Report (DDR) - Degree
Department Data Report (DDR) - Faculty
Department Data Report (DDR) - Student
Copyright 2016 – California State University, San Marcos
Report Description
Intended Use
Students awarded degrees by selected
graduation term. Includes student details of
major, requirement term, graduation GPA, time
to degree, gender, birth year, ethnicity, transfer
school of origin (if applicable), entry status
(such as transfer or freshman), transferred
units, and total units. This should only be
available to IPA and Radar Admin. Public
users can use the General Degree Counts
Report, or the General Degree Report w/
Student Detail.
Provide public users with student demographic and
degree information by term and major. Restricted
use would be for merging degree information with
other files for grant requests and to provide degree
information for retention calculations. (Fields
include Graduation Term, Admit Term, Years to
Graduate, Birth Year, Academic Plan, Admission
Basis, Last School Attended, Transfer Units, GPAs,
Units, Ethnicity, Gender, Degree Awarded).
Student DEGREES data used in the data
notebook for programs in the program Review.
This report uses census data from the following
reports: ERSS, SERSS, ERSA, and
PeopleSoft (PS) data for the past 5 years For a
selected Academic Department (i.e.
Sociology), this report displays historical
degree data.
Provide data necessary for the Program Review
cycle as well as provide data for general business
analytics
For a selected Academic Department (i.e.
Sociology), this report displays historical
student and faculty data. This report uses
census data from the following reports: ERSS,
ERSA, and PeopleSoft (PS) data for the past 5
years
Provide data necessary for the Program Review
cycle as well as provide data for general business
analytics
Student and Faculty data used in the data
notebook for programs in the program Review.
This report uses PeopleSoft (PS) data and
includes all active students who are enrolled in
the term selected.
Provide data necessary for the Program Review
cycle as well as provide data for general business
analytics
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Report Name
Enrollment Funnel Report
FTES by Dept & Course Trend Report
First-Time Freshman Continuation Report
Report Description
Intended Use
Comparison of admission application data to
previous year for geographic service areas and
first-time freshmen and transfer students.
For the admissions office and colleges to see yearto-year comparisons of application data to highlight
trends and differences for applications received by
service area; applications withdrawn, completed,
eligible for admission, waitlisted, admitted and not
accommodated. Data on numbers of received
Intent to Enroll; numbers of attendance at
orientations and yield of admits to enroll and yield
of intents to enroll.
FTES calculation by academic department and
course enrollment by academic level, total
enrollment, and enrollment capacity for each
term a course was offered. Can filter by
colleges and subjects.
Provide student enrollment detail for calculation of
FTE by department and to provide historical
enrollment data for classes offered for enrollment
projections.
For a selected Fall Matriculation year(s) and
Admission Status, the number of freshmen
students enrolled one year after their
matriculation date. Overall rates are provided
as well as breakdowns by gender and ethnic
groups for the term selected.
Allows the user to determine the percentage of
freshmen enrolled after one year. Gender and
ethnic breakdowns are useful for comparison and
provide data needed for grants, reports, and
information requests.
Count by major of degrees awarded for a
selected graduation term, college, and major.
Provide public users with degree information by
term and major. Restricted use would be for
merging degree information with other files for grant
requests and to provide degree information for
retention calculations.
Option of either count by major or list of
students. Display of degrees awarded for a
selected graduation term, college, and major.
List of students includes student details of
major, requirement term, graduation GPA, time
to degree, gender, birth year, ethnicity, transfer
school of origin (if applicable), entry status
(such as transfer or freshman), transferred
units, and total units.
Provide users with degree information by term and
major. Restricted use would be for merging degree
information with other files for grant requests and to
provide degree information for retention
calculations.
General Degree Count Report
General Degree Report
Copyright 2016 – California State University, San Marcos
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Report Name
Headcount FTE Summary – Live Data
Impaction Report
Intent to Enroll Summary
Open Seats Report
Orientation Attendance Report
Student Profile – Enrolled Students
Top Feeder Institutions
Copyright 2016 – California State University, San Marcos
Report Description
Intended Use
This report uses a table view to grab real-time
data from PeopleSoft. Matriculated students
who take Extended Learning course sections
will NOT be included in FTE calculations. For
Extended Learning FTES data please use the
FTES BY DEPT & COURSE TREND report
instead.
Provide Full Time Equivalent (FTE) information
broken down by college, career level and residency
for the term selected. Headcount is broken down by
career level only.
For a selected impacted major and academic
level, this report shows the completion status of
each course and GPA requirement for the premajor to determine if the student can be moved
from the pre-major plan code to the regular
major plan code.
Provide class & grade information about individual
students based on their declared impacted major so
that academic departments and staff can quickly
assess students' eligibility to move from the PreMajor to the Major.
For selected term, the count of admitted
undergraduate students (freshman and
transfer) by impaction criteria and enrollment
deposit status (paid/waived).
Provide a point-in-time count of intents to enroll
submitted by admitted applicants for the selected
term.
Report for campus colleges, departments, EMS
and others to run to determine how many open
seats are available in classes and what FTE
would be generated by those seats.
For a selected term, this report shows
orientation totals of attendance, reservations
made and % capacity broken down by major and
by workshop.
For Fall terms, this report shows key
characteristics of all enrolled students at Cal
State San Marcos. Data may be subdivided
by student groupings (e.g. undergraduate,
Master's, major etc.) and student
characteristics (e.g. gender, attendance
status etc.).
List of the top institutions from each entry
category (Public or Private High School, or
College type such as Community College, CSU,
UC or Private).
Include pertinent SAT, ACT and Remediation
Data when applicable.
This report is used to determine how many open
seats are available in classes and what FTE would
be generated by those seats.
Allow the campus to track reservations made
and actual attendance numbers for Orientation
sessions.
Provides current and historical information about
the characteristics of students who attend Cal State
San Marcos.
To help determine high school remediation
preparation and where our students come from.
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Report Name
WASC: Employees by Gender/Ethnicity
Copyright 2016 – California State University, San Marcos
Report Description
This report will represent the number and
percentage of staff and faculty broken down
by full time and part time status, gender, and
race/ethnicity for the most current five years.
This data is required by the Western
Association of Schools and Colleges
(hereinafter referred to as “WASC”) to support
the capacity and preparatory.
Intended Use
Provide data required by WASC Table 4.3
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